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Agenda Packet - EVWD Board of Directors - 07/12/2011
East Val ley Water District 3 654 HIGHLAND AVE., SUITE #3 0, HIGHLAND, CA BOARD MEETING July 12, 2011 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Accounts Payable Disbursements: Accounts Payable Checks # 229049 through # 229210 which were distributed during the period of June 22, 2011 through July 4, 2011 in the amount of $912,797.96. Payroll and benefit contributions for the period ended July 4, 2011 and included checks and direct deposits, in the amount of $237,058.69. Total Disbursement for the period $1,149,856.65 4. Approval of Board meeting minutes for June 14, 2011 5. General Manager's Expenses I OLD BUSINESS 6. Discussion and possible action regarding the District's 2011 -12 budget NEW BUSINESS 7. Review and accept Financial Statements for the month ended May 31, 2011 8. Discussion and possible action regarding the mileage reimbursement rate established by the IRS 9. Discussion and possible action regarding the official ballot for the 2011 Board Elections for the California Special Districts Association 10. Discussion and possible action regarding appointment of Board Secretary 11. Discussion and possible action regarding adoption of Resolution No. 2011.16 authorizing application to State of California for Proposition 84 grant funding of potential water system improvements 12. Directors Fees and Expenses for June 2011 REPORTS I3. General Manager /Staff Reports 14. Consultant Reports 15. Committee Reports • Legislative (Standing) • Community Affairs (Standing) • Policy ConZm.ittee (Standing) • Labor Negotiating Committee (Ad -Hoc) • Succession Planning Committee (Ad -Hoc) 16. Oral comments from Board of Directors CLOSED SESSION 17. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Government Code Section 54957] Title: General Manager 18. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: Labor Negotiating Committee /General Manager Employee Organization: S.B.P.E.A. ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in ordex to paxiicipafe in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. -------------------------------------------- - - - - -- East Val ley Water District Board Memorandum From: Brian W. Tompkins /Chief Financial Officer Subject : Disbursements. Recommandation: Approve the attached list of accounts payable checks and payroll issued during the period June 22, 2011 through July 4, 2011. Date JULY 12, 2011 Background: Accounts payable checks are shown on the attached listing and include numbers 229049 to 229210 for A total of $912,797.96. The source of funds for this amount is as follows: Unrestricted Funds $ 855,197.96 Bond Financing $ 57,600.00 State Financing $ Payroll and benefit contributions paid for this period totaled $237,058.69. 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O F tom. ao rn o � N � N c~v N � N � 67 6l � 6l O � o N o N o N o N o U J O 0 Q Z � UJ � � � W S X tUir � w O � p w � � � � N O .� � a � -a � w � -a � -a � c � c c c w a� ..�-. a� o — ..�-. a� �.�-. a� � � U � � N N � O C r L O � �� L O � o � o �� O a Y a � � in � E N in � � U U U U U r r O r r O r r O r r O N N N N o � o rn� � o 0 0 r N r N O r N r � r N C_O N � C_O N C_O N N O N O I� O N O N U > U > U � U � tom. ao rn o � N � N c~v N � N � 67 6l � 6l O � o N o N o N o N o Subject to approval: EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES JUNE 14, 2011 President Wilson called the meeting to order at 3:00 p.m. Ms Kasten led the flag salute. PRESENT: Directors: Malmberg, Morales, Levesque, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Eliseo Ochoa, Assistant District Engineer; Justine Hendricicsen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Amanda Kasten (West Valley Water District), Doug Dubois, Roger Light (Cajon High School), Charles Roberts (Highland Community News), Cara Van Dijk (CV Strategies arrived at 3:18 pm) APPROVAL OF AGENDA The General Manager requested that item #21 be addressed after the consent calendar. M/S /C (Levesque- Malmberg) to amend the agenda and have item #21 be addressed after the consent calendar when all parties have arrived. M /S /C (Morales - Malmberg) that the June 14, 2011 agenda be approved as amended. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 3:02 p.m. Mr. Light offered his appreciation to the District and the Board of Directors for sponsoring the Inland Empire Solar Challenge. Mr. Light stated that the Solar Challenge is a wonderful motivator for the students and that the entire school participates in the event. Mr. Light also stated that Cajon High School placed 2 °`� in the event. There being no further written or verbal. comments, the public participation section was closed. Minutes: 06/14/11 jph DISBURSEMENTS M/S /C (Levesque- Sturgeon) that the General Fund Disbursements #228497 through #228664 distributed during the period of May 3, 201 I through May 17, 201 I in the amount of $1,203,186.52 and Payroll and benefit contributions for the period ended May 17, 2011 and included checks and direct deposits, in the amount of $279,026.76, totaling $1,482,213.28 be approved. APPROVAL OF BOARD MEETING MINUTES FOR MAY 10, 2011 M /S /C (Levesque- Sturgeon) that the Board meeting minutes for May 10, 2011 be approved as submitted. GENERAL MANAGERS FEES AND EXPENSES M /S /C (Levesque- Sturgeon) that the General Managers fees and expenses be approved. GENERAL MANAGERS REQUEST TO BUY BACK SIXTY (60) HOURS OF VACATION TIME M /S /C (Levesque- Sturgeon) that the General Managers request to buy back sixty (60) hours of vacation time be approved. DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO BID THE EASTWOOD FARMS MUTUAL WATER COMPANY PROJECT M/S /C (Malmberg- Levesque) that the Board authorizes the District to bid the Eastwood Farms Mutual Water Company Project. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2011 -2012 BUDGET The General Manager reviewed three changes made to the budget: • Lock -Box feature added • Fuel and vehicle maintenance decreased • Four vehicle purchases removed The General Manager also stated that the employee awards banquet and description has been removed from the budget. President Wilson would like to add the state and federal advocates back into the budget. Director Sturgeon would like the Legislative Committee to review how much money they need in this year's budget for legislative services and activities. 2 Minutes: 06/14/11 jph The Community Affairs and Legislative Committee's will provide specific recommendations to the Board regarding items they would like added back into the budget. No action talten. DISCUSSION AND POSSIBLE ACTION REGARDING THE SCHEDULING OF A PROP 218 HEARING TO CONSIDER A SEWER TREATMENT RATE INCREASE No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING ELECTION FORM AND OFFICIAL BALLOT FOR ACWA HEALTH BENEFITS AUTHORITY No action taken. RESOLUTION 2011.09 — A RESOLUTION OF THE GOVERNING BODY OF THE EAST VALLEY WATER DISTRICT FOR THE ELECTION OF DIRECTORS TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS M/S /C (Levesque - Malmberg) .that the Governing Body of the East Valley Water District cast their three votes on the official 2011 election ballot for: Edmund K. Sprague, Ed Gray and Terry Burkhart for the election of Directors to the Special District Risk Management Authority Board of Directors. DISCUSSION AND POSSIBLE ACTION REGARDING ENGAGEMENT LETTER TO THE DISTRICT FROM ROGERS, ANDERSON, MALODY &s SCOTT, LLP M/S .(Malmberg - Levesque) to approve the engagement letter to the District from Rogers, Anderson, Malody 8c Scott (RAMS). Vice President Levesque would like to know if the auditing services have ever gone out for bid and stated that he wasn't impressed with last year's presentation by RAMS. The Directors asked staff a number of questions relating to auditing services. Directors Levesque and Malmberg withdrew their motions. Mr. Tompkins stated that he requested the engagement letter from RAMS in March but did not receive the letter until May. President Wilson made a motion to approve the engagement letter from RAMS for this year and, to form an ad -hoc committee to request RFP's for next year's audit. The motion failed due to lack of a second. Minutes: 06/14/11 jph Vice President Levesque made a motion to direct staff to put out an R.T'P's for this year's audit. The motion failed due to lack of a second M /S /C (Sturgeon - Levesque) to direct staff to place this item on the next agenda and to request proposals from auditing firms for this year's audit. Director Morales stated that in order to make an objective decision on additional proposals received by the District that the scope of services must be similar and comparable to the proposal submitted by RAMS. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT THE NORTHEAST CORNER OF CUNNINGHAM STREET AND CREST STREET IN THE CITY OF HIGHLAND BY THE SOUTHERN CALIFORNIA GAS COMPANY M/S (Malmberg- Levesque) that the claim be rejected. Directors Malmberg and Levesque amended their motions to include the following verbiage: After review, and without waiving any rights, remedies, or defenses available to EVWD under the law, including but not limited to those based upon your failure to properly comply with the claim- presentation requirements of California government Code Section 910, the Board voted to reject the Claim and refexxed the matter to EVWD's insurance carrier and legal counsel. M/S /C (Malmberg - Levesque) that after review, and without waiving any rights, remedies, or defenses available to EVWD under the law, including but not limited to those based upon your failure to properly comply with the claim - presentation requirements of California govermment Code Section 910, the Board voted to reject the Claim and referred the matter to EVWD's insurance carrier and legal counsel. DIRECTORS' FEES AND EXPENSES FOR MAY 2011 were presented to the Board for approval. M /S /C (Levesque- Sturgeon) that the Directors' fees and expenses for May 2011 be approved as submitted. GENERAL MANAGER /STAFF REPORTS No reports at this time_ CONSULTANT REPORTS Ms Van Dijk stated that the Consumer Confidence Report is at the printer and is scheduled to be delivered to the District's constituents on or about July 1St, 2011. Information only. 4 Minutes: 06/14/] l jph COMMITTEE REPORTS a. Legislative (Standing) — Director Morales stated chat a State budget is due tomorrow; that the committee will be meeting on Monday to review a number of bills and will also review the District's State and Federal. advocate program. b. Community Affairs (Standing) —The committee met last week and discussed a number of items including level pay plan options. The committee will be meeting again at the end of the month. Director Sturgeon has requested that the Legislative Committee review the SAS. c. Policy Committee (Standing) —The committee is working on a purchasing policy. d. Labor Negotiations (Ad -Hoc) — No report at this time. e. Succession Planning (Ad -Hoc) — No report at this time. Information only. ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Malmberg stated that he is happy to be living in a free society. Director Sturgeon congratulated President Wilson on his 50th wedding anniversary. Director Morales stated that he recently attended a Sanbag meeting where a "Countywide Vision" was approved; that there was a water component in the vision but unfortunately there were no water agencies in attendance; that possibly there was a communication problem. The Board requested that this item be added to the next agenda. Information only. LETTER TO THE DISTRICT FROM SUSAN LIEN LONGVILLE (WATER RESOURCES INSTITUTE) Information only. WATER EDUCATION FOUNDATION BAY -DELTA TOUR, SACRAMENTO, .TUNE 15 -17, 2011 Information only. The Board took a break at 4:02 p.m. The Board returned to session at 4: X 3 p.m. CLOSED SESSION The Board entered into Closed Session at 4:14 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the agenda. Director Morales recused himself from item # 22 and left the meeting at 4:59 p.m. Minutes: 06/14/11 jph ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 5:24 p.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 5:24 p.m. Secretary of the Board George E. Wilson, President Minutes: 06/14/1 T jph East Valley MLVWD Water District Board Memorandum From: Brian W. Tompkins /Chief Financial Officer Subject: General Manager's Expenses. Recommendation: Approve the attached list of payments and reimbursements for General Manager expenses during the period June 22, 2011 through July 4, 2011. Background: Date: JULY 12, 2011 Business and Travel expenses incurred by the General Manager and paid during the reporting period stipulated above totaled $1385.75. A summary of theses expenses by authorized payment methods follows: American Ex ress — R Martin 1385.75 American Ex ress — J Hendricksen CalCard — R Martin CalCard — J Hendricksen CalCard — E Bateman / C Contreras Direct Reimbursement Total 1385.75 EVWD OPERATING BUDGET F[SCAL YEAR 2011 -20'12 Adopted June 9, 20'1'1 No Sewer Treatment Rate Increase Page 1 Non Operating Revenue Interest Income 235,825 62,248 2010 -11 2010 -11 33,000 Gain on Disposal of Assets 2008 -09 2009 -10 Original Amended 2011 -12 Cooperative Agreements -Power Actual Actual Budget Budget Proposed Operating Grants Operating Revenue Other 31,397 Water Sales 11,918,507 11,638,235 12,431,000 1 1,716,000 12,785,000 Water System (Meter) Charge 3,096,901 3,215,189 3,664,000 3,664,000 4,129,185 Sewer System Charges 3,407,900 3,509,254 3,820,000 3,720,000 3,965,000 Sewer Treatment Charges 5,631,258 5,665,046 5,870,000 5,770,000 5,819,000 Service Initiation Charges 91,000 111,406 136,000 136,000 78,000 Collection Charges 205,293 202,644 220,000 270,000 270,000 Installation Charges (water) 490,658 84,411 - 20,000 Permit &Inspection Fees 1,450 875 2,000 2,000 1,000 24,842,967 24,427,060 26,143,000 25,278,000 27,067,185 Non Operating Revenue Interest Income 235,825 62,248 36,000 36,000 33,000 Gain on Disposal of Assets (133,411) - _ Cooperative Agreements -Power 81,691 61,631 110,000 50,000 42,000 Operating Grants 3,730 Other 31,397 116,884 36,000 36,000 27,000 348, 913 111, 082 182, 000 122, 000 102, 0 0 0 Total Revenue 25,191,880 24,538,142 26,325,000 25,400,000 27,169,185 Page 2 Operat[ng Revenue Water Sales Water System (Meter) Charge Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges Permit &Inspection Fees Interest Income Gain on Disposal of Assets Cooperative Agreements -Power Operating Grants Other Descri Retail Water Sales Charge based on meter size Maintenance /up keep District lines Treatment charges collected for the City of SB Administrative fee for setting up new customer account Delinq Fees, Returned Ck Chrgs, Disconnect Charges, Hang Tag Fees Developer paid projects -not budgeted Fees for new construction and upgrades -Fewer new building starts Interest on Investments -less investment capital and lower rates Enernoc Agreement FEMA reimbursement of emergency repair costs Page 3 >t Pumping Supervision &Labor 505,813 457,427 2010 -11 2010 -11 511,000 Overtime Labor 2008 -09 2009 -10 Original Amended 2011 -12 CIP Labor Credit Actual Actual Budget Budget Proposed Facilities Maintenance 254,926 199,269 347,000 Operating ExpenVses 335,000 Materials &Supplies 52,363 49,586 60,000 Source of Supply 50,000 Fuel &Power 2,062,995 2,070,931 2,120,000 Supervision &Labor 134,747 150,228 157,000 157,000 157,000 Overtime Labor 165,000 1,623 5,000 5,000 5,000 Purchased Water 3,241,000 125,000 200,000 170,000 200,000 Facilities Maintenance 22,163 11,151 15,000 15,000 10,000 Groundwater Replenishment 144,215 149,826 150,000 150,000 187,500 North Fork Assessments 58,295 102,191 110,000 110,000 110,000 Contractual Services 162,432 138,771 199,500 224,500 216,000 Water Supply Studies 92,691 137,258 95,218 20,000 40,000 120,000 614,543 816,048 836,500 831,500 925,500 Pumping Supervision &Labor 505,813 457,427 468,200 468,200 511,000 Overtime Labor 82,014 80,000 80,000 80,000 CIP Labor Credit (2g,gg2) Facilities Maintenance 254,926 199,269 347,000 315,991 335,000 Materials &Supplies 52,363 49,586 60,000 60,000 50,000 Fuel &Power 2,062,995 2,070,931 2,120,000 2,000,000 2,100,000 Treatment Chemicals 138,824 139,784 165,000 165,000 165,000 3,014,921 2,970,319 3,241,000 3,240,200 3,089,191 Water Treatment Supervision &Labor 139,203 105,913 129,800 129,800 110,000 Overtime Labor 39,941 30,000 30,000 30,000 Facilities Maintenance 43,368 65,261 50,000 50,000 50,000 Materials &Supplies 16,909 95,218 20,000 20,000 120,000 Fuel &Power 150,404 124,977 125,000 125,000 125,000 Contract Treatment 936,774 990,007 1,500,000 1,100,000 1,200,000 Treatment Chemicals 33,951 32,713 45,000 45,000 50,000 Water Treatment Studies _ 1,320,609 1,454,030 1,899.800 1,499,800 1,685,000 Sewer Treatment Contracted Services 5,631,258 5,665,046 6,002,000 6,030,800 6,640,000 Transmission &Distribution Supervision &Labor 851,611 1,056,454 1,038,700 988,700 1,157,860 Overtime Labor 63,522 80,000 80,000 80,000 CIP Labor Credit (92,961 (385,000) (385,000) (570,000) Facilities Maintenance 204,215 279,617 287,000 257,000 260,000 Materials &Supplies 411,989 279,605 340,000 315,000 350,000 1,467,815 1,586,237 1,360,700 1,255,700 1,277,860 Wastewater Collection Supervision &Labor 278,457 255,819 310,300 300,300 323,540 Overtime Labor 2,376 5,000 5,000 5,000 CIP Labor Credit Facilities Maintenance 54,012 173,596 150,000 150,000 175,000 Materials &Supplies 67,393 42,451 63,000 63,000 73,000 399,862 474,242 528,300 518,300 576,540 Page 4 Source of Supply Supervision &Labor Overtime Labor Purchased Water Facilities Maintenance Groundwater Replenishment North Fork Assessments Contractual Services Water Supply Studies Cate o Descriptions Water Quality Staff- See Schedule 1 Muni water for Treatment Plant and Cooperative Recharge Program Maintenance and Repairs SBVWCD pump tax at $9.81 per AF (increase firom $7.85 prior year) Assessments for East Valley shares of North Fork Stock Laboratory water testing /Water Trax /Conservation Santa Ana River Watershed Sanitary Survey Pumping Supervision &Labor Production Staff -see schedule 1 Overtime Labor CIP Labor Credit Production Staff work on Capital Improvements (PI 40) - no current year projects Facilities Maintenance Maintenance and Repairs at Pumping Plants Materials &Supplies Materials for maintenance and repairs to Pumping Plants Fuel &Power Electrical power to extract and transfer water Treatment Chemicals Wellhead treatment Water Treatment Supervision &Labor Treatment Plant Operators -see schedule 1 Overtime Labor Facilities Maintenance Maintenance and Repairs at the Treatment Plant - increased repair costs Materials &Supplies Materials for use at the Treatment Plant Fuel &Power Electric cost for Treatment Plant Contract Treatment Contracts with Envirogen Treatment Chemicals Chemicals used at Treatment Plant Water Treatment Studies Support work for Corp of Engineers Water Quality study Sewer Treatment Contracted Services Remittance to City of SB of Treatment Fees Collected Transmission & Distriubution Supervision &Labor Field crew and Meter Shop, -see schedule 1 Overtime Labor Facilities Maintenance Maintenance to main lines, services lines - increased paving costs /oil Materials &Supplies Small tools, inventory used to repair mains, services Wastewater Collection Supervision &Labor Sewer Crew -see schedule � Overtime Labor CIP Labor Credit Facilities Maintenance Maintenance to sewer lines Materials &Supplies Inventory and supples used for sewer line repairs and maintenance Page 5 Customer Accounts Supervision &Labor Overtime Labor Postage Contracted Services Materials &Supplies Bad Debts /Shortages General &Administrative Supervision &Labor Overtime Labor C1P Labor Credit Benefits Directors Fees Directors Expenses Director Benefits Telephone and Utilities Dues &Subscriptions Postage Office Equipment Office Supplies and Expenses Vehicle Maintenance &Fuel General Plant Maintenance Contractual Services Election Fees Public Education /Outreach Regulatory Fees /Compliance Rents &Leases Licenses &Certifications Employee Programs General Insurance Education /Seminars /Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Total Operating Expenses Non - Operating Expense 2001, 2004 & 2006 Financing Interest 2010 Debt Financing Interest Gapital Lease -Phone System Total Operating &N0n- Operating Expense Other Uses Of Funds Capital Replacement Contrib To Capital Improve Program Contrib To Rate Stabilization Fund Debt Service Principal 1996 COPS 2001 COPs 2010 -11 2010 -11 2008 -09 2009 -10 Original Amended 2011 -12 Actual Actual Budget Budget Proposed 597,941 574,697 573,000 573,000 541,000 52,395 60,000 60,000 60,000 105,044 112, 025 126,000 126,000 126, 0 0 0 140,246 147,012 155,000 155,000 215,000 5,904 8,000 8,000 8,100 6,580 10,862 3,500 3,500 3,500 855,715 896,991 925,500 925,500 953,600 1,938,453 2,185,108 2,037,000 1,994,000 2,062,000 23,078 40,000 40,000 40,000 (316,490) (291,000) (331,000) (392,000) 1,906,399 2,339,293 2,456,745 2,416,745 2,355,417 80,350 80,500 80,000 80,000 80,000 17,119 58,727 22,000 22,000 30,000 30,236 31,426 36,700 38,000 121,373 118,267 120,000 120,000 130,000 114,228 116,130 113,650 110,000 58,600 30,160 19,690 25,500 25,500 26,000 211,869 141,502 138,000 138,000 135, 000 132,348 88,492 105,000 105,000 100,000 290,461 325,432 350,000 380,000 375,000 206,612 212,822 215,000 215,000 222,000 648,792 762,926 717,500 752,500 662,000 366 - 105,000 106,564 21,924 46,000 46,000 20,000 76,255 105,168 100,000 80,000 55,000 156,302 161,009 185,000 210,000 185,000 12,079 1,755 5,500 5,500 4,000 22,185 25,373 25,000 25,000 20,000 250,120 251,902 265,000 265,000 230,000 29,375 33,887 43,000 30,000 40,000 35,358 24,318 43,000 35,000 30,000 27,484 20,929 25,000 25,000 17,000 8,799 19,213 53,000 40,000 40,000 6,452,921 6,852,747 6,919,895 6,865,945 6,668,017 19,757,644 20,715,660 21,712,895 21,016,736 