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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 07/26/2011EastValley Water District 3 654 HIGHLAND AVE.,, S IT 930, HIGHLAND, CA. .AID MEETING July 26, 2011 :oo P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items fled with the District Secretary by 12:00 p.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will he considered by the Board of Directors "'. CALL TO ORDER PLEDGE ALLEGIANCE I - Public Comments 2. Approval of Agenda CONSENT CALENDAR Accounts Payable Disbursements: Accounts Payable Checks # 229211 through 4 229375 which were distributed during the period of July 6, 2011 through July 18, 2011 in the amount of $819,166.36. Payroll and benefit contributions for the period ended July 18, 2011 and included checks and direct deposits, in the arnount of $273,256.02. Total Disbursement for the period $1, o , 22. . 4. Approval of Board meeting minutes for June 28, 2011 5. Approval of Board meeting minutes for July 12, 2011 6. Resolution 0 11.17 — A. Resolution of the Board of Directors of the East valley water District, San Bernardino County, Mate of Califomia, adding delinquent non-paid charges to annual - - 1 axes levied. upon the property for which the charges are delinquent and unpaid 7. General Manager's Expenses OLD BUSINESS 8. Discussion and possible action regarding the District's 11 -12 budget 'ADVEPoR S 9. Review and accept the Investment Report for the Quarter ended ,tune 3 0, 2011 10. General Manager Staff Reports 11. Consultant Reports 12. Committee Reports • Legislative Standing • Conununity Affairs (Standing) 0 Policy Cnunttee (Standing) Labor Negotiating onnm*ttee Ad -Hoc) • Succession Planning Committee Ad -Hoe) 13. Oral comments from Board of Directors CLOSED SESSION 14. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Govenunent Code Section 54957] Title: Interim General Manager 15. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(x)] District Negotiator: Labor Negotiating Corr=ttee /ffiten'm General Manager Employee organization: S..P..A.. ANNOUNCEMENT of CLOSED SESSION ACTIONS ADJOURN Pursuant to Goven=ent Code Section 54954.2(a), any request for a disability - related modification or accommodation including auxiliary aids or services, that is sought in order to participate in the above - agendi, ed public meeting should be directed to the District's Administrative Manager at (909) 855 -4900 at least 72 hours prior to said meeting. 2 ' r East Valley OWater District Staff Report Meeting Date: July 26, 2011 To: Board of Directors SUBJECT: Disbursements Issue — Prudent fiscal policy and fiscal transparency Recommendation — Approve the attached list of accounts payable checks and payroll issued Fiscal Impact — 1,092,422.3 8 (budgeted expenditures) Devious Related Action — None BACKGROUND listing of accounts payable checks, and the total for payroll and benefits costs incurred, are submitted to the board of directors for review and approval with each board packet. The attached check register, and the total for payroll cited below, wore disbursed during the period July 6, 2011 tl-ogh July 18, 2011. DISCUSSION Accounts pa. al le checks for the period included check num bers 229211 through 229375 for a total of $819066.3)6. The source of funds for this amount i's as follows: Unresti-i tcd Funds $8191166.36 Payroll and benefit contributions paid for this period totaled $273,256.03 Total disbursed during the period July 6 to July 1, 2 011 is 1,092,422.3 8. Res p tfully Submitted, Brian W. Tompkins in Chief Financial Officer Apj�ro jved by, Robert A. DeLoachu Interim General Manager S# 0003 EastValley Water District Board Memorandum Date JULY 262 2011 From: Brian W. Tompkins Chief Financial Officer Subject Disbursements. F m n ion: Approve the attached list of accounts payable checks and payroll issued during the period July 6, to'l'l through July 1812011. Background: Accounts payable checks are shorn on the attached listing and include numbers 229211 to 229375 for total of $819,166.36. The source of funds for this amount is as follows.- Unrestricted Funds 8193166-36 Bond Financing State Financing Payroll and benefit contributions paid for this period totaled $273,256.02. Total disbursements $1,092,422-38. Date., Tuesday, ,duly 19, 2011 Time-, 10:32; A User: KATHY Check Nbr 229211 CK 083655 V0 083659 V0 229212 Cif 083320 V0 229213 CK 083675 VO 229214 CK 083666 110 229215 C 083665 V0 229216 CK 053639 V0 229217 CK 083:313 V0 229218 CK 083607 VO 053608 V0 229219 CK 0836,80 VO 083660 VO 229220 CK 083663 VO 229221 CK 083636 VO 229222 CK 063679 _ VO Date 07/0612011 11100 11130 07/06/2011 22210 07106/2011 61000 07/06/2011 79100 07106/2011 23191 07106/2011 76100 07/06/2011 22210 47106/2011 72604 72500 07/0612011 13760 71705 07/06/2011 62000 07/061201 22314 07/06/2011 11200 East Valley Water District V D Check Register - Starndard Id Name 1,341.25 Prejeot1 D Project Cesrtien -- ADM 002 ADMIRAL AL CONSULTING GROUP Office Equipment/Furniture Office Equipment/Furniture ALL041 I I IT- ALLIED PACIFIC PROPERTY Customer Refunds D A IE026 A EI IOAS Materials & Supplies -Oiler. ARM003 ARMITAGE—MATT Safety Equipment 150.00 A# 009 ARROWHEAD UNITED WA` United Way Deduction 55.00 ARR021 ARROYO INSURANCE ANCE SERVICES General Insurance 141000.00 ARR031 AI I UA—f ODRIGO Customer Refunds 175.82 BAR 074 BARRY'S SECURITY SERVICES, INC Security Services 1,370.80 Security Services 11351.37 BAT02 BATTEEN —,JOHN 11 Other All -North Furl 475.00 Grounds repairs /M intenanci BAV001 BAVCO APPARATUS AND HALVE CO. Maintenance BOA001 BOARD OF WATER COMMISSIONERS Sever Trunk Charges BF IO09 F BF ITHINEE ELECTRIC IC Discount Construction in Progress VA0024 PLANT 143 REHABILITATION Page. I of 15 Report; APCHK,rpt Company: EVIlD rigDooAmt DrCr 1,341.25 971.25 D 370.00 D {4.97 4.97 D 1.10 31.10 D 150.00 150.00 D 55.00 55.00 D 141000.00 141000.00 D 175.82 175.82 D 2,722.17 1,370.80 D 11351.37 D 950.00 475.00 D 475.00 276.45 276.45 D 100 158.00 D 163.12 153,'2 D 229223 083642 CK 07/0012011 BUR022 BURGESS MOVING & STORAGE �+ 79LJ V 71910 Outside Storage Rental . 790.09 D 229224 CK 07100/2011 BUS014 BUSS-DUSTIN 110 74960 Other Contracted Services V0 74950 Other Contracted Services 525-00 D 526.00 D 229225 083673 CK 07/06/2011 CAL.021 CALIFORNIA HYDRAULICS 11921-04 V 71725 Vehicle I epairs /Malntenan e 0876 110 71725 Vehicle Repairs/Maintenance -` 6.33 � x632,73 D -3.08 307.72 D 229226 CK 07/06/2011 CAM0 0 CAM CH - LI E BETF� 083321 V 22 � � Customer Refunds 4.04 4&04 D 229227 CK 07/0612011 CD O01 CDW GOVERNMENT o61 I 71 500 Computer System Corn Ma�ntCentr ,94.7 1$964.75 D 229228 CK 07106/2011 CHA1 10 CHAVE -D L RES os14 22210 Customer Refunds 40.1 40,01 D 229220 CK 07/0012011 CH 019 CH I- HEATHER 08 V0 22210 Customer Refunds 00.9 00.98 D 229230 CK 07/0612011 CIT018 CITISTREET 110 23160 Deferred Compensation 71316.50 D 229231 CK 07100!2011 CON002 CONSOLIDATED ELECTRICAL DIST V0 71616 Building Repairs 1 Maintenanc 143.55 D 229232 CK 07/0012011 CON043 CONSTRUCTION TESTING 003.00 0828 1 11200 Construction in Progress IlA002292 Plant 134 Upgrade 0 693,00 D 229233 � CK 07100!2011 C U025 COUNTY OF SAN BEl NARDIN 1, 740, 0 110 62100 Permit Fees 1,740.00 D 229234 CK 07100/2011 COU036 COUNTY OF SAN BDI FLEET` 0836 V 71750 Equipment Fuel and Oil 793,0 793.86 D 229235 083611 CK 07/0612011 CSR001 CSR AIR CONDITIONING HEATING 903.6 V 71615 Building Repairs 1 Maintenanc 083624 V0 710'1 Building Repairs / Maintenanc 0 000.68 D 229230 CK 07/00/2011 DA1001 DAILY JOURNAL CORPORATION 71050 Printing and Publishing 501.60 D 229237 CK 07106/2011 DB 001 DBX INC 1,003.92 083591 VO 22210 Customer Refunds 11663.92 D 229238 CK 07/0612011 DEL0 1 DELEON— VICTOR 53.00 083609 V0 71105 Meals, Lodging, Travel 8.00 D 083609 VO 77100 Education/ erninars /Cenferer 45.00 D 229239 CK 07/06/2011 DIB001 DIB'S SAFE & LOCK SERVICE 0.00 083625 VO 71705 Grounds Repairs /Malntenanei 6.00 D 229240 CIS 07106/2011 D00004 DOCU- TRUST 125.00 083644 VO 71919 Outside Storage Rental 125.00 D 229241 CK 07/0012011 DO 002 DOSHI —SID R. 43 45 083343 110 22210 Customer Refunds 43.45 D 229242 CK 07/06/2011 EAS0 3 East Valley Water District 1118930 0 083667 VO 23196 FSA Withholding 11189.30 D 229243 CK 07/0612011 FO001 FOX —DANA 366,52 083646 AD 76500 Health /Dental Insurance -33,43 083646 VO 76690 OPEB - Retiree Medical 400.00 D 229244 CIS 07/0612011 GA13001 GABRIEL EQUIPMENT CO 99,36 083871 VO 79100 Safety Equipment 99,36 D 229246 CK 6710612011 GE0004 GEORGE — ICAH 180.00 083810 V0 79100 Safety Equipment 15000 D 229246 CK 07106/2011 HAC001 HACH COMPANY 11349.29 083674 110 61000 Materials & Supplies -Oiler. 1134929 D 229247 CSC 07/0612011 HAL02 HALL - RUSSELL K 67.50 083364 110 22210 Customer Refunds 67,50 D 229248 CK 07106/2011 HD 061 HD SUPPLY WATERWORKS, LTD 01207.79 083575 VO 14310 Inventory-Constr. Materials 81207.79 D 229240 CK 0710612011 HER001 HE f NDE - AID 207.10 033626 VO 77400 Licenses and Certifications 60.00 D 083626 VO 79100 Safety Equipment 147.10 D 229250 CK 0710612011 HIG032 INFORMATION TECH—HIGHROAD 78.48 083647 VO 74900 Miscellaneous Consultants 78.48 D 229251 CK 0710612011 HOL029 HOLLAND—FREDERICK 11-07 083315 VO 22210 Customer Refunds 11.07 D ❑ c 0 cl 0 ❑ 0 ❑ 0 0 ❑ 0 0 0 0 0 C.D (D CD CD Q7 C t) CD CD r- r- Nr IT C CD r r LO L) CD CD C N V- C\d CD co CD 19:1- C'") cr) co OD CD C Cl) CO CN C ! 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U) C 0 � CD O co LO LO co co co 7 O CD C CSI LO CD CD C J N C C D CD Cam] C r CD C\1 !�rf 0 Y- 0 �z 0 S� 0 0 -I�e C) > 0 > 0 > C 0 V- C J co I� c Cw t t- co CO M cq CO r-- CO CD co co CT) r (n M C o co C 1 � C! 0 C O r7 r- qr M I<r co 04 C C31 [ C\J co C o Subject to approval EAST VALLEY WATER DISTRICT June 28, 2011 REGULAR BOARD MEETfNG MINUTES President Wilson called the meeting to order at 3:01 p.m. The General Manager led the flag salute. PRESENT: Directors: LeVesque, Malmberg, Morales, , Sturgeon, Wilson ABSENT: Director: Norge STAFF Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald District, Engineer; Cecilia Contreras, Administrative Office Specialist; Gary Sturdl an Safety and Regulatory Affairs Director; Justine Hendricl sen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S ): Charles Roberts (Highland Community News), Alex Altman (CV Strategies), Robert DeLoach (DeLoach &Associates, LLC), Ran Coats Samuel Olsen (Sandia Labs ), Lon Dawson. (Sandia Labs), Doug Daily (Sandia Labs) APPROVAL OF AGENDA President Wilson requested that Item #34 be addressed following the consent calendar. MSC LeVelu-Ialrnberg that the June 2, 2011 agenda be approved with the request by President Wilson to have item #4 fallow the consent calendar. PUBLIC PARTICIPA'T'ION President Wilson declared the public participation section of the meeting open at 3 :02 p.m. Where being no written or verbal comments, the public participation section was closed. DISBURSEMENTS M S C Malmberg -LeVes lne that the General Fund Disbursements 9228879 throw #229045 which were distributed during the period of .dune 8, 2011 through June 2, 2011, in the w-nount of $929,935.20 and Payroll and benefit contributions for the period ended June 20, 201 land included checks and direct deposits, in the amount of $221,203.24 be approved. Total Disbursement for the period $1,151,138.44 are approved. (Minutes 06/28111) Ph � APPROVAL BOA" MEETING MINUTES S F MAY 249 2011 M /S /C (Malmberg-LeVesque) that the Board meeting minutes for May 24, 2011 be approved as submitted. APPROVAL SPECIAL MEETING MINUTES FOR JUNE 99 2011 M/S C Mahar - Levesque) that the special meeting minutes for June 9. 