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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/08/1976 EAST S~ BE~ARDINO COUNTY WATER DISTRICT REGULAR ~EETING NOVEMBER 8, 1976 MINUTES The meeting was called to order at 7:00 p.m. and bid time declared closed. President Philip A. Disch led the flag salute. ROLL CALL: PRESENT: President Philip A. Disch, Directors Norman W. Forrest Dennis Johnson, O.Ao Wall ABSENT: Director Gerald W. Stoops PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; John Dahle, Consulting Engineer STAFF PRESENT: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer~ Bonnie R. Eastwood, Secretary GUESTS: Contractors representing Companies submitting bids; Mr. George Webster, Santa Fe Federal Savings & Loan Assoc.~ ~4r. Robert Crum and Mr. William Murphy, Glendale Savings and Loan Assoc. MINUTES M/S/C (Wall - Johnson) that the Minutes of October 26, 1976, be approved as submitted. BID OPENING - FU~ISHING A~D INSTALLING SEWERAGE FACILITIES EXTEN- SION OF SEWER ~iN TO TRACT NO. 7248 The Secretary opened and read the bid proposals for furnishin? and installing sewerage facilities extension of sewer main to Tract No. 7248; Attorney checked and declared all proposals included accept- able bid bonds. The bids read as follows: Ace Pipeline $36,399.59 W. R. Company 30,036.61 A.S. Peich 38,686.00 ~alter Rasic Co. 28,193.80 Boughton Construction 42,298.00 Meyer A.J. Pipeline 29,907.00 City Construction Co. 34,274.00 Engineer's Estimate 28,940.00 M/S/C (Forrest - Wall) that the bids be turned over to the staff and consulting engineer for checking and recommendation on awarding the bid. The General Manager stated all proposals had been reviewed and were correct, except City Construction Company, whose bid proposal was unsigned and therefore rejected. After discussion on proposals, it was ~/S/C (Johnson - Wall) that the bid be awarded to the lowest bid- der, Walter Rasic Company, to retain the next two lowest bids on approval of legal counsel. In the event anything unusual occurs regarding ~he low bidder, the General Manager is to contact the Pres- ident who will call a Special Meeting. DEFERRED CO~ENSATION PLaN PRESENTATION Mr. George Webster representing Santa Fe Federal Savings & Loan Association outlined the deferred compensation plan as offered by his Company, which he stated would include a thirty day certificate -1- 11/8/76 of depos±t at the eurrent maximum legal interest rate. Mr. Bo~ Crum and Mr. William Murphy, representing Glendale Savings & Loan presented a plan proposed by their Company. Both companies had submitted resumes regarding the Plan to the Board, copies of which had been given to the Directors. After reviewing both of the plans and much consideration given to each of them, it was determined that both plans were basically the same, therefore, it was M/S/C (Forrest - Wall) that the District accept the Deferred Compensation Plan as presented by Santa Fe Federal Savings and Loan Association. M/S/C (Johnson - Wall) that Attorney Farrell approve the final agreement draft for a Deferred Compensation Plan as offered by --- Santa Fe Federal Savings & Loan Association before its presentation to the Board; that Ken Patterson be consulted regarding the audit- ing procedure and correct accounting entries for the Plan. BONDS AVAILABLE FROM 1966 BOND AUTHORIZATION The General Manager stated he and the Auditor had met with the Bond Consultant, Mr. Fieldman, regarding the monies available from the 1966 bond authorization. There was a discussion regarding the costs in selling the bonds, as well as obtaining loans from other sources. The matter will be discussed at subsequent board meetings. RESERVOIR FOR TRACTS 9058 and 9059 (STUBBLEFIELD) The General Manager indicated a site had been selected by CM Engin- eering for a reservoir for Tracts 9058 and 9059. The selected site is within the San Bernardino County Flood Control District's ease- ment, therefore, the District is waiting for action by the Flood Control District, as to whether or not they will allow a reservoir to built there. The site is adjacent to the Small Canyon Dam spill- way, which in the event of the reservoir failure, the water would spill into the flood control channel. In the event the Flood Con- trol District approves the plan for the reservoir site in concept, it would then be necesary to have a soils and geological investi- gation. After receiving the report on the soils and geological investigation, a decision would then be made regarding the size tank to put on the site. The General Manager indicated Pioneer Con- sultants and Leighton and Associates would do the necessary investi- gation for $2,500. After a discussion on the necessity and cost of such reports, it was M/S/C (Johnson - Wall) that authorization be given for the Pioneer Consultants, at a cost of $500~ to perform the soil test, slope and bearing investigation and also for Leighton and Associ- ates, at a cost of approximately $2,00~ to conduct a geologic investigation at Plant 101. DEL ROSA MUTUAL WATER COMPANY The General Manager stated he had met with Attorney Farrell and discussed the basic concepts of an