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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/17/1977 EAST SAN BERNARDINO COUNTY WATER DISTRICT ADJOURNED-REGULAR MEETING JUNE 17, 1977 MINUTES The meeting was called to order at 4:00 p.m., President Philip A. Disch led the flag salute. ROLL CALL PRESENT: Philip A. Disch, President; O.A. Wall, Vice-President; Directors Norman W. Forrest, Dennis Johnson, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert.J. Farrell, Legal Counsel STAFF PRESENT:Harold M. Fones, General ~anager; Kenneth Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Arnold and John Stubblefield MINUTES M/S/C (Forrest - Stoops) that the Minutes of June 13, 1977.be approved as submitted. DISCUSSION REGARDING ACCEPTANCE OF SEWER LINE WITHIN MT. SHADOWS MOBILE HOME PARK The General Manager presented the Directors with documents pertinent to acceptance of a sewer main within Mt. Shadows Mobile Home Park. He indicated on a map the sewer line which runs from Piedmont Drive to a point on "K" Street. The General Manager stated Pioneer Con~ sultants, who had been hired by Stubblefield Construction Co. to con- duct a study had inspected and repaired the sewer installation in 1974. One of their professional engineers had stated in a report that the project essentially conformed to the requirements of the District specifications. The General Manager also referred to an agreement drawn up by the District Sewer Committee on July 8, 1974 which had been signed by Mr. Stubblefield and returned to the District in March 1976. The District has not executed the document. Mr. Stubblefield stated in a letter that he would not post a $25,000 bond, however, he did indicate the District could inspect the sewer line at any time they wished at District expense. The agreement also stated that any further extension of the sewer line would be constructed by District standards, which would mean plan approval and construction inspection. After a discussion, the General Manager recommended the following provisions to the Board: 1) that Mr. Stubblefield would remain obligated for all repairs and maintenance on the present sewer line until July 8, 1978, in accordance with the Sewer Committee's report; 2) all further extensions of the sewer line would be installed in accordance with the District's standard procedures, which would include plan approval and construction inspection; and 3) on July 8, 1978, or upon Stubblefield Construction Co. furnishing a $25,000 bond, the District would accept the presently installed sewers in accordance with Pioneer Consultants recommendations. The District would have the option of inspecting the sewers at any time. After further discussion, it was M/S/C (Wall - Forrest) that the General Manager's recommendation as outlined be accepted. CONSIDERATION OF I~STALLATION OF 16 INCH WATER MAIN IN MT. SHADOWS MOBILE HOME PARK The General Manager presented the Board with correspondence and infor- formation pertinent to installation of a 16 inch water main in the Mt. Shadows Mobile Home Park. After reviewing the information the -1- 6/~7/77 General Manager also provided the Board with two alternatives for their consideration. Alternate I listed the approximate unit costs for installation of the main in the amount of $11,996, but did not contain any contingency fees. The line would be approximately 600 feet long. Alterpate II would be to abandon the water main extension at this time. The General Manager's recommendation for Alternate I would be with the following conditions: 1) Mr. Stubblefield would pay for a fire plug and remedial sewer work; 2) an agreement from Stubblefield not to excavate on the District's easement unless we are given advance notice, exclusive of gas, telephone, electric and cable T.V., except in emergencies; and 3) work would proceed subject to the approval of sewer plans to be submitted by Mr. Stubblefield. After a discussion on the alternatives and the recommendation of Alternate I by the General Manager, with additional clarification of the second point by the Board, it was M/S/C (Forrest - Wall) that the Board approve recommendation of Alternate No. 1 for the extension of a 16 inch water mai~ with the three conditions as provided by the General Manager. SPECIAL DISTRICTS MEETING The Special District's meeting will be held in Victorville at the Hilton Inn on June 20th, 1977. PLANT 101 There was a discussion on time limitations for installation of Plant 101. Information only. ADDRESSES FOR DIRECTORS ON LAFC COMMISSION LIST It was