21,967,517 931,135 884,812 423,119 498,541 1,258,600 13,490 13,490 13,490 13,49 0 1,014,786 944,625 898,302 935,150 1,272,09D 20,772,430 21,660,285 22,611,197 21,951,886 23,239,607 437,400 932,100 951,100 725,500 2,855,000 1,045,000 782,000 1,737,000 326,307 326,307 298,100 575,000 615,000 - 720,000 750,000 785,000 327,336 Page 6 Customer Accounts Supervision &Labor Overtime Labor Postage Contracted Services Materials &Supplies Bad Debts /Shortages General &Administrative Supervision &Labor Overtime Labor CIP Labor Credit Benefits Directors Fees Directors Expenses Director Benefits Telephone and Utilities Dues &Subscriptions Postage Office Equipment Office Supplies and Expenses Vehicle Maintenance &Fuel General Plant Maintenance Contractual Services Election Fees Public Education /Outreach Regulatory Fees /Compliance Rents &Leases Licenses &Certifications Employee Programs General Insurance Education /Seminars /Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Non - Operating Expense 2010 Debt Financing Interest Capital Lease -Phone System Other Uses Of Funds Capital Replacement Contrib To Capital Improve Program Contrib To Rate Stabilization Fund 1996 COPS 200'1 COPs Customer service department labor, including meter reading -see schedule 1 Delivery costs for bills and delinquent notices - increase in postage rates Bill Print &Mailing, E- Bills, Electronic Payment Settlement Fees, Lockbox Svs Write off delinquent customer accounts with balances under $15.00 Administration, Finance and Engineering Labor -see schedule 1 Employee Benefits -see schedule 1 Daily Director Fees Reimbursable Director Expenses Medical, Dental and Retirement Telephones, gas, electric, refuse and Internet service See schedule 2 Office postage including Prop 218 notices Leases on general office equipment, software maintenance General office supplies and expenses Includes all District Vehicles Building Maintenance, Grounds Maintenance See Schedule 3 Mail Ballot Calendars, Community Events, Printed Materials Business Plans, AQMD and CARB compliance fees, AB2995 Office suites 18 & 30, Storage unit on 5th Distribution and Treatment Certifications Employee incentives, 25 year awards, EAP Policy w/ SDRMA, Arroyo claims handling Registration fees and education reimbursements Employee meals, lodging and travel expenses Safety equipment -new air monitoring equipment for confined spaces Employee first aid kits and disaster kits, Disaster supplies and emergency water See Capital Replacements section See Capttal Improvement Program section Page 7 Page 8 2010 -11 2010 -11 2008 -09 2009 -10 Original Amended 2011 -12 Actual Actual Budget Budget _ Proposed 20D4 Installment Purchase Agrmt 370,515 387,375 405,003 200,249 2006 Installment Purchase Agrmt 199,860 209,875 220,393 108,849 2010 Revenue Bonds 767,273 1,1 fi8,978 5,157,775 1,962,250 3,713,803 3,463,114 3,929,578 Total Expenditures 25,930,205 23,622,535 26,325,000 25,415,000 27,'169,185 Net Cash Flow (738,325) 915,607 0 (15,000) 0 Page 8 2004 Installment Purchase Agrmt 2006 Installment Purchase Agrmt 2010 Revenue Bonds Page s Cate ory Descriptions Operating Revenue Water Sales Water System (Meter) Charge Sewer System Charge Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges Permit &Inspection Fees Non Operating Revenue Interest Income Gain on Disposal of Assets Cooperative Agreements -Power Operating Grants Other Total Revenue EAST VALLEY WATER DISTRICT 2011 -'[2 Operating Budget - By Fund Proposed Proposed Water Sewer Combined 12,785,000 12,785,000 4,129,185 4,129,185 3,965,000 3,965,000 5,819,000 5,819,000 39,000 39,000 78,000 270,000 270,000 20,000 20,000 1,000 1,000 9,824,000 17,243,185 27,067,185 3,000 30,000 42,000 18,000 9,000 63,000 39,000 33,000 42,000 27,000 102,000 17,306,185 9,863,000 27,169,185 Page 10 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Pumping Supervision &Labor Proposed Proposed 511,000 Water Sewer Combined Operating Expenses Facilities Maintenance 335,000 Source of Supply 335,000 CIP Labor Credit Supervision &Labor 157,000 157,000 Overtime Labor 5,000 5,000 Facilities Maintenance 10,000 10,000 Purchased Water 200,000 200,000 Groundwater Replenishment 187,500 187,500 North Fork Assessments 110,000 110,000 Contractual Services 216,000 216,000 Water Supply Studies 40,000 40,000 110,000 925,500 - 925,500 Pumping Supervision &Labor 511,000 511,000 Overtime Labor 80,000 80,000 Facilities Maintenance 335,000 335,000 CIP Labor Credit _ Materials &Supplies 50,000 50,000 Fuei &Power 2,100,000 2,100,000 Treatment Chemicals 165,000 165,000 3,241,000 - 3,241,000 Water Treatment Supervision &Labor 110,000 110,000 Overtime Labor 30,000 30,000 Facilities Maintenance 50,000 50,000 Materials &Supplies 120,000 120,000 Fuel &Power 125,000 125,000 Contract Treatment 1,200,000 1,200,000 Treatment Chemicals 50,000 50,000 Water Treatment Studies _ 1,685,000 - 1,685,000 Sewer Treatment Contracted Services - 6,640,000 6,640,000 Transmission & Distriubution Supervision &Labor 1,157,860 7,157,860 Overtime Labor 80,000 80,000 CIP Labor Credit (570,000) (570,000) Facilities Maintenance 260,000 260,000 Materials &Supplies 350,000 350,000 1,277,860 - 1,277,860 Wastewater Collection Supervision &Labor 323,540 323,540 Overtime Labor 5,000 5,000 CIP Labor Credit _ Facilities Maintenance 175,000 175,000 Materials &Supplies 73,000 73,000 Page 11 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Page 12 Proposed Proposed Water Sewer Combined - 576,540 576,540 Customer Accounts Supervision &Labor 270,500 270,500 541,000 Overtime Labor 30,000 30,000 60,000 Postage 63,000 63,000 126,000 Contracted Services 107,500 107,500 215,000 Materials &Supplies 4,050 4,050 8,100 Bad Debts /Shortages 1,750 1,750 3,500 476,800 476,800 953,600 General &Administrative Supervision &Labor 1,309,450 752,550 2,062,000 Overtime Labor 25,250 14,750 40,000 CIP Labor Credit (375,000) (17,000) (392,000) Taxes and Benefits 1,732,237 623,180 2,355,417 Directors Fees 48,000 32,000 80,000 Directors Expenses 18,000 12,000 30,000 Director Benefits 22,800 15,200 38,000 Telephone and Utilities 91,040 38,960 130,000 Dues &Subscriptions 35,717 22,883 58,600 Postage 16,500 9,500 26,000 Office Equipment 81,000 54,000 135,000 Office Supplies and Expenses 62,100 37,900 100,000 Vehicle Maintenance &Fuel 341,200 33,800 375,000 General Plant Maintenance 200,800 21,200 222,000 Contractual Services 474,300 187,700 662,000 Election Fees 63,000 42,000 105,000 Public Education /Outreach Programs 12,000 8,000 20,000 Regulatory Fees /Compliance 39,000 16,000 55,000 Facility Rents &Leases 114,600 70,400 185,000 Licenses &Certifications 3,350 650 4,000 Employee Programs 13,893 6,107 20,000 Generallnsurance 184,000 46,000 230,000 Education /Seminars /Conferences 28,230 11,770 40,000 Meals, Lodging, Travel, Mileage 19,660 10,340 30,000 Safety Equipment 11,100 5,900 17,000 Disaster Emergency 26,000 14,000 40,000 4,598,227 2,069,790 6,668,017 Total Operating Expenses 12,204,387 9,763,130 21,967,517 Page 12 EAST VALLEY WATER DISTRICT 2011 -12 Operating Budget - By Fund Non - Operating Expense 2010 Capital Project Financing Interest Capital Lease -Phone System Total Operating &Non- Operating Expense Other Uses Of Funds Capital Replacements Contrib To Capital Improvement Program Contrib To Rate Stabilization Fund Debt Service Principal 2010 Revenue Bonds Total Expenditures Net Cash Flow Proposed Proposed Water Sewer Combined 1,222,240 36,360 1,258,600 6,745 6,745 13,490 1,228,985 43,105 1,272,090 13,433,372 9,806,235 23,239,607 316,250 409,250 725,500 1,420,000 317,000 1,737,000 298,100 298,100 1,088,523 80,455 1,168,978 3,122,873 806,706 3,929,578 16,556,245 10,612,940 27,169,185 (749,940) 749,940 0 Page 13 This Page Left Blank Intentionally Page 14 EAST VALLEY WATER DISTRICT Schedule 1 2011 -12 Operating Budget Salaries and Benefits Benefits Medical, Dental &Life Ins Workers Compensation Pers Contribution Medicare Uniforms OPEB (Rettree Medical Reimb and Trust funding) Total 752,300 175,000 1,219,078 74,858 30,000 104,180 2,355,417 Page 15 2010 -2011 2011 -2012 2010 -2011 Projected Adopted Adopted Adopted BUDGET CATEGORY Budgeted Actual Water Sewer Combined Supervision and Labor General and Administrative 2,077,000 2,034,000 1,366,300 735,700 2,102,000 Source of Supply 162,000 162,000 162,000 162,000 Pumping 548,200 548,200 591,000 591,000 Water Treatment 159,800 159,800 140,000 140,000 Transmission and Distribution 1,118,700 1,068,700 1,237,860 1,237,860 Customer Accounts 633,000 633,000 300,500 300,500 601,000 Sewage Collection 315,300 305,300 328,540 328,540 Total Supervision and Labor 5,014,000 4,911,000 3,797,660 1,364,740 5,162,400 Total District Bene£tts 2,456,745 2,416,745 1,732,237 623,180 2,355,417 TOTAL SALARIES AND BENEFITS 7,470,745 7,327,745 5,529,897 1,987,920 7,517,817 Supervision and Labor in Capital 945,000 17,000 962,OOD Improvement Program Included in the above Labor Totals Labor and Salary and Benefit Distribution by Dept Labor OT Labor Total Labor Benefits Benefits General And Administrative Administration 616,000 15,000 631,000 312,036 943,036 Finance 320,000 5,000 325,000 139,412 464,412 Warehouse 118,000 5,000 123,000 63,910 186,910 iT 136,000 5,000 141,000 62,183 203,183 Fleet Services 129,000 5,000 134,000 71,003 205,003 Engineering 743,000 5,000 748,000 347,210 1,095,210 Sub Total General & Admin 2,062,000 40,000 2,102,000 995,754 3,097,754 Source of Supply 157,000 5,000 162,000 75,750 237,750 Pumping 511,000 80,000 591,000 249,938 840,938 Water Treatment 110,000 30,000 140,000 45,899 185,899 Transmission and Distribution 892,400 60,000 952,400 377,305 1,329,705 Customer Service 541,000 60,000 601,000 231,767 832,767 Sewage Collection 186,000 5,000 191,000 98,222 289,222 Meter Shop 403,000 20,000 423,000 280,782 703,782 4,862,400 300,000 5,162,400 2,355,417 7,517.817 Benefits Medical, Dental &Life Ins Workers Compensation Pers Contribution Medicare Uniforms OPEB (Rettree Medical Reimb and Trust funding) Total 752,300 175,000 1,219,078 74,858 30,000 104,180 2,355,417 Page 15 EAST VALLEY WATER DISTRICT 2044 -42 Operating Budget Dues and Subscriptions Page 16 20 i 0 -11 2008 -09 2009 -10 2010 -11 Projected 2044 -12 BUDGET CATEGORY Actual Actual Budgeted Actual Proposed Generai and Administrative 9&,350 AC WA 16,610 18,486 18,500 18,500 18,500 Association of S.B. County Special Districts 275 275 300 300 300 AWWA 3,310 3,273 3,500 4,000 4,000 AWWARF Subscriptions 15,165 15,921 16,000 15,200 - California Municipal Utilities Association (CMUA) 3,470 3,467 3,600 3,850 - California Utilities Emergency 500 500 500 - Capital Track 1,000 1,000 - CSDA (Calif Special Districts) 3,825 4,088 4,300 4,300 4,300 Foundation for Cross Connection 870 1,000 1,000 1,000 1,000 Government Finance Officers Association 155 320 300 300 - Highland Chamber of Commerce 2,825 2,827 3,000 600 - Inland Counties Water Association 500 277 500 300 - IDS Holding - Online Shop Key Manuel 1,500 1,500 1,500 1,600 1,650 LAFCO 10,000 10,D00 20,000 20,000 20,000 