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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/27/1977 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 27, 1977 MINUTES The meeting was called to order at 7:00 p.m. and bid time declared closed by Philip A. Disch, Mr. Disch led the flag salute. ROLL CALL: PRESENT: Philip A. Disch, President; O.A. Wall, Vice-President; Directors Norman W. Forrest, Dennis Johnson, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consulting Engineer STAFF: Harold M. Fones, General Manager; Kenneth O. Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary; Duncan Parkes, District Engineering Dept. GUESTS: District Constituents, Red Ashby, John Stubblefield Jim Fiscalini MINUTES M/S/C (Forrest - Stoops) that the Minutes of June 17, 1977 be approved as submitted. BID OPENING - GRADING OF RESERVOIR SITE AT PLANT 101 and DESIGN AND CONSTRUCT BOOSTER PUMP STATION AT PLANT 99 ~.. The Secretary opened and read the bid proposals for Grading of Reservoir Site at Plant 101. Legal Counsel checked each proposal. All proposals included the 10% bid bond and were as follows: J. Harris Construction Company $129,950.00 Kruger McGrew Construction Co. 96,208.00 Hubbs and Sons 54,878.00 Engineer's Estimate 42,000.00 The Secretary opened and read the bid proposals for the Design and Construction of Booster Pump Station at Plant 99. Legal Counsel checked each proposal. All proposals included the 10% bid bonds and were as follows: Pylon Inc. $ 76,432.00 Oberg Construction Corp. 124,485.00 Pascal & Ludwig Engrs. 86,200..00 Tee Pee Engineering 84,061.00 W. D. Gott Construction Co. 86,225.00 Taymech Corp. 79,200.00 Engineer's Estimate 63,000.00 C/T Pumps, Inc. also submitted technical information for any bidder proposing to use "Peerless Pumps". No costs were included. M/S/C (Forrest - Wall) that the bids be turned over to the staff and consulting engineers for checking and recommenda.tion. Engineer Dahlke recommended acceptance of the low bid for Grading of Reservoir Site at Plant in the amount of $54,878.00 by Hubbs and Son. 6/27/77 0Z734 M/S/C (Stoops - Wall) that the low bid submitted by Huhbs & Sons, in the amount of $54,878.00, be accepted. The next two lowest bids to be held until the contract is executed. Regarding the bids submitted for Design and Construction of the Booster Pump Station at Plant 99, Engineer Dahlke stated the sub-~ contractors listed for automatic controls were not the ones specified, therefore, it would have to be determined if the control~ systems listed in the bids were equal to those specified. After discussion, it was M/S/C (Stoops - Forrest) that the bids for the design and con- struction of Booster Pump Station at Plant 99 be taken under advise- ment until the regular adjourned meeting to be held Thursday, June 30, 1977, at 4:00 p.m. DISTRICT CONSTITUENTS REQUEST INFORMATION REGARDING SEWER SERVICE CHARGE INCREASE A group of property owners were present requesting information regard- ing a proposed sewer rate increase. Roberta Miller was spokeswoman for the group. She indicated the group was present to inquire about a proposed increase. President Disch stated the Board did not antici- pate an increase in the monthly sewer charge, however, a study is being conducted regarding an increase in the sewer connection charge, which would affect only new services. He also indicated in the event the City of San Bernardino increased their monthly sewer rate, the District would have to increase theirs, since we are obligated under contract to pay them 92% of any rate they charge. Mr. Disch further explained the ramifications of the Joint Powers Agreement with the City of San Bernardino for the benefit of those individuals in the audience that were not aware of it. Some of the property owners indicated they received bills for $2.50 per month from the City of San Bernardino for sewer service. A copy of the bills were requested by the Directors for review. The audience was assured the District is not anticipating an increase in the monthly sewer rate, unless the City of San Bernardino elects to raise their rate. No action taken. PROPOSED SEWER CONNECTION CHARGE INCREASE ~ Three developers were present to discuss with the Board the proposed increase in sewer connection charges. After discussing the matter with the Board, it was determined an equitable manner in which to p~o- ceed would be for two developers to meet with the Sewer Committee and discuss the matter. The developers present indicated they would select two individuals to represent the developers in this area at the Sewer Committee Meetings. They would also select two alternates. The representatives would be responsible for keeping the developers informed as to meeting dates and the outcome of such meetings. After discussion, it was M/S/C (Stoops - Johnson) that the developers