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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/11/1977 0 741 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 11, 1977 MINUTES The meeting was called to order at 7:00 p.m. President Philip A. Disch led the flag salute. ROLL CALL: PRESENT: Philip A. Disch, President; O.A. Wall, Vice-President; Directors Norman W. Forrest, Dennis Johnson, Gerald W. Stoops ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel; John Dahlke, Consult- ing Engineer STAFF PRESENT: Harold M. Fones, General Manager; Kenneth Sorensen, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Ralph Grill, Dana Weaver, George Sturges MINUTES M/S/C (Forrest - Johnson) that the Minutes of June 27, 1977 and June 30, 1977 be approved as submitted. RALPH GRILL, 26666 THIRD STREET Mr. Grill was present and requested assistance from the District to pay his water connection fees. At the May 9, 1977 Board Meeting, the Board determined Mr. Grill would make a complete payment of $3,627.00 to the District for his connection fees within ninety days. Mr. Grill stated he has $2,627.00 and was requesting the Board's consideration in paying the remaining $1000.00 in monthly payments over an eighteen month period. After consideration, it was M/S/C (Forrest Johnson) that Mr. Grill pay the District $2,627.00 at this time, with the balance of $1,000.00 to be paid over an eighteen month period, as well as the District's usual 10% interest charge. DISTRICT INSURANCE PROPOSALS Mr. George Sturges of Kellogg & Moreland Agency, Inc. and Mr. Dana Weaver of Morgan & Franz presented proposed insurance Dlans for the District to the Board. After the presentations were made, it was M/S/C (Forrest - Wall) to table the insurance proposals and appoint a Special Insurance Committee to review the proposed plans. The Com- mittee will make a recommendation at the August 8, 1977 Board ~eeting. SPECIAL INSURANCE COMMITTEE President Disch appointed the following individuals to serve on the Special Insurance Committee: Director Forrest as Chairman; Director Stoops, the General Manager and Auditor. EXECUTIVE SESSION CALLED AT 7:20 P.M. EXECUTIVE SESSION DISMISSED AND MEETING CALLED TO ORDER BY PRESIDENT DISCH AT 7:52 P.M. SALARY INCREASE - GENERAL MANAGER Director Forrest, Chairman of the Personnel Committee, recommended a 10% salary increase for Harold M. Fones, General Manager, in view of his work performance since becoming General Manager of the Disrict a little over a year ago. -1- 7/11/77 M/S/C (Forrest - Stoops) that the General Manager's salary be in- creased 10%, effective the first pay period in July. GOALS FOR DISTRICT It was proposed that President Disch and Director Johnson, as a Committee, compose a letter outlining the goals the Board would like the General Manager to work towards during the next year. The other Directors were requested to provide any input they might have so the letter could be presented at the next Board Meeting. GRIEVANCE COMMITTEE Director Forrest indicated that prior to the General Manager's employment with the District a District Grievance Committee had been discussed. It was determined a Committee would be appointed to initiate a grievance policy. It was also suggested there be an employee group initiated consisting of three individuals selected by the employees to represent them. M/S/C (Forrest - Stoops) that the Grievance Committee would be composed of the Personnel Committee and the General Manager. DIRECTORS EXPENSES The Directors presented the following expenses for the month of June: Disch $243.25; Wall $314.55; Johnson - $200.00; Stoops - $250.00; Forrest - $318.99 M/S/C (Johnson - Stoops) that the Director's expenses be approved as presented. SEWER COMMITTEE MEETING Director Johnson indicated the Sewer Committee had met and they were requesting background information from the Auditor regarding District hookups. A proposal can then be submitted for sewer projects. The Committee will be meeting with two developers, representing developers as a whole, Friday, July 15, 1977. No action taken. SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT COMMUNITY MEETING Director Stoops indicated the San Bernardino City School Board of Education will be holding a no-host luncheon on July 14, 1977 at the Inland Center Town Hall to introduce their three new school board members and also to answer any questions the people might have. M/S/C (Forrest - Johnson) that any Director, the General Manager or anyone authorized by him, be authorized to attend the San Bernardino City Unified School District luncheon. DISTRICT LOCK-OFF AND DEPOSIT FEES After a discussion on District lock-off and deposit fees, it was M/S/C (Forrest - Johnson) that the new business of District lock- off and deposit fees be tabled until September 12, 1977. ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT'S MEETING Director Forrest reported the Special District's meeting on July 18th will be held in Running Springs. Tom Chandler from SBV~D will be the guest speaker. He also indicated John Frazer, Executive Manager of ACWA will be the guest speaker in September. It was noted the 1977-78 membership dues are payable at this time in the amount of $110. M/S/C (Stoops - Forrest) that authorization be made to pay the Special District Membership dues in the amount of $110.00. ENGINEER JOHN DAHLKE EXCUSED FROM MEETING AT 8:10 P.M. -2- 7/11/77 INFORMATION ON CITY SEWER CHARGES A memo was presented to the Board regarding the City sewer charges which was brought to the attention of the Board at the June 27th Board Meeting by District constituents. A letter of clarification, regarding the City's sewer charges, had been drafted. It was pro- posed such a letter be sent to those individuals who had attended the Board Meeting. After discussion, it was M/S/C (Johnson Forrest) that the letter regarding the City's sewer charges, as drafted, be sent to the District constituents who attended the June 27, 1977 Board Meeting. NORMAN FORREST EXCUSED FROM THE MEETING AT 8:25 P.M. JOINT POWERS COMMITTEE MEETING The General Manager indicated the Joint Powers Committee had met with the City Water Commission regarding an amendment to the Joint Powers Agreement. After discussing it with the Commission, three agreed upon changes were made in the amendment, which was retyped and forwarded to the City for further action. It appeared all parties were in agreement with the amendment to the Agreement. After a discussion regarding further action, it was M/S/C (Stoops - Johnson) that the East San Bernardino County Water District Board consider approval of the revised Joint Powers Agreement at the July 25, 1977 Board Meeting; that a letter be pre- pared to submit to the City Water Commission regarding the District's desire to have the agreement finalized on a date which will be selected at the July 25, 1977 Board Meeting. M/S/C (Stoops - Johnson) that the Board by unanimous vote has taken the position that a decision on the Joint Powers Agreement should be made without delay. RESOLUTION 1977.47 - ANNEXATION 1977-5, Albina Cruz, 26765 CYPRESS, tIIGHLAND The General Manager presented Resolution 1977.47, Annexation 1977-5, Albina Cruz, 26765 Cypress, Highland to the Board for adoption. M/S/C (Johnson - Stoops) that Resolution 1977.47 be approved as submitted. WATER LOANS The General Manager indicated he had been contacted by the Bank of America and they had stated they could handle theDistrict's bond issue ata lower rate than any previously quoted. Inquires had been mailed to several banks in the District, however, no responSes had been received. The General Manager indicated the District could go one of two ways when applying for a loan, either build a treatment plant or have well fields at a high elevation, such as the Santa Ana Low area on Greenspot Road. He stated Joe Rowe's recent study on the matter gave very good information regarding the matter. There was considerable discussion on both concepts. The primary costs would be in drilling a well and laying pipe. More information will be made available at the next Board Meeting. MT. HARRISON WELL COMPANY The General Manager indicated, after a discussion on Mt. Harrison Well Company, he would pursue the matter of acquiring the Company. CALIFORNIA SPECIAL DISTRICT ASSOCIATION MAGAZINE SUBSCRIPTION M/S/C (Johnson - Wall) authorization made for the District to request five copies of each subscription of the California Special District Association's magazine, at a cost of $3.50 each. SOCIAL SECURITY PROGRAM The General Manager indicated there was indication by some employees they would like to investigate the possibility of dropping out of the social security program. It was stated the District would have -3- 7/11/77 two years after adopting a Resolution in which to decide whether to drop the program or retain it. After discussion, it was M/S/C (Johnson - Stoops) that the Social Security program be tabled until the July 25, 1977 Board Meeting. WARRANTS Gen. 1145-1182 - $89,055.46; Payroll 1931-1961 $8,092.47; Total $97,147.93 M/S/C (Stoops - Johnson) that the warrants be approved as presented. CORRESPONDENCE FROM SENATOR RUBEN AYALA The Directors were presented with a letter from Senator Ruben Ayala regarding AB 1825 in response to one sent to him by the General Manager. It was determined that Director Wall would meet with the Senator, if possible, and confer with him regarding County Water Districts being included in AB 1825. It was M/S/C (Johnson - Stoops) that Director Wall be authorized to meet with Senator Ayala, either here or in Sacramento, to discuss AB 1825; also, that a letter signed by the President be prepared for Mr. Wall to deliver to Senator Ayala expressing the Board's feelings on the Assembly Bill. RESOLUTION 1977.48 - ACCEPTING CONVEYANCE OF PIPELINE TRACT 8832 The General Manager presented Resolution 1977.48, Accepting Convey- ance of Pipeline, Tract 8832, William R. Buster, for adoption. M/S/C (Stoops - Wall) that Resolution 1977.48 be adopted as presented. RESOLUTION 1977.49 - ACCEPTANCE OF DEDICATION OF SEWERS, TRACT 9058 The General Manager presented Resolution 1977.49, Acceptance of Dedication of Sewers for Tract 9058, Stubblefield. He indicated they had been inspected and approved, therefore, was recommending acceptance. M/S/C (Stoops - Wall) that Resolution 1977.49 be approved as presented. NORTH FORK WATER COMPANY Director Johnson stated the North Fork Water Company is experiencing some problems. He inquired about the possibility of acquiring North Fork stock from Patton State Hospital. It was determined a letter would be written by the General Manager to Sacramento making such an inquiry. ACCIDENT REPORT The General Manager indicated he had photos and statements from employees regarding the incident with the District dump truck. They would be available upon request for the Directors to review. Infor- mation only. ADJOURNMENT There being no further business, the meeting was adjourned at 9:20 p.m. ~' ~ sldent -4- 7/11/77