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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/24/1977 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 24, 1977 MINUTES The meeting was called to order at 7:00 p.m. and bid time declared closed. President Philip Disch led the flag salute. ROLL CALL: PRESENT: President Philip A. Disch; Directors Norman W. Forrest, Dennis Johnson, Gerald Stoops, O.A. Wall ABSENT: None PROFESSIONAL STAFF: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF PRESENT: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Duncan Parkes, Engineering Dept.; Bonnie R. Eastwood, Secretary GUESTS: Mr. & Mrs. Ray Merritt MINUTES M/S/C (Forrest - Stoops) that the Minutes of January 10, 1977,be approved as submitted. BID OPENING - INSTALLATION OF WATER MAINS AND APPURTENANCES WITHIN TRACT 9077 - NEAL T. BAKER, DEVELOPER The Secretary opened and read the the bid proposal for installation of water mains and appurtenances within Tract 9077. Attorney Farrell checked the proposal and declared it included an acceptable bid bond. The bid was as follows: Ace Pipeline Construction Co. $15,600.50 Engineer's Estimate 17,000.00 M/S/C (Forrest - Wall) that the bid submitted be turned over to the staff and consulting engineer for checking and recommendation on awarding of ~uch bid. Duncan Parkes, District Engineering Department, stated the proposal had been reviewed and was correct. M/S/C (Forrest - Wall) that the District accept the bid of Ace Pipeline Construction Co. for installation of water mains and appur- tenances within Tract 9077 for $15,600.50, on approval of legal counsel. DISCUSSION AND CLARIFICATION WITH PROPERTY OWNER, RAY MERRITT President Disch recognized the presence of Mr. & Mrs. Ray Merritt and requested they review their questions regarding water service with the Board. Mr. Merritt stated he did not fully understand the District's request for a legal description for the one-acre parcel on Browning Road for which he was requesting water service. He also inquired as to whether or not he would be able to water anything outside the one-acre parcel. The General Manager indicated a legal description is required as part of a deference agreement because only that portion described will be furnished water. A clarifica- tion was also made on water rights. It was determined that Mr. Merritt could use any amount of water he wished on the one-acre -1- 1/24/77 portion, but could not water any portion of the remaining four acres, unless the water formula was satisfied. Mr. Merritt agreed to furnish the District with a legal description of the one-acre portion of his property for which he has requested water service. Information only. FINANCE COMMITTEE REPORT Director Johnson stated the Finance Comraittee had met on two occasions and determined that in regards to the Director's expenditures at con- ferences they were recommending the following: That at the first Board Meeting of each month, each Director would personally present verbally to the Board his expenditures for the preceding month for Board approval. This report would include an itemized list of ex- penditures, i.e. meetings attended, expenses incurred while attend- ing the functions, etc. The expenses would not be a part of the regular monthly warrant approvals. After discussion, it was M/S/C (Stoops - Johnson) that the Finance Committee's recomr~enda- tion be accepted as outlined, that the Directors report verbally at the first meeting each month their previous month's expenditures. This will be effective February 1977, with report being made in March. DISTRICT INSURANCE COVERAGE Due to the increased District insurance rates the Finance Committee requested Director Forrest to inquire through the Special Districts Association as to whether Districts could come under an umbrella insurance coverage through the County. Mr. Forrest will report back at a later date. Information only. PERSONNEL COMMITTEE REPORT The Personnel Committee recommended a step increase for Ken Moen, from 26A $3.49/hr to 26B $3.66/hr $637/month, effective January 17, 1977. M/S/C (Stoops - Wall) that the recommendation by the Personnel Committee re a step increase for Ken Moen be approved. DISASTER COMMITTEE REPORT President Disch indicated a letter had been received from the City of San Bernardino Water Department regarding a "mutual aid agree- ment''. The agreement was developed as part of the Water Department's Disaster Preparedness Plan and when fully executed will represent a formal acknowledgement by the participating agencies that mutual assistance will be made available in the