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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/14/1977 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 14, 1977 MINUTES The meeting was called to order at 7:00 p.m. President Philip A. Disch led the flag salute. ROLL CALL: PRESENT: President Philip A. Disch; Directors Norman W. Forrest, Dennis Johnson, Gerald W. Stoops, O.A. Wall ABSENT: None CONSULTANTS PRESENT: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF PRESENT: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie Eastwood, Secretary GUESTS: Ralph Grill MINUTES M/S/C (Forrest - Stoops) that the Minutes of January 31, 1977 be approved as submitted. RALPH GRILL, 26666 EAST THIRD STREET President Disch requested Mr. Grill to present his comments to the Board. Mr. Grill stated he had requested annexation and water ser- vice costs for his property in September 1976. However, due to financial problems was not able to pursue the matter at that time. In October the District had increased their water main extension charges, therefore, in December when he attempted to finalize the matter, he found the quotation had increased approximately $300.00. He requested the Board to waive the current cos~ quotation and per- mit him to proceed with his original cost quotation. After thorough- ly discussing the matter, it was M/S/C (Johnson - Wall) that the request made by Mr. Grill to per- mit him to pay the original quotation rather than the current quotation be denied. He will be allowed 60 days in which to pay the costs. DISASTER PLANNING The General Manager indicated a meeting had been held with the field crew to discuss disaster planning and also to give some primary in- structions. STATUS OF NORTH FORK AGREE~ENT The General Manager indicated the agreement with North Fork Water Company regarding the sale of their twelve inch water main has been concluded. In relation to this Mr. Hubbs is discussing annexation procedures and costs relative to his receiving water service from the District. The main extension charge will be divided with North Fork Water Co. per the agreement. Information only. STATUS OF JOINT POWERS AGREEMENT The General Manager stated he had talked with Herb Wessel in regards to unit charges and also the term "other" used in the Joint Powers Agreement. After a discussion on the clarification of these terms 2/14/77 -1- it was determined Directors Johnson and Wall would meet with the General Manager and Auditor and prepare a draft agreement to be submitted to the Water Commission next week. DROUGHT The General Manager indicated that in view of the comments being made in regards to the shortage of water in northern California some type of communication should be made with District constituents. He discussed the water levels in two District wells and pointed out they have risen in the past ten years; that there is not in fact at this time a water shortage within the District; however, conserva- tion of water and energy should be stressed. After a discussion on the various methods of informing the public, it was M/S/C (Forrest - Wall) that the Public Relations and Brochure Committees be authorized to spend a maximum of $2,000 for publica- tions to inform the District constituents about water and energy conservation. BROCHURE AND PUBLIC RELATIONS COMMITTEE MEETING A meeting for the Brochure and Public Relations Committee is scheduled for February 16 at 3:00 p.m. VEHICLE DAMAGE The General Manager requested authorization to replace the 1972 pickup truck that was damaged in an accident last week. He stated the tool beds could be removed and installed on a new truck. The approximate cost for a new vehicle would be $4,000.00. M/S/C (Forrest - Johnson) that the General Manager be authorized to replace the 1972 pickup truck with whatever offer is deemed best. It was also, M/S/C (Forrest - Wall) that Attorney Farrell be authorized to proceed with charges to attempt to recover the costs of the damage caused by the accident. LEGISLATIVE CO~4MITTEE REPORT ON ORDINANCES NO. 2 AND NO. 290 The General Manager indicated the Legislative Committee had met and reviewed Ordinances 2 and 290. A new ordinance was drafted combin- ing both ordinances. A copy will be made available for each director to review and make comments on. FINANCE CO~ITTEE REPORT The Finance Committee reported they had met and discussed various items, one of which was the consideration of charging rates accord- ing to zones. An advalorem tax rate was discussed. The Auditor was requested to write a letter to the County Assessor requesting procedures and deadline dates regarding such a tax. Information only. STATUS OF WELL NO. 54 The General Manager stated a letter had been received from the State Health Department regarding Well No. 54. They indicated the District might consider abandoning the well, however, the General Manager indicated the well should be maintained as it could be the only source of water in that zone in case of an emergency. He stated a letter will be written to the Health Department indicating the well will not be used, however, it will be maintained for use in case of an emergency. BEAR VALLEY MUTUAL WATER CO~PANY ANNUAL MEETING The Bear Valley Mutual Water Company will be holding their annual -2- meeting on February 25, 1977 at 101 E. Olive Street, Redlands. After