Miscellaneous 2,550 4,174 5,500 5,000 3,000 First American Real Estate 3,780 4,020 4,000 4,000 4,000 S.B. Chamber of Commerce 195 300 200 Southern California Water Committee 750 850 850 850 TRW 950 Underground Service Alert 1,575 1,495 1,500 1,500 1,500 USGS 7,500 7,500 7,500 - Water Education Foundation 3,500 3,500 3,500 3,500 - Water Environment Federation 220 484 350 350 350 Water Resources Institute 15,000 15,000 15,000 15,000 - Water Trax 13,000 12,988 WESTCAS 1,150 1,150 1,150 1,150 - X C - 2 Backflow 1840 ACWA- Chromium 6 1,000 101,480 116,130 113,650 110,000 58,600 Page 16 Schedule 2 Category Descriptions ACWA Association of California Water Agencies Association of S.B. County Special Districts AW WA AWWARF Subscriptions Research Foundation - Larger operating base and higher rate California Municipal Utilities Association (CMUAj California Utilities Emergency Capital Track Legislative issues rapid response CSDA California Special Districts Association Foundation for Cross Connection Gross connection control and Hydrolic Research Government Finance OfFcers Association CFO Membership Highland Chamber of Commerce Inland Counties Water Association IDS Holding On line manual for vehicle repairs LAFCO Miscellaneous First American Real Estate Property owner information used in the collection process S.B. Chamber of Commerce Southern California Water Committee TRW Credit Checks -moved to Customer Accounts Underground Service Alert Marking water and sewer Tines United Stated Geological Service Emergency Response Water Education Foundation Water Environment Federation Water Resources Institute Water Trax Tracks water sampling results; moved to Source of Supply WESTCAS XC -2 Backflow Backflow test results program; moved to Transmission &Distribution Page 17 EAST VALLEY WATER DISTRICT 20'1'( -T2 Operating Budget Page 18 2010 -11 2008 -09 2009 -10 2010 -11 Projected 2011 -12 Actual Actual Budgeted Actual Proposed Contractual Services Security 228,282 201,555 205,000 205,000 188,600 General Engineering 27,150 47,130 20,000 20,000 35,000 Computer Programmer 19,800 27,600 21,000 21,000 20,000 Legal Fees 44,032 67,250 72,500 72,500 75,000 Audit /Accounting 44,309 38,925 40,000 40,000 46,000 Public Relations 70,425 107,155 105,000 105,000 - Trustee Fees 19,386 15,890 10,000 10,000 8,500 Federal Representation 66,066 60,500 55,000 55,000 4,500 State Representation 78,532 72,220 66,000 66,000 5,400 Safety Consultants 9,372 4;195 5,000 5,000 6,000 Website Maintenance 6,000 6,000 7,000 Rate Studies 33,450 68,900 Corporate Culture Consultant 55,000 55,000 50,000 Western Judgement Consultant 25,000 25,000 - Santa Ana Sucker Task Force 27,000 27,000 75,000 Regional Basin Flow Model Review 10,000 10,000 IT Assessment 5,000 5,000 IT Monitoring / Offsite Backup 20,000 20,000 30,000 GASB 45 Actuarial Update 5,000 5,000 6,000 MiscAdministrative Consultants 51,606 105,000 640,804 762,926 752,500 752,500 662,000 Page 18 Category Descriptions Contractual Services Schedule 3 Security Building alarms and guard service at Del Rosa and the Treatment Plant General Engineering General Engineering consulting and consultant for required Safety meetings Computer Programmer Consulting for Software programs and general computer programs Legal Fees Audit /Accounting Single audit required Public Relations Public relations consultant and public awareness programs Trustee Fees Federal Representation 10% decrease in monthly fees State Representation 10% decrease in monthly fees Safety Consultants OSHA Consultants Website Maintenance Updates and changes pertormed by outside consultant Rate Studies Water and Sewer rates, developer fees, tiered rates Corporate Culture Consultant Dr Mathis - assist with GM search Western Judgement Consultant Santa Ana Sucker Task Force Legal Services Regional Basin Flow Model Review IT Assessment IT Monitoring / Offsite Backup GASB 45 Actuarial Update Misc Administrative Consultants Audit of EVWD operations, City Creek Cooperative Hydraulic Study Page t9 r' EVW`D CAPITAL OUTLAY /REPLACEMENTS FISCAL YEAR 2011 -12 DISTRICT Capital Outlay /Replacement Schedule Fiscal Year 2011 -12 Administration /Safety Mutual Water Company Stock Air Monitoring Equip, Respirators Suite 30 Improvements Copier Furniture for Suite 30 Finance Warehouse Heating & A/C Unit G/L Multi Company Conversion Information Systems Computer Hardware Upgrades MS Office 2010 Laserfiche Quickfields Enterprise Anti Virus Customer Service Billing Software Update Enhanced Call Center (phone system) Additional Ports for IVR Engineering Furniture for 2 Offices Ricoh Copier Format Converter GPS Data Loggers (2) Production Well Rehabs (11A - 120 - 142) Booster, Electrical (25,56B) Trailer Mounted Generator Field Miscellaneous Equipment Hydraulic Broom, Grinder for Backhoe Del Rosa Yard Upgrades Dump Traitors (2) Wackers (2) New Vactor Retrofit Old Vactor 201'I -'12 Proposed 2010 -1 1 Amended Budgeted Water Sewer Total 5,000 5,000 5,000 8,000 35,500 320,000 - - 6,000 - 2,500 2,500 5,000 1,300 - 20,000 7,000 - 27,700 'I2,500 '12,500 25,000 10,000 8,000 - 5,000 95'1,'100 - 409,250 5,000 5,000 '10,000 40,000 _ 7,000 _ 4,500 4,500 9,000 10,000 2,000 8,500 8,500 17,000 230,000 260,000 260,000 30,000 _ 85,000 - 13,000 - 35,500 - 95,600 - 6,750 6,750 13,500 3,500 3,500 7,000 366,000 366,000 8,000 8,000 95'1,'100 3'16,250 409,250 725,500 EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM [NCLUDING CAPITAL. BUDGET FOR FISCAL YEAR 20'10 -2011 Currenfi Year Acfival Updafied through April 20'I'1 Page 3 EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through April 2011 Prior Current (Memo) Projects - By Type Years Year 2010 -11 2011 -12 Actual Actual Budget Year 2 Source of Supply Plant 150 Wells Lower Zone Wells (2) _ - _ _ Plant 24 Drain Line - 10,433 12,000 240,000 Sunrise Ranch Wells (4) - - _ _ Total Source of Supply Projects - 10,433 12,000 240,000 Treatment Facilities Plant 134 - Upgrade Technology 1,758,011 1,758,678 3,245,892 6,645,079 Plant 134 - Membrane Replacement Plant 150 - Lower Zn Perch Treat. PI - Phase 1 1,825,125 98,897 605,000 650,000 Plant 150 - Lower Zn Perch Treat. PI - Phase 2 - - - _ Plant 152 - Inter. Zone Perch Treat. Plant - - _ _ Total Treatment Projects 3,583,136 1,857,575 3,850,892 7,295,0: Pumping Facilities Plant 9 - Rehab Forebay and Booster Station - - - 30,000 Plant 40 - Inter to Upper Zone Transfer 2,096 125 - 400,000 Plant 127 - Lower to Inter Zone Transfer - - _ _ Plant 12 - Replace Boosters / Well - - - - Plant 134 - Upper to Canal Zone Transfer - - _ _ Plant 39 - Inter to Upper Zone Transfer - _ _ _ Plant 25 - Inter to Upper Zone Transfer - - _ _ Plant 143 - Inter to Upper Zone Transfer - 30,104 200,000 900,000 Total Pumping Projects 2,096 30,229 200,000 1,330,000 Wastewater Collection System Sewer System Studies / Planning 142,662 7,370 50,000 200,000 Sewer Main Lining - 51 100,000 117,000 Conejo Main Replacement 112,889 503,951 560,000 - Total Wastewater Collection Projects 255,551 511,372 710,000 397,000 •v. f , 4� � i' /.1. i.n 1f� e� M r � , , if f f NyQ 1 �i�'�'Yr � > ;a.,pF� (, �..,.P.ro�ections,.. .C�a�w:,...x:.. r, �a. �y ,�tln.,r.,.a:��`�9�Z$.1;,,,.�,� �h.r ,� .� N, Y r :�,rr a.: �ara�rira� :a:,:�,,a,..x.�i�� +..rr;�ns r 2012 -13 20'I3 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals _ _ - - 1,925,000 1,925,000 _ _ - - 3,300,000 3,300,000 _ _ _ - - 250,433 _ _ - - 4,400,000 4,400,000 _ _ _ - 9,625,000 9,875,433 1 ,253,895 - - - - 1 1,415,663 16,990,000 1,025,000 - - - 20,589,022 _ - 5,050,000 2,850,000 - 7,900,000 _ _ _ - 19,160,000 19,160,000 18,243,895 1,025,000 5,050,000 2;850,000 19,160,000 59,064,685 270,000 - - - 300,000 _ - 200,000 - 602,221 - 300,000 - - 300,000 500,000 500,000 - - - 1,000,000 520,000 - 780,000 - - 1 ,300,000 _ _ - 2,200,000 - 2,200,000 _ _ - 400,000 - 400,000 550,000 - - - 1,400,000 2,880,104 1,840,000 800,000 980,000 2,600,000 1,400,000 8,982,325 100,000 - - - - 450,032 450,000 450,000 450,000 450,000 1,800,000 3,717,01 _ _ - 616,840 550,000 450,000 450,000 450,000 1,800,000 4,783,923 rayC EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through April 201 1 Projects - By Type Prior Years Actual Current Year Actual (Memo) Zp1p_�� Budgefi 20.('.(_2` Year 2 Transmission &Distribution System Total General Projects 457,752 136,544 160,000 100,000 6th St 20" Pipeline - Plants 11 & 12 to 150 TOTAL CAPITAL;1Ni1?RO.VE:;P..LAN PROJECTS:'.:_, .: ; .4,483,697•:' : Live Oak Main Replacement - 9,943 - 197,136 - 200,000 180,000 115,000 Harlan Lane Main Replacement 7 957 - 226,444 (17,590) 24,246 206 057 • "� 439;157'' ' 10,779 5,672 46,762 (4,023) 110,957 ' '' 170,147" - _ Cunningham / Hillview /Crest /Bruce - 420,766 450,000 90,000 6th St 30" Pipeline -Plant 151 to Plant 40 - 63,490 120,000 3,737,000 6th St 30" Pipeline - PI 40 to Pi 143 _ 9th St 12" Pipeline -Del Rosa to Sterling _ _ _ _ AMR Meter Replacement Program - 56,441 60,000 300,000 Plant 59 Recoating Plant 143 - 10mg Inter Zone Storage - _ - _ - _ 50,000 Reservoir- Greenspot Rd S Curve _ _ _ Reservoir -Seven Oaks Dam Rd _ _ _ Relocation of Facilities for Other Agencies 54,733 32,261 100,000 100,000 Eastwood Farms Assessment District 112,529 51,927 - 2,211,399 Baseline Gardens - 74,522 _ _ Total Trans � Distribution Projects 185,162 896,543 930,000 .6,783,395 General Projects , GIS Implementation Headquarters Building 457,752 _ 136,544 160,000 100,000 _ Total General Projects 457,752 136,544 160,000 100,000 TOTAL CAPITAL;1Ni1?RO.VE:;P..LAN PROJECTS:'.:_, .: ; .4,483,697•:' : 3,442,696 5,862,892 16,065,478 Miscellaneous /Developer Projects Developer Water Facilities (Reimb by Fees) Developer Sewer Facilities (Reimb by Fees) Regional Treatment Plant Seven Oaks Dam (SAR) Discharge Northfork Replacement (Highland Ave @VFW) 2010 Flood Clean Up - Highland 2010 Flood Clean Up - EVWD Facilities TOTAL MISC'. %;.DEVELOPER'PROJECTS° 226,444 (17,590) 24,246 206 057 • "� 439;157'' ' 10,779 5,672 46,762 (4,023) 110,957 ' '' 170,147" - _ Total Capital.P.rojects -.' .: ,. • ,• �.,,. 4,922;854�� "• ' '3,612;843' 5,862;892 16,065,478 . -,: �...',..�: :._ .. .. .. .i..:. 2012 -13 Year 3 .ro�ec ions-,, , .. ..:....... .•.. r_. t. 2013 -14 Year 4 �� .•i�. ', : ��.��`,. �n.,f ,,,�}}�4L. iK :Nf�,, -_. ..:• �. L. _ •. .k�wJr � Y: :C.. 1' 2014 -�� 2015 -16 Year 5 Year 6 �, �K o kY; ,,1,`n ... 4.i". .6.Je.w . la ...... ,� Beyond Year 6 Project Totals 400,000 - - - - 580,000 - - - - - 322, 079 70,000 - - 167,957 - - - 420,766 2,060,000 - - - - 5,860,490 1,300,000 1,000,000 - - 5,400,000 7,700,000 - - 700,000 - - 700,000 300,000 300,000 - - - 956,441 250,000 - - - - 300,000 - - - - 10,700,000 10,700,000 - - - - 10,700,000 10,700,000 - - - - 10,700,000 10,700,000 150,000 150,000 150,000 150,000 - 78g ggq. - - - - - 2,375,856 - - - - - 74,522 4,530,000 1,450,000 850,000 150,000 37,500,000 52,345,105 - - - - - 694,295 - - - - 10,000,000 10,000,000 - - - - 10,000,000 10,694,295 25,183,895 3,725,000 7,330,000 •6;050;000` �: •79;485;000: :.,;145;745;766 237, 223 (11,918) 24, 246 - - - - - 249,551 25,163,895 3,725,000 7,330,000 __...6;050,000;: ..79;485,000, 145,995,317 •. `.