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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/27/1976 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 27, 1976 MINUTES The meeting was called to order at 7:00 p.m. President Disch led the flag salute. ROLL CALL: PRESENT: President Philip A. Disch; Directors Norman W. Forrest, Dennis Johnson, Gerald Stoops, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF PRESENT: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary MINUTES M/S/C (Forrest - Stoops) that the Minutes of December 13, 1976 be approved as submitted. DISTRICT CONTRACT INSURANCE - DISTRICT SPECIFICATIONS The General Manager reviewed the District's contract insurance for specifications with the Board. He indicated there had been some changes in the terminology to clarify the District's insurance require- ments and broaden the definition of coverage for the contract specifi- cations. There were no major changes in the requirements. Informa- tion only, no action taken. ACWA FEASIBILITY STUDY OF LIABILITY INSURANCE FOR WATER AGENCIES Information has been received regarding the ACWA conducting a feasibility study of liability insurance for water agencies due to problems encount- ered by water agencies in obtaining liability insurance, premium costs doubling and tripling, as well as the inability of some agencies to obtain an insurer. ACWA is requesting a contribution of $250 from all water agencies to finance the costs of such a study. The General Mana- ger indicated the District's insurance had increased 40% last year, the cost being $16,000. After considerable discussion, it was determined the possibility of group insurance may be less expensive, therefore, it was M/S/C (Forrest - Stoops) that the District participate in the ACWA Liability Insurance Survey and Study for water agencies and also to pay the $250 for the study. ROBERT HAWKINS STUDY OF SPECIAL DISTRICTS IN CALIFORNIA President Disch indicated correspondence had been received from CSDA re a study conducted by Robert B. Hawkins relative to special districts in California. Information only, no action taken. RESOLUTION 1976.69 - INITIATING ANNEXATION 1976-12 - GEORGE AND EVELYN SENTIPOL, 7224 CONEJO DRIVE, SAN BERNARDINO The General Manager presented Resolution 1976.69, Initiating Annexation 1976-12, George and Evelyn Sentipol, 7224 Conejo Drive, San Bernardino, Calif. for sewer service. It was -1- 12/27/76 M/S/C (Forrest - Wall) that Resolution 1976.69 be adopted as present- ed. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1976.70 - INITIATING ANNEXATION 1976-11, JACK R. WID~EYER, PORTION OF E 1/2 of E 1/2 of SECTION 29, HIGHLAND, CA. The General Manager presented Resolution 1976.70, Initiating Annexa- tion 1976.11, Jack Widmeyer, Portion of E 1/2 of E 1/2 of Section 29, Highland for water service for one acre. M/S/C (Forrest - Wall) that Resolution 1976.69 be adopted as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1976.73 ACCEPTING AGREEMENT AND AUTHORIZING EXECUTION OF DEFERENCE AGREEMENT WITH JACK R. WIDMEYER The General Manager stated a Deference Agreement had been prepared for execution with Jack R. Widmeyer relative to Mr. Widmeyer's request for water service to his property. Annexation is for the entire parcel, only one acre will be served at this time. The General Manager recom- mended approval of the agreement. M/S/C (Stoops - Wall) that Resolution 1976.73 be adopted as pre- sented: ACCEPTING AGREEMENT AND AUTHORIZING EXECUTION OF DEFERENCE AGREEMENT WITH JACK R. WIDMEYER AND EAST SAN BERNARDINO COUNTY WATER DISTRICT (For full text, see Resolution File) ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1976.71 - ACCEPTANCE OF GRANT OF LIEN, HAROLD AND SHARIL KELVINGTON, 5696 ARDEN, HIGHLAND, CA. The General Manager presented Resolution 1976.71, Accepting Grant of Lien, Harold and Sharil Kelvington, 5696 Arden, Highland for approval. M/S/C (Forrest Stoops) that Resolution 1976.71 be accepted as presented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RESOLUTION 1976.72 - NOTICE OF COMPLETION, MARYSVILLE DEVELOPMENT, W.R. BUSTER, TRACT 8604 The General Manager indicated a Certificate of Completion had been issued by CM Engineering Associates stating the construction of sewage collection system for Tract 8604 was completed on December 7, 1976, in accordance with plans and specifications. He recommend- ed that Resolution 1976.72 be approved. M/S/C (Stoops - Johnson) that Resolution 1976.72 be adopted as presented. -2- 12/27/76 0Z669 ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None RELOCATION ASSISTANCE ORDINANCE Attorney Farrell indicated he had not completed the Relocation Assist- ance Ordinance at this time. Therefore, it was M/S/C (Forrest - Stoops) that the Relocation Assistance Ordinance be continued to January 24, 1977. CSDA DUES FOR 1977 The General Manager indicated a statement had been received from the CSDA for 1977 membership dues in the amount of $400.00. M/S/C (Forrest - Johnson) that payment of 1977 membership dues for CSDA be approved in the amount of $400.00. RESOLUTION 1976.68 - RELEASE OF LIEN FOR DELINQUENT SEWER CHARGES, GERALD G. AND CATHERINE E. HEDLUND, 26823 PACIFIC ST, HIGHLAND The General Manager presented Resolution 1976.68, Release of Lien, Gerald G. and Catherine E. Hedlund, 26823 Pacific Street, Highland for approval. He indicated all payments were completed. M/S/C (Wall - Stoops) that Resolution 1976.68 be adopted as pre- sented. ROLL CALL VOTE: AYES: Directors