reaffirmed that the Director's home address would be listed on the annual update of the LAFC Commissions list. Information only. CORRESPONDENCE FROM ARNOLD STUBBLEFIELD RE SEWER CHARGES AND PROPOSED INCREASES Mr. Stubblefield read a letter directed to the Board with the following request:should the Board elect to apply a proposed sewer charge increase on a broad spectrum to all projects, that sewer connection charges on all land currently owned by Stubblefield be computed at the current rate, as of June 13, 1977, and billed to them so they might pay for the charges now. There was a brief discussion on the matter, however, no action was taken. It was determined the Sewer Committee will meet and make a report on any future meetings regarding sewer charges at the next Board Meeting. PERSONNEL COMMITTEE MEETING A Personnel Committee Meeting was called by Director Forrest for Friday, June 24th at 4:00 p.m. ADJOURNMENT M/S/C (Johnson - Wall) that there being no further business the meeting be adjourned. Philip/A. Disch, President -2- 6/17/77 M/S/C (Forrest - Johnson) that authorization be 9iven to call for bids for a booster pumping station at Plant 99 on June 27, 1977. RESOLUTION 1977.42 - NOTICE OF COMPLETION, ACE PIPELINE, TRACT 9077 The General Manager presented Resolution 1977,42, Notice of Completion for water ~ains and appurtenances within Tract 9077 by Ace Pipeline. A certificate of completion had been furnished by the District Eng- ineering Office. It was M/S/C (Forrest - Johnson) that Resolution 1977.42 be approved as submitted. CORRESPONDENCE RE GRANT PROGRAM The General Manager indicated he had received correspondence from the EDA regarding Phase II of the grant program. It was pointed out that Special Districts had not been assigned as planning targets. They are eligible to receive funds only by endorsement from a city or county entity. He stated it did not look as though the District would receive any funds from this source. Information only. HANDBOOK FOR FEDERAL AND STATE PROGRAMS Director Forrest presented the Finance Committee with a Handbook for Federal and State Programs of Financial Assistance for Water Development by Eugene T. Gualoo. Information only. SPECIAL DISTRICTS MEETING The Association of S. B. County Special Districts meeting will be held June 20, 1977 at the Hilton Inn in Victorville. Informa- tion only. DROP BOX FOR DISTRICT PAYMENTS Director Stoops requested the District to make a drop box available to constituents paying their bills at the District Office after the offices are closed. The General Manager indicated he would com- ply with the request. WHEEL BLOCKS FOR DISTRICT TRUCKS AND EQUIPMENT It was suggested wheel blooks be made available for all District trucks and equipment. A full report was requested to be made at the next Board Meeting regarding a recent incident involving a District vehicle. POSTING SIGNS ON DISTRICT PROPERTY It was suggested that private property signs be posted on all District property, including the parking lot for employees on the west side of Del Rosa Avenue. Appropriate signs will be constructed and posted. ADJOURNMENT There being no further business, the meeting was adjourned at 10:50 p.m. to Friday, June 17, 1977 at 4 p.m. upon motion of Director Stoops and seconded by Director Wall. Phili~p A. Dis , President -5- 6/13/77 EAST SAN BERNARDINO COUNTY WATER DISTRICT JUNE 17, 1977 NOTICE OF CONTINUANCE OF MJgETING The Regular Meeting of June 13, 1977 of the Board of Directors of the East San Bernardino County Water District was adjourned to be continued June 17, 1977 at 4:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Government Code Section 54955.1. Bonnie R. Eastwood Secretary East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO) BONNIE R. EASTWOOD, being first duly sworn, deposes and says: That she is and at all times herein mentioned was, the duly quali- fied Secretary of the East San Bernardino County Water District, San Bernardino, California; and that she caused to be posted on or near the door of the meeting place of the Board of Directors of said District, at 1155 Del Rosa Avenue, San Bernardino, California, a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was commenced on June 14, 1977, at 10:00 a.m. and remained posted to time of meeting, 4:00 p.m., June 17, 1977. Bonnie R. Eastwood, Secretary East San Bernardino County Water District Subscribed and sworn to before me this ~h day ofr Jun~ , 1977. 5~otary' Public in and for the State of California ~ My Com~ssio~ Ex~es Februa~ 26, 197~ ~