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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/25/1977 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 25, 1977 MINUTES The meeting was called to order at 7:00 p.m., President Philip A. Disch led the flag salute. ROLL CALL PRESENT: Philip A. Disch, President; Directors Norman W. Forrest, Dennis Johnson, Gerald W. Stoops, O.A. "Art" Wall ABSENT: None CONSULTANTS PRESENT: Robert J. Farrell, Legal Counsel; John Dahlke, Engineering Consultant STAFF PRESENT: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Ray Merritt MINUTES For clarification, the words "be regularly" should be inserted before the word "processed" in the motion at the top of page 3. M/S/C (Forrest - Stoops) that the Minutes of April 11, 1977 be approved as corrected. JOINT LAFCo ANNEXATIONS WITH THE CITY OF SAN BERNARDINO Director Forrest stated in view of the fact that LAFCo will be dis- cussing joint annexations with the City at their next meeting, per- haps an opinion should be requested from the new Legislative Council. Attorney Farrell suggested LAFCo be requested to contact the County Council's Office and have them request an opinion from the Attorney General. If this does not work out, the State Assemblymen could be contacted and requested to try and obtain an opinion from the Attorney General. It was felt up-dated opinions would be beneficial. No action taken. CONFLICT OF INTEREST PROCEDURES Director Forrest indicated perhaps a signature register should be set up for anyone making a request to review the District's conflict of interest statements. After a discussion on the matter of procedures for inspecting the statements, it was M/S/C (Stoops - Forrest) that the conflict of interest statements and the procedures for public scrutiny be referred to the Personnel Committee, with a report being made at the May 23rd Board Meeting. BROCHURE DISCUSSION The General Manager suggested the following slogan be placed on the water and sewer bills - "Your Water District Delivers Water To Your Home for 9 Cents a Ton - With No Taxes". A lengthy discussion follow- ed regarding the slogan and also the possibility of the District send- ing out a brochure to District constituents. It was determined the District would have the slogan printed on the bills, however, a brochure would not be prepared and mailed out at this time. The slogan will be changed periodically. Director Stoops stated he had been distributing the water conservation booklets to schools within the area. REQUEST FOR WATER SERVICE - RAY MERRITT, BROWNING ROAD Mr. Merritt was present and had appeared previously before the Board regarding water service to his property. Mr. Merritt had elected to have his five acres annexed to the District, although he was only requesting water service for one acre and all his fees have been paid. He stated at this time, however, he did not want to sign the deed and agreement as part of the procedure, as this would con- vey all his underlying water rights to the District. He stated his intention was to drill a well to serve the other four acres. It was determined that because of LAFCo requirements, the deed and agreement has to be signed for the whole parcel being annexed. After a lengthy discussion and various methods suggested to Mr. Merritt for resolving his problem, it was M/S/C (Forrest - Wall) that the District refund to Mr. Merritt all monies entitled to him from the fees he has paid for annexa- tion and water connection; that the matter be tabled until Mr. Merritt decides upon a definite plan; and that the water service be discontinued as of this date. ~" DIRECTOR FORREST LEAVES MEETING AT 8:05 P.M. LIABILITY INSURANCE President Disch indicated he would make a report on liability insur- ance at the May Meeting. SPECIAL FACILITY CHARGE STUDY - SEWAGE SYSTEM TO SEINE AVENUE The General Manager indicated that in order to install a sewage system in Seine Avenue, it would cost approximately $1,600 per parcel. Various methods of financing the project were discussed. It was determined the District cannot at this time finance the pro- ject. It was suggested the property owners be notified of the costs for providing sewer service to them and get their reactions as to whether or not they would be willing to pay the costs. After further discussion on methods the property owners could use for financing the project, it was M/S/C (Stoops Johnson) that the District not proceed with the Seine Avenue sewage system due to the high costs to the District, unless the property owners in the area are willing to pay the costs; ~ that the property owners be informed of the costs and get their reactions; that the staff figure alternative methods for financing the project. WATER CONSERVATION PROGRAM - PLANT 39 The General Manager stated thirty one million gallons of water have soaked into the ground at Plant 39 since the District began receiv- ing their North Fork allocation of water. However, he also stated the zanjero had cut the water off and indicated we had received our monthly allotment. The General Manager stated he would contact the zanjero and review the records, as he felt the District is entitled to more water. Information only. CITY C~EEK WATER COMPANY ANNUAL MEETING Ken Sorensen, Secretary of City Creek Water Company reported on the City Creek Water Company's annual meeting which was held on April 15, 1977. The assessment was determined to be $2.50 per share. Min- utes of the meeting were made available to the Directors. Informa- tion only. NORTH FORK WATER COMPANY ANNUAL MEETING Director Johnson reported on the North Fork Water Company's annual ~ meeting held April 13, 1977. He stated the assessment will be $2.75 per share and that Frank Jacinto was elected to the Board of Directors. The General Manager stated North Fork Water Company has been advised to take their full entitlement of water. Information only. SEWAGE DISPOSAL PLANT The General Manager indicated a question had been posed at an earlier Board Meeting regarding