Disch, Forrest, Johnson, Stoops, Wall NOES: None PURCHASE OF BEAR VALLEY MUTUAL STOCK Director Johnson indicated that the Bear Valley Mutual Water Company sale of Big Bear Lake would be consummated shortly, therefore, some Bear Valley Mutual stock might possibly be available. A discussion ensued regarding the District purchasing such stock. It was deter- mined that only the monies received from the sale of Del Rosa Mutual Water Company would be used to buy such stock should it become avail- able. It was M/S/C (Johnson - Stoops) that the Board authorize the General Manager at his discretion to purchase Bear Valley stock at a cost not to exceed $12.50 per share. The maximum amount of money to be spent would be equivalent to cash received from the sale of Del Rosa Mutual Water Co. Should stock become available in an amount greater than this, a Special Board Meeting would be called. REQUEST FOR WATER SERVICE - HENRY GUERTH The General Manager indicated Henry Guerth had requested water ser- vice to a portion of land on Highland Avenue, adjacent to Carriage Hills. The District does not at this time have facilities available, therefore, Southern California Water Co. has been contacted regard- ing supplying water to the District to sell to Mr. Guerth. It was determined that if such an agreement could be reached a meter would be installed on their pipe and water metered into a District main for delivery to District customers. He stated a cancellation clause of more than one year would have to also be included in the agreement. The General Manager requested authorization to work with Attorney Farrell and Southern California Water Co. in preparing an agreement -3- 12/27/76 02;6 70 to supply water to Mr. Guerth. Such an arrangement would eliminate the necessity of installing facilities at this time at an approximate cost of $60,000. The Board authorized preparation of an agreement subject to Mr. Guerth depositing $500 for costs. The costs of the additional meters and valves would be added to the estimated cost of services, this not to exceed $250.00. It was M/S/C (Johnson - Stoops) that the Board authorize staff and legal counsel to proceed in working out an agreement with Southern Calif. water, Mr. Guerth and the District to serve Southern Calif.Water Co. water to Mr. Guerth's property, with all extra ordinary costs over and above normal fees being incurred by Mr. Guerth. These costs not to exceed $750.00. WARRANTS: General 307 - 355 $208,712.23; Payroll 1525 - 1566 $8,582.77 Total $217,295.10 M/S/C (Stoops - Forrest) that the warrants be approved as presented. FINANCE COMMITTEE REPORT - DIRECTORS EXPENDITURES AT CONFERENCES The Finance Committee submitted a proposed statement for Director's expenses at conferences. After considerable discussion and comments by Directors, it was determined that those Directors with additional suggestions should submit them in writing to the Finance Committee for further consideration. The Finance Committee will review all suggestions, meet with Attorney Farrell and draft a resolution which will be presented to the Board at a later date. No action taken. DIRECTORS ELECTED TO PARTICIPATE IN OTHER ACTIVITIES Director Forrest indicated it was his understanding whenever a Board Member was considered for participation in activities relating to our water agency that it would be brought before the District Board. There was discussion on the matter. No action taken. MAC REPRESENTATION Director Stoops indicated he had been approached by Councilman Robert Hammock to be a representative for MAC. Director Forrest indicated the Board should support his candidacy. Therefore, after discussion it was M/S/C (Forrest - Johnson) that a letter be written concurring with Mr. Hammock's recommendation. AWWA CONFERENCE, ANAHEIM, CALIFORNIA, MAY 8 13, 1977 Information has been received relative to the A~4A Conference being held May 8 13, 1976 in Anaheim, California. After discussion, it was M/S/C (Stoops - Wall) that any action re the AW-WA Conference being held in Anaheim, May 8 - 13, 1977 be postponed until January 24, 1977. CHANGE IN COMMITTEE APPOINTMENTS Director Forrest indicated he felt the committees appointed last year should be reappointed at this time. It was the concensus of the Board that the committee should remain at the present status for at least another year. No action taken. -4- 12/27/76 SPECIAL DISTRICT SECRETARY Director Forrest indicated that at the Special District's Board Meet- ing, of which he is currently President, it was suggested that the President should be responsible for selecting a secretary. He request- ed that in the event he remains President to the Special Districts that Bonnie Eastwood be allowed to act as secretary for Special Districts Association. He indicated the secretary is reimbursed for the work. After discussion, it was M/S/C (Johnson - Stoops) that the East San Bernardino County Water District secretary could be used as the Special Districts Association secretary, if the President of Special Districts is from the District Board. LEGISLATIVE CONTACT FORMS The General Manager reviewed a legislative contact form which had been received from ACWA. Information only, no action taken. FINANCE COMMITTEE MEETING It was determined a Finance Committee meeting would meet and review the District's entire insurance program. ADJOURNMENT There being no further business, it was M/S/C (Stoops - Johnson) that the meeting be adjourned at 9:20 p.m. B6nnie R. Eastwood, Secretary -5- 12/27/76