select two developers, plus two alternates, to meet with the Sewer Co~ittee on Thursday, July 14, at 12:00 o'clock at the Mediterranean Restaurant to discuss all aspects of the proposed sewer connection charge increase. PERSONNEL COMMITTEE MEETING Director Forrest, Chairman of the Personnel Committee, indicated the Personnel Committee recommended A1 Valenzuela be promoted from Gardner to Production Operator - 26D $4.03/hr to 29D $4.66/hr, $811/mo. M/S/C (Stoops - Johnson) that the Personnel Colmmittee's recommenda- tion for promotion of A1 Valenzuela from Gardner to Production Operator~ be accepted. SEWER COMMITTEE REPORT The Sewer Committee did not have a report at this time on the East Highlands Sewer System. SENATE BILL 346 Director Forrest stated that he and Director Stoops had attended a meeting in San Francisco relating to Senate Bill 346 which p~rtains to -2- 5/27/7? M/S/C (Stoops - Wall) that the iow bid submitted by Hubbs & Sons, in the amount of $54,878.00, be aCcepted. The next two lowest bids to be held until the contract is executed. Regarding the bids submitted for Design and Construction of the Booster Pump Station at Plant 99, Engineer Dahlke stated the sub- contractors listed for automatic controls were not the ones specified, therefore, it would have to be determined if the control systems listed in %he bids were equal to those specified. After discussion, it was M/S/~ (Stoops - Forrest) that the bids for the design and con- struction of Booster Pump Station at Plant 99 be taken under advise- ment until the regular adjourned meeting to be held Thursday, June 30, 1977, at 4:00 p.m. DISTRICT CONSTITUENTS REQUEST INFORMATION REGARDING SEWER SERVICE CHARGE INCREASE A group of property owners were present req~sting information regard- ing a proposed sewer rate increase. Roberta Miller was spokeswoman for the group. She indicated the group was present to inquire about a proposed increase. President Disch stated the Board did not antici- pate an increase in the monthly sewer charge, however, a study is being conducted regarding an increase in the sewer connection charge, which would affect only new services. He also indicated in the event the City of San Bernardino increased their monthly sewer rate, the District would have to increase theirs, since we are obligated under contract to pay them 92% of any rate they charge. Mr. Disch further explained the ramifications of the Joint Powers Agreement with the City of San Bernardino for the benefit of those individuals in the audience that were not aware of it. Some of the property owners indicated they received bills for $2.50 per month from the City of San Bernardino for sewer service. A copy of the bills were requested by the Directors for review. The audience was assured the District is not anticipating an increase in the monthly sewer rate, unless the City of San Bernardino elects to raise their rate. No action taken. PROPOSED SEWER CONNECTION CHARGE INCREASE Three developers were present to discuss with the Board the proposed increase in sewer connection charges. After discussing the matter with the Board, it was determined an equitable manner in which to pro- ceed would be for two developers to meet with the Sewer Committee and discuss the matter. The developers present indicated they would select two individuals to represent the developers in this area at the Sewer Con~nittee Meetings. They would also select two alternates. The representatives would be responsible for keeping the developers informed as to meeting dates and the outcome of such meetings. After discussion, it was M/S/C (Stoops - Johnson) that the developers select two developers, plus two alternates, to meet with the Sewer Committee on Thursday, July 14, at 12:00 o'clock at the Mediterranean Restaurant to discuss all aspects of the proposed sewer connection charge increase. PERSONNEL COMMITTEE MEETING Director Forrest, Chairman of the Personnel Committee, indicated the Personnel Committee recommended A1 Valenzuela be promoted from Gardner to Production Operator - 26D $4.03/hr to 29D $4.66/hr, $811/mo. M/S/C (Stoops - Johnson) that the Personnel Committee's recommenda- tion for promotion of A1 Valenzuela from Gardner to Production Operator be accepted. SEWER COMMITTEE REPORT The Sewer Committee did not have a report at this time on the East Highlands Sewer System. SENATE BILL 346 Director Forrest stated that he and Director Stoops had attended a meeting in San Francisco relating to Senate Bill 346 which pertains to -2- 6/27/77 construction of the Pheripheral Canal. After discussion on the bill, it was determined the staff would write to their Assemblymen inform- ing them the District is in favor of the Bill. Info. only. CORRESPONDENCE FROM ARNOLD STUBBLEFIELD The General Manager stated each Board Member had received a copy of the letter submitted at the