2011 be approved as ubmitt d. RESOLUTION 2011.10 — A RESOLUTION Off" THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER I ISTIRJCT NOTICE OF COMPLETION EXECUTE I3Y THE DISTRICT FOR PLANT 143 M /S /C (Malmberg-LeVesque) that Resolution 2411.10 be approved. RESOLUTION 2011.11 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR REPLACEMENT (PIPE BURSTING) OF SEWER LINES IN RESIDENTIAL STREETS AND THE RECONNECTION OF SIXTY (60) SERVICE LATERALS M/S /C (Malmberg-LeVe sque) that Resolution 2011.11 be approved. RESOLUTION 20II.1 — A RESOLUTION OF THE BOAS OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED Y THE DISTRICT FOR PLANT 134 DISINFECTION SYSTEM M/S /C (Malmberg-LeVesque) that Resolution 2011.12 be approved. RESOLUTION 2011,13 — A RESOLUTIONOF THE BOARD DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION EXECUTED Y THE DISTRICT FOR BASE PAYING AND REPLACING CONCRETE SIDEWALKS M/S /C (Malmberg-LeVesque) that Resolution 2011.13 be approved. GENERAL MANAGERS FEE'S AND EXPENSES M/S /C (Malmberg-LeVesque) that the General Managers fee's and expenses be approved as submitted. CLOSED SESSION Minutes 06/28/11) Jp11 2 The Board entered into Closed Session at 3:04 p.m. as provided in the California Open Meeting La w, government Code Section 54945. a , to discuss item 34 listed on the agenda. ADJOURN 'T' REGULAR SESSION President Wilson declared that the meeting adjourns to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returmed to regular session at 3:45 p.m. During closed session, the Board discussed item 434 only. No reportable action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S 2011 -12 BUDGET Mr. Tompkins stated that he made two changes to the budget which included.- 1. $3'0K increase to cover election costs 2. K increase to cover contractual services for DLoch & Associates, LLC. 1 S C Malmb erg- Sturgeon) that the District maintain the District Federal and State advocates on a month to month basis until the District's budget issues are resolved. Vie President Levesque stated that the current budget that the Board passed was a clear statement to staff to Deep costs down. 'vice President Levesque made a motion to increase sewer rates by $1.50 effective October 1, 2011. The motion failed due to lack of second. DISCUSSION AND POSSIBLE ACTION REGARDING THE SCHEDULING OF A PROP 218 HEARING TO CONSIDER A SEWER TREATMENT DATE INCREASE DISC LeV sque- Wilson) that the District direct staff to proceed with the scheduling of a Prop 218 hearing to consider a. sever treatment rate increase with an implementation date of October 1, 2011 and to recover the costs that the District has been subsidizing in rom .April 2011. Directors Levesque, MaImberg, Morales, Wilson voted YES. Director Sturgeon voted ISO. DISCUSSION AND POSSIBLE ACTION RE, GARDI TG THE DISTRICT'S 2010 --2011 AUDIT Mr. Tompkins stated that the District received a total of four audit proposals which included the original proposal by RAMS_ (Minutes 06/28/11) Jph 3 M S (Sturgeon- Levesque) that the Board approve the proposal submitted by Teaman, Ramirez & Smith,, Inc. (TRS) to perform the Distriefs 2011-2011 annual audit. DISCUSSION AND POSSIBLE ACTION REGARDING THE SAN BERNARDINO COUNTY "CREATING A COUNTYWIDE VISION39 Director Morales stated that the County of Saxe Bernardino has created a County wide vision that the Board of Supervisors will be considering adopting on Thursday, June 30, 2011. Director Morales also noted that the Vision had a component dealing with water management and that Sanbag has adopted the vision and that those cities within the County will be asked to the same. The Legislative Committee will monitor this item and bring it back to the Board at a later date. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 6668 SUMMERTRAIL PLACE, HIGHLAND], CA 92346, FROM SANDRA BARCLAY M/S C LeVesquc- Ma.lrnberg that the Board deny the claim and refer it to the District's insurance carrier and legal counsel. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 6668 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM SANDRA SHAUN MIS /C (LeVesque-Malmberg) that the Beard deny the claim and refer it to the Di DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 6680 SUMMERTRAIL PLACE, HIGHLAND, CA 92346, FROM JOSE I1 RA M S Levesque- Malmberg that the Board deny the claim and refer It to the District #s insurance carrier and legal counsel. DISCUSSION AND POSSIBLE ACTION REGARDING F'IRST AMENDMENT To EMPLOYMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND ROBERT E. MARTIN M S C LeVe lne- Sturgeon that the Board approve the first amendment to the employment agreement between East Valley Water District and Robert E. Martin DISCUSSION AND POSSIBLE ACTION REGARDING PROFESSIONAL SERVICES AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND D D AGH AND ASSOCIATES, I. L C MSC (LeVesque-Malmberg) that the Board approve the professional services agreement between East valley Water District and DeLoach and ,Associates, LLC RESOLUTION 11.15 — A. RESOLUTION oP THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS M /S /C (Sturgeon - Levesque) that Resolution 2011.15 be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDING APRIL 309 2011 Mr. Tompkins reviewed the financial statements with the Board. Director Sturgeon would life to know what the cost savings would be if the District changed the number of payroll periods in a year. MSC (LeVesque-Malmberg) to accept the financial statements for the period ending April 30, 201 1. PUBLIC RE RING President Wilson called the meeting to order at 4-45 p.m. President Wilson declared the public participation section of the meeting open at 4:46 p.m. There being no written or verbal comments, the public participation section was closed. DISCUSSION REGARDING: Minutes 06/28/11) jph . THE 2010 SAN BERNARDINO VALLEY REGIONAL URBAN WATER MANAGEMENT PLAN b. EAST VALLEY WATER DISTRICTS WATER USE TARGET METH D (MET oD `OUR) . THE DIS'T'RICT ANTICIPATES SPENDING UP TO S300K PER YEAR TO IMPLEMENT SP 7- (20% BY 2020 REQUIREMENTS) RESOLUTION 2011.14 — A RESOLUTION N oP THE BOARD of DIRECTORS OF THE EAST VALLEY WATER DISTRICT ADOPTING THE 2010 SAN BERNARDINO VALLEY REGIONAL URBAN WATER MANAGEMENT ENT PEA.N M /S /C (Sturgeon- Levesque) that Resolution 2011.14 be approved. GENERAL MANAGER I STAFF REPORT RT The General Manager provided a brief update regarding his Washington D.C. briefing that is scheduled for July. Mr. Tompkins revie ed the 201 i May financial statements with the Board. Information only. CONSULTANT REPORTS Mr. Altman from CV strategies introduced himself to the Board and stated that the C R has been completed and mailed to the District's constituents. Information only. COMMITTEE REPORTS . Legislative Committee -- The co=ittee met on .Tune 20 and 27 "' and the committee will be reviewing AB 3030. I . Accept minutes for April 28, 2011 M /S /C (Sturgeon - Levesque) that the April Legislative Committee minutes be accepted. b. Community Affairs — No report at this time. c. Policy Committee No report at this time. d. Labor Negotiation Committee —Igo reports at this time. e. Succession Planning committee — No report at this tine. ORAL COMMENTS FROM BOARD OF DIRECTORS President Wilson offered his appreciation to the General Manager for his 28 years of service to the District. (Minutes 06/2$/1 1 )jPh Vice President Levesque stated that he concurs with President Wilson's comments and, that change is good. Director M i nL rg offered his appreoi Lion to the General Manager and stated that he has the utmost respect and admiration for him. Director Sturgeon stated that Jody Scott would like to tharAc the Board for riot -aisxn g sever rates. Director Morales offered his appreciation to the General Manager and stated that he has learned a great deal from him and fools forward to working with him. LETTER OF APPRECIATIOX TO THE DISTRICT FROM ARROWHEAD ELEMENTARY SCHOOL LETTER OF APPRECIATION TO THE DISTRICT FROM STACY T ACKE The Board tools at break at 5:02 p.m. The Board returned to session at 5:07 p.m. CLOSED SESSION The Board entered into Closed Session at 5:13 p.m. as provided in the California Open Meeting Law, Govemment Code Section 5 9 5.9 a , to discuss items #� 5, and 7 as listed on the agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourns to regular session. ANNOUNCMENT OF CLOSED SESSION ACTIONS Director Morales reeused himself from item #37 and left the meeting. No reportable action taken. The meeting was adjourned at 6:50 p.m. Robert DeLoach, Board Secretary George E. Wilson, President (Minutes 06/28/11) Ph 7 Sub'ect to at royal EAST VALLEY WATER DISTRICT July 12, 2011 011 REGULAR BOARD MEETING MINUTES The meeting was called to order at 3:00 p.m. by Vice president Levesque. Ms Hendricksen led the flag salute. PRESENT: Directors: Levesque, Morales, Sturgeon ABSENT: MaImberg, Wilson STAFF: Robert DeLoach,, Interim General Manager; Brian Tompkins, Chief Financial Officer; .Justine Hendricksen , Administrative Manager LEGAL, COUNSEL: Steve Kennedy GUEST(S): Charles Roberts Highland Community News), Erin Gilhuly CV Strategies), Ron Coats, Doug Dubois, Mary Shaw, Rob Bernheimer APPROVAL OF AGENDA The hoard requested that the agenda be amended as follows: 1. item # 18 be removed from the agenda 2. Its. #15 follow the approval of the agenda M /S /C (Morales - Sturgeon) that the July 12, 2411 agenda be approved as amended. CONSULTANT REPOR'T'S The District's legal counsel Mr. Kennedy read a statement into the record. A copy of Mr. Kennedy's statement will be included in the formal record of minutes for the July 12, 2011 board meeting. PUBLIC PARTICIPATION Vice 'resident Levesque declared the public participation section of the meeting open at p.m. There being no written or verbal comments, the public participation section was closed. DISBURSEMENTS 1 1 S C 1 rates -Stuix e n that General Fund Disbursements #229049 through #22 9 210 which were distributed during the period of June 22, 2 011 through ,duly 4., 2 011, in the amount of $912,797.96 and 'aril and benefit contributions for the period ended July 4, (Minutes 07112/11) jph I 2011 and included checks and direct deposits, in the amount of $237,058.69 be approved. Total Disbursements .ents for the period of $1,149,856.65 are approved- APPROVAL of BOARD MEETING MINU'S'ES FOR TUNE 145 2011 M/S /C (Morales - Sturgeon) that the June 14, 2011 minutes be approved as submitted. GENERAL MANAGERS RS FEE'S AND EXPENSES M/S /C (Morales- Sturgeon) that the General Managers fee's and expenses be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S T'S 2011 -2012 BUDGET Mr. Tompkins stated that two changes had been made to the budget relating to the District's State and Federal advocates. Mr. Tompkins stated that he is working on a draft Prop 218 notice and that he will provide copy of the notice at the next Board meeting. Director Sturgeon stated that his position has not changed and, he is not in favor of a sewer rate increase. No action taken. UPDATE AND DISCUSSION REGARDING THE DISTRICT'S ORGANIZATIONAL ASSESSMENT Mr. DeLoach provided a project update regarding his "Organizational Assessment "' for East Valley Water District which included: • Goals of the Assessment • Adaption to "Best Practices" • Change Management • Scope of Wort o Review of practices & procedures o Evaluate need & timing of new positions o Organizational structure o Mission, vision & values o Recommendations 4 Findings & Recommendations by Department o Administration o Finance o Engineering & operations • Remaining Work (Minutes 07/12/10 jPh Information only. REVIEW AND ACCEPT THE FINANCIAL STATEMENTS FOR THE PERIOD ENDING MAY 31,2011 Mr. Tompkins reviewed the financial statements for the period ending May 31, 2011. 