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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/22/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING NOVEMBER 22, 1976 MINUTES The meeting was called to order at 7:00 p.m. Mr. Disch led the flag salute. ROLL CALL: P_~ESENT: President Philip A. Disch; Directors Norman W. Forrest Dennis Johnson, Gerald W. Stoops, O.A. "Art" Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; Dick Rieker, Consulting Engineer STAFF PRESENT: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Sec- retary GUESTS: Mr. and Mrs. Ray Merritt MINUTES Corrections to the November 8, 1976 Minutes were as follows: ~tion regarding acceptance of Deferred Compensation Plan was made by Director Forrest, seconded by Director Wall; Motion regarding sale of lot on Fisher Street to Hazel Rheuark was made by Director Forrest and seconded by Director Johnson. M/S/C (Wall Johnson) that the Minutes of November 8, 1976 be approved as corrected. Director Stoops indicated he was happy the Deferred Compensation Plan program was given to a local business firm. DEFERENCE AGREEMENT REQUEST - RAY MERRITT, BROW~L~G ROAD Mr. and Mrs. Merritt were introduced to the Board and requested to state their inquiry to the Board. Mr. Merritt stated he was re- questing consideration in regards to a reduction in the front foot- age charge to his property on Browning Road. He indicated he was planning to build a h~use and would only be utilizing one acre of the five he is purchasing. After discussion on the front footage charges being considered, it was stated the County requirement for charges in an A-1 zoning area was based on a minimum of 150 feet. It was, therefore, determined that Mr. Merritt would annex his 5.3 acres to the District, pay water stock requirements for one acre and pay a minimum of 150 front footage charge, as well as all other costs quoted for the main extension. Mr. Merritt will furnish the District with a legal description of the lot. If the front footage is more than 150 feet he would pay the footage as described on the description. The other 4.3 acres would be deferred as to charges until such time as they are improved. After discussion, it was M/S/C (Johnson - Stoops) that Mr. Merritt be charged a minimum of 150 front footage charge, or the actual footage of the lot as described in the legal description, if it exceeds 150 feet, plus all other conditions and costs as quoted, if this meets the ordin- ance requirements. FINANCE COMMITTEE REPORT The Finance Committee reported they had met and discussed the Direct- ors expenditures at conferences, however, it was not completed at this time. A report will be made at the December 13th Board Meeting. -1- 11/22/76 0Z65 DISTRICT CHRISTMAS PARTY It was discussed and determined the employee Christmas Party will be limited to present employees and present directors. M/S/C (Stoops Johnson) that the employees Christmas Party be limited to present employees and directors, with the exception of Mr. and Mrs. Howard H. Hendricks. DISTRICT INSURANCE RE CONTRACTS The General Manager stated the District insurance requirements in regards to specifications have been reviewed. He made comments on the flood and earthquake requirements and the operations and liability. He stated the liability portion should be changed to read combined single limit liability. After a discussion on the various aspects, it was recomraended by staff that the earthquake and flood coverage requirement be dropped on pipeline installation, however, it would be retained on any major projects, such as wells and reservoirs, etc. It was M/S/C (Stoops - Wall) that the District not require flood and earth- quake insurance coverage from contractors installing pipeline con- struction. It was noted, however, this does not preclude requiring such cover- age on wells, reservoirs and other types of construction. RULES AND REGULATIONS ADOPTED BY LAFC RE SPECIAL DISTRICTS Directors were given copies of the Rules and Regulations of the LAFC of San Bernardino County Affecting Functions and Services of Special Districts and Independent Special District Representation on the Commission as adopted by the LAFC on November 10, 1976. Information only, no action taken. LETTER FROM LAFC RE INDEPENDENT SPECIAL DISTRICT SELECTION CO~4ITTEE ON NOVEMBER 24, 1976 The Directors were presented with a letter from the LAFC re a meet- ing November 24, 1976, at 10:00 a.m. in the EIA Conference Room regarding selection