event of a natural disaster. The City Water Department had enclosed an agreement for signature, as well as a request of the District's emergency equipment and materials inventory. After a discussion on the plan and the agree- ment, it was felt a determination should be made as to which agency would be in charge in the event of an emergency and whether or not there would be a means of providing protection, insurance wise, for equipment and personnel involved should an emergency arise. It was, M/S/C (Stoops - Forrest) that the Board accept the Mutual Aid Agreement in principle, however, further investigation should be made into the insurance liability aspects and the responsibility that would be incurred. EMERGENCY PREPAREDNESS SEMINAR AT CITY HALL, JANUARY 26, 27, & 28 President Disch indicated an emergency preparedness seminar was being held at the San Bernardino Convention Center January 26, 27 & 28. It was determined a representative from the District should attend. The District would pay the $30 registration fee. After discussion, it was M/S/C (Forrest - Stoops) that the Board authorize attendance at the Emergency Preparedness Seminar in San Bernardino and pay the $30 -2- 1/24/77 registration fee. The General Manager authorized to appoint a District representative to attend in the event he is unable to do so. SAFETY MEETING FOR DISTRICT PERSONNEL The General Manager indicated a safety meeting is being held Jan. 31st at which time the employees will be requested to submit ideas for a disaster planning program. MODIFICATION OF JOINT POWERS AGREEMENT After a discussion on the status of the Joint Powers Agreement, it was determined that a meeting would be called, which would include Attorney Farrell, Attorney Taylor, Herb Wessel and the General Manager, to define the word "other", as well as other terminology used in the agreement. A tentative target date for consummation of the agreement was set for February 14, 1977. NORTH FORK AGREEMENT STATUS The General Manager indicated that he had not be able to contact Mr. Edwards regarding his approval of the agreement for the North Fork 12" lihe agreement. Both the District and North Fork Water Co. have agreed to sign the agreement as soon as Mr. Edwards has approved of it as to form. MID YEAR SPECIAL REPORT The General Manager presented the Directors with a map, graphs and a brief analysis of the District's current activities at the mid- point in the fiscal year. He indicated as he reviewed the informa- tion with the Directors that the projected figures look very good for the year. Information only. RESOLUTION 1977.5 - INITIATING ANNEXATION 1976.15- VERA BANNISTER, 1902 PALM AVENUE, HIGHLAND The General Manager presented Resolution 1977.5, Initiating Annexa- tion 1976.15,Vera Bannister, 1902 Palm Avenue, Highland for sewer service for approval. It was M/S/C (Stoops Johnson) that Resolution 1977.5 be accepted as presented. RESOLUTION 1977.6 NOTICE OF COMPLETION, ACE PIPELINE CONSTRUCTION CO. TRACTS 9045 & 9068 The General Manager presented a Notice of Completion for installation of water mains and appurtenances within Tracts 9045 & 9068 by Ace Pipeline Construction Co. for acceptance. A certificate of comple- tion had been submitted by the District's Engineering Office. M/S/C (Wall - Johnson) that Resolution 1977.6 be accepted as presented. RESOLUTION 1977.7 ACCEPTING CONVEYANCE OF PIPELINE EASEMENT,STUBBLE- FIELD The General Manager presented a Conveyance of Pipeline Easement sign- ed by Stubblefield Construction Co. for an easement from the end of Mirada Street to Tract 9058. Staff recommended acceptance of the easement. M/S/C (Wall - Johnson) that Resolution 1977.7 be accepted as presented. -3- 1/24/77 RESOLUTION 1977.8 NOTICE OF COMPLETION, WALTER RASIC, SEWER LINE ON ORANGE STREET TO TRACT 7248 The General Manager presented for approval Resolution 1977.8, Notice of Completion for construction of sewage collection system for ex- tension of sewer main to Tract 7248, completed by Walter Rasic Con- struction Co. A certificate of completion had been received from CM Engineering indicating the project was completed in accordance with plans and specifications. M/S/C (Wall - Stoops) that Resolution 1977.8 be accepted as presented. RESOLUTION 1977.9 AUTHORIZATION FOR EXECUTION OF BANK OF AMERICA SIGNATURE CARD The Auditor stated the Bank of America had requested a signature card be executed for the District's savings account. It was M/S/C (Johnson - Forrest) that Resolution 1977.9 be authorized as presented. RESOLUTION 1977.10 RELEASE OF LIEN, WATER MAIN EXTENSION, ROBERT HANCOCK, 6583 MONTE VISTA DRIVE, SAN