• +4'.F.'^ . 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Q "', I i' Q p 1 . 1 CD uJ Ql OW �At'i'i N N o 0 O O 0 O 0 O 0 N CY) co co a O O O O O O O CD QU o m lA y�,4 N W4tu��ailF'• ' '1 rn M t 1 • �� 1 N CY) 1 1 Q) 1 N 1 CA 'Q N r V LO C~�J O) c�7 N �-- C N N co r ME II�'r anM, •�''� '�' {yR�J° 1>� .WfX� J'I r.•lll.., r• O N 1 1 1 N 1 o o o T. 1— I 1 1 1 y O M LO In In Z5 A O M In In in Y t; .a Q' it r � ♦ c � ] j{ U O U U l7Jyl,f . 11� ��f rn C m U C -C pNj CD oa ps -� N ^ d U 3 = N R 0 O tD rn 'L"i v C1' N v U o _m U J v o p Q O 4. 2 W� O U y 2 O Z 0- O U 0 , L o O N C > L U O c0 w o d East Va((ey Water District Board Memorandum B -26- 20'1'1 Date: July 12, 2011 From: Brian W. Tompkins /Chief Financial Officer Subject: Financial Statements for the month ended May 31, 2011 Recommendation: Accept and file attached financial report Balance Sheet Total Assets increased by $639,237 in May due to continued construction activity. Construction In Progress spending remained high in May, $627,739, as Plant 134 approaches 30% completion_ Restricted Assets increased by the $158,237 contribution to the 2010 Bond sinking fund (Debt Service Funds) while unrestricted current assets fell by approximately the same amount_ Draws totaling $350,000 from LAIF were again necessary during May, primarily to cover Plant 134 construction costs while the District funds the project and awaits reimbursement from the State Revolving Fund_ The initial reimbursement request for $1.6 million is still being processed in Sacramento, and a second request for $860 thousand was submitted oh June -21St The decrease in Current Assets, which was slightly offset by a $37,123 decrease in Current Liabilities led to further deterioration of the District's financial position in May. 'The Current Ratio (current assets to current liabilities) fell from 1.68:1 to 1.66:1, while the liquidity indicator of Unrestricted Cash and Investments compared to Current Liabilities fell from 107% to 105% coverage_ Budget Amendments Budget modifications approved as part of the mid -year budget review have been input and are reflected in the attached Revenue &Expense statement_ Changes were allocated over the 12 months of the fiscal year, applied to the month(s), as much as possible, in which variances did, or will, actually occur. A schedule showing the adopted and modified versions of the budget is attached. Revenue � Expenses Statement Operating Revenue Water sales in May were $30,349 over the modified budget. In volume, 640,507 HCF (479.1 MG) were billed in May, which is a 21.6 %increase over April. Compared to recent historical consumption for the month of May, customer usage was up 1,402 HCF, or 2 %, compared to one year ago, but is down 165,480 HCF or 20.6% compared to May 2009. Year -to -date, sales are down 473,058 HCF or 6.5% compared to the first eleven months in fiscal year 2009 -10. Other District operating revenues were $584 under budget in May, and Sewer Treatment revenue, which is passed through to the City of SB, was $4,801 under budget. Year to date, all operating revenues are $33,631 below modified budget_ Sales Volume by Month 1,500,000 - - -- 1,000,000 — ��__°' -"u - � 2008 -09 500,000 �°" -""� •- �'°""`�� 2009 -10 ---^- 2010 -11 (Jun est.) July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Operating EXpenS @S Operating Expenses were $253,279 under modified budget for May. In the Source of Supply cost center, the lab testing costs were again lower than budget, contributing to a $13,934 May budget surplus in this cost center_ The Pumping cost center was under budget $60,610 for May, and $207,160 under budget year to date, due to the fact that Maintenance costs have been less than half of the budgeted amount. However, approximately $90,000 in booster, valve, and pump maintenance at plants 134, 143, and '151 is scheduled for completion in June. Water Treatment costs remain significantly under the modified budget, by $347,051 year to date, due to the continued shutdown of plant 27 (fluoride), and the new water quality problems with plant 40, which suppresses the use of the Envirogen mobile treatment units at those sites. Warmer weather in June will require pulling more capacity from other plants, including 107 which also has an Envirogen treatment unit, but Water Treatment costs should finish well below budget for the fiscal year. Sewer Treatment costs in May included a subsidy of $41,363, where the District is collecting sewer treatment rates from customers based on rates set for January 2010, but is remitting payment to the City based on higher treatment rates that became effective February 2011. Transmission and Distribution costs were over budget due primarily to an over - estimation of labor costs to be capitalized for to Capital Projects, and Wastewater Collections costs were significantly under budget for the third consecutive month due to a shift in focus away from sewer line spot repairs after the bonds were issued. Customer Account costs are within 3% of the modified budget year to date — it will probably be October / I�fovember before savings on postage due to ebilling are realized_ There are 156 participants in the ebilling program to date. In General and Administrative, expenses were $74,531 under modified budget as most line items were under budget. Notable line items with large variances from budget were — Benefits are $135,556 under budget year to date but an OPEB payment in June for approximately $75,000 will bring actual costs close to budget. EVWD was admitted into the CaIPERS trust in June_ Rising gas prices and several large tire purchases contributed to vehicle fuel and maintenance cost being $15,535 over budget Preparation of the CC &R and the organizational assessment pushed Contractual Services over budget in May. Total operating expenses are under the modified budget $725,187 through May while operating revenue is $33,631 under budget_ The net result is that Operating Income is $691,556 over projection for the first eleven months of 2010-11. Capital Projects Capital expenditures during May included purchase of a copier for Suite 30, a new Quickfields module for our document imaging system, licensing for new servers, rehab work on well 141 and drain line expansion for well 151, and final construction costs for Suite 30. There was also $587,358 spent on the CIP during May, consisting primarily of construction at plant 134, work on the Conejo sewer main, continued design work on Plant 150, and the engineering study for a Baseline Gardens assessment district. East Valley Water District Balance Sheet - Unaudited May 31, 20'1'1 ASSETS UTILITY PLANT - at cost_ Utility Plant in Service -water department Utility Plant in Service -sewer department Less: Accumulated Depreciation Construction in Progress RESTRICTED ASSETS: Customer /Construction Deposits Capacity Fees Construction Funds Debt Service Funds -Trust Accts CURRENT ASSETS: Cash and Investments Less: Restricted Cash and Investments Accounts Receivable (net of allowance) Other Receivables (net of allowance) [nventory Prepaid Expenses OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses Deferred financing charges $� 25,228,484 30,860,435 '156, 088,9'19 (48, 38'1,429 ) 1 07,707,490 9,832,230 1'17,539,720 � ,932,829 1 02,384 '14,838,6'( 5 1 ,785,395 '18,556,839 23,31 6,941 1 8,556,839 4,760,102 1,380,527 287, 964 986,252 122, 097 7,536.942 318,759 420, 645 739,404 TOTAL ASSETS '144,372,905 Balance Sheet Page 1 East Valley Water District Balance Sheet - Unaudited May 31, 20'('I LIABILITIES AND EQUITY LONG -TERM DEBT: 2010 Revenue Bonds $32,490,000 Premium on 2010 Revenue Bonds 2,213,063 DWR Loan 131,869 Less: Deferred amount on refunding of COPs (457,686) 34,377,238 CURRENT LIABILITIES PAYABLE FROM RESTRICTED ASSETS: Customer service deposits 1,686,851 Construction deposits 245,978 Accrued interest payable 442,698 2,375,527 CURRENT LIABILITIES: Accounts payable 2,139,766 Accrued payroll and benefits 1,336,401 Long Term Debt - amounts due within one year 1 071 307 4,547,474 TOTAL LIABILITIES 4'(,300,239 EQUITY: Contributed Capital: Restricted Developer Fees 102,384 Invested in Utility Plant 39,193,724 Other Contributed Capital 3,699,778 Retained Earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for Unemployment Insurance 16,450 Unreserved Net Income for current year 53,949,999 3,933,856 TOTAL EQUITY 903,U72,666 TOTAL LIABILITIES AND EQUITY '144,372,905 Balance Sheet Page 2 N Ca U v> � d 1L Q T W T" Q W N T CU M W y J = W 0 w--+ N izz� NN I�rM1� -O .-- �r00000 R � U W �O47 C1mN � O vCO O M V" yT V- M Qr ) �r O ' r N N M CM M O VCO MO S r r V tl'J rOM LL.'.J . 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N 6i 'C .� ti O m (O CO O>000(O N SON O V'OO tD <YM r I� LL7 t`t[') � O ra0 '7 u�M o N OI`O1� V' V' Nr L['J rr �Y CO C' �tJ N M N (D M M r 0 V_ O M W O N I� M a 7� f J r r 6 7 M r (D O ti � p � N (O � M 1� O r� M� N O N V' N I� N M C O M N rn 0 0 O M O O {�'O MMrONr OI�N a'm�OO'RNMN I�sY� N N_Mrrr rr MrcON M � �' i- V O m r N 67 M � � N y..� -� M M O r N r 0 a 7 O M M N O �t O I� N r rn (O O N � ti � M r m i�� 0 C D V' N O u' J 1� I� O> O � O C O N O O N� O LL' J CDr I ^tD CD I� W OWN O ��O W I :tDl V:r M1�C0 O N cr N M � fB m GO M a) M M a 7 N C D N r s}� 1` O i r a O tt) M M N o f N r � � � � ti N N M N N N C O W N O O T O m a 7 r� O O� °' T O O M c� J N U � r � � F— � �_ � u7 c�i OrnMm NGO .�- I�.� -� 47rN N V't0 v CDr m6l N o `� n�// Q� M a7 O C' O M M N V' �J O M N O O (O W O �O (O CO O7rI�J ��O Or V'�COI:O N a0 � M y_. � � V'M(+J U?�N�O l0 I� � l[� W x r � m .N... ,ma. � �v�V.r...r M �r � � .M,..� � � O W m v V r (V Q `m N N M� LL � (Q W r� O O N r N O V M r 1� M M M �O 1� t[7 «'J M N N O � � � 1�r611LJ t0O � ON �r `�'T 00 (OrCOO �Mr I_ R M�� O ICJ O r N O N O b• Q> W CO GO N C O O GD {j� r � � M O N r 0 LL> N N M r N�� N N N r (O c+i u i � 1� O Q= CO r N `-' r r LL's J �� CO M m T� Q `� W � M V' t O N r� t J� O r 0 7 M c 0 0 0 m O 0 0 0 1� Q� V� O N O N r rt -+ ' 7 N M O�• r u7 M f� O r O r C' ° J l fJ W O W N 1� t c o � N O O N 6l � C`J <t N r (° 1^ tO (O O H O u� r M V r O O Q i N N c O e O r t 0 N � r N r� � r r � U `M N a' cOD r r � <t d' `�_ O � Q r GO y� N � � U C fq N d C � � N Q C � CO j �� O C iO N w N� U X y Q C = m O O� d L2 O .� � � � o ° W � � �' � m 0t5 � `��- 025 � � '� w U �� 'o a``-i c �E Q °-� a°i � 1 a� � � — � rn'C aNi o w -o iT Z �i [C6 � N O'] N � N =� � C C m VJ = N C O CJ Il "" Q ¢ _i Q c � m � ° °i s a. °- m • a5 — � cn m w c`� ._ xf � C7 ot$ tiJ LL. 