1 S C (Morales -Sturgeon) that the Board accept the financial statements for the period ending May 1, 2011. DISCUSSION AND POSSIBLE AC'T'ION REGARDING 0 THE MILEAGE REIMBURSEMENT RATE ESTABLISHED BY THE IRS M /S/C (Morales- Sturgeon) that the mileage rate established by the IRS for July tlaxough December 2011 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE OFFICIAL BALLOT FOR THE 2011 BOARD ELECTIONS FOR THE CALIFORNIA SPECIAL DISTRICTS ASSOCIATION The Interim General Manager stated that staff rec rnme ds Mr. R.J. Kelly be selected on the official ballot for Region, Five, Seat C, for the 2011 election of the CSD ►. Board fDirectors. MSC LeVesclne- Morales} that the Board select Mr. R.J. Kelly on the official ballot for the 2011 CSDA Board of Directors. DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT OF BOARD SECRETARY MSC (Morales - Sturgeon) that Mr. DeLoach be appointed as the Board Secretary for East Valley Water District. DISCUSSION AND POSSIBLE ACTION RGAR]ING ADOPTION O RESOLUTION NO. 2011.16 AUTHORIZING APPLICATION TO THE STATE OF CALIFORNIA. FOR PROPOSITION 84 GRANT FUNDING OF POTENTIA L WATER SYSTEM IMPROVEMENTS M/S /C (Morales- S t-ur eon ) that Resolution 2011.16 be approved. DIRECTORS' FEES AND EXPENSES FOR JUNE 2011 M /S /C (Morales - Sturgeon) that the Directors' fees and expenses for June 2011 be approved. GENERAL MANAGER STAFF REPORT (Minutes 7/12/11 ) Jph The Interim General Manager stated that he has met with the District employee's regarding the recent changes; that letters have been sent out regarding the change in management at 'WD and that he is continuing to meet with local agencies throughout the area. Ms Hendricksen stated that she received a number of positive comments regarding the District3s participation at the 'J' o f July parade and vendor event. Mr. Tompkins stated that the auditing firm performed a test count last week and that they will begin the audit on August 1st; that the audit should conclude in either September or October. Mr. Buchwald stated that the drain line for plant 40 has been installed and that the flushing should begin tomorrow. Information only. CONSULTANT REPORTS Ms. Gilhuly provided an overview o projects that CV Strategies has recently completed. The projects included: 0 Power- -point presentation regarding the SAS for the Congressional meeting • VVRI presentation materials CC Ms. Giluly stated that CV Strategies will continue to work with the Interim General Manager on communication strategies. Information only. COMMITTEE REPORTS a. Legislative Committee (Standing) — The committee net on June 27t" and will continue to track legislation. b. Community Affairs (Standing) — No report at this time. c. Policy Co=ittee --- (Standing) No reports at this time. The committee has scheduled meeting for Jul. 1 'h t 12:00 noon. d. Labor Negotiation Committee Ad -Hoc) — No reports at this time. e. Succession Planning Committee (Ad-Hoc) — No reports at this time. ORAL COMMENTS FROM 130ARD of DIRECTORS Director Morales stated that the 0' of July Parade went well, that he received positive comments regarding the District's on -line payment features and the District's website. minutes 07/12/11) iPh 4 Director Sturgeon offered his appreciation to Ms. Hendricksen and her staff for the preparation work done for the ' of July event. Vice President Levesque offered his appreciation to Ms. Hendricksen for preparation work done for the 4117 of July event. vice President also offered his appreciation to Mr. Buchwald for the strides made to complete the temporary piping at Plant 40; and also offered his appreciation to Mr. Tompkins and is looking forward to the audit. Information only. The Board will not be discussing item #18 as it was removed from the agenda. The Board will only be discussing item 419 in closed session. The Board took a break at 3:51 p The Board returned to regular session at 4:00 p.m. Director Morales stated that he is rec sing himself from item # 19 and left the meeting. CLOSED SESSION The Board did not adjourn to closed session to discuss item # 19 as a quonim did not exist. ADJOURN The meeting was adjourned at 4:00 p.m. Robert DeLoach, Secretary George E "'Skip" Wilson, President (Minutes 07/12111 ) jph 5 Thank you Mr. Chair and Members of the Board: At this time I would like to address some of the misstatements of fact, blatant mistakes, and egregious untruths that were included in the Editorial portion of the July 8, 2011, edition of the Highland Community News. In this regard, the Editorial stated that it was "disturbing" that the change in Mr. Martin's position with the District was not made available "from any public document or public meeting" and that "it was interesting that the water district did not release that bit of information until after our newspaper went to press last week." These statements are completely, totally, and unequivocally false. Here is a copy of the agenda for the Board meeting of June 28, 2011. Item No. 21 of the open session portion of the agenda specifically states "Discussion and possible action regarding first amendment to employment agreement between East Valley Water District and Robert E. Martin." Included in the agenda materials that were made available to the Highland Community News - as well as all members of the public - for that June 28 meeting was a copy of the First Amendment to Employment Agreement between the District and Mr. Martin. This document was unanimously approved by the Board in open session at the meeting of June 28, 2011. Therefore, the action taken by the Board concerning Mr. Martin's employment with the District was taken by the Board in open session on June 28, 2011, duly agendized as an open session item for that meeting, with a complete copy of the contract amendment included in the open session materials for that meeting. As a result, it is clearly and incontrovertibly false for the Highland Community News to state that this information was not made available "from any public document or public meeting" and not disclosed "until after [the] newspaper went to press" the first week of July. In fact, here is a copy of an article from the July 1, 2011, edition of the Highland Community News which reported on the Board meeting of June 28, 2011. The article expressly noted that "[t]he Board approved an amendment to Martin's contract." The article specifically describes various provisions of that amendment - although conspicuously ignored was the fact that its primary purpose was to "modify the scope of services that [Mr. Martin] will perform for the District" as explicitly stated in the very first page of the amendment. The headline for the article instead stated that the amendment "adds provision for firing" Mr. Martin (which, by the way, is itself not even accurate since termination language already existed in the original agreement and the only change that was made to that clause merely involved the removal of the reference to Mr. Martin's prior General Manager status - not to the addition of a new termination provision or recomputation of any severance pay). Nevertheless, a week later, the Highland Community News chose to publish an Editorial stating that the alteration of Mr. Martin's employment relationship with the District was not made available "from any public document or public meeting" and was not disclosed "until after [the] newspaper went to press" the first week of July. This is not only blatantly false, but its blatant falseness is evidenced in undeniable fashion by all of the particular documentation surrounding the manner in which the Board approved the amendment to Mr. Martin's employment agreement with the District - and, incredibly, also by the very existence of the newspaper's own reporting of that amendment a week earlier. In my view, the errors of fact contained in the Editorial implicate critically- important matters that go to the very core of our responsibilities in public service and the public's trust in open government. While it is certainly the prerogative of any person in our societ} u) disagree with the decisions that its elected officials and public servants make in their official rapacity, the publication and distribution ofmalicious falsehoods in the exercise ofthat right go lie, and any sense of fair comment and are not only seriously inappropriate and improper, but also potentially legally actionable. Consequently, for the first time in my 22 years ofpractice as a pub] i c agency attorney, I intend to ask this Board to consider on the agenda for your next meeting an itcri to formally request a retraction from the Highland Community News in connection with the whop, untrue misstatements of fact contained in its Editorial of Julv S. 2011. Thank you. East Valley Water District 3654 HIGHLAND AVE., SUITE #30, HIGHLAND, CA BOARD MEETING June 28, 201 I 3:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". ------ ---- --- --- ----- - -- - -- CALL TO ORDER PLEDGE OF ALLEGIANCE - - - -- S1/ / en Public Commts 1,/ Approval of Agenda CONSENT CALENDAR 3. Accounts Payable Disbursements: Accounts Payable Checks # 228879 through # 229048 which were distributed during the period of June 8, 2011 through June 20, 2011, in the amount of $929,935.20. Payroll and benefit contributions for the period ended June 20, 2011 and included checks and direct deposits, in the amount of $221,203.24. Total Disbursement for the period $1,151,138.44 Approval of Board meeting minutes for May 24, 2011 Approval of Special meeting minutes for June 9, 2011 Resolution 201 L I0 — A Resolution of the Board of Directors of the East Valley Water District Notice of Completion executed by the District for Plant 143 7. Resolution 2011.11 — A Resolution of the Board of Directors of the East Valley Water District Notice of Completion executed by the District for replacement (pipe bursting) of sewer lines in residential streets and the reconnection of sixty (60) service laterals 8. Resolution 2011.12 — A Resolution of the Board of Directors of the East Valley Water District Notice of Completion executed by the District for Plant 134 disinfection system 9. Resolution 2011.13 — A Resolution of the Board of Directors of the East Valley Water District Notice of Completion executed by the District for base paving and replacing Ar concrete sidewalks 6/General Manager's Expenses OL US NESS Discussion and possible action regarding the District's 2011 12 budget Discussion and possible action regarding the scheduling of r Prop 218 hearing to consider a 1'/sewer treatment rate increasw Discussion and possible action regarding the District's 2010 -201 1 audit NEW BUSINESS IV Discussion and possible action regarding the San Bernardino County "Creating a Countywide Vision" Discussion and possible action regarding claim for damages at 6668 Summertrail Place, Highland, CA 92346, from Sandra Barclay Discussion and possible action regarding claim for damages at 6668 Summertrail Place, Highland, CA 92346, from Warren Shaun Barclay k/ Discussion and possible action regarding claim for damages at 6656 Summertrail Place, Highland, CA 92346, Kathy Estrada l� Discussion and possible action regarding claim for damages at 6656 Summertrail Place, Highland, CA 92346, Julio Estrada 19/ / Discussion and possible action regarding claim for damages at 6680 Summertrail Place, Highland, CA 92346, Roberta Mora 2Q/ Discussion and possible action regarding claim for damages at 6680 Summertrail Place, Highland, CA 92346, Jose Mora Discussion and possible action regarding first amendment ho employment agreement between East Valley Water District and Robert E. Martin Discussion and possible action regarding Professional Services Agreement between East VjValley Water District and DeLoach and Associates, LLC /Resolution 2011.15 — A Resolution of the Board of Directors of the East Valley Water District establishing an Investment Policy for Public Funds Review and accept Financial Statements for the month ended F.nrii 30, 2011 2 VU LIC HEARING Public Hearing to consider adoption of the 2010 San Bernardino Valley Regional Urban Water Management Plan Discussion regarding: • The 2010 San Bernardino Valley Regional Urban Water Management Plan • East Valley Water Districts water use target method (method four) • The District anticipates spending up to $300K per year to implement SPx7 -7 (20% _ -/ by 2020 requirements) Resolution 2011.14 — A Resolution of the Board of Directors of the East Valley Water District adopting the 2010 San Bernardino Valley Regional Urban Water Management Plan RE ORTS General Manager / Staff Reports Consultant Reports 3/ Comittee Re ort s Legislat� e (Standing) / Accept minutes for April 28, 2011 W//Community Affairs (Standing) `✓ olicy Committee (Standing) Labor Negotiating Committee (Ad -Hoc) Succession Planning Committee (Ad -Hoc) Oral comments from Board of Directors C SPONDENCE etter of appreciation to the District from Arrowhead Elementary School 3 Letter of appreciation to the District from Stacy Thacker CLOSED SESSION THREAT TO PUBLIC SERVICES OF FACILITIES [Government Code Section 54957(a)] Consultation with: Lon Dawson, Water Sector Lead Sandia National Laboratories, Organization 5621 Critical Systems Security V__ PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Government Code Section 54957] Title: General Manager PUBLIC EMPLOYEE APPOINTMENT [Government Code Section 54957] / Title: Interim General Manager V CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: Labor Negotiating Commute° /General Manager Employee Organization: S.B.P.E.A. ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN --------------------------------------------------------------------- Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrati,, e Manager at (909) 885 -4900 at least 72 hours prior to said meeting. ----------------------------------------------------- ------------------------- 4 M FIRST AMENDMENT TO EMPLOYMENT AGREEMENT THIS AGREEMENT is entered into as of the I5' day of July, 2011, by and between the EAST VALLEY WATER DISTRICT (hereinafter referred to as "DISTRICT ") and ROBERT E. MARTIN (hereinafter referred to as "EMPLOYEE "). RECITALS A. The DISTRICT is a County Water District organized and operating pursuant to California Water Code Section 30000 et seq., and is governed by a Board of Directors (hereinafter referred to as "BOARD ") composed of live publicly - elected representatives. B. On or about October 23, 2007, the BOARD entered into an Employment Agreement (hereinafter referred to as "AGREEMENT ") with EMPLOYEE to perform certain services as General Manager of the DISTRICT. C. The BOARD and EMPLOYEE now wish to amend the AGREEMENT to modify the scope of services that EMPLOYEE will perform for the DISTRICT. COVENANTS NOW THEREFORE, in consideration of the preceding Recitals and the mutual Covenants contained herein, the parties hereto agree as follows: Section 1. SERVICES. Section 1 of the AGREEMENT is hereby amended to provide in full as follows: "Section 1. DUTIES: BOARD hereby agrees to employ said EMPLOYEE, and EMPLOYEE hereby accepts such employment with the DISTRICT, to perform all functions and duties described in Exhibit "A" attached hereto and incorporated herein by this reference, as well as such other legally Permissible and proper duties and functions as (lie BOARD shall assign from time to time." Section 2. TERMINATION AND SEVERANCE PAY. Section 3.1 of the AGREEMENT is hereby amended to provide in full as follows: -I- "3.1. In the event EMPLOYEE is terminated b,, BOARD before the expiration of the aforesaid term of employment and during such time that EMPLOYEE is willing and able to perfornl for the DISTR IC I the duties set fbrth in Section 1 of this AGREEMENT, then the DISTRICT shall pa, EMPLOYEE a hurip sum cash payment equal to the monthly salary of EMPLOY GE multiplied by the number of months left on the unexpired term of this AGP,PEAQENT as set forth in Section 2.1 above, or an amount equal to the monthly salary of EMPLOYEE multiplied by 12, whichever is less, in consideration of his past loyal service to the DISTRICT; provided, however, that in the even[ EMPi,GYEE is terminated because of his conviction of any illegal act involving perc:c +nal gain to himself, or conviction of a crime of moral turpitude, the DISTRICT shad have no obligation to pay the aggregate severance sum designated in this paragraph Section 3. STATUS OF AGREEMENT. Except as expressly set forth herein, all other Provisions of the AGREEMENT, as amended, shall remain in full ioir c and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers as of the date first above written. DISTRICT: By: East Valley Water District President, Board of Directors EMPLOYEE: By: Robert E. Marlin -2- VAO EXHIBIT "A" 1) On call to the Board and senior staff for questions or assistance. 2) Attend and represent the District at the Western Judgment Collaborative meetings. 3) Attend and represent the District at all Santa Ana Sticker Task Force meetings and events. 4) Provide assistance for all State and Federal legislative programs. 5) Provide assistance as needed for all matters related to the City Creek MWC and the North Fort: MWC. 6) Represent the District at all City of San Bernardino Water Department JPA meetings (wastewater treatment issues). 7) Represent the District at other Intra- governmental meetings as directed by the Board. 8) Represent the District at various industry association meetings as directed by the Board. 9) Attend and represent the District at all BTAC meetings. 10)Attend and represent the District at all 7 Oaks Dam Water Quality and Conservation meetings. 1 l) Attend all Board meetings and /or Committee meetings as directed by the Board. -3- Lo ffif c f 6 k e Ia: of f t � t, 1 I v F 1 ` fli Ic iy y: A f of f t � �� •l � 1, lr. 1 I v y: East Valley Water District Staff Report Meeting Date: July 26, 11 TO: Board of irectors SUBJECT: Resolution to add delinquent unpaid bills to d-le Tax Rolls SUMMARY: Issue — Collection of delinquent water and sewer charges Recommendation -- Approve Resolution #2 1 I.1 Fiscal Impact — Collection of $22,702.60 in delinquent water and sever charges Previous Related Action — None, annual request prepared by staff BACKGROUND Placement of delinquent, unpaid water and sewer charges on the county tax rolls is a recourse for collections available to the District under California Water Code Section 31701 e and 3 1701.5 et.seq. District staff utilizes this code section by presenting a list to the board of directors at the second board meeting of each July, and once approved, filing the 11'st with the Counter Tax Collector. DISCUSSION Attached is listing of the unpaid water and serer bills that have become delinquent during fiscal year 2010-11. Adding them to the tax rolls provides the District Va'th are effective means of collecting the unpaid balances. Res eectfully Submitted, Brian W Tompkins Chief Financial Officer Atta hi-nents Exhibits Ap ro ed b, Robert A. 1eoac Intei im General na er SRh RESOLUTION 11.1 RESOLUTION OF THE BOARD OF DIRECTORS CTORS THE EAST VALLEY WATER ]DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY WHICH THE CHARGES A. LINQU 1 T AND UNPAID VMEREAS, the Board of Directors of the East Valley Water District has prepared a report and statement of those delinquent nor -paid charges for water and other services within the District which were delinquent and un -paid for thirty- days or more on ,duly 1, 2011. WHEREAS, the Board has decided that said delinquent and unpaid charges are to be included in the property tax levied on said propel pursuant to California Water Code Sections 31701 e) and 31701.5 ets . THEREFORE, the Board of Directors of the East Valley Water District does hereby resolve, determine and order as follows: Section 1. That the report of the East Valley Water District's delinquent and unpaid charges for water and other services within the District which remain unpaid and delinquent for third days or more on ,duly 1, 2011 is hereby adopted and approved by said Board. Section 2. That the unpaid and delinquent charges listed in said report for each parcel of property are fixed at the a1ot listed in said report. Section 3. That the Secretary shall file with the County Auditor of the County of San Bernardino and the Board of Supervisors of the County of Sari Bernardino, in the time and mariner specified by the County Auditor and Board of Supervisors, a copy of such written report with a statement endorsed hereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors, and that the County Auditor shall enter the arno nt of such charges against the respective lots of parcels of land as they appear on the current assessment roll. Section 4. That the Gunny Tax Collector shall Include the al count of charges on bills for taxes levied against their respective lots. and parcels of land and, therefore, the amount of such unpaid and delinquent charges shall be collected at the same time and in the same manner by the same person as, together with and not separately from, the general taxes, if any, for the District or the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject to the same delinquency penalties. The foregoing Resolution was duly adopted at a Regular Meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on July 26, 2011, ROLL CALL AYES: NOES: ABSENT: ATTEST. EAST VALLEY WATER DISTRICT George E. Wilson, President Robert DeLoach, Secretary THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS '2011 -2012 COUNTY TAX ROLLS* WW35 -SU01 Acct # APN Tota 1 0420030 -0 0155 - 141 -35 -0000 135.39 0420014 -6 0155 - 142 -07 -0000 44.27 0210172 -02 0155- 432 -20 -0000 52.10 0010105 -06 0271- 343 -03 -0000 153.54 0010097 -06 0271- 361-10 -0000 45.87 0020181 -10 0271- 362 -13 -0000 82.50 0020051 -0` 0271 - 372 -09 -0000 629.04 0020047 -10 0271 - 372 -11 -0000 44.74 0010240 -01 0271 - 381 -13 -0000 172.60 0010154 -03 0271387 -01 -0000 126.43 0150124 -06 0271 - 392 -31 -0000 288,77 0150274 -0 0271-421-02-0000 82.23 0140024 -03 0271-432-02-0000, 36.66 0220024-00 0271-491-03-0000 323.65 0220108 -01 0271-497-07-0000 187.92 0220068 -03'x` 0271-502-18-0000 0000 300.09 0340061-04 0272-111-05-0000 102,30 0340023 -0 0272-123-23-0000 192.66 0230037-04 0272- 241 -11 -0000 138.66 0420137-04 0272-271-20-0000 41.93 0420264 -07 0272-302-09-0000 30.11 0340142 -02 0272-312-12-0000 59.79 0170056-07 0272 - 324 -09 -0000 82.70 0720181 -04 0273-161-01-0000 151.76 0710088 -00 0273-161-17-0000 136.00 0730085-03 0273-225-12-0000 45.85 0730060 -10 0273 - 232--19 -0000 150.87 0730051 -09 0273. 232 -20 -0000 196.81 0730062 -05 0273-232-21-0000 2 1 4.43 0720040 -00 0273-241-38-0000 114.97 0720101 -06 0273-242-41-0000 43.94 Page I of 5 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2011 -2012 COUNTY TAX ROLLS* WW35-SU01 Acct # APN Total 0720138 -3 0273 - 253 -11 --0000 228.60 0520197 -3 0273 - 302 -37 -0000 145.62 0520108-03 0273 -312- 7 -0000 72.04 0520225-01 0273-312-07-0000 110.10 0520194 -1 0273- 314 --1 -0000 209.80 0610084 -1 0273 - 323 -9 -0000 137.34 0520013-02 0273 - 332 -13 -0000 73.52 0520242 -6 0273 - 342 -6 -0000 93.33 0520265 - 0273-342-21-0000 132.11 0710072 -15 0273-353-18-0000 -0000 x'1.00 0820042 -13 0278-032-71-0000 67.46 6820153 -4' 0278 - 071 -7 -0000 94.07 0820095 - 0278 - 071--16 -0000 45.14 0370131- 0278 - 102-21 -0000 132.59 0940283 -0 0278-242-08-0000 139.36 10201 4-11 0278 - 274 - -0000 151.69 0940147 -0 0278 - 295 -31 -0000 92.89 0940195 -03 0278 - 296 -2 -0000 194.14 1136235 -09 0279 - 083 -1 -0000 52.47 1130208 - 0279 - 091 -6 -0000 193.74 1040031-01 0279-101-04-0000 105.12 114157 -07 0279 - 165 -14 -0000 151.73 1140044-07 0279 - 172 --22 -0000 119.71 1140062 -0 0279- 173 -7 -0000 304.08 1140143 -3 0279 - 185 -09 -0000 116.57 0140015 -01 0285-331-07-0000 131.60 0140021 -3 0285 - 332 -14-0000 178.36 0330109 -3 0255 - 351 -16 -0000 74.88 0330093-00 0285-381-32-0000 232.79 0310130-07 0285-391-24-0000 123.35 0170143 -01 0285-421-52-0000 86.80 Page 5 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2011 -2012 COUNTY TAX ROLLS` WW35 -SU01 Acct # P N Tota 1 0310106 -0 0285-431-07-0000 42.03 0350064 -0 0285- 462 --05 -0000 241.42 0350208 -04 0285 - 492 -1 -0000 1209.30 0350221 -07 0285 - 492 -31 -0000 129.72 0330053 -05 0285 - 531 -02 -0000 117,62 0170127 -01 0285-562-02-0000 327.28 0230155 -05 0285- 771 -05 -0000 35.68 1350223 -03 0285 - 843 -1--0000 104.04 1350076 -03 0285 - 801 -32 -0000 76.23 1320037 -05 0285-931-37-0000 53.16 0230188 -10 0285 - 961 -0 -0000 183.76 1221595 -0 0288- 551 -10 -0000 272.74 1231175 -0 0288-571-03-0000 154.63 0200011-05 0297-211-20-0000 81.01 0200266-02 0297-221-31-0000 155,89 0910786"03 1191. - 131. -41. -0000 165.25 0912078-07 1191-141-12-0000 125.59 0810201 -09 1191-151-29-0000 44.57 0810065 -00 1191-161-68-0000 179.45 0810054 -0 1191 - 161 -7 -0000 58.05 0810037 --01 1191- 1.71 - -0000 67.42 0740032-01 1191-341-06-0000 54.48 0362572-00 1191-341-39-0000 145.56 0190544 -0 1191-361-73-0000 366.45 0191816 -0 1191-391-18-0000 122.89 0541493 -09 1191 - 451 - 44-0000 133.00 0742285 -0 1191-471-47-0000 111.04 0080724 -0 1191-481-16-0000 154.70 0082719 -0 1191 -481- 40"0000 134.05 1161153 -01 1191-501-10-0000 185.34 1161 660 -05 1191- 501 -20 -0000 68.05 Page 3 Of THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS "2011 -2012 COUNTY TAX ROLLS" WW35-SUOI Acct ## APN Total 1161274 -0 1191-501-22-0000 181.96 0830403 -03 1191-511-24-0000 1 90,11 092025 4- 1192-041-42-0000 137.66 0830167 -03 1192-061-30-0000 87.63 1030143-00 1192-071-28-0000 150.00 0830283 -05 1192. 