BERNARDINO The General Manager presented Resolution 1977.10, Release of Lien for water main extension, Robert Hancock, 6583 Monte Vista Drive, San Bernardino, for acceptance. He stated all payments have been completed and recor~mended acceptance. M/S/C (Stoops - Johnson) that Resolution 1977.10, Release of Lien, be accepted as presented. RELOCATION ASSISTANCE LAW Attorney Farrell presented the Board with a copy of the Relocation Assistance Law for their approval, per their request, for adoption. After a discussion, it was M/S/C (Stoops - Forrest) that the Relocation Assistance Law be made available to each Director and placed on the agenda for the Adjourned Regular Meeting, January 31st, for further consideration. SPONSORSHIP OF SPECIAL DISTRICTS MEETING IN MAY AND NOVEMBER Director Forrest indicated the Special Districts Association had re- quested a meeting schedule be set up for the entire year for sponsor- ship of their meetings. He requested authorization to schedule the East San Bernardino County Water District to sponsor the May and November meetings. He stated that possibly Reuben Ayala would be the speaker for May, if the meeting date could be changed from May 16th to May 20th. After discussion, it was M/S/C (Stoops - Johnson) that the District accept sponsorship for the May and November meetings and also that the District is in favor of changing the Association's meeting date in May to May 20th. SEMINAR BY DAVE GRANT Director Stoops stated that Dave Grant had made a presentation re personal motivation and development of human resources at the January 17th Special Districts Meeting. He felt such a presentation would be beneficial for District employees. After a discussion, it was determined contact would be made with Mr. Grant regarding the pos- sibility of buying or renting tapes of his lecture for presentation to District personnel. AWWA CONFERENCE, ANAHEIM, MAY 8-13, 1977 It was stated the AWWA Conference is scheduled for May 8-13, 1977 at Anaheim. After discussion, it was -4- 1/24/77 M/S/C (Forrest - Stoops) that attendance at the AWWA Conference be authorized for any Director or staff member designated by the General Manager. DIRECTOR FORREST LEAVES ~ETING Director Forrest left the meeting at 9:07 p.m. FINANCIAL STATEMENT The Auditor presented the Board with the December Financial State- ment for their review. Information only. WARRANTS Payroll 1557 1619 - $16,824.20 General 374 489 $466,047.40 Total $482,871.60 M/S/C (Johnson - Wall) that the warrants be approved as presented. RESOLUTION 1977.11 ACCEPTING DEDICATION OF SEWERS, TRACTS 9045 & 9068 BARCLAY HOLLANDER, DEVELOPER The General Manager presented for adoption Resolution 1977.11, Accepting Dedication of Sewers for Tracts 9045 & 9068, Barclay Holland- er, Developer. M/S/C (Wall Stoops) that Resolution 1977.11 be accepted as presented. SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT The General Manager indicated the San Bernardino Valley Municipal Water District had requested a representative from the District, as amember of the Cooperative Water Agreement, attend their Board Meetings to give their endorsement on preparation of a negative declaration with respect to the proposed Phase III construction. DISTRICT INVESTMENT OF FUNDS THROUGH LOCAL AGENCY INVESTMENT FUND ~ Director Wall requested the Auditor to obtain the Assembly Bill which outlines the various ways monies deposited in the Local Agency In- vestment Fund can be invested. DAVIS GRUNSKY ACT - LOAN PROGRAM Consultant Dahlke stated through the Davis Grunsky Act there are funds possibly available for loans at an interest rate of 2 1/2%. He suggested the District consider submitting a preliminary application. It was determineed the General Manager would review the loan program for possible participation. CONFLICT OF INTEP~EST DEADLINE Attorney Farrell stated the deadline date for adopting the Conflict of Interest Resolution is March 1, 1977. DISCUSSION ON WATER PRODUCTION Director Johnson made a presentation to the Board regarding produc- tion of water by gravity flow, rather than pumping. He sketched a drawing on the board to indicate the manner in which water near the mouth of the Santa Ana River could possibly be used. This could eliminate the need fora treatment plant and cut down considerably on power costs. Discussion only, no action taken. ADJOURNMENT There being no further business th~ meeting was adjourned upon motion of Director Johnson, seconded by Director Stoops and carried unanimous- ly until January 31, 1977 at 7:00 p.m. ; Bonnie R. Eastwood, Secretary i i~ A. Disch, President 1/24/77 -5-