discussion, it was M/S/C (Forrest - Wall) that the General Manager be directed to vote the District stock at the annual meeting, February 25, 1977; that the General Manager arrange a luncheon meeting with Mr. Horace Hinkley to discuss future representation on the Bear Valley Mutual Water District Board of Directors. CORRESPONDENCE FROM CALIFORNIA WATER RESOURCE AGENCY Correspondence has been received from the California Water Resource Board stating a commission had been formed to review California Water Rights laws. It was suggested new legislation will be enact- ed and should be monitored closely. No action taken. SENATOR NEJEDLY - SENATE BILL 97 The General Manager indicated Senator Nejedly had introduced SB 97 to appropriate local water supplies. It appears ACWA is opposing the bill and the feeling of the Directors was to also oppose it. U.S. DEPT. OF COMMERCE, GRANT APPLICATION DENIAL The District was notified by the U.S. Dept. of Commerce that their application for a grant had been denied. There was no reason for the denial stated in the letter. After a discussion on the matter, the President authorized the General Manager to write to the U.S. Dept. of Commerce in Seattle and request a reason for the denial of the District's grant application. RESOLUTION 1977.14 - INITIATING ANNEXATION 1976-14, NORTH ORANGE STREET BETWEEN HIGHLAND & TRACT 7248 The General Manager presented Resolution 1977.14, Initiating Annexa- tion 1976-14, North Orange Street between Highland Avenue and Piedmont Avenue, Highland for approval. M/S/C (Forrest - Stoops) that Resolution 1977.14 be adopted as presented. RESOLUTION 1977.15 - INITIATING ANNEXATION 1976-16, CRAWFORD INVEST- MENT COMPANY, HIGHLAND AVENUE The General Manager presented Resolution 1977.15 Initiating Annexa- tion 1976-16, Crawford Investment Company, Highland Avenue, East of Boulder Avenue, Sec. 34 T1N, R3W, SBBM, Highland, Ca., for approval. M/S/C (Wall - Forrest) that Resolution 1977.15 be approved as submitted. CONFLICT OF INTEREST CODE Attorney Farrell had prepared a model conflict of interest code for the Directors review. After discussion, it was M/S/C (Wall - Johnson) that action on the conflict of interest code be postponed until February 28, 1977. WARRANTS General 490 576 $97,865.27; Payroll 1620 1650 $8,537.79 Total $106,403.06. OPPOSITION TO LEGISLATION Director Wall indicated that there are several bills, such as ACA 3, -3- 2/14/77 AB 8 and SB 97, being considered by the State Legislature that should be opposed. After a discussion on the Bills, it was M/S/C (Wall - Forrest) that the District go on record as opposing Bills ACA 3, AB 8 and SB 97. That letters be sent to local legis- lators, the authors of the Bills and the committees assigned to the Bills stating the District's feelings on the Bills; and also request that the District be notified of hearing dates on the Bills. ACWA WESTERN WATER FOUNDATION Director Forrest indicated the ACWA Board of Directors had voted to incorporate the Western Water Educational Foundation. A meeting will be held in San Francisco, February 25, 1977 to adopt the by- laws and elect officers. A meeting will be held once a year. Monies will be brought into an educational fund and dispersed by ACWA for various educational purposes. COSTA MESA WATER DISTRICT Director Forrest indicated a vote is being taken.for the incor- poration of the Costa Mesa Water District with the City of Costa Mesa. Information only. ACWA REPRESENTATION ON CSDA BOARD Director Forrest stated a representative of ACWA, Ted Vath, had been appointed to attend CSDA Board ~eetings. Information only. WATER SYSTEM AND ENERGY CONSUMPTION REPORT BY CM ENGINEERING Engineer Dahlke presented each Board Member with a draft copy of a Water System and Energy Consumption Report which was prepared by CM Engineering Associates for their review and comments. In- formation only. EDA GRANT APPLICATION Engineer Dahlke stated as soon as the EDA grant application is returned to the District, it would be to the District's advantage to review and refine it and resubmit it for further consideration. Information only. CONSTRUCTION OF 16-INCH WATER MAIN FROM TRACT 9058 TO TRACT 9059 The General Manager stated that at the present time water lines are being constructed within Tract 9058, the concept being to turn the hydrosystem into the new line and proceed in using the hydrosystem to supply water until such time as Plant 101 is constructed. Stubble- field Construction Company would like to remove their existing tank. The General Manager indicated it would be beneficial to construct a 16-inch line up to Plant 101. Ace Pipeline Construction Company stated they would construct the line at the same unit price of $6.60 per foot, which is the cost for the water lines being installed by them in Tract 9058. The General Manager requested authorization to issue a purchase order for the work to be done. Grading operations can also be completed. The contractor's work will cost approximately $6,000.00 and materials will cost approximately $9,000.00. M/S/C (Wall - Stoops) that authorization be made for the ex- penditure of approximately $15,000.00 to extend a 16-inch water main from the end of Tract 9058 to Tract 9059. ADJOURNMENT There being no further business, the meeting was adjourned at 9:30 P. M. Philip A. Disch, President ~astwood, Secretary 4. 2/14/77