091 -11 -0000 161.26 1 010149 -06 1192 -141- 52-0000 61.99 1030089 --7 1192-171-48-0000 264.93 1110023 -10 1192-241-09-0000 30.26 1110180-00 1192-271-32-0000 242.86 0370035 -02 1192-352-18-0000 123.89 1360090 -05 1.192- 371. -06 -0000 83.86 1362057-03 1192-371-38-0000 197.81 0251918 -01 1192-391-30-0000 424.38 0251067 -06 1192-391-61-0000 1.75.5.E 0930171 -01 1192 -- 441 -06 -0000 117.20 0930186 -0 1192-451-19-0000 106.18 0830007 -0 1192 - 481 -4 -0000 80.98 0252131-02 1192- 501 --04 -0000 104.35 1110256 -04 1192 - 511-02 -0000 74.03 1550347 -03 1192-511-03-0000 493.79 1550562 -04 1192- 511 -3 -0000 115.13 1550644 -16 1192 - 521 --29 -0000 154.24 1550797 -00 1192-521-69-0000 99.66 1110053 -00 1192 - 531 -11 -0000 496.58 1410215 -01 1199-031-41-0000 187.72 1350033-03* 1200-011-08-0000 198.11 1240528 --02 1200-321-19-0000 235.28 1561 030 --01 1200- 351 -56 -0000 334.75 1560925.01 1200-41-1-32-0000 92.76 1400303 -0 1200-441-37-0000 194.31 Page 4of5 THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2011-2012 COUNTY TAX ROLLS` WW35 -SU01 Acct # APN Tots 1 6640124 -3 1206 - 461 -1 --0000 34.15 1270242 -3 1206- 651 -11 -0000 267.15 1270211-06 1200 - 661 -11 -0000 55,49 1050499 -04* 1201-021-33-0000 235.83 6450302 -62 1201 - 091-4 -0000 67.46 0450282-01 1201-101-47-0000 159.38 1530429-05 1201-141-31-0000 138.90 1520084-04 1201-201-21-0000 111.73 1520127 -66 1201- 201 -68 -0000 86.45 1250288-01 3.201-211 - 04-0000 340.05 1520180"63 1201 - 231 -11 -0000 60.27 1440525 -1 1201-281-52-0000 259.26 1442067 -2 1201- 291-65 -0000 136.27 1634149-01 1201-471-19-0000 169 #66 1634132-01 1201-471-30-0000 39.33 1220539-05 .1210-021-66-0000 245.91 1231327 -61 1210 - 071 -59 --0000 248.69 1230820-09 1210-101-25-0000 38. 6 1623408 -07 1210-151-53-0000 113.11 1640672-03 1210-191-12-0000 139.26 1211571 -04 1210-221-11-0000 178.87 1640455-03 1210-231-04-0000 211.46 TOTAL 22702.60 Page 5 of 5 East Valley Water District Staff Report 1eetin Date: July 2, 2011 TO: Board of Directors SUBJECT: eneral Mana er Expenses a-1 h_ Issue — Compliance with Board request Recommendation — Fiscal Impact — Approve attached report $150.56 Previous Related Action — In 2008, the Board of Directors requested that staff include the General Manager's expense report on all future agenda's. BACKGROUND In 2008, the Board of irectors requested that Business and Travel expenses incurred by the General M anag r b e su1r m arized and ineW ded 'n board p ackets for approval as a consent cal end r item. Since that request, this schedule has been included on each board agenda. DISCUSSION Followi is a summary of Business and Travel expenses, by payment source, incurred by the CT General Manager during the period July 6, 2011 truly July 18, 2011. Ex r — R Martin -American American Express -- J Hendricksen CalCard — R Martin 108.98 -- J Hendricksen 20.2 -CalCard CalCard — E Bateman / C Contreras 21. Direct Reimbursement Total 150.561 Res ectfully Submitted, Brian W. Torn /ir s Chief Financial Officer Aoroyed by, Robert A. 1 e oath Interim General Mana 0002 EVWD OPERATING BUDGET FISCAL YEAR 2011 -2012 Adopted June 9, 2011 No Serer Treatment Rate Increase Page 'I Operating Revenue Water Sales Water System (deter) Charge Sewer System Charges Sewer Treatment Charges Service Initiation Charges Collection Charges Installation Charges (water) Permit & Inspection Fees Non Operating Revenue Interest Income Gain on Disposal of Assets Cooperative Agreements - Power Operating Grants Other Total Revenue 235,825 62,248 36,000 36,000 33,000 (133,411) - ft 61,691 61,631 110,000 50,000 429000 3,730 31,397 116.884 36.000 36.000 27.000 348,913 .1117082 - - - -- 162, 000 122,003 102,000 25,191,880 24,538,142 26,325,000 25,400,000 27,159,185 Page 2 2010-11 2010-11 2008 -09 2009 -10 Original Amended 2011 -1 Actual Actual Budget Budget Proposed 1 1,9"18,507 11,6387235 12,431,000 11 ,716,000 12,785,000 3,096,901 3,215,189 3,6 4,000 3,664,000 4,'12 ,185 3,407,900 3,509,254 3,820,000 3,720,000 31 5,000 5,631,258 5,665,046 5,870,000 5,770,000 5,819,000 91,000 1 11,406 136,000 136,000 78,000 205,293 202,644 220,000 270,000 270,000 490,658 84,41 1 - 201000 1,450 875 2,000 2,000 1,000 25,273,000 24,842,967 24,427,060 26,143,000 27,067,185 235,825 62,248 36,000 36,000 33,000 (133,411) - ft 61,691 61,631 110,000 50,000 429000 3,730 31,397 116.884 36.000 36.000 27.000 348,913 .1117082 - - - -- 162, 000 122,003 102,000 25,191,880 24,538,142 26,325,000 25,400,000 27,159,185 Page 2 Operating Revenue Water Sales Water Stern (Meter) Charge Sewer System Charges Severer Treatment Charges Service initiation Charges Collection Charges Installation Charges Permit &, inspection Fees Category Descriptions Detail Water Sales Charge based on meter size Maintenance /up keep District linos Treatment charges collected for the City of SB Administrative fee for setting up new customer account Delinq Fees, Returned Ck Chrgs, Disconnect Charges, Hang Tag Fees Developer paid projects - not budgeted Fees for new construction and upgrades - Fewer new building starts Interest income Interest on Investments - less investment capital and lower rates Gain on Disposal of Assets Cooperative Agreements - Power Enernoc Agreement Operating Grants FEMA reimbursement of emergency repair costs Other Page Operating Expenses Source of Suppler Supervision & Labor Overtime Labor Purchased Water Facilities Maintenance Groundwater Replenishment North Fork Assessments Contractual Services Water Suppler Studies Pumping Supervision & Labor Overtime Labor IP Labor Credit Facilities Maintenance Materials & Supplies Fuel & Power Treatment Chemicals Water Treatment Supervision & Labor vertirne Labor Facilities Maintenance Materials & Supplies Fuel & Power Contract Treatment Treatment C hemicaIs Water Treatment Studies Sewer Treatment Contracted Services Transmission & Distribution Supervision & Labor Overtire Labor 1P Labor Credit Facilities Maintenance Materials & Supplies Wastewater Collection Supervision & Labor Overtime Labor 1P Labor Credit Facilities Maintenance Materials & Supplies Page 4 2010 -11 2010 -11 2008 -09 2009 -10 Original Amended 011 -1 Actual _ Actual Budget -_ _ Budget Proposed 134,747 150,228 157,000 157,000 167 #000 1,023 5,000 5,000 59000 125,000 200,000 170,000 200,000 22,163 11,151 15,000 15,000 10,000 144,216 149,826 150,000 150,000 187,500 68,295 102,191 110,000 110,000 110,000 162,432 138,771 199,600 224,500 216,000 92,69 137,266 40,000 614,543 816,048 836,500 831,500 925,500 505,813 457,427 468,200 468,200 511,000 82,014 80r000 80,000 00,000 (28,6x92) 254,926 199,269 347,000 316,991 335,000 62,363 49,586 60,000 00,000 60,000 2,062,995 2,070,931 2,120,000 2,000,000 2,100,000 138,824 139,784 165,000 165,000 165,000 3,014,921 2,970,319 3,240,200 3,089,191 3,241,000 139,203 105,913 129,800 129,300 110,000 39,941 30,000 30,000 30,000 43,368 66,26'1 0,D 00 0,000 50,000 16,909 95,218 20,000 r 20,000 120,000 150,404 124,977 126,000 128,000 125,000 936,774 990,007 1,500,000 1,100,000 1,200,000 33,951 32,713 45,000 45,000 50,000 1,320,609 1,454,030 1,899,800 1,499,800 1,085,000 5,631,258 8,665,046 6,002,000 6,030,800 6,640,000 361,611 1,0 6,454 1,038,700 933,700 '1,'i67,860 63,622 80,000 80,000 80,000 (92,961) (385,000) (385,000) (570,000) 204,216 279,617 287,000 267,000 2600000 411,98 279,605 340,000 31.6,000 350,000 1,467,815 1 ,686,237 1,360,700 1,25 ,700 1,277,860 273,457 256,819 310,300 300,300 323,540 2,376 5,000 5,000 5,000 54,012 173,596 160,000 150,000 175,000 67,393 42,451 63,000 63,000 73,000 399,362 474,242 528,300 518,300 576,540 Page 4 Pumping Supervision & Labor Production Staff - see schedule I Overtime Labor 1P Labor Credit Production Staff work on Capital Improvements (Pi 40 ) - no current year projects Facilities Maintenance Maintenance and Repairs at Pumping Plants Materials & Supplies Materials for maintenance and repairs to Pumping Plants Fuel & Power Electrical power to extract and transfer water Treatment Chemicals 1elihead treatment Water Treatment Supervision & Labor Overtime Labor Facilities Maintenance Materials & Supplies Fuel & Power Contract Treatment Treatment Chemicals Water Treatment Studies Treatment Plant Operators - see schedule 1 Maintenance and Repairs at the Treatment Plant - increased repair costs Materials for use at the Treatment Plant Electric cost for Treatment Plant Contracts with Envirogen Chemicals used at Treatment Plant Support work for Corp of Engineers Water Quality study Sealer Treatment Contracted Services Rerni tance to City of SB of Treatment Fees Collected Transmission & Distriubution Supervision & Labor Field crew and Meter Shop, - see schedule I Overtime Labor Facilities Maintenance Category Descriptions Source of Supply Small tools, inventary used to repair mains, services Supervision & Labor Water Quality Staff - See Schedule 1 Overtime Labor Sewer Crew - see schedule I Purchased Water Muni water for Treatment Plant and Cooperative Recharge Program Facilities Maintenance Maintenance and Repairs Groundwater f epienishment SBVWCD pump tax at $9.81 per AF (increase from $7.85 prior year) North Fork Assessments Assessments for East Valley shares of forth Fork Stock Contractual Services Laboratory water testing /Water Trax / Conservation Water Supply Studies Santa Ana River Watershed Sanitary Survey Pumping Supervision & Labor Production Staff - see schedule I Overtime Labor 1P Labor Credit Production Staff work on Capital Improvements (Pi 40 ) - no current year projects Facilities Maintenance Maintenance and Repairs at Pumping Plants Materials & Supplies Materials for maintenance and repairs to Pumping Plants Fuel & Power Electrical power to extract and transfer water Treatment Chemicals 1elihead treatment Water Treatment Supervision & Labor Overtime Labor Facilities Maintenance Materials & Supplies Fuel & Power Contract Treatment Treatment Chemicals Water Treatment Studies Treatment Plant Operators - see schedule 1 Maintenance and Repairs at the Treatment Plant - increased repair costs Materials for use at the Treatment Plant Electric cost for Treatment Plant Contracts with Envirogen Chemicals used at Treatment Plant Support work for Corp of Engineers Water Quality study Sealer Treatment Contracted Services Rerni tance to City of SB of Treatment Fees Collected Transmission & Distriubution Supervision & Labor Field crew and Meter Shop, - see schedule I Overtime Labor Facilities Maintenance Maintenance to main lines, services limos - increased paving costs I oil Materials & Supplies Small tools, inventary used to repair mains, services Wastewater Collection Supervision & Labor Sewer Crew - see schedule I Overtime Labor lP Labor Credit Facilities Maintenance Maintenance to sewer lines Materials & Supplies Inventory and suppies used for sewer line repairs and maintenance Page Page 6 2010-11 2010 -11 2008 -09 2009 -10 Original Amended 2011-12 Actual Actual Budget Budg t Proposed Customer Accounts Supervision & Labor 597,941 574,697 573,000 573,000 541,000 Overtime Labor 52,395 60,000 60,000 60,000 Postage 105,044 112,025 126,000 126,000 126,000 Contracted Services 140,246 147,012 155,000 188,000 215,000 Materials & Supplies 5,004 3,000 8,000 8,100 Bed Debts / Shortages 6,580 10,862 3,501 3,500 31500 855,715 896,991 925,500 925,500 953,600 General & Administrative Supervision & Labor 1,938453 2,185,108 2,037,000 1,994,000 2,062,000 Overirrie Labor 23,078 40,000 40,000 40,000 CIP Labor Credit 316,490) (291,000) (331,000) (392,000) Benefits 1,906,399 2,339,293 2,456,745 2,415,745 21355,417 Directors Fees 80,350 80,500 80,000 80,000 80,000 Directors Expenses 17,119 58,727 22,000 22,000 30,000 Director Benefits 30,230 31,428 36,700 38,000 Telephone