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V: N N ^ N r � -Wj �/ d J ° W o��� O M M M M W N O O (n U U � R N J U W °� N Q Q Q U � d� 2� w � � Y Z j o .c � o Q � oo ro w � P'. d ~ a io `.0 o d m �° '° a� ° N W W Z m Z� =OJU �X O O O O O (p M of i.D N d• 0 0 0 0 0 0 0 0 0 O O CD N N a O O O 0 0 O O_ MOGA r'? n 0 0 0 0 0 0 0 0 0 O O r, r `CY O N M M C' J O M M � O M r o� n o (D O O O O N M � M liJ r r a7 N O a) O O� M O r 0 tt') r 0 N of � M M M j O N r O r O MOM M r r r e 0 r M N m r M r M N M r W C O � N p O N 0 0 O] N r M O � C`% �i--, lfJ st r O O Cp �• W Cp Q) M O M lD OS LL'J OJ C' V' O N r• 4"J OJ � �O rn rn r M M Cp 6> r N O N r M 0 N r � � � � r N M r: M M O W M O CEO O COO � � � C �p �fJ O N M N rrD> tiN N r 0 M M a'�O � W U'J M O a1- � LT ? � N M cp M r O N V� r M r N O M r O N m O N N M M F— Q N V' a' N Gp � U cn � °•' � � � � �_ �= � Q1 V' O O N GO N CO O O O� M N O �D a0 0 0 N O cD 0 � M r W r• �/ Q r V' W r r N �' N m M r rn O r o �? t[> tf� (O N W �O � M N rM r rr O W r6> M d) N W � K � V � �v M� NC vN n O � (T N Q W CV �= � cND M co CO _ � m` J M N � � M �'�"� N (Q J � cc 0 0 0 0 0 0 O O p CA O E M O N t D 0 0 0 00 O O p 0 O 00 � � C O O O T r D) M M O O O O t D M p Q 1 � pl M M CO � `- N O� r M r r, Q a7 O � r m M � o �! �� N m r M Q 4--. W � y--� st O O N CO O m 0 0 +-- O O� N O O N O COO M M CO N C.O = W � � 'd m n [NO � N ti� M m O m CD � .m. O M � Ori � W t[j N M N C+'J O m tND LLM'� N N ("J CD U � CMO � � O ¢ r CO .Q+ CII Q1 aJ (C d y--I d i N Q X W d C d Fes- Z' m a '� v Z m o W ° � c a`� > � m Q.e Cn W m ° ^�.. ,,,3L�� � _ � � Q a°i aflJ WSG �� c > VJ � 2' � d C _ N 'O d Q. C (6 .C! W X W d�¢ C� N f'- d� N -Wj �/ d J ° W o��� O � O� U O d� �n c� � O =� Q � C N O O (n U U � R N J U W °� N Q Q Q U � d� 2� w ¢ � Y Z j o .c � o Q � oo ro w � P'. d ~ a io `.0 o d m �° '° a� ° a. W W Z m Z� =OJU �X Q NN SUS >C.`JJm�m Q U X p W U�OU U a W Q Z Q1 aJ (C d y--I d i N Q X W d C d EAST VALLEY \/VATER D�[STR[CT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Updated through May ZO'('I Page 1 EAST VALLEY WATER DISTRICT Capital Improvement Program Updated through May 201 1 dl-f. C L Prior Current (Memo) ;. Projects - By Type Years Year 20'10 -1 'f 2011 -12 Actual Actual Budget Year 2 Source of Supply Plant 150 Wells - - _ _ Lower Zone Wells (2) - - _ _ Plant 24 Drain Line - 11,820 12,000 240,000 Sunrise Ranch Wells (4) - - - _ Total Source of Supply Projects - 11,820 12,000 240,000 Treatment Facilities Plant 134 - Upgrade Technology 1,758,011 2,128,668 3,245,892 6,645,079 Plant 134 - Membrane Replacement Plant 150 -Lower Zn Perch Treat_ PI -Phase 1 1,825,125 135,166 605,000 650,000 Plant 150 -Lower Zn Perch Treat. PI -Phase 2 - - - _ Plant 152 - Inter. Zone Perch Treat_ Plant - - - _ Total Treatment Projects 3,583,136 2,263,833 3,850,892 7,295,079 Pumping Facilities Plant 9 -Rehab Forebay and Booster Station - - - 30,000 Plant 40 - Inter to Upper Zone Transfer 2,096 125 - 400,000 Plant 127 -Lower to Inter Zone Transfer - - - _ Plant 12 - Replace Boosters /Well - - - _ Plant 134 - Upper to Canal Zone Transfer - - - - Plant 39 -Inter to Upper Zone Transfer - - - _ Plant 25 -Inter to Upper Zone Transfer - - - _ Plant 143 -Inter to Upper Zone Transfer - 31,289 200,000 900,000 Total Pumping Projects 2,096 31,414 200,000 1,330,000 Wastewater Collection System Sewer System Studies /Planning 142,662 38,387 50,000 200,000 Sewer Main Lining - 51 100,000 350,000 Conejo Main Replacement 112,889 509,011 560,000 - Total Wastewater Collection Projects 255,551 547,449 710,000 550,000 dl-f. C L �.._.. �� ._:aj _:...P.ro�ect�ons;' ::s..� ...._,. ,. t : ' . i.�.? � a.. a.. . , `� w _.�.. ` _. µBeyond 20'f2 -T3 20'13 -14 20'14 -15 20'15 -'I6 Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals - - - - �, 1,925,000 1,925,000 - - - - 3,300,000 3,300,000 - - - - - 251,820 - - - - 4,400,000 4,400,000 - - - - 9,625,000. 9,876,820 1,253,895 - - - - 11,785,653 16,990,000 1,025,000 - - - 20,625,291 - - 5,050,000 2,850,000 - 7,900,000 - - - - 19,160,,000 19,160,000 18,243,895 1,025,000 5,050,000 2,850,000 19,160,,000 59,470,944 270,000 - - - - 300,000 - - 200,000 - - 602,221 - 300,000 - - - 300,000 500,000 500,000 - - - 1,000,000 520,000 - 780,000 - - 1,300,000 - - - 2,200,000 - 2,200,000 - - - 400,000 � - 400,000 550,000 - - - 1,400,000 2,881,289 1,840,000 800,000 980,000 2,600,000 1,400;000 8,983,510 100,000 - - - - 481,049 450,000 450,000 450,000 450,000 1,800;000 3,950,051 - - - - , - 621,900 550,000 450,000 450,000 450,000 1,800,'000 5,053,000 rage a EAST VALLEY WATER DISTRICT Capital Improvement Program Updated through May 2011 ' Prior Current (Memo) ;�,.' -, -- Projects - By Type Years Year 20'f 0 -1 � 20'I1M1 -�2 Actual Actual Budget Year 2 i Transmission &Distribution System 6th St 20" Pipeline - Plants 11 & 12 to 150 - - - 180,000 Live Oak Main Replacement � 9,943 197,136 200,000 115,000 Harlan Lane Main Replacement 7,957 - - 90,000 Cunningham / Hillview /Crest /i Bruce - 522,691 450,000 - 6th St 30" Pipeline -Plant 151 to Plant 40 - 87,027 120,000 3,837,000 6th St 30" Pipeline - PI 40 to P1;143 - _ _ _ 9th St 12" Pipeline -Del Rosa �b Sterling - _ _ _ AMR Meter Replacement Program - 61,210 60,000 300,000 Plant 59 Recoating - - - 50,000 Plant 143 - 10mg Inter Zone Storage - _ _ _ Reservoir- Greenspot Rd S Curve - _ _ _ Reservoir -Seven Oaks Dam Rd - _ _ _ Relocation of Facilities for Other Agencies 54,733 34,684 100,000 100,000 Eastwood Farms Assessment District 112,529 52,221 - 2,211,399 Baseline Gardens ', - 75,629 - _ Total Trans � Distribution Projects 185,162 1,030,597 930,000 6,883,399 General Projects G1S Implementation 457,752 136,777 160,000 100,000 Headquarters Building _ _ _ _ Total General Projects 457,752 136,777 160,000 100,000 TOTAL ". CAPITAL ;IMP,ROVE::PLAN�PRa�1ECTSy ,6 °;'; x ;�, '4;483;697 ,, . " 4;02,'1,890!!; ,� ,,,. r5�862892. , ;;1.6;398;478';' I Miscellaneous /Developer Protects Developer Water Facilities (Reimb by Fees) 226,444 1,012 Developer Sewer Facilities (Rei�mb by Fees) (17,590) (1,759) Regional Treatment Plant 24,246 Seven Oaks Dam (SAR) Discharge 206,057 Northfork Repalcement (Highland Ave @VFW) 47,126 2010 Flood Clean Up - Highland (4,023) 2010 Flood Clean Up - EVWD Facilities '(35,956 TOT :4L <,MISC °I�:DEVELOPER'PROJECTS � '� ' '��;'' .. ' 439;157. r 178,312> , 4 .,,, , :; ' "� n r - • ,, � .... I I .. .. r:TotaFCapital`Projects.� �` � " <a,'; „�;,.: „ '.,.;::- t . �r s;�'. �' , ':�9,22�854 ;;;:k4200,�202`• :' � � 5;8628892, ��- ';15398;478 rage 4 Norge 5 Pro�ect�ons'. s� ; � , ', .. 2012 -13 2013 -14 2014 -15 2015 -16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 400,000 - - - - 580,000 - - - - - 322, 079 70,000 - - 167,957 - - - 522, 691 2,060,000 - - - - 5,984,027 1,300,000 1,000,000 - - 5,400,000 7,700,000 - - 700,000 - - 700,000 300,000 300,000 - - - 961,210 250,000 - - - - 300,000 - - - - 10,700,000 10,700,000 250,000 - - - 10,700,000 10,950,000 - - - - 10,700,000 10,700,000 150,000 150,000 150,000 150,000 - 789,417 - - - - - 2,376,149 - - - - - 75,629 4,780,000 1,450,000 850,000 150,000 37,500,000 52,829,158 - - - - - 694,528 - - - - 10,000,000 10,000,000 - - - - 10,000,000 10,694,528 t .;:25,`.413,895.x, �,;a3;�7250,00 ";'_ ,,, '7,;33;O,QOO;t�" ,, A X6;050000.`, Vii`` 79485;000; x;.'146',9p7 <;960f 227,458 (19,349) 24,246 s� � � k .ter. ` �. �. ,�� � . - '� °232; 353,r i '�325;41.3,895� ,;372,50001, .,' :? , 7�;33_Q000'; , . ' ;�;6a0.5:0000; ; , .7.9;485,;;000 � :4147;;1.40,31;.,4;." Norge 5 East Val 1 ey Water District Board Memorandum B -27- 2011 Date: July 12, 2011 From: Brian W. Tompkins /Chief Financial Officer Subject: Standard Mileage Rate Recommendation: Adopt standard mileage reimbursement rate established by IRS for July through December 2011 Background: The IRS has announced that, in recognition of rising gas prices, it will be adjusting the optional standard mileage rate from $.51, to $.55Y2 per mile for the last half of 2011. In the past, the board has voted to conform the rate at which the District reimburses directors and employees for district related miles driven to the standard mileage rate established by the IRS. Kaulzv Eurke From: IRS P�ewswire [irs @service.govdelivery.com] Sent: Thursday, June 23, 2011 9:02 AM To: Kathy Burke Subject: IR- 2011 -69: IRS Increases Mileage Rate to 55.5 Cents per Mile I- Iaving trouble viewing this email? View it as a Web page. jF� SHRRE Issue Number: IR- 207.1 -'69 Inside This Issue IRS Increases Mileage Rate to 55.5 Cents per Mile WASI�INGTON —The Internal Revenue Service today announced an increase in the optional standard mileage rates for the final six months of 2011. Taxpayers may use the optional standard rates to calculate the deductible costs of operating an automobile for business and other puzposes. (The rate will increase to 55.5 cents a mile for all business miles driven froze July 1, 2011, through Dec. 31, 2011. This is an increase of 4.5 (cents from the 51 cent rate in effect for the first six months of 201 1, as ;set forth in Revenue Procedure 2010 -51. jIn recognition of recent gasoline price increases, the IRS made this special adjustment for the final months of 2011. The IRS normally � updates the mileage rates once a year in the fall for the next calendar j year. "This year's increased gas prices are having a major impact on ;individual Americans. The IRS is adjusting the standard mileage rates to better reflect the recent increase in gas prices," said IRS Commissioner Doug Shuln-zan. ':We are taking this step so the reimbursement rate will be fair to taxpayers." While gasoline is a significant factor in the mileage figure, other items enter into the calculation of mileage rates, such as depreciation and ' Disa ter Relief � ;, -- _....._._.... _._.___ _..- ...- .. -_ -.. . ;insurance and other fixed and variable costs. Scams /Consumer Alerts � The optional business standard mileage rate is used to compute the Ta�'Slielters ' � deductible costs of operating aii automobile for business use in lieu of � i tracking actual costs. This rate! is also used as a benchmark by the More Tonics I federal government and many businesses to reizxzburse their employees !for mileage. I i !The new six -month rate for computing deductible medical or moving IRS'Reaources !expenses will also increase by 4.5 cents to 23.5 cents a mile, up from � Comtihance °R: Enforcement • 119 cents for the first six months of 2011. The rate for providing � services' for charitable organizations is set by statute, not the IRS, and remains at 14 cents a mile. ' Contact My LocaTOffice _ ' e file Tl�ze new rates are contained inAnnouzicement 2011 -40 on the optional standard mileage rates. � Forms'R: Pubs Taxpayers always have the option of calculating the actual costs of Frequently Asked'�uestions. using their vehicle rather than using the standard mileage rates. :News <'�' ,,; f� f Mileage Rate Changes i Ta�.paverAdvocac� ;Purpose Rates 1/1 through Rates 7/1 through �� Whereto File i !._......_ 6/30/11 12/31/11 �_ � —` -- -- - - -- I ,Business 51 155.5 � �. 19 –_ 3.5" � Medical /Moving __ _I ;Charitable � 14 Back to Ton - i Thank you for subscribing to the IRS Newswire, an IRS e -mail service. `Ifyou know someone who might want to subscribe to this mailing list, please ,forward this message to them so they can subscribe. IIJ 'This message was distributed automatically from the mailing list IRS Newswire, Please Do Not Reply To This Message. i ,_ ... ....... ..._.