last Board Meeting by Mr. Stubblefield regarding his request that consideration be given to him in relation to ~the proposed sewer connection charge increase. Information only. CORRESPONDENCE - THERESA IVANUSHKA Correspondence had been received from Mrs. Ivanushka requesting the District to return her deposit, plus interest. After discussion, it was determined a letter would be written to Mrs. Ivanushka explaining Board policy regarding the matter. M/S/C (Stoops - Johnson) that after the Board's reviewing Mrs. Ivanushka's letter the Auditor be directed to write to Mrs. Ivanushka explaining the Board's decision to adhere to their policy of not pay- ing interest on deposits. CORRESPONDENCE FROM DOTTIE THOMPSON RE CHUCK KARPINSKI, METER READER The General Manager indicated that while Chuck Karpinski was reading meters he found and returned some money to Mrs. Thompson that had blown from her car. Mrs. Thompson was very grateful and had written a very nice letter to the District and enclosed a check for Chuck. The General Manager indicated Chuck should be commended, as well as the front office staff for the standards they maintain as employees of the District. It was determined a letter be written to Chuck by the Board commending him for the example he set in upholding Dis- trict standards. A copy of the letter will be placed in his personnel folder. RESOLUTION 1977.44 R~T.~ASE OF LIEN FOR DELINQUENT SEWER CHARGES, EDWARD J. AND PHYLISS HUTCHINSON, c/o CRUZ M. SAENZ 26727 6th St. HGI Resolution 1977.44, Release of Lien for Delinquent Sewer Charges, Edward J. and Phyliss Hutchinson, c/o Cruz M. Saenz 26727 6th St., Highland, was presented to the Board for approval. M/S/C (Forrest - Wall) that Resolution 1977.44 be adopted as presented. RESOLUTION 1977.45 - ACCEPTING GRANT OF LIEN, AUGUSTINE & NORMA GUISA, 4000 ATLANTIC AVENUE, HIGHLAND Resolution 1977.45, Accepting Grant of Lien, Augustine & Norma · Guisa, 4000 Atlantic Avenue, Highland was presented to the Board for approval. M/S/C (Forrest - Wall) that Resolution 1977.45, Accepting Grant of Lien, be adopted as presented. WARRANTS General 1047-1049 $53,029.19; Payroll 1931-1961 $8,092.47 Total $58,121.36 M/S/C (Stoops - Forrest) that the warrants be approved as presented. FINANCIAL STATEMENT FOR MAY The Auditor presented the Financial Statement for May to Directors. Information only. PROPOSED BUDGET 1977-78 It was determined the proposed budget will be discussed at a regular adjourned meeting, Thursday, June 30, 1977. -3- 6/27/77 RESOLUTION 1977.46 NOTICE OF COMPLETION, TRACT 9059 - WITON CONSTRUCTION The General Manager recommended holding the adoption of Resolution 1977.46, Notice of Completion, Tract 9059 until the next meeting. M/S/C (Forrest - Wall) that Resolution 1977.46 be postponed until the regular adjourned meeting on June 30, 1977. CHAMBER OF COMMERCE LUNCHEON Notification had been received regarding a luncheon sponsored by the Chamber of Commerce to be held July 8, 1977. Senator Presley will be the speaker. M/S/C (Forrest - Stoops) that any Director or the General Manager be authorized to attend the luncheon on July 8, 1977. FINANCE COMMITTEE MEETING REPORT The General Manager indicated he had received word from Berkley that the District is currently eligible for a one and one-half million dollar loan for improvements in water standards. However, filings should be submitted soon since the program is on a quarterly basis and there is no waiting at this time, since only a small number of applications have been submitted. It was determined the General Manager would explore the various energy saving programs in regards to the loan program and make a recommendation at the July 11, 1977 Board Meeting. SPECIAL DISTRICTS MEETING Director Forrest announced the speaker for the July 18, 1977 Special District's program will be Tom Chandler. The meeting will be held in Running Springs at Lloyd's Restaurant. Information only. FINANCE COMMITTEE MEETING REPORT Director Johnson stated the Finance Committee had met with officials of the Southern California Water Company and discussed purchasing the Highland service area. This meeting was the result of discussions held in prior years. CALIFORNIA SPECIAL DISTRICTS MEETING Director Wall requested approval to meet with the California Special District's Conference Committee at the Ontario Airport on July 1, 1977 at 10 a.m. M/S/C (Forrest - Johnson) that Director Wall be authorized to attend the California Special District~ Conference Meeting in Ontario on July 1, 1977. DISTRICT INTEREST RATE The Auditor noted the District is allowed to only charge 10% on loans for water or sewer services. Information only. ADJOURNMENT Upon motion of Director Stoops, seconded by Director Forrest, the meeting was adjourned at 10:00 p.m. to Thursday, June 30, 1977 at 4:00 p.m. Secretary Disch, President -4- 6/27/77