of two regular members and two alternate mem- bers for the LAFC. After discussion, it was M/S/C (Stoops - Johnson) that Director Wall be authorized to vote at the November 24, 1976 LAFC meeting in place of President Disch. M/S/C (Stoops - Johnson) that Director Wall be instructed to cast a vote for Norman Forrest as a regular member of the LAFC. ROLL CALL VOTE AYES: Directors Johnson, Wall, Stoops NOES: Director Disch ABSTAIN: Director Forrest Director Forrest requested that the minutes reflect the reason for Director Disch voting no. Director Disch indicated he did not feel Director Forrest would be able to spend the necessary time to rep- resent the Districts if he proposed to run as a Councilman for the City of San Bernardino. M/S/C (Stoops Forrest) that the District support Mr. Bertolotti as the other regular member of the LAFC. In case of a tie Director Wall would use his own discretion in voting for an alternate. M/S/C (Stoops - Johnson) In the event Director Forrest was not elected as a regular member of the LAFC, that he be supported in his nomination as an alternate member of the Commission. -2- The second member alternate choice would be at Director Wal~s discretion. REVISION OF ACWA MODEL CONFLICT OF INTEREST CODE Directors were furnished copies of the revised model Conflict of Interest Code received from ACWA, as well as amendments to said revision. The deadline date for submission at this time is March 1, 1977. No action, information only. RESOLUTION 1976.55 - RELEASE OF LIE>~ FOR WATER MAIN EXTENSION, CAREOS C. & M3tRY J. ACEVEDO, 3467 HOLLY CIRCLE DRIVE, SAN BERNARDINO SV 12396 The General Manager requested authorization for Release of Lien for water main extension charges for Carlos C. & ~ary J. Acevedo, be accepted as presented. M/S/C (Wall - Stoops) that Resolution 1976.55 be approved as presented. RESOLUTION 1976.56 FINAL ANNEXATION 1976-6 RAY AND BETTY BENSON, N 1/2 NE 1/4 NE 1/4 SEC. 32 T1N R3W, SBBM, HIGHLAND, CA Resolution 1976.56, Final Annexation 1976-6, Ray and Betty Benson N 1/2 NE 1/4 NE 1/4 Sec. 32 T1N R3W, SBBM, Highland, was presented for approval. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT ~KING DETE~{INATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TE~S AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. M/S/C (Stoops - Wall) that Resolution 1976.56 be adopted as pre- sented. RESOLUTION 1976.57 FINAL ANNEXATIO!~ 1976-7, CHARLES and DIANNE KING, 26849 E. BASELINE, HIGHLAND, CA Resolution 1976.57, Final Annexation 1976-7, Charles and Dianne King, 26849 E. Baseline, Highland was presented for approval. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT MAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISI{ING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. M/S/C (Stoops - Wall) that Resolution 1976.57 be adopted as pre- sented. RESOLUTION 1976.58, FINAL ANNEXATION 1976-8 ALMA L. MARRS, 26822 CYPRESS, HIGHLAND, CA Resolution 1976.58, Final Annexation 1976-8, Alma L. Marrs, 26822 Cypress, Highland was presented for approval. A RESOLUTION OF THE BOARD OW DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT ~KING DETErmINATIONS, ORDERING ANNEXATION OF TERRITORY, ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. M/S/C (Stoops - Wall) that Resolution 1976.58 be adopted as pre- sented. RESOLUTION 1976.59 FINAL ANNEXATION 1976-9 TED kND MARTHA EICHELBERGER LOTS 37, 38, 39 & 40, TRACT 3202, HIGHLAND Resolution 1976.59, Final Annexation 1976-9 Ted and Martha Eichelberger -3- 11/22/76 Lots 37, 38, 39 & 40 was presented for approval. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST SAN BERNAR- DINO COUNTY WATER DISTRICT ~IAKING DETERMINATIONS, ORDERING ANNEXATION OF TERRITORY ESTABLISHING TERMS AND CONDITIONS OF ANNEXATION AND DESCRIBING EXTERIOR BOUNDARIES OF TERRITORY ANNEXED. M/S/C (Stoops - Wall) that Resolution 1976.59 be adopted as pre- sented. VEHICLE DAMAGE CLAIM - BILLY JOESHRADER, 25596 WALKER STREET, SB. The General Manager stated a claim had been received from Billy Joe Shrader in regards to his 1957 Jeep having hit a hole on Pacific Street where District crews were installing a water main in Tract 9077. The claim is for estimated damage to the front end of his vehicle in the amount of $70.00. The General Manager recommended the claim be denied by the District and referred to the District insurance carrier. M/S/C (Stoops - Johnson) that the claim submitted by Billy Joe Shrader be denied. APPROVAL OF DEL ROSA MUTUAL WATER COMPANY