__.__. _ .. -J 'Iu SHRfc.E Update your subscrip� ions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences I'a� >e. Z'ou will need to use your email address to log in. Ifyou have questions or problems with the subscription service, please contact support a �ovdelivery coin. z s amts f e�ee'E. CSDA CALIFORNIA SPECIAL DISTRICTS ASSOCIATION 20'11 BOARD ELECTIONS MAIL BALLOT INFORMATION Dear Member: A mail ballot has been enclosed for your district's use in voting to elect a representative to the CSDA Board of Directors in your Region for Seat C. Each of CSDA's six (6) regional divisions has three seats on the Board. Each of the candidates is either a board member or management -level employee of a member district located in your geographic region. Each Regular Member (district) in good standing shall be entitled to vote for one (1) director to represent its region. We have enclosed the candidate statements ;for each candidate who submitted one. Please vote for only one candidate to represent your region in Seat C and be sure to sign, date and fill in your member district information (in some regions, there may on /y be one candidate). If any part of the ballot is not complete, the ballot will not be valid and will not be counted. Please utilize the enclosed return envelope to return the completed ballot_ Ballots must be received at the CSDA office at 11 12 I Street, Suite 200, Sacramento, CA 95814 by 5 :OOpm on Friday, August 5, 2011. If you do not use the enclosed envelope, please mail in your ballot to: California Special Districts Association Attn: 2011 Board iElections 1112 1 Street, Suite 200 Sacramento, CA 95814 Please contact Charlotte Lowe toll -free at 877.924.CSDA or cliarlottelCa�csda.net with any questions. JIM ACOSTA P.O. BOX 4464 VENTUR.A., CA 93007 805.647.6477 cell 805.340.0870 email:acostabserv�aol.com My name is Jim Acosta and I am currently on the board of directors of CSDA. I azn seeking re- election to the CSDA board of directors. I would like your support to continue the work of representing you at CSDA. I am proud of the accomplishments of CSDA during my time on the board. Working in conjunction with the rest of the directors, we have increased the membership numbers, targeting small districts, by offering incentives to become members of CSDA. We also have increased the number of member benefit programs. One of the accomplishments that 1 am most proud of is the Annual Conference. We have focused resources on the Annual Conference to elevate it to the stature of a premier conference amongst the different associations. We have accomplished that by bringing in speakers to the conference that are timely, and bringing a message that is pertinent to special districts. This past year has seen many challenges for Independent Special Districts. The transparency laws that were put in place presented another challenge to Special Districts and CSDA was there to assist n-zembers to comply and meet the deadline. The CSDA continues to meet those kinds of challenges and I think we have a good board that works well together. I'or these reasons I would like your support for re- election to the board of CSDA I serve as President of the Saticoy Sanitary District, and treasurer of the Saticoy Lions Club, and Secretary Treasurer for the Downtown'Center for the Arts. I have served as a director of the Ventura Regional Sanitation District and the Triunfo Sanitary District. I have also served as a commissioner of the Ventura County LAFCO, representing the Special Districts of Ventura County. Other boards that I have served include the Ventura County Special District Association, the Boys and Girls CIub of Ventura and the Saticoy Community Council. Please support me in my bid for re- election. JUhl- 17 -2 ©11 12::;6 FROM =FOX S ©59679 ©71 70:19164427 °S9 P.1�2 CSDA BO.A.IZD OF DIRECTORS TOH.i�T FOX'S C.AND115A'TE S'�',ATEN,TENT I joined Ilse Board in 19$� and have. served CSDA.i coratYx�uously in many capacities including, Board Mcmbcr over 1$ years, Presidcnt 2006 -0'7, Chair of most. committees, Santa $arbara Chapter President 4 times, CSDA Fineries GorpoY-ation .President 7 times_ I believe very strongly that Special Districts serves an unpor. Sant role as the tll.i.rd l.eg of 1.oca1 government i.n. briziging m.osCly single pu,zpose .Cocos Co grass roots in more than twenty di.�'erer�.t infrastruatu�-e and community needs through over 210 i�adcpendcnt Specia.E :Distr.icis statewide. S reel rtny bacltground and expetiex�.ce over a considerable period. of time ualiquely qualifiy me to provide a .Leadership contribution to mai�ntai.riing and strengthening CS1�1�. i'urther. dur..it�g the current unsettling ti.xnes. My pximary thrust at present is on :Cve projec#; areas: CSDA Finance CorporAtiol?. - Current President ofjthis dynamic activYty which has finaa7ced almost one B1:LLiON dol.l�ars in Capital :Lmprove.ments anal equipment leases to over 70 Special Districts_ T am. also actively involved an. the .following: Chapter IJevel.apment Membership Comxn.i.ttee Education CaYx�rnittee New Frodu.ets and Services Creative Programs designed to address membership retention ar,d. growth, low cost tax exerizpt loans and consideration of new products aa�.d services are underway and T look for��vard to parti.ci�ating in those deliberations. Space does not a11ow further. elaboration Here b��t I wi11. be sending a Letter to you expanding orl these anal other, topics in the near future. CSDA needs dedicated, directors who are willing and able to cornrnit substantial amounts of. tim.c to attendirig meeting i.n Sacra-mento and elsewhere and. co�n�nuz�icating by Email and. phone regarding all manner of JUN -17 -2011 12:37 FROM:FOX 8059679071 TO: 1916'4427889 I actions, I have tl.�e dedi.eation, tune, willingness, energy, eri.th: si.asYn artd commitment for the job 7 wotdd welcome your call with questions and ooxrtments at any, time_ Try it to seal Call. 805967 -9071 or Email - FXX, ONQaol.com. I Your vote would be, greatly appreciated. i .f oh n .R..f~ ox I P_2�2 i i I i RJ Kelly, Castaic Lake Water Agency Region 5 RJ Kelly has been i erving on the Castaic Lake Water Agency Board for the past 8 years. How did this happen? RJ's private practice is in the finance and tax field. This lead the Board to request him to replace an outgoing director that was retiring_ During the 8 years of service RJ has served as Board Vice President for 4 years and Board president for the last 2 years. RJ earned the CSDA award of Board President of the Year in 2010. RJ has been promoting CSDA to his Board and Agency (which has been a member for several years) and attends the annual conferences. He completed and wa's certified with both the SDI and CSDI Governance programs_ RJ is committed to giving a 100% to the CSDA Region 5 B iard if elected and looks forward to your votes and resolutions of support. j I in order to keep our database as up to date as possible, and bill your membership dues correctly, please take a moment to complete the following information and fax this to the CSDA Office at 916- 442 -7889. District Name: Annual Operating Budget: $ (Annual operating budget is defined as "the district's total operating revenue /income as of June 30, 2077." Reported budget should not include grants or pass- throughs.] Please print your name: Please fax to 91 6- 442 -7889. Thank you! .fir - -� - . _ � - . , . , • - .r REGION F 1 V E � Saticoy�Sano1 aryaDlstrict � ft stair Lake Water Agency � � John Fox Goteta Sanitary District Seat C - term ends 20]4 incumbent Signature: _ — Date: Member District: �4G � K East alley Water District Board Memorandum B 28 -2011 Date: `July 12„2011 .ter. From:.-,", Gary Sturdivan Safety and Regulatory Affairs Director Subject: Baseline Gard�ns Consolidation.and Grant Funding Recomamendationo approve'Resolution 2011.16 Background East Valley Wat r District 5s irz the process of consolidating Basel' e Gardens Mutual Water .'Comp-any ater systdix -i with East Valley Water D strict. The attached Resolutioxz authorizes staff t apply for Proposition 84 funding and authorizes t e General Manager to prepare and sin all necessary documents to file the a plication for with the-State of . California. '' Fiscal XnPact: There is no fiscal impact to EVWD at this time. WHEREAS, Transfer Water Se 2011; and RESOLUTION NO. the East Valley Water District h vice with Baseline Gardens Mutu 011.1 into an Agreement to m an dated May 24, WHEREAS, the East Valley Water District desires to enhance the provision and protection of the d inking water supplied to the consurpers of Biseline Gardens Mutual Water Company, th refore; BE IT RESO VED by the East Valley Water District that, pursuant and subject to all of the terms and pr visions of The Safe Drinking Water,l Water Quality and Supply, Flood Control, River anc� Coastal Protection Bond Act of� 2006 (P,�oposition 84) and all amendments thereto ,application be made to the State o � California for funding; and BE IT FURT�ER RESOLVED that the General Manager ot� said East Valley Water District is hereby a thorized and directed to cause the necessary data to be prepared, investigations to b i performed and application to be signed and filed with the State of California_ Passed and adopted at a regular meetirig of th Valley Water Distric on 72 of July, 2011. Cler Signature: Print name clearly: Title: �C of said Water Agency: f.3 of the East i I EAST VALLEY WATER DISTRICT r�T� ri-- runic• rrrc- w �ir� rvnr�rc -r TrT�T� DIRECTOR Matt Le Vesc Board Meetings 14, 28 Conferences and Other Meetings DATE ORG TION 1 -Jun Redlands City (Council 3 -Jun MEM 2011 3 -Jun *SBVMWD / IRI 4 -Jun CSUSB 6 -Jun EVWD 7 -Jun EVWD Cutting ' i 9 -Jun EVWD 9 -Jun *EVWD j Water Wise Landscapirig i 10 -Jun MEM 13 -Jun EVWD Succession Planning Committee i 14 -Jun EVWD Community Affairs Committee 16 -Jun Rialto Water HI aring 17 -Jun EVWD Travel Expenses: (Details on Back) Director's Signature Date of Board Approval Administrative Manager Miscellaneous Notes MONTH June 2011 i PURPOSE i 2011/12 Budget Discussions Education SB Valley Water Conservation Demonstration Garden Ribbon Cutting ' i j Water Wise Landscapirig i Succession Planning Committee i Community Affairs Committee I ! i Succession Planning Committee � i Special Board - Meeting re 201 1 - 201.2 Budget j Education I Succession Planning Committee Labor Negotiations Committee i Discussion re American; Water Contract I i Succession Planning Committee TOTAL # OF MEETINGS 15 @ I $150.00 each $ 1,500.00 $ 53.04 Total Director's Meetings &Expenses $ i 1,553.04 i Less Any Advance Payments $ i TOTAL DUE DIRECTOR $ i I 1,553.04 ,. TRAVEL EXPENSES Lodgings: (Detailed receipts DATE I attached *) FUNCTION ATTENDED I i i AMOUNT i � I $ I i i I $ Personal Auto: DATE (Detailed receipts TOTAL LODGING $ attached *) PARKING FUNCTION ATTENDED i MILES FEES (CSUSB ) 28 $ 28 $ i ,nnin 48 $ TOTAL FEES $ TOTAL MILES 104 $ 53.04 attached *) I