agreement to sell Del Rosa Mutual Water Company to Warner Hodgdon. It was determined if Del Rosa Mutual Water Company's Board of Directors would assign to the District their stored water rights, that the District has by virtue of their ownership of stock, prior to the sale, the balance of the transaction would merely be an exchange of stock for stock, plus some cash. Since Mr. Hodgdon does not want the cash in the Del Rosa Mutual bank account, that amount would be added to the purchase price. There is still some question regard- ing keeping the Del Rosa Mutual Water Company alive, Attorney Farrell is checking this aspect out witk Attorney Green. Mr. Hodgdon is offering 653 shares of Bear Valley stock as part of the stock exchange. In view of the fact that Bear Valley is declaring 11/8/76 -2- a stock split on a 4 to 1 basis, with some cash involved, the General Manager suggested a meeting with Mr. Hodgdon to discuss the negotiations in light of the stock split. A report will be made at the November 22, 1976 Board Meeting. DISTRICT CONTRACT INSURANCE PROGRAM The General Manager indicated that he had reviewed the contract insurance coverage and found some revision necessary, therefore, he will meet with Attorney Farrell and bring recomraendations back to the Board. M/S/C (Wall - Johnson) that the District contract insurance program be postponed until the November 22, 1976, Board Meeting. PERSONNEL COMMITTEE MEETING REPORT PART TI~ EMPLOYEE BENEFITS Director Forrest indicated the Personnel Com~nittee had met and dis- cussed permanent part time employee fringe benefits. It was their recommendation that the part time (4 hours per day) employee be granted vacation, sick leave and holidays on a half-time basis. The employee would receive four hours pay for being off for a holiday or leave. The retirement system could be handled as a percentage of base pay (4 hours), insofar as it is compatible with PERS regula- tions. The health and dental plans could be paid half by the employee and half by the District, if the employee elects to partici- pate in the plans. After considerable discussion, it was M/S/C (Wall - Johnson) that the half-time employee be given half time benefits of sick leave, vacation and holidays. If the employee works more than half time, he still receives only half time bene- fits, that the District will pay one half of the medical and dental benefits, providing the employee accepts the responsibility of pay- ing the additional one half. These benefits are intended only for the permanent part-time employee. KATHY FOLTZ - STEP INCREASE The Personnel Committee recommended that Kathy Foltz be granted a step increase from 23G $4.03/$701/month to 23H $4.23/$736 per month, effective August 16, 1976. M/S/C (Wall - Forrest) that Kathy Foltz be granted the step increase as recommended by the Personnel Committee. DISABILITY REQUEST - JOE MUJICA The General Manager reviewed an accident Joe Mujica had experienced in October 1975 involving an injury to his eye. Mr. Mujica has applied for disability as a result of the accident. A letter has been received from the State Fund Compensation Board stating a hear- ing will be held to determine a permanent disability rating. An attorney will be present to represent the District, however, if any- one from the District wishes to attend, they may do so. Information only, no action taken. ANNUAL RECOGNITION DINNER Director Forrest indicated the Personnel Committee had discussed the District's annual recognition dinner which would be held December 10, 1976. It was M/S/C (Johnson Forrest) that the Board authorize $225.00 for the employees annual recognition dinner on December 10, 1976. -3- 11/8/76 CORRESPONDENCE RE RECEIPT OF APPLICATION FOR LOAN FROM STATE HEALTH DEPARTMENT The General Manager indicated a letter had been received from the State Health Department regarding receipt of the District's application for a loan from the Safe Drinking Water Act of 1966. The District will be notified by November 15, 1976 as to their eligibility. CORRESPONDENCE FROM STATE HEALTH DEPARTMENT RE PRIORITY LIST HEAR- ING FOR LOAN The General Manager stated a letter had been received from the State Health Department informing the District a hearing will be held on November 15, 1976, at 10:00 a.m. in Berkeley regarding the priority list for applicants of a loan from the Safe Drinking Water Act of 1966. He indicated it may be necessary for him to appear at the hearing. M/S/C (Johnson - Wall) that the General Manager be authorized to attend the hearing in Berkeley on November 15, 1976, if request- ed. TRACT 9058 - CONSIDERATION RE CALLING FOR BIDS After all bids were rejected for installation of water mains in Tract 9058 at the October 26, 1976 Board ~eting, the General Manager indicated an attempt had been made to redesign the zone split plans for installation of water facilities, however, it was determined they would have to remain as originally designed. Therefore, he recommended the District call for bids at the Novem- ber 22, 1976 Board ~eting for Tract 9058, installation of water mains and appurtenances. M/S/C (Johnson - Wall) that the District call for