the District's sewage being disposed of through -2- 4/25/77 Redlands. However, after checking, it seems because of having to cross the Santa Ana River and Redlands not having the facilities to handle the capacity, it is not feasible at this time. The Gen- eral Manager also stated he had attended a regional meeting at S.B. Valley M.W.D. regarding a regional sewage plant that would encompass the area from Riverside to Yucaipa. A Step I study is being con- ducted to determine the general solution to sewage disposal. The General Manager stated he would report on all further developments. CORRESPONDENCE FROM ENVIRONMENTAL IMPROVEMENT AGENCY RE SEWER SERVICE TO EAST HIGHLANDS The General Manager stated he had received a letter from the EIA re- garding the District's ability to furnish sewer service to the East Highlands area. A reply was requested stating whether or not the District is capable and willing to provide sewer service; submit a map indicating any sewer lines in the area presently available to serve the area; a cost factor for service to the area; and, the method the District uses in assessing the cost of providing sewer service. After considerable discussion regarding the available sewer lines installed by the District and the District's willingness to provide sewer service, as well as the costs involved, it was M/S/C (Johnson - Stoops) that the General Manager prepare a letter in response to the one received from EIA outlining the District's position on sewer service to East Highlands; that President Disch sign the letter, after he and Attorney Farrell have approved it. EADIE & PAYNE LETTER OF CONFIRMATION A letter requesting confirmation of services to be rendered to the District was received from Eadie & Payne, Certified Public Account- ants, for the year ending June 30, 1977. After discussion, it was M/S/C (Wall - Johnson) that the letter be approved from Eadie & Payne regarding their auditing services for the year ending June 30, 1977. RESOLUTION 1977.30 - FINAL DETERMINATION OF ANNEXATION 1976-16, CRAWFORD INVESTMENT COMPANY The General Manager presented Resolution 1977.30, Final Determination of Annexation 1976-16, along with the negative declaration, for Crawford Investment Company, Highland Avenue, East of Boulder Avenue, Sec. 34 T1N, R3W, SBBM, Highland, CA for approval. M/S/C (Stoops - Johnson) that Resolution 1977.30 be approved as presented. ACWA SPRING CONFERENCE, ANAHEIM, CA. JUNE 7 - 10, 1977 It was stated the ACWA Spring Conference will be held June 7-10, 1977, at Anaheim, Ca. M/S/C (Johnson - Wall) that any Director or staff member, as designated by the General Manager, be authorized to attend the ACWA Conference. WEST HIGHLAND WELL COMPANY A discussion was held regarding reactivating the West Highland Well Company. Several years have passed since taxes have been paid, there- fore, Attorney Farrell stated it would be more costly to reactivate the Company than to just let it lie dormant because the back taxes would be more than the money that is presently in the checking account. It was suggested Assemblyman Goggin and Lewis be contacted regarding their sponsoring a bill that would allow the release of such frozen funds. M/S/C (Johnson - Stoops) that the staff be authorized to write a letter to Assemblymen Goggin and Lewis asking that they consider sub- mitting this matter in the form of a bill to the Legislature. -3- 4/25/77 FINANCIAL STATEMENTS The Auditor presented the financial statements for March to the Directors for their review. Information only. HEARINGS FOR AB 8, SB 97 AND ACA 3 Information had been received indicating hearing dates for AB 8, SB 97 and ACA 3. Director Wall stated he would keep the Board posted on the committee hearings. Information only. NORMAN FORREST RECOMMENDATION TO WATER QUALITY CONTROL BOARD Correspondence had been received from Assemblyman Jerry Lewis re his recommendation of Norman W. Forrest to the Santa Ana Regional' Water Quality Control Board. Information only. FINANCING SPECIAL DISTRICTS SEMINAR, MAY 13 & 14, 1977, SAN FRANCISCO The General Manager stated a seminar re Financing Special Districts is being held May 13 and 14, 1977 in San Francisco. After discussion, it was M/S/C (Wall - Johnson) that any Director or staff member designat- ed by the General Manager be authorized to attend. WARRANTS Warrants - Payroll $7,981.49; General $52,962.52 were presented for approval. M/S/C (Stoops - Johnson) that the warrants be approved as presented. WELL TESTING The General Manager stated he was meeting with the Mt. Harrison Mutual Water Co. stockholders on May 12th concerning the disposition of their well and would continue to investigate other wells within the District boundaries for testing purposes. Information only. MENTONE DAM There was opposition voiced by the Board regarding the Mentone Dam being used only as a flood control project and not being utilized as a conservation or recreational project. Information only. FINANCE MEETING A Finance Committee Meeting will be held May 2, at 12:00 p.m. ESBCWD WATER SYSTEM AND ENERGY CONSUMPTION REPORT Engineer Dahlke presented the Board with ten copies of the ESBCWD Water System and Energy Consumption Report as prepared by CM Engin- eering for their information and files. He stated the report could be printed and bound. Information only. SOUTHERN CALIFORNIA WATER TEMPORARILY SHUT OFF The General Manager indicated that due to problems with the booster pumps at Plant 39 and also a main break at Palm and Highland Avenues, it was necessary to shut off the water being supplied to Southern California Water Co. for a period of hours. However, when the prob- lems were resolved the water service was restored. PLANT 101- The General Manager indicated he had sent a map to Mr. Stubblefield showing the designated area for Plant 101 and a request for a grant deed to the land, however, he had not received a reply from him. ADJOURNMENT M/S/C (Wall - Stoops) that the meeting be adjourned at 10:10 p.m. O'A. Wall, ~President Bof~hie R. Ea~wooO, Sec.