FUNCTION ATTENDED AMOUNT 3 -Jun SBVMWD / WRI 4 -Jun CSUSB 6 -Jun Succession PI CURRENT RATE: $0.51 Meals: (Detailed receipts DATE i $ I I $ I � $ $ Other: DATE (Detailed receipts ttached *) FUNCTION / NATURE OF EXPENSE! TOTAL MEALS $ AMOUNT $ $ ' i I $ * ORIGINAL RECEIPTS REQUIRE I TOTAL OTHER I TRAVEL EXPENSES $ $ 53.04 i EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR Larry Malmberg � � MONTH June , 2011 Board Meetings �6- 14 -11; `6 -28 -11 i i Conferences and Other Meetings DATE ORGANI, TION PURPOSE i 1 -Jun *SBACC San Bernardino Chamber, of Commerce Koffee Klatch 6 -Jun 'E\/WD Succession Planning Meeting in Rancho i 7 -Jun `E\/WD Meeting with GM and Matt reference Succession � I 7 -Jun E\/WD Community Affairs Meeting. i 13 -Jun �EVWD Succession Planning Meeting in Fontana i 15 -Jun 'SBACC San Bernardino Chamber; of Commerce Koffee Klatch i 17 -Jun �EVWD I Succession Planning Meeting. j 20 -Jun "EVWD Legislation Committee Meeting. i 27 -Jun *EVWD Legislation Committee Meeting, Travel Expenses: (C E/ L I Director's Signature `' Board Approval Administrative Manager Miscellaneous Notes on Back) TOTAL # OF MEETINGS 10 @ $150.00 each $ 1,500.00 $ 34.17 I Total Director's Meetings &Expenses $ 1,534.17 \ � Less Any Advance Payments $ J ! TOTAL DUE DIRECTOR $ 1,534.17 i TRAVEL EXPENSES Lodgings: (Detailed receipts a DATE #ached"`) FUNCTION ATTENDED i I AMOUNT i $ i i I f $ Personal Auto: DATE (Detailed receipts a TOTAL LODGING $ ached *) FUNCTION ATTENDED MILES Meeting in Rancho I 40 $ i Meeting in Fontana 27 $ i t I $ TOTAL FEES $ i TOTAL MILES 67 $ ached *) FUNCTION ATTENDED PARKING FEES 34.17 AMOUNT 6 -Jun Succession Planlning 13 -Jun succession Planping CURRENT RATE: $0.51 Meals: (Detailed receipts a DATE $ I I 1 $ $ $ � I $ Other: DATE (Detailed receipts a ached *) FUNCTION / NATURE OF EXPENSE ! TOTAL MEALS $ I AMOUNT $ I i $ I i $ * ORIGINAL RECEIPTS REQUIRED I I TOTAL OTHER $ TRAVEL EXPENSES $ 34.17 i EAST VALLEY WATER D�STRZCT ? CTOR' S FEES AND EXPENSE REP DIRECTOR: Morales_ Board Meetings: 14, 2 Conferences and Other Me Travel Expenses: (Details o� Bac Director's Signature Date of Board Approval E�nND Exo JUN 2011.doc MO E Model- Netics Management Training (no i harge) Special Budget Meeting June 2011 �v�vu �r -�..J � ........ ....... .....�.�..._.._ I_.. __. _._. �.._ _. -__.. i Legislative „Committee package review) package and bill positions_ ;,, 1 ;; , Legisyative�C`ommittee (Teleconference -board State;` Legislative :'Cd`mmittee,'(review+'boa'id' Legislative Committee, � ' i ��:. ,. ,., ,,.. , ;: ,. .� _ _ . 1 i i DOTAL # OF MEETINGS 7 ! @ $150.00 each $1 ,050.00 :k) T.. +.-.�I rliror•+n r °I wr�or-ic oc Q:Q'�`J nn �! Total Director's Meetings &Expenses $1,962.00 Less any Advancei Payments $ TOTAL DUE DIRECTOR $1,962.00 TRAVEL EXPENSES Lodgings: (Detailed re DATE _— Personal Auto: (Detailed DATE FL Meals: (Detailed DATE Other (Detailed recei DATE 06/30 CA State * ORIGINAL RECEI EVWD Exo JUN 2011.tloc _ AMOUNT - $ _ $ _ $ - $- LODGING $ '__ PARKING FEES AL FEES $ AMOUNT $_ AL MEALS $ -__ AMOUNT ms Course $g12.t}p OTHER $912.00 CPENSES $ t of form) --� DIRECTOR'S DIRECTOR Sturgeo, Board Meetings 7 - 9 - Conferences and Other Meatiness EAST VA`LEY Vw"ATE° D{STR FEES AND EXPENSE (REPORT "T MONTH June , 2011 I 1 i PURPOSE I 2 8 I DATE ORGANIZATION 1 City of Rp-dlands Budget Workshop j 3 Model- Net�Lcs 10 Model- Nettcs Training Training 7 Community Affairs Committee Meeting I 16 City of Rialto I Water Commission Meetling 28 Highland C of C Meeting i I I I I i I Travel Expenses: Directors Signature Date of Board Approval August 12, Administrative Manager Miscellaneous Notes TOTAL # OF MEETINGS June 28 -- Chamber Details on Back) July 4 -- Booths Total 2011 7 @ of Commerce Su liels 1$150.00 each $ 1 , 0 5 0 . 0 0 20.00 $ 39 .50 tings & Expenses $ 1,109-50 I dvance Payments $ DUE DIRECTOR$ 1,109.50 i Director's Mel i Less Any I TOTAL , i I i EAST VALLEY WATER DISTRICT DIF2ECTOR'S FEES AND EXPENSE REf DIRECTOR Wilson j Board Meetings 6/14;6/28 Conferences and Other Meetings I DATE ORGANIZATION 6 -Jun BTAC � i Monthly Meeting Community Affairs Me Urgent Care Opening Special Board Meeting Meeting With Gen Manl 7 -Jun EVWD ting 8 -Jun HCOC 9 -Jun EVWD 13 -Jun EWVD ger 29 -Jun WRI Video Interview 30 -Jun EWVD Sign Documents I I i i ,. Travel Expenses: Details on Back) TOTAL # OF MEETIN Total MONTH June , 2011 r' 9 @ I$175.00 each $ 1,575.00 i � $ is Mel tings &Expenses $ 1,575.00 i Director's Signature T <�/�� � �_ i Less Any Advance Payments $ Date of Board Approval � TOTAL DUE DIRECTOR $ 1,575.00 Administrative I Manager �I Miscellaneous I � Notes j j � W J � Z WX Z �„�� W ! ^� v! W � � W � W LL Q) Z O � W i O C7 Z O W' W O Imo- X O UJ W O O M O O O � U cq ti � W M O W �[j � W � W ti J � � � cV � � � � � O � w D U � � � H U r r � � i Q N O O W O O i W � N O O J Q J O O O O O � 07 Ur O F- � W � Q W D7 � W � � � o 0 W tD N� LL O N Q 1� N U cn LCJ ti W W d' � W O � N 'C W � r � � Z r W W d. 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'� 'p U Z � � � -6 � � I p � � � � � U � U i � U 0 � J W W Q � � � w � � � ¢ � m � � � � � cII � � � .� � � � m �' � cB � W W Z m�����ti� QQ� U �Q��UQ ch N O N N N O T O r: O O T O lf� N O N O F- EASTVALLEYWATER DISTRICTORGANIZATIONALASSESSMENTPROJECTUPDATE DELOACH & Associates, LLC Progress Review & Update Goals of theAssessmentAdaptionto “BestPractices” ChangeManagementScopeofWorkReviewofpractices & proceduresEvaluateneed & timing of new positionsOrganizationalstructureMission, vision & valuesRecommendations Findings, Questions & Recommendations by Department ADMINISTRATION Announcement ofGeneral Managerleaving theDistrict after over20yearswillimpactimplementationofcertainnewinitiatives. Ingeneral, communication throughout theorganization islacking. Communicationfrom theBoard andGeneral Manager toDistrictemployeesneedstoimprove. The District needs tocreate a “HumanResources Department” reporting directly tothe General Manager. A new position, AssistantGeneral Manager, shouldbe createdtomanagemuchoftheday-to-day functions ofthe District. Project Update & Findings A new position, Public Affairs Coordinator, should be createdthatwillmanagepublicoutreachcommunication, conservation messagingandstrategic communications. The current PersonnelRules were originally approved in2001andareinneedofupdating. A “Self-Directed Work Team” model isrecommended toincreaseoverallperformance, productivity andmoral bymovingfroma ‘top-down’ vertically integratedmanagementstyle. Supervisor training ishighly recommended especiallyforemployeespromotedintosupervisionpositions. Project Update & Findings The number of District vehicles assigned to staff whoareallowedtotakethemhomeshouldbereviewedbasedonfirstresponder” criteria. Thecurrent60 minuteresponse timeforstandby-personnelshouldbemodifiedtoreflecta30minuteresponsetimeforemergency’s. Thelack of professional facilities has leadtosomeinefficienciesinresourceutilization, customerservices aswellimpactingDistrictmoral. Project Update & Findings FINANCEIngeneral, accounting practices andservicesareincompliancewithnormalandcustomaryaccountingpractices. Thelack of investment intheoverall I.T. operation andsystemshasleadtonumerousissuesinsystemaccessibilityandadvancedcapabilities. Additionalprofessional accounting/finance staffingisrecommendedwhooverseetheday-to-day operationsofthedepartment. Project Update & Findings The District’sReserve Policy conforms with acceptableandnormalpractices. TheAccounting Supervisor needs toprovidemorehigh- leveltechnical and managerialsupport to the CFO. Attimes theFixed Asset Management SystemandDepreciationschedulesarehandledmanually. Project Update & Findings The purchase order system isfunctional however, it isrecommendedthatauthorizationforexpenditurelevels bemodifiedfordepartmentmanagers. Water rates were lastmodifiedin 2010 andare scheduledtoincreaseby9% in2011 and 2012 respectively. Aconsultantratestudyrecommendedincreaseshigherthanultimatelyapproved. TheDistrict collects waterrevenuefrom ratesand chargesthroughtwomeans: commodity or usageand fixedchargesbasedonmetersize. Cost allocation tofixed and variableexpensesshouldbereviewed. Project Update & Findings Itis recommended that theDistrict consider conducting a review ofitsdevelopmentfeeschedulewhichappearstobeoutdated. Bettercommunication andcoordination between theFinance & Engineering departmentsisneeded for management of capitalprojects. The Districtslong-range capital planneeds tobe updated for bothwater & sewer. Thewater masterplan waslast updated in2007 andthesewerplanin2002. The District should considera move toa ‘conservationbased’ ratestructureasapartofimplementationofitsUrbanWaterManagementPlan. Project Update & Findings Currently two employees assigned to the meter divisionreporttoandreceivetheirworkassignmentsfromtheCustomerServicedepartment. Itis recommended thatthesepositionsbereassignedtotheCustomerServicedepartmentpermanently. There areopportunities toimprove serviceefficiency andcreatesavingsthroughimplementationofa ‘fixed-network’ type automated meter readingsystem. Project Update & Findings ENGINEERING & OPERATIONS Communication & interactionbetween managementandemployeesinthefieldislackingandneedsattention. There maybe a number ofkey retirementswithinthenext12-24 months. Overall thetechnical expertise of theengineering staffisgood. Project Update & Findings At present, thebulk of design work forcapital projects iscontractedout. Inthe future, the District maywant toevaluatethispractice. The WaterService Division is comprised ofa staffof 15 ofwhichupto8areinvolvedinmainlineconstructionactivity. Itisrecommendedthatacost-benefit review of thispractice beconductedwhencomparedtoprivateconstruction. The sewermaintenance crew is responsible for cleaningover200milesofsewermainlinewhichtakesjustover4years. Consideration shouldbe given to augmenting staff andequipmenttoreducethistimeframeto2years. Project Update & Findings Two significant areas of water system maintenance needimmediateattention: valve exercising and hydrantflushing. A review of the vehicleand equipment maintenanceprogramindicatesthatthereisno ‘formal’ systemanda correspondingcost-accountingsystem to allocatecost backto userdepartments. TheDistrict warehouse usesa ‘paper-based’ system forinventorymanagementbutappearstobemanagedefficiently. In thefuture a program to integrate inventory withacomprehensiveI.T. system is recommended. Project Update & Findings Anew treatmentplantwill becoming on-lineand it is uncleariftheDistricthasadequatestafftoprovidethenecessarymanagementandmaintenance. Remaining Work Finalize recommended organizational restructuring: Administration & H.R. Finance Dept. Customer Service & Meter shopSupervisortrainingConductfieldoperationsefficiencyreviewImplementelementsof “Self-Directed” Work Team processIdentifypriorityneedsforfuturenewpositionsDevelopaBoardofDirectorsstaffreportprocessPrepareanddeliverfinalreporttotheBoardofDirectorsBriefnewGMonassessmentproject