bids for installation of water mains and appurtenances in Tract 9058 at the November 22, 1976 Board Meeting. AI~qA DUES After a discussion regarding payment of the A~A dues, it was M/S/C (Johnson - Wall) that the AICPA dues be paid in the amount of $32.50 in the name of the General Manager, as well as any Director who so wishes. NORTH FORK AGREEMENT - 12 INCH WATER LINE The General Manager and Attorney Farrell had redrafted an agree- ment for acquisition of the North Fork Water Company's 12 inch water line, 10,000 feet, two wells and pumping rights equivalent to 600 acre feet of water per year. Each Director had received a copy of the draft agreement. The General Manager reviewed all aspects of the agreement with the Board. After consideration of the agreement, it was determined to add the words "not maintain" on Page 2, under Item No. 4, the second line. It was M/S/C (Wall - Johnson) that the agreement be approved with the words "not maintain" inserted on Page 2, under item No. 4, second line. SALE OF LOT ON FISHER STREET - HAZEL REEUARK The General Manager indicated Hazel Rheuark had submitted a check to the District in the amount of $1,000 for the purchase of a 50 x 90 foot lot on Fisher Street. After discussion of the matter, it was -4- 11/8/76 M/S/C (Forrest-Johnso~ tkat tke District accept the bid of $1,000 from Mrs. Hazel Rheuark for tke lot on Fisher Street. Roll Call: Ayes: Directors Forrest, Johnson, Wall Noes: Director Disch Absent: Director Stoops HEALTH INSURANCE FOR DIRECTORS AFTER RETIREMENT Directors were provided with District Resolution 1973.57 which outlined insurance coverage for Directors after retirement, as well as information from Chino Basin Municipal Water District regarding their insurance program for directors. Information only, no action taken. INFORMATION RE SPECIAL DISTRICT REPRESENTATION ON LAFC Information received by the District and presented to Directors indicated a special LAFC Meeting would be held November 10, 1976 at 9:30 a.m. regarding Special District representation on LAFCo, since it was declared a quorum was not. present at the last meeting. It was determined Director Disch or Director Johnson would attend the meeting. DISASTER PLANNING COMMITTEE APPOINTMENT President Disch indicated he was recommending himself as Chairman, the General Manager and Field Superintendent, Don Sickles, as members of the Disaster Planning Committee. He stated steps should be taken to be prepared for potential disasters. M/S/C (Johnson - Wall) that the Committee as recommended by President Disch be approved. FINANCIAL STATEMENT The Auditor presented the September Financial Statement to the Board. Information only, no action taken. SPECIAL DISTRICT'S MONTHLY MEETING The Special District's monthly meeting will be held at the Arbor Restaurant in Upland, November 15, 1976. WARRANT APPROVAL The warrants were presented as follows: General 114 - 133; Payroll 1397 - 1426; Total $65,907.99 M/S/C (Johnson - Wall) that the warrants be approved as submitted. PUBLIC RELATIONS BULLETIN Director Wall presented two brochures from Otay Water District as samples for good public relations material. Information only. CORRESPONDENCE FROM ACWA RE LOCAL PUBLICITY FOR ACWA FALL CONFERENCE A letter had been received from ACWA with a suggested news release for publicity re the ACWA fall conference in Monterey. It was pro- posed the matter be presented at the November 22, 1976 Board Meeting. -5- GRANT PROGRAM The General Manager indicated the application for the grant program has been submitted and an answer should be received regarding the District eligibility within 60 days. Information only. JOINT POWERS AGREEMENT WITH CITY OF SAN BERNARDINO Director Johnson indicated he had talked with Margaret Chandler and Herb Wessell who stated the Joint Powers Agreement is being presented to the Water Commission by November 16th and to the City Council by November 22, 1976. He requested authorization to meet with staff or any consultant, if necessary, to complete the negotiations. After discussion, it was M/S/C (Disch - Johnson) that the Joint Powers Committee be authorized to confer with consultants or staff if necessary to appraise the Joint Powers Agreement to keep abreast of develop- ments. MANAGEMENT CO~@IITTEE Director Johnson indicated the Management Committee will be meet- ing at the District Office on Noven~ber 18th. Information only. OUTSTANDING WATER AND SEWER FEES Director Johnson re~ues~dthe staff to contact the Board of Realtors and inquire as to the possibility of notifying potentiai home owners prior to the close of escrow, of any outstanding water or sewer bills. There was further disucssion regarding unpaid bills on newly purchased property. Information only, no action taken. STEP INCREASES Director Johnson indicated a red flag should be put on employee step increases. He stated such increases should not be automatic, the employee should in fact earn each increase. He suggested the possibility of a study comparing District salaries with private industry. ADJOURNMENT M/S/C (Wall - Johnson) that meeting be adjourned at 10:00 p.m. Bonnie R. East~ood, Secretary -6- 11/8/76