and Utilities 121 ,373 11 8,267 120,000 120,000 130,000 Dues & Subscriptions 114,228 116,130 113,850 110,000 58,600 Postage 30,100 19,690 25,500 25,500 26,000 Once Equipment 211,869 141,502 138,000 138,000 135,000 Office Supplies and Expenses 132,343 88,492 105,000 105,000 100000 Vehicle Maintenance & Fuel 290,481 325,432 350,000 380,000 876,000 General Plant Maintenance 206,612 212,822 215,000 215,000 222,000 Contractual Services 048,792 762,926 717,500 752,500 662,000 Election Fees 366 - 1057000 Public Edu tion I Outreach 108 #564 21,924 46,000 46,000 200000 Regulatory Fees I Compliance 76,255 105,'i68 100,000 80,000 55,000 Feats & Leases 158,302 161,009 135,000 210,000 1850000 Licenses & OerUfications 12,079 1,755 5,500 5,500 4,000 Employee Programs 2-2,185 25,373 25,000 25,000 20,000 General Insurance 250,120 251,902 265,000 265,000 230,000 Education 1 Seminars / Conferences 29,375 33,887 43,000 30,000 40,000 Meals, Lodging, Travel, Mileage age 35,358 24,318 43,000 35,000 30,000 Safety Equipment 27,484 20,929 25,000 25,000 17,000 Disaster Emergency 8,799 19,213 53,000 40,000 40,000 6,452,921 8,852,747 6,919,895 5,855,945 6,668,017 Total Operating Expenses 19,757,644 20,715,860 21,712,895 21,018,736 217967,517 Non- Operating Expense 2001, 2004 & 2008 Financing Interest 931,135 884,812 423,119 2010 Debt Financing interest 498,541 1,258,600 Capital Lease - Phone System 13,490 13,490 13,490 13,400 1,01 ,785 944,82 898,302 935,150 1,272,090 Total Operating & Non- Operating Expense 20,772,430 21,860,285 22,611,197 21,951,886 23,2399607 Other Uses Of Funds Capital Replacement 437,400 932,100 951,100 725,500 Contrlb To Capital Improve Program 2,855,000 1,045,000 782,000 1,737r000 Oontrib To Pate Stabilization Fund 326,307 326,307 298,100 Debt Service Principal 1906 COPS 575,000 615,000 2001 COPS 720,000 750,000 785,000 327,338 Page 6 Category Descriptions Customer ACCOUnts Supervision & Labor Customer service department labor, including meter reading -- see schedule 1 Overtime Labor Postage delivery costs for bills and delinquent notices - increase in postage rates Contracted Services Bill Print & Mailing, E- Bills, Electronic Payment Settlement Fees, Lockbox Sirs Materials & Supplies Bad Debts l Shortages Write off delinquent customer accounts with balances under S 1 5.00 General & Administrative Supervision & Labor Administration, Finance and Engineering Labor - see schedule 1 Overtime Labor CIP Labor Credit Benefits Employee Benefits - see schedule I Directors l=ees Daily Director Pees Directors Expenses Reimbursable Director Expenses Director Benefits Medical, Dental and Retirement Telephone and Utilities Telephones, gas, electric, refuse and Internet service Dues & Subscriptions See schedule Postage Office postage including Prop 218 notices Office Equipment Leases on general office equipment, software maintenance Office Supplies and Expenses General office supplies and expenses Vehicle Maintenance & Fuel Includes all District Vehicles General Plant Maintenance Building Maintenance, Grounds Maintenance Contractual Services See Schedule Election Fees Mail Ballot Public Education Outreach Calendars, Community Events, Printed Materials Regulatory l=ees 1 Compliance Business Plans, A I D and CA1 B compliance fees, AB 99 Rents & Leases Office suites 18 & 30, Storage unit on 5th Licenses & Certifications Distribution and Treatment Certifications Employee Programs Employee incentives, 25 year awards, EP General Insurance Policy wl SDR A, Arroyo claims handling Education 1 Seminars 1 Conferences registration fees and education reimbursements Meals, Lodging, Travel, Mileage Employee meals, lodging and travel expenses Safety Equipment Safety equipment- new air monitoring equipment for confined spaces Disaster Emergency Employee first aid kits and disaster ]fits: Disaster supplies and emergency water Non-Operating Expense 2010 Debt Financing Interest Capital Lease - Phone System Other Uses Of Funds Capital Replacement See Capital Replacements section Contrib To Capital improve Program See Capttal Improvement Program section Contrib To Date Stabilization Fund 1996 Cops 2001 COPs Page Page 8 201 0 -11 2010-11 2008 -09 2009 -10 Original Arniended 2011 -1 Actual Actual Bud et Budget Proposed 2004 installment Purchase A rmt 370,515 387,375 405,003 200,249 2006 Installment Purchase A01# 199,860 209,875 220,393 108,849 2010 Revenue Bonds 767,273 1,168,978 5,157,775 1 ,962,280 3,713,803 3,463,114 3,929,578 Total Expenditures 25,930,205 23,622,535 26,325,000 25,415,000 27,169,1 Net Cash Flow 733,325) 915,607= 0 (15,000) 0 Page 8 2004 Installment Purchase Agrmt 2000 Installment Purchase Agrmt 2010 Revenue Bonds page !9 Category Descriptions EAST VALLEY WATER DISTRICT 2011-12 Operating Budget - By Puna Non Operating Revenue Interest Income 8,000 80,000 33,000 Gain on Disposal of Assets Cooperative Agreements - Power 42,000 42,000 Operating Grants Other 18.000 9.000 27.ono 63,000 39,000 102,000 Total Revenue 17,868,185 9,868,000 27,169,185 Page 10 Proposed Proposed Water Sewer Combined Operating Revenue Water Sales 12785,000 12,785,000 Water System (Meter) Charge 4,'129,185 4,129,18 Sewer System Charge 3,965,000 3,965,000 Sewer Treatment Charges 5,819,000 5,819,000 Service Initiation Charges 89,000 39,000 78,000 Collection Charges 270,000 270,000 lnsWIlation Charges 20,000 20,000 Permit & Inspection Fees 1,000 1,000 17,243,185 9,824,000 27,067,185 Non Operating Revenue Interest Income 8,000 80,000 33,000 Gain on Disposal of Assets Cooperative Agreements - Power 42,000 42,000 Operating Grants Other 18.000 9.000 27.ono 63,000 39,000 102,000 Total Revenue 17,868,185 9,868,000 27,169,185 Page 10 Operating Expenses Source of Supply Supervision & Labor Overtime Labor Facilities Maintenance Purchased Water Groundwater Replenishment ment North Fork Assessments Contractual Services Water Supply Studies Pumping Supervision & Labor Overtime Labor Facilities Maintenance IP Labor Credit Materials & Supplies Fuel & Power Treatment Chemicals Water Treatment Supervision & Labor Overtime Labor Facilities Maintenance Materials & Supplies Fuel & Power Contract Treatment Treatment Chemicals Dater Treatment Studies Sewer `treatment Contracted Services Transmission & Dlstrjubution Supervision & Labor Overtime Labor IP Labor Credit Facilities Maintenance Materials & Supplies Wastewater Collection Supervision & Labor Overtime Labor IP Labor Credit Facilities Maintenance Materials & Supplies EAST VALLEY WATER DISTRICT 2011-12 Operating Budget - By Fund Prnimsed Pr000sed 157,000 5,000 10,000 200,000 187,500 110,000 216,000 40.000 511,000 80,000 335,x}00 50,000 2,100,000 1 88,000 110,000 80,000 50,000 120,000 125,000 1 ,200,000 0.000 1,1 7,860 80,000 (570,000) 260,000 850,000 1,277,660 Page 11 Combined 157,000 5,000 10,000 200,000 187,500 11 0,000 21 6,000 40,000 025,500 51 1,000 80,000 335,000 54!,000 2,100,000 165.000 110,000 30,000 50,000 120,000 1 25,000 1,200,000 80.000 5,640,000 0,040,000 823,540 5,000 175,000 73,000 1,157,860 80,000 (570,000) 260,006 350,0{0 1,277,860 823,544 5,f�44 175,000 78,000 EAST VALLEY WATER DISTRICT 2011-12 Operating Budget - By Fund Customer Accounts Supervision & Labor Overtime Labor Postage Contracted Services Materials & Supplies Bad Debts / Shortages General & Administrative Supervision & Labor Overtime Labor iP Labor Credit Taxes and Benefits Directors Fees Directors Expenses Director Benefits Telephone ; �nd Utilities Dues & Subscriptions Postage Office Equipment Office Suppfies and Expenses Vehicle Maintenance & Fuel General Plant Maintenance Contractual Services ElectJon Fees Public Education I Outreach Programs Regulatory Fees I Compliance Facility bents & Leases Licenses & Cartifications Employee Programs General Insurance Education I Seminars l Conferences Meals, Lodging, Travel, Mileage Safety Equipment Disaster Emergency Total Operating Expenses Proposed Proposed IJLf+ 4Y / CP liI/ r e,.-% Y9A Tie ^A Page 12 270,600 270,600 541,000 30,000 30,000 60,000 63,000 63,000 126,000 107,500 107,600 216,000 4,050 4,060 8,100 1,750 1,760 3,600 476,800 476,800 953,600 1,309,460 752,560 2,062,000 25,250 14,760 40,000 (375,000) (17,000) (392,000) 1,732,237 623,180 2,3 ,417 48,000 32,000 30,000 18,000 12,000 30,000 22,800 15,200 38,000 91,040 33,960 130,400 35,717 22,883 68,600 16,500 9,500 26,000 81,000 54,000 135,000 62,100 37,900 100,000 341,200 33,800 375,000 200,800 217200 222,000 474,300 187,700 662,000 63,000 42,000 105,000 12,000 8,000 20,000 39,000 16,000 65,000 1147800 70,400 186,000 3,350 660 4,000 13,393 6,107 20,000 164,000 46,000 230,000 28,230 11,774 40,000 19,660 1 0,340 30,000 11,100 5,900 17,000 26,{ 00 14,000 40,000 4,598,227 2,069,790 6,668,017 12,204,387 9,7637130 21,967,517 Page 12 EASTVALLEY ATE DISTRICT 2011-12 Operating Budget - By Fund Non-Operating Expense 2010 Capital Project Financing Interest Capital Lease - Phone System Total Operatin g & Non - Operating Expense Other Uses Of Funds Capital Replacements ements ontrib To Capita! Improvement Program ontrib To Fate Stabilization Fund Debt Service Principal 2010 Revenue Bonds Total Expenditures Net Cash Flow Proposed Proposed Water Sewer Combined 1,222,240 38,380 1,258,600 6,745 6,745 1 3,490 1,228,985 43,105_ 1,272,090 13,433,372 9,806,235 23,239,607 316,250 409,250 725,500 1,420,000 317,000 1,737,000 298,100 298,180 1,088,523 30,455 1,108,978 3,122,873 806,785 3,929,578 Page 13 This Page Left Blank Intentionally Page 14 Benefits Medical, Dental & Life Ins Workers Compensation hers Contribution Medicare Uniforms DPEB (retiree Medical I eimb and Trust funding) Total 752,300 175,040 1 ,219,078 74,858 30,400 104,"180 2,355,417 Page 15 EAST VALLEY WATER DISTRICT Schedule 1 2011-12 Operating Bridget Salaries and Benefits 2410 -2011 2011 -2012 2010 -2011 Projected Adopted Adopted Adopted BUDGET CATEGORY Budgeted Actual _ Water Sewer � Combined Supervision and Labor General and Administrative 2,077,000 2,034,000 1,366,300 735,70D 2,102,000 Source of Supply 162,000 162,000 162,000 162,004 Pumping 548,204 548,200 5914000 591,040 Water Treatment 1 59,800 1 59,800 140,000 140;000 Transmission and Distribution 1,115,704 1,008700 1,237,864 1,237,860 Customer Accounts 633,040 633,400 300,500 300,500 601 .000 Sewage Collecflon 315,300 305,300 $28,540 328,540 Total Supervision and Labor 5,014,000 4,911,000 3,797,6060 1,364,740 � 5,162,400 Total District Benefits 2,416,745 1 F732.237 62 *3,180 2.355,417 2,456,745 TOTAL SALARIES AND BENEFITS 7,470,745 7,327,745 5,529,891 1,987,920 7,517,817 Supervision and Labor in Capital _ - 045,000 17,000 962,000 Improvement Program Included in the above Labor Totals Labor and Salary and Benefit Distribution by Dept Labor OT Labor Total Labor Benefits Benefits General And Administrative Administration 616,000 `S 5,000 631,000 312,036 943,035 Finance 320,000 5,000 325,000 139,412 464,412 Warehouse 118,400 5,000 123,000 63,910 186,9'i 0 IT 135,000 5,000 141,000 62.183 203,183 Fleet Services 129,000 6,000 134,000 71,003 205,003 Engineering 743,000 6,000_ 748,000 347,210 1,095,210 Sub Total General & Admin 2,062,000 40,000 2,102.000 995,754 3,097,754 Source of Supply 1 7',000 5,000 162,000 75,750 237,754 Pumping 511,000 80,000 591,000 249,938 840,938 Water Treatment 110,000 30,000 140,000 45,899 185,899 Transmission and Distribution 892,400 60,000 952,400 377,305 1,329,705 Customer Service 541 ,000 60,000 641,000 231,767 832,767 Sewage Collection 186,000 5,000 191,000 98,222 289,222 Motor Shop 403,000 20,400 423,004 280,782 703,782 4,862,400 340,000 - 5,1602,400 - 2,565,417 - 7,517,817 Benefits Medical, Dental & Life Ins Workers Compensation hers Contribution Medicare Uniforms DPEB (retiree Medical I eimb and Trust funding) Total 752,300 175,040 1 ,219,078 74,858 30,400 104,"180 2,355,417 Page 15 BUDGET CATEGORY General and Administrative ACWA Association of S.B. County Special Districts AWWA AiWWRF Subscriptions California Municipal Utilities Association (C UA) California Utilities Emergency Capital Traci CSDA (Calif Special Districts) Foundation for Cross Connection Government Finance Officers Association Highland Chamber of Commerce