SALE AND AUTHORIZATION FOR DISTRICT AUDITOR TO SIG~ CERTIFICATES The General Manager indicated a Board ~eting had been held by Del Rosa Mutual Water Company, November 19, 1976, at which time an agree- ment was accepted by them for the assignment of rights to stored water and pumping rights. Director Paulin indicated the City would like to retain their 13.5% of such stored water rights. With the agreement being amended to reflect this request, it is ready for execution. The General Manager indicated the Board should author- ize the District Auditor to sign over the District shares of Del Rosa Mutual Water Company and execute a quitclaim deed for the District's carpenter rights in exchange for the terms previously agreed upon by Warner Hodgdon. He reiterated that Warner Hodgdon will be giving the District 653 shares of Bear Valley stock; 182 shares of North Fork stock and $41,974.35 cash. There has been dis- bursement of cash in the Del Rosa ~utual Water Co. checking account in the amount of $4,506.86. After considerable discussion, it was M/S/C (Johnson - Wall) that authorization be made for the sale of Del Rosa Mutual stock, providing Warner Hodgdon meets the terms of sale, as outlined by staff. M/S/C (Johnson - Wall) that Resolution 1976.61 be adopted author- izing the President and Secretary to execute the quitclaim deed. M/S/C (Stoops - Wall) that Resolution 1976.62 be adopted author- izing acceptance of the assignment of rights to stored water and pumping rights from Del Rosa Mutual Water Co. AUDITOR TO SET UP FUND FOR MONIES RECEIVED FROM STOCK Director Johnson requested the Auditor to set up a special fund for monies received from the sale of water stock to buy additional stock. The Auditor will report back on such a fund at the Dec. 13 Board Meet- ing. AUTHORIZATION TO CALL FOR BIDS - TRACT 9058 The General Manager requested authorization to call for bids for in- stallation of water mains and appurtenances in Tract 9058, ~r. Stubblefield, developer. He indicated the specifications have been changed only insofar as the concrete back fill, that the estimates have also been revised. M/S/C (Wall - Johnson) that staff be authorized to call for bids on Tract 9058 for the meeting of December 13, 1976. 11/22/76 -4- FINANCIAL STATEMENT FOR OCTOBER The financial statement was presented for the month of October. CORRESPONDENCE FROM ACWA RE BYLAWS AMENDMENT TO BE VOTED ON AT CON- FERENCE IN MONTEREY The Directors were given copies of a bylaw amendment as received from ACWA. This will be voted on by those Directors attending the conference in Monterey. Information only, no action taken. INFORMATION FROM BURROWS, SMITH & COHPANY RE HOSPITALITY SUITE AT CONFERENCE IN MONTEREY Directors were given copies of correspondence from Burrows, Smith & Company re hospitality suite at ACWA Conference in Monterey. Info only. RESOLUTION 1976.60 AUTHORIZATION FOR PRESIDENT AND SECRETARY TO EXECUTE QUITCLAIM DEED IN FAVOR OF HAZEL & HAL RHEUARK Resolution 1976.60 Authorization for the President and Secretary to execute the quitclaim deed for the sale of the lot on Fisher Street to Hazel Rheuark was presented for adoption. It was M/S/S(Wall - Johnson) that Resolution 1976.60 authorizing the President and Secretary to execute said quitclaim deed be approved. ROLL CALL VOTE AYES: Directors Disch, Forrest, Johnson, Stoops, Wall Noes: None CHANGE ORDER NO. 4, SEWER INSTALLATION TO TRACT 9077 - MLADEN BUNTICH The General Manager indicated a change order had been received for Contractor Mladen Buntich in the amount of $606.10 for services rendered in the sewer installation project to Tract 9077. After dis- cussion, it was recommended by the General Manager that payment be approved. It was M/S/C (Stoops - Johnson) that the recommendation of staff be accepted to pay the $606.10 change order No. 4 to Mladen Buntich. WARRANT APPROVAL General 134 - 225 - $137,200.10; Payroll 1427 - 1458 $8,622.72; Total $145,822.82 were presented for approval. M/S/C (Stoops - Wall) that the warrants be approved as presented. Director Disch abstained from the vote as he had not reviewed the warrants. WATER COMMITTEE MEETING President Disch indicated the Water Committee will be reporting at the next meeting on Ordinance No. 4 regarding the $10 deposit fee for service. A meeting was called for Friday, November 26 at 7:00 ADJOURNMENT M/S/C (Johnson - Wall) the meeting be adjourned at 8:45 p.m. Boflnie R. East-wood, Secretary ' Philip ~. ~isch, President -5- 11/22/76