Inland Counties Water Association IDS Holding - Online Shop Key Manuel LAFC Miscellaneous First American Real Estate S.B. Chamber of Commerce Southern Californian Water Committee TRW Underground Service Alert USCS Water Education Foundation Water Environment Federation Water Resources Institute Water Trac WESTCAS C - 2 Backflow ACWA ; Chromium 8 Page 1 EAST VALLEY WATER DISTRICT 2011-12 Operating Budget Dues and Subscriptions 2010 -11 2003 -09 2009 -10 2010-11 Projected 011 -1 Actual Actual Budgeted Actual Proposed 98,360 16,610 18,486 18,500 18,500 18,500 275 275 300 300 300 3,310 3,273 8,500 4,000 4,000 15,165 15,921 16,000 15,200 - 3,470 3,407 3,600 3,850 - 00 500 500 - "1,000 1,000 3,825 4,088 4,300 4,300 4,300 870 1,000 1,000 1 ,000 1 ,000 155 3ry0 300 300 - 2,325 2,827 8,000 000 - 500 277 Soo 300 - 1 ,500 1,500 1,500 1,600 1,050 +'� 0,000 j� 10,000 �] 20,000 20,000 20,000 2,550 4,174 5,500 5,000 3,000 3,780 4,020 4,000 4,000 4,000 195 300 200 750 850 850 850 950 1,575 1,495 1,500 1,590 1,500 71500 7,500 7,500 - 3,500 3,500 3,500 3,500 2-20 484 350 350 350 15,000 1 5,000 15,000 15,000 - 13,000 12,983 1,150 1,150 1,150 1,150 1,840 1,000 Page 1 ACWA Association of S.B. County Special Districts AWWA AWVVA F Subscriptions California Municipal Utilities Association (CMUA) California Utilities Emergency Capital Tracy CSDA Foundation for Cross Connection Government Finance Officers Association Highland Chamber of Commerce Inland Counties Dilater Association IDS Holding LAFC Miscellaneous First American Real Estate S.B. Chamber of Commerce Southern California Water Committee TRW Underground Service Alert United Mated Geological Service Water Education Foundation Water Environment Federation Water Resources Institute Water Tra, W STC S ACC -2 Backflow Category Descriptions Association of California Water Agencies Research Foundation - Larger operating base and higher rate Legislative issues rapid response California Special Districts Association Cross connection control and I- ydrolic Research CFO Membership On line manual for vehicle repairs Property owner information used in the collection process Credit Checks - moved to Customer Accounts Marking water and serer lines Emergency Response Tracks water sampling results; moved to Source of Supply Backflow test results program; moved to Transmission & Distribution Page 17 Schedule EASE" VALLEY WATER DISTRICT 2011-12 Operating Budget Page 18 2010-11 2008-09 2009-10 010 -11 Projected 2011 -1 Actual Actual Budgeted Actual - Proposed Contractual Services Security 225,232 201,555 205,000 205,000 188,600 General Engi Category Descdptions Contractual Services Schedule Security Building alarms and guard service at Del Rosa and the Treatment Plant General Engineering General Engineering consulting and consultant for required Safety meetings Computer Programmer Consulting for Software programs and general computer programs Legal Fees Audit I Accounting Single audit required Public Relations Public relations consultant and public awareness programs Trustee Fees Federal Representation 10% decrease in monthly fees State Representation 10% decrease in monthly fees Safety Consultants OSHA Consultants Web site Maintenance Updates and charges performed by outside consultant Fate Studies Water and Sewer rates, developer fees, tiered rates Corporate Culture Consultant Dr Mathis - assist with Gig search Westem Judgement Consultant Santa Ana Sucker Task Force Legal Services Regional Basin Flog Model Review IT Assessment IT Monitoring 1 Offs1te Backup AB 45 Actuarial [update list Administrative Consultants Audit of EVWD operations, City C r e k Cooperative Hydraulic Study Page 19 EVWD CAPITAL OUTLAY /REPLACEMENTS FISCAL YEAR 2011 -12 Page I DISTRICT Capital Outlay / Replacement Schedule Fiscal Year 2011-12 Admin"r tr tlon/Safety Mutual Water Company Stock Air Monitoring Equip, Respirators Suite 30 Improvements Copier Furniture for Suite 30 Finance Warehouse Heating & A/C Unit GIL Mufti Company Conversion ` Information Systems Computer hardware Upgrades S Office 2010 l_seche Quickfields Enterprise Anti Virus Customer Service Billing Software Update Enhanced Call Center (phone system Additional Ports for IVR Engineering Furniture for 2 Offices Ricoh Copier Format Converter PS Data Loggers (2) Production Weil rehabs I I A- 1 - 1 Booster, Electrical Trailer Mounted Generator Field Miscellaneous Equipment Hydraulic Broom, Grinder for Backhoe Del Rosa Yard Upgrades Dump Trailors 2 wa kers New Vactor Retrofit Old Vactor 2011-12 Proposed 201 0 -1 1 Amended Budgeted Water Sewer Total 5,000 51000 51000 0,000 2,000 320,000 - 6P000 3:500 "- 171000 2300000 211500 21500 51000 11300 0P00 - 20,000 - 5,00 27x700 129500 12,500 25YO00 10,009 w 5,000 35,500 5,000 5,000 10,000 40,000 - 7,000 4Y500 43,500 0 ,1000 101000 2,000 83r500 3:500 "- 171000 2300000 2602000 2601000 0P00 - 5,00 - [3,000 - 35,500 - 9N00 - 6J50 03,750 131500 32500 3,500 7,000 3067000 3001000 8000 8,000 951,100 316,250 4091250 7259500 EAST VALLEY WATER DISTRICT CAPITAL IMPROVEMENT PROGRAM INCLUDING CAPITAL BUDGET FOR FISCAL YEAR 2010 -2011 Current Year Actual Updated through April 2011 Page EAST VALLEY WATER I E DISTRICT ICT Capital Improvement Programs, Current Year Actual Updated through April 2011 Prior Current (Memo) projects - By Type Years Year 10-11 2011 -1 Actual Actual Budget Year source of Supply Plant 150 Wells. . Lower Zone Wells 2 .. _ Plant 24 Drain Line - 1 07433 121000 2402000 Sunrise Ranch Wells - - - _ Total Source of Supply Profect - 1 0,433 12, oqfl 240,000 Treatment Facilities Plant 13 - Upgrade Technology l ,758,011 1 J7581678 3,2452892 6,645 #0 7 Plant 13 - Membrane Replacement er ent Plant 150 - sower Zn Perch Treat. P1 - Phase 1 138251125 931897 605FOOO 6501000 Plant 150 -- Lower Zn Perch Treat. PI - Phase 2 - - - - Plant 152 -- Inter. Zone Perch Treat. Plant - - Total Treatment Projects 31583 T 136 `x,857,575 3T850,892_. 7229570, Pumping Facilities Plant g - Rehab Fo reb y and Booster Station - - ' 30 OOO F Plant 4 - Inter to Upper Zone Transfer 21096 125 - 400,000 Plant 127 - Lower to Inter Zone Transfer - - T Plant 12 - Replace Boasters Well - - - Plant 134 - Upper to Lanai Zone Transfer i Plant 3 - Inter to Capper Zone Transfer - -- - - Plant 25 - later to Upper Zone Transfer Plant 143 - Inter to Upper Zone Transfer - 30,104 2001000 9003000 Total Pumping Projects 2,096 30,229 200,000 1 1330,000 Wastewater Collection System Serer System Studies Planning 1421662 71370 50YOOO 200A0 Sewer Main Lining - 51 1001000 1173000 Conejo Main Replacement 112:839 5033951 560FOOO - Total wastewater collection Projects 2557551 511,372-1 710,000 1 7 000 , age i' +! . 4.. 5 y ,�i fkl I I''w a ;ti a �',;° r .!r i t' Ya'.�' t •f.' S•� L 4t �.' A', iL.. .:I'r. .r ! •. a+ i 5�i l ' �'k .j 4' f, �''n;', .l• 7�, a;r t� 1 ��,r,ti'!r , r$ "',;,a 4,� • }` 1"�'�,'r' �. � �a.{•'1 f= �,:�..', �''SL'4 ?• , �� ,:� �'s�. ,,�„F�i ,,4, t!• sits. �r` h.J �' w„•. i4'��q.ET��.�+4�1'�k�7�!�.li'�J �1'. �', 5''- .�f��•x�.4'L�f�.�,��,,,5f }��: .�i {{ iLL'.''el��li "r �r1414 2012 ^1 2013-14 2014-15 2015-16 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals — — — 11925$000 11925000 — — — 313000000 33 OX 0 — � 2501433 4,4007 000 424001000 — — 91625lOOO 9,875,433 1,253,895 - - - 11 - 11 11,4753683 167990VOOO 110257000 — — - 53050,000 — 218501000 — — 20,589,022 — 79900,000 19,160,000 1 #160,000 1 8,243, 895 19025,000 5, 050, 000 27850, 000 191160y000 592004 #685 270 9000 — — 3001000 — 2001000 - 602,221 — 300NO — i 3 � 50MOO 5007000 — '� — 1 )00010 20,000 - 780,000 ... 11300,000 - - Z2001000 21200,000 550,000 "' - 11400,000 2X02104 11400000 87982,325 1001000 — — - - 4501032 450,000 450 #000 450,000 410 13800,000 3,717051 — — — 6161PS40 550,000 4500000 1 # 1783 -7 wiY ilYYl�x�w�i� EAST VALLEY WATER DISTRICT Capital Improvement Program Current Year Actual Updated through April 2011 General Projects GIS Implementation 457,752 136,544 1601900 1001000 Headquarter Building _ _ _ Total General Projects -- 4577752 136,544 160,000 1002000 TOTAL' APIT L�.I P R f EYJ• L PR-0--J-E----C-TS.!'.- 4 " , # 83 697+ ` + 314427696 Miscellaneous I Developer Projects Developer Water Facilities ieimb by Fees) 2261444 10,779 Developer Serer Facilities eirnb by Fees) (17,590) 5,672 Regional Treatment Plant 241246 Seven Oaks Dam SA Di `charge 2061057" Northfork Replacement (Highland Ave @ VFW) 407762 2010 Hood Clean Up - Highland (4,023) 2010 Mood Crean Up - EV D Facilities 11 0,957 70 TOTAL, 1,'. I iS D VELD P CTS SF 4392,157 fr r I'{ r 1 1 i 53862,892 162065,478 5 Total Capita .r�./ J t . � ' I ' i {� ' ;' � �� , - 922,854,".,, � � 1 1 2 2 Z 16,065,478 Prior Current Projects - By Type Years Year 201 0 -11 201'1-12 Actual Actual Budget Year Transmission & Distribution System 6th St 20T' Pipeline - Plants 11 & 12 to 150 180,000 Live Oak Main Replacement 9,943 1977136 2091900 115,000 Harlan Lane Main Replacement 71957 - - 0,00 Cunningham Hillvie w J Crest Bruce _ 420,766 4501000 6th St 3011 Pipeline - Pleat 151 to Plant 40 63x490 1201000 ,,00 6th St 30" Pipeline - P1 40 to P1 143 - - - _ 9th St 121# Pipeline - Del Rosa to Sterling - - _ AMR Meter Replacement Program 567441 607000 300F000 Plant 59 Re o tin - - - 50? 000 Plant 143 - 10mg 10m Inter Zone Storage - - -- _ e ervoir" -Gre n p t Rd S Curve Reservoir-Seven Oaks Dam Rd - � - Relocation of Facilities for Other Agencies 543733 321261 1003000 100?00 Eastwood Farms Assessment District 1127529 511927 - 212111399 Baseline Gardens - 74,522 - -- Total Trans & Distribution tion Pi ject - -- 185,162 ,54 930 000 61783739;9 General Projects GIS Implementation 457,752 136,544 1601900 1001000 Headquarter Building _ _ _ Total General Projects -- 4577752 136,544 160,000 1002000 TOTAL' APIT L�.I P R f EYJ• L PR-0--J-E----C-TS.!'.- 4 " , # 83 697+ ` + 314427696 Miscellaneous I Developer Projects Developer Water Facilities ieimb by Fees) 2261444 10,779 Developer Serer Facilities eirnb by Fees) (17,590) 5,672 Regional Treatment Plant 241246 Seven Oaks Dam SA Di `charge 2061057" Northfork Replacement (Highland Ave @ VFW) 407762 2010 Hood Clean Up - Highland (4,023) 2010 Mood Crean Up - EV D Facilities 11 0,957 70 TOTAL, 1,'. I iS D VELD P CTS SF 4392,157 fr r I'{ r 1 1 i 53862,892 162065,478 5 Total Capita .r�./ J t . � ' I ' i {� ' ;' � �� , - 922,854,".,, � � 1 1 2 2 Z 16,065,478 { ` " IF •r. � P i' � �.� "' r '7 �, t __ - �it••�:� �• l i w � i � I .f :4.' 'w { 4 •I" ' /F M "f `'' �'k-��'Ir �r.II�.�Yx'' i "s � 'I - li;':.�I +:+1+. {�{rSi�'.i�.2Ji•�S ii'I'fiIA `ar,�'t':i "� i ti r � #. IP` •w, are 11':I i:f l'i'�' liyl r'�r {a.' i f M1 l L C. , �.h'.I- .Yyll'i'inl S�•li'r ,5n . -:ri L'S -i� �. ,7' , I„ 4 , I l,...... 2012 -1 2013 -1 2014-15 2015 -1 Beyond Project Year 3 Year 4 Year 5 Year 6 Year 6 Totals 400X0 - - 709000 _ 210601000 322,079 12300,000 1,000+o00 - 167957 700, 000 3001000 300,000 2501000 _ 1 0 #000 150,000 1507000 41530,000 ,450,000 8501000 25,163,895- 0, 725, 0 00 7,,330, 000 2.5216U95 3,72-5,000 2-5,000 733309000 1501000 1 37, 500, 000 11 52-..-93453105 - 694,205 -- 10,000)000 19, 000, 000 10,0003000 10x694,295 0,060;000. {. 4 `79,4851000 _15,745, °76" 2371223 (11,918) 24,246 ij 249,51 0,050,000.„ .792485,00045,995;7 ___ - 580F000 322,079 167957 420,766 . 5 :860,490 -- 11400,000 77700 ,1000 " - 7002000 - - 9561441 - 300$000 - 1017001000 +107700 #000 - 10, 700, 000 1 0,7001000 101700y000 1 01 l 00)000 1507000 -- 7867994 21375856 _ 74,522 1501000 1 37, 500, 000 11 52-..-93453105 - 694,205 -- 10,000)000 19, 000, 000 10,0003000 10x694,295 0,060;000. {. 4 `79,4851000 _15,745, °76" 2371223 (11,918) 24,246 ij 249,51 0,050,000.„ .792485,00045,995;7 ___ ji - - -- -� lam• py 'TF''y �.•�� - _ - - - _ -S"k� - _ _ _ _ -fir.{ - _- Li _ f�• /_ - _ ' "4`ta.• . �o .d. =�'r � .tyy• 4 s wtz - Z'- ' r- - • CAi IMPROVEMENT PaF V WATER. ." - }'' - -.Z _ ,'." F S. "` _ - - - erWit-- : . _ ]:. - ,'1.i � t- om . _ � {� �i. • - iYF ` - - -_ r"J � i1'�'� -SUMMARY - - - -"J - - '}"+a" =: `• - _ r�y�'y �I! }fib L V - �� ".�•�r -+• - _ _ _ 'rte t - - - _._ Attu aI ear Prior Current 010.11 2011 -1 2012.1 2013 -14 014 -1 2015-16 Beyond Project Project Spend1ng By C ategor ; Years Year Budget Year 2 Year 3 Year 4 Year 5 Year 6 Yr 6 Totals Planning and Design Lard and Lard Preparation 2,8391360 699,798 11149,500 1,222,000 170,000 90,000 500,009 1,025,000 4,750,000 11, 296,658 Construction - Contracted 810,810 73062 - - - 100,000 - 917,872 Construction - District Workforce 1,694 1,601,706 2,591,756 10,176,679 22,9431919 2,71 D1000 6,030,000 41180,000 68,280,000 115,9183898 e Equipment / Furnishings 54,733 141,320 130,000 570,000 435,000 195,000 105,000 105,000 250,000 1,856,053 EVWD Materials 242,728 56,441 760,636 2,0563566 6241976 200,000 - - 1,8753000 51055,7 l I EV1 D Labor 1,212 2151269 286,000 580,000 180,000 30,000 50,000 75,000 11050,000 2,181,481 Other (Legal, etc, 253, 241 191,260 217,000 '12,000 375,000 205,000 50,000 14 5, 000 145,000 113101000 21674,502 23,868 18,469 768,333 50,000 - - - 200,000 1M 060 f 669 TOW Project Expenditures 4,223,146 2,931,325 5,152,892 T 1 5,748,478 1 24,61 3,895 3,275,000T 6,380,000 5,600,000 77,685,000. 140,961,844 Financing Sources; Operating Revenue 1'aaro Transfer 2,161,778 700,44 X92,000 1,420,000 1,4053000 749,000 1,500,000 590,000 3,435,000 1 057,322 Grants 800,000 -` - - - - 10,000,000 10,800,000 Debt Proceeds - 507,034 11156,707 2,992,668 3,31 5,797 - - - - 61815,499 Development Foes ! Owner Assessments 1,169,504 1,717,746 31404,125 10,396,607 18,003:093 1,000,000 330,000 - 18,40 90. 1036955 Thor 76,864 - - 339,203 1,600,000 1,526,000 5,0503000 6,01 0,000 45 860)000 M f 60,2023067' r f - i f} �1 0$000 - - - - - Total Project Financing 4,228,146 2,931,324 5,152,892 15,7431478 24,613,895 3,275,000 6,8801000 5,600,000 77,635,000 , 140,961,843 Impact On Operating Budget Debt Service - Increased Operating Costs Decreased Operating Costs - Total Operating Impact Page 8 -- - -- EAST. VALLEY. `'�4 - _ _ _ _- _ - Fes- ~'1 -'sr v_•� - `�'.`5� =: r_t. ��'.+ 'l. ��ir __ �y5 '� +2.Y�•'lI�_ =" - rf� - -r" f2� �� =+:rfr,.- _ r f J�� }j� �E � �� T+ � Y J { ✓tom �s�t� � /= "- --:.[ - - - �'3• �YF } =J[•.. _ir_ vim` s-t' ':.i +1 v.'1.. _ Y _ -� f3 "u = "n' - - - �-�-� 'ter., - ,r- '�"'- t_ yf r•.. �:1r - S•_.L - X -fir - - - '.�. ,� - v } �� - y3=+v - - .[. �{[i�� - - - - - - . ■ + -- _ _ _ _ _ �:� °� _ .-�- - �� - - [ }�•L - _ - - - - - - - - r - _ yam+ - - - - .� - _ �.- .i` :L: --- - - - fv "�� == S;r. c�•r _ - _ ' r _ i - - 'r'2�'- ..'-� � 1� �...�- �r - - - - - - Actual _- Prior Years Current 2010 -11 2011 -1 2012.13 2013.14 Year 2014-15 2015 -i6 'ears Beyond Project Praject Spending By Category; fidget Year 2 Year 3 Year 4 Year 5 Year 6 Yr 6 Totals Planning and Design 208,667 51,291 55,000 Land and Lard Preparation 450 145 i - � - � 50, Construction - Contracted Construction � District rQ�it•ore X7,062 .. r Y i 435,403 500,000 300,000 500,000 400,000 4DO,000 400,000 - x1,600,000 6,595 4,072,465 Equipment I Furnishings _ EVWD Materials - EVD Labor ether (Legal, etc.) 9,372 - 21,533 65,000 17,000 501000 50,000 50,000 50,000 2001000 447,905 Total Pro t E pendilures �+50,OD0 Financing -Sources: 255,551 511 ,372 1 O,OOO 1 7,000 5.50,000 450,000"1-- 50 000 50,000r0,1J0 �-y 4,783,923 Operating Revenue Reserve Transfer 255,551 - 28,903 190,000 317 000 550 a x000 450,000 450,000 450,0DO,O 41601,454 Gran ts Debt } Proceeds - - _ .. Development Fees / Owner e snnent 4 4V 4 _ � 1V 00 482,469 Other +4 - - - - TDt$r PfOJeCk FJf1af1C1�1g Impact On Operating Budget �J,551 511,372 71 0,000 - 317,0007 450, 000 450,000 - 450,000 rr 1,800,000 .. 4,783,923. Debt Service Increased Operating Costs Decreased Operating Costs - Total Operating impact Page 0 East Valley Water District . ............. . Staff Report Me ti ]ate: July 26, 2011 TO 6- Board of Directors SUBJECT: Investment Report for Quarter Ended June 30, 2011 SUMMARY: Issue — Compliance with California Government Code §53646 (b) Recommendation — Accept attached report Fiscal Impact — None Previous Related Action — None BACKGROUND California Govenunent Code §53646(b) requires the Treasurer or CFO of a local agency to submit a quarterly report on the agency's investments to the legislative body of the agency within 30 days of the end of each quarter. DISCUSSION The attached schedule shows all of the District's cash and investments, restr*cted and unrestricted, as of June , 2011. The supplemental, smaller schedule sons the investment securities purchased and retired during the quarter April to June 2011. Increases and decreases in highly liquid funds, such as LAIC', are explained 'in the narrative below. Unrestricted Investments LAI The balance held in LAIF at the beginning of the quarter was $3,029,467. There were four withdrawals from LAIF during the quarter totaling $930,000. These withdrawals were necessary to maintain liquid working capital while the District was fronting the costs of the Plant 134 upgrade. In April, interest earnings of ),790 related to the first calendar quarter ter of 2011 were posted to the account, resulting in an ending balance of $2,103,2 57. Second quarter earnings for 2011 were $3,141 calculated at an apportionment rate of .48%. This represents a decrease in the rate after successive quarters at .5 1 % last quarter. These eamings were posted to our account on July 15, 2011. SIB# 000 1 Citizen's Business Bari Wealth Manacrement The total (book) value of the assets held with CBB increased $9,467 to $4,096,556 during the quarter ended 6/30/11. The Purchase and sale of secure ies is shown on the attached sup lementai schedule. Semi-annual interest payments received on securities In the District's portfolio were $13,420, reduced by accrued interest paid at the time securities were acquired 1 020. Funds held 1n rnone � market accounts earned $157. These earrings were reduced by losses of $1,464 realized when bonds purchased at a premium.5 and therefore having a carrying value higher than their face value, natured. Investment manager fees paid during the quarter were $1,626. There were no transfers to or from this investment account during the second quarter of 2011. Restrxcted Investments UM* on Bank Four trustee accounts with Union Bank handle the debt service transactions and expenditure of proceeds to the 2010 Revenue Bond Issue. Water Acquisition Fund — the balance in the Water Acquisition account at the beginning of the quarter was $14,296,485. Interest eamings, a requisition submitted by EVWD for the PIant 134 project, and transfers out resulted in an ending balance of S 13,875, 52 1. Serer Acquisition Fund -- the balance in the Sewer Acquisition account at the beginning of the quarter was $736,519. Interest eanungs, a requisition submitted by EVWD for the Conejo Street project, and transfers out resulted in an ending baiance of $441,975. Revenue/interest Fund � these accounts accumulates monthly installments from the District, and earnings from all other Union Bark trust accounts, to be used for semi -2nn al debt service payments due April 1 st and October 1 st. 0001 Capitalized Interest Fund — this account received $655,721 in bond proceeds to be used to defray some of the debt service burden from the April 1, 2011 and October 1, 2011 bead payments. The account will be hausted and closed by 10/1/2011. Res ectfully Submitt ed, '0� �z Brian W. Tompkins Chief Financial Officer Attachments Exhibits Robert A. DeLoach Interim General M 000 1 PLIrCII Date Issuer 03/09110 Farmer Mac 031/11/10 US Tre SLIr-u FOte 04122110 US Treasury Note 05117110 Federal Farm Credit Bank 05118110 Federal Home Loan Bank 08/03/10 Federal H cmeLoan Bank 11/01/10 US TreasrxrV -Nate 12103110 Freddie Mae 01124/11 Federal Home Loan Bank 01119111 Fannie - Mae 01127111 Fannie Mae 01124111 GNMA Pool #623163 03/16/11 Federal Horne Loan Batik 04 /08 /11 F nnic Mae Pool # DO170 04/1 8 /11 GNMA Pool 4496601 04118/11 NNM Pool 4502963 06/27/11 Federal Home Loan Bank 06/28111 Fed r al Hamc Loan Mtge EAST N'AL I- .E). -' NVA"I ER DISTRICT overpijueiit Treasury I Agenc y Bonds 1 -1rld Quarter Ende(I larch 31, 2011 Market Face M'AlritV Matured ! Value USIP Yield Value Date 41112011 Purchases Called 6/3012' 01 1 6/30/2011 313160AA1 3.875% 190,000 08119111 197,949.60 197.949.60 190,900.60 9128 NIQO 0.875% 450,000 02/29/12 449,559.37 449,859.37 452.179.00 912 ? MM9 0,750% 500,000 11130/11 499,531.25 499.531.25 501.?45.00 31331JN 5 05117112 400,360.00 400.360.00 - 31 3 XWB9 1.500% ?5,000 11/25/12 25,19'150 225,19150 5,429. 5 0 3133 F TB7 4.875% 100,000 12 /1 4112 109,496.00 109,196.00 106,365.00 912$? 8P[)6 0.375% 500,000 10131/12 499,900,61 499,900,61 500,490.00 31346 1 A.87 1 2/03112 500,000.00 500,000,00 - 313370'5 12116113 199,658,00 199,658.00 - 3135A19 0.7500 300,000 02126113 300,000,00 300,000.00 301 ,551.00 3136F1'3 I 3.000% 150,000 01119116 151,449.00 151,449.00 150.199.50 36291 B.l 3 6.000% 111,031 11/15113 131,003,56 19,972.38 l 11,0.3 l,1 S 114.957.06 3 1337 1-18 1.250% 100.000 09116/13 100,000.00 100,000.40 100,645,00 314 l 8MFL1 5.624% 74,417 11/01/12 81,417.55 7.000.20 74,4 17.35 73,133.3 l 362 l OMU 5 6.500% 39,096 04/15/14 41-195.08 2,099.3? 39.095.76 40.949.27 3621 OUWYS 6.500% 41.436 04115114 x#5,891.56 4,455,62 41,435.94 43,400.40 3133747H7 0.875% 600,000 12/27113 600,000.00 600,000.00 599,340.00 3139 i P4 1.000% 469,654 10/15114 473.659.79 473,689.79 473,771.44 Averaue Yield 2,444% 3,650.634 3,564.399.89 1.242.193.95 1.133,545,52 3,673.0 -15.35 3.674.688.08 Funds Held by EVWD Cashiers change fund Petty cash / Imprest Acct Checking account Citizens Business Bank Local Agency Investment Fund (LAIF)(Yield) Citizens Business Bank US Treasury / Agency Bonds CBB Money Market Fund CBB Money Market Fund Union Bank (2010 Refunding Revenue Bond Trustee) Water Acquisition Fund BlackrockT -Fund Inst Shares Water Acquisition Fund LAIF Sewer Acquisition Fund BlackrockT -Fund Inst Shares Capitalized Interest Fund BlackrockT -Fund Inst Shares Revenue /Interest Fund BlackrockT -Fund Inst Shares Total Cash and Investments EAST VALLEY WATER DISTRICT INVESTMENT REPORT QUARTER ENDED June 30, 2011 Funds Purchase Maturity Interest Face Book Market Source of Managed By Date Date Rate Value Value Value Valuation District N/A N/A N/A 750.00 2,103,257.17 750.00 LAIF 750.00 15,977,908.74 N/A District N/A N/A N/A 6,000.00 CBB Wealth Mgt 6,000.00 N/A 6,000.00 423,506.52 N/A District N/A N/A N/A 171,484.57 0.010% 171,484.57 869.31 171,484.57 Union Bank N/A State of California N/A N/A 0.480% 2,103,257.17 2,103,257.17 2,103,257.17 LAIF CBB Wealth Mgt 15,977,908.74 See Attached 72.55% 3,650,634.00 3,673,048.35 3,674,688.08 Interactive Data CBB Wealth Mgt N/A N/A 0.070% 423,506.52 423,506.52 423,506.52 N/A Union Bank N/A N/A 0.010% 869.31 869.31 869.31 Union Bank Union Bank N/A N/A 0.480% 13,874,651.57 13,874,651.57 13,874,651.57 LAIF Union Bank N/A N/A 0.010% 441,974.92 441,974.92 441,974.92 Union Bank Union Bank N/A N/A 0.010% 3547443.75 354,443.75 354,443.75 Union Bank Union Bank N/A N/A 0.010% 972,973.99 972,973.99 972,973.99 Union Bank SUMMARY Book Value Market Value Cash 178,234.57 178,234.57 0.81% LAIF 15,977,908.74 15,977,908.74 72.55% Treasury/Agency Securities 3,673,048.35 3,674,688.08 16.68% Money Market Treasury Funds 2,193,768.49 2,193,768.49 9.96% Total Cash and Investments 22,022,960.15 22,024,599.88 100.00% Less: Funds restricted for Capital Improvements (14,325,799.80) (14,325,799.80) - 65.04% Less: Funds restricted for Bond debt service (1,327,417.74) (1,327,417.74) -6.03% Less: Customer / Construction Deposits (1,952,067.00) (1,952,067.00) -8.86% Less: Funds designated for rate stabilization (326,307.00) (326,307.00) -1.48% Less: Funds designated for emergency reserve (2,192,925.00) (2,192,925.00) -9.96% Total Unrestricted / UndesignatedCash and Investments 1,898,443.61 1,900,083.34 8.63% 22,0007545.80 22,022,960.15 22,024,599.88 I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Sec. 53646 as amended 111196. This report is also in conformity with the investment policy of East Valley Water District. As Treasurer of East Valley Water District, I hereby certify that sufficient investment liquidity and anticipated revenue are available to meet the next six month's estimated expenditures. A7 ignature Date