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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/09/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 9, 1973 CALL TO ORDER The meeting was called to Order at 7 P. M. and Bid presentation time declared closed. PLEDGE All those present joined in the Pledge of Allegiance OF ALLEGIANCE to the Flag of the United States of America ROLL CALL Directors Present: Disch, Littleton, Forrest, and Stallwood. Director Wall arrived at 7:02 P. M. Directors Absent: None Others Present: Gen. Mgr-Secretary Rickert; Asst. Mgr-Engineer Garcia; Auditor Nendricks; Recording Secretary Kinzer; Consulting Engineer Rowe and Attorney Robert Farrell MINUTES OF MARCH 26 There being no additions or corrections to the AND APRIL 2, 1973 Minutes of Regular Meeting March 26 and Minutes of Special Meeting April 2, 1973, Director Disch MOTION motioned, duly seconded by Director Forrest, and carried by those Directors present, to approve the Minutes as submitted. DIRECTOR WALL At 7:02 P. M. Director Wall joined the general ARRIVED meeting. BID OPENING 1973 HALF TON PICKUP Tke Secretary opened and read the two bid proposals TRUCK & SERVICE BODY for a new 1973 half-ton pickup truck and service body. This was a 1972-73 Budget Item. Both bids were accompanied by the required 10% cashiers check for the bond: Center Chevrolet, SB (Less Trade in) $3,502.85 L. J. Snow Co, Colton(Less Trade In)~ $3,691.04 Engineer's Estimate $3,300 The General Manager stated other companies did not want to post a ten percent bid bond for the proposal, therefore would not submit bid. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, to accept the low bid of Center Chevrolet of San Bernardino in the amount of $3,502.85, subject to approval of Legal Counsel. POLICY OF DISTRICT VEHICLE BID SPEC- Director Wall motioned, duly seconded by Director IFICATIONS TO IN- Disch and carried unanimously, that from this date CLUDE "REFUND OF 10% the specifications for calling of bids for automotive BID BOND SOON AS vehicles and equipment will include refunding 10% CONTRACT SIGNED" bid bond as soon as Contract is signed. BID OPENING DATE Engineer Garcia explained the problems involved in CHANGED TO MAY 14 the Sterling Homes tract, and pointed out each section FOR INSTALLATION on a map. He recommended one area to have eight inch OF WATER MAIN RE- pipe installed, part with six inch pipe and one area PLACEMENT IN serving six homes to have two-inch pipe for the STERLING HOMES installation of water main replacement in the TRACT Sterling Homes Tract. The General Manager stated there was $103,000 remaining of Division III Revenue Bonds sold for this installation which would not cover the entire estimated cost of $140,000. He pointed out that the lack of funds from Division III for completion of this project was the increase of materials and labor cost for all projects from the year of 1965 when the estimates were made. 1 4/9/1973 April 9, 1973 MOTION After considerable discussion, motion was made (STERLING HOMES by Director Littleton, duly seconded by Director BID OPENING DATE) Wall and carried unanimously, authorization was granted for Staff to proceed with plans to call bids for May 1 4, 1973, 7 P. M. District Office, for installation of water main replacement and appurtenances in Sterling Homes with specifi- cations to be made on the basis of various schedules for the area. CORRESPONDENCE 22ND ANNUAL SB/RIV The General Manager presented notification from _ COUNTY, BUSINESS the SB/Riverside County of their 22nd Annual OUTLOOK CONFERENCE Business Outlook Confernece to be held April 12 APRIL 12 at Indian Hills Country Club in Riverside. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, authorization was granted any Board Member, and Staff Member the General Manager designates, to attend the Business Outlook Conference, at District expense. RECOMMENDING DIRECTOR Each Board Member was given a copy of letter WALL IN SB VALLEY WATER to Board of Supervisors from William Hiltgen, CONSERVATION DISTRICT of the SB Valley Water Conservation District, dated April 15, recommending Director Wall be appointed to fill unexpired term of Office of Dana Brooks. This was information only. MANAGERS REPORT SALE OF DISTRICT The General Manager noted District had excess PROPERTIES properties including Plants 6, 14, 22, 29 and 40. He stated Plants 6, 14, and 22 were acquired through purchase of Pioneer Gardens and could now be abandoned as they were small well lots formerly used for pumping plants but not now being used and all equipment removed. He stated they vary in size and since they were so small he suggested contacting adjoining property owners requesting right to observe well. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Staff was authorized to prepare report to Board Meeting June 11 on the surplus properties of the District. PLANT 41 The General Manager pointed out on a map, the small area around Plant 41 that was owned by Hal Seley. He stated Mr. Seley did not wish to sell this area to the District, and therefore would have to pay taxes on the parcel. FLOWERLAND CONTRACT Engineer Garcia stated a one-week enxtension had SPRINKLING SYSTEM & been requested from Flowerland on their Contract LANDSCAPING PL 24 for sprinkling system and landscaping Plant 24 EXTENSION OF TIME due to sidewalks being installed and temporary fencing. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, authorization was granted for a weeks extension of time to April 27, 1973 on the Flowerland Contract FEDERAL EQUAL OPPOR- Discussion was opened on Federal Equal Opportunity TUNITY ACTION PGM Action Program for the purpose of Federal Grants. The General Manager stated the City of San Bernardino had adopted this program for the purpose of receiving Federal Grants. Auditor Hendricks stated he called the Los Angeles Office to get information. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Staff was authorized to proceed to get further information on the Federal Program. 2 4/9/73 ~)~ April 9, 1973 CSDA DEFERRED COMPEN- The Auditor explained the tax shelter program SATION INS. PLAN, offered by Aetna through the California Special AETNA Districts Association which would cover, employees, Board Members and professional consultants. He stated the program was initially set up for private companies but ex- tended to governmental entities. There would be no cost to the District if the program were adopted, and that he would get information to the Board Members on the Plan. No action taken. UPDATED STANDARD DISTRICT The General Manager stated Joe Rowe and David WATER & SEWER SPECIFICATION Garcia were working on the updating of District CALLING OF BIDS Specifications for Calling of Bids, with Legal Counsel and would present them at a later date. ,.. AGREEMENT FROM CITY OF SB The General Manager presented an Agreement FOR DISTRICT TO SERVE dated April 4, 1973 from the City of San INLAND FISH AND GAME Bernardino Water Department between the City ASSN. Water Dept. and Inland Fish and Game Assn. It authorized the District to serve water to the Inland Fish and Game Association. The District had agreed to extend the water main to the property on Orange Street south of Third Street to Third Street, Boulder Avenue and the Association will extend their line from Third Street. The LAFC does not require annexation. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, author- ization was granted to serve water to the Inland Fish and Game Assn. without going through process of annexation if this is satisfactory to the LAFC, and when the Association meets all terms and water formula of the District. RECEIPT OF SUMMONS AND The General Manager stated he received a COMPLAINT, NO. 157487, Summons and Complaint Case Number 157487 GILLESPIE ASSERTED from Attorneys Bachleder and Keir of Los SEWER DAMAGE CLAIM Angeles for Troy and Francis Gillespie regardin~ SV 5955 asserted sewer damage at 25841 Date Street in San Bernardino. He stated he turned the Summons and Complaint over to District's Insurance Carrier. This was information only with no action required or taken. APPELLANTE OPENING BRIEF The General Manager stated he received a copy ESBCWD VS CITY OF SB of the "Appellant's Opening Brief" Civil No. SEWER RATE CHARGES - 12478, ESBCWD versus City of San Bernardino BRIEF BY ATTY GREEN regarding sewer rate charges. Attorney Farrell stated the Brief was well written and it stated the arbitration should be continued. He further explained events to BQard Members. No action taken or required. PUBLIC SAFETY AUTHORITY Each Board Member was given a copy of A~torney ATTY FARRELL'S LETTER Farrell's letter of April 5 to the Public RE: SEWER BOND RE- Safety Authority, City Hall, regarding Pro- FINANCING PLAN posed Sewer Bond refinancing plan with attached copy of City Attorney's Opinion to Marshall Julian, City Administrator. It was the general feeling of the Board to request Attorney Farrell to send a copy of this letter and the Opinion to Denslow Green. ~ RESOLUTION 1973.16 Resolution No. 1973.16 was presented requesting RELEASE OF LIEN, EMILE Release of Lien for Delinquent Sewer Charges HILL for Emile S. Hill, 26747 Cypress, Highland. The General Manager stated the Auditor had signed a certificate noting charges had been paid in full and recommended authorization to release lien. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 1973.16 was adopted. 3 4/9/73 April 9, 1973 REQUEST SEWER LINE The General ~anager stated a request had been EXTENSION, FIFTH received for sewer line extension from William ST, WEST OF MARILYN West, 25112 East Fifth Street, San Bernardino WILLIAM WEST and that Staff had thoroughly reviewed the request for sewer main extension and lateral to his property on Fifth Street. Engineer Garcia and Rowe explained it would require approximately 2,000 feet of sewer line to connect into District sewer to serve the property and surrounding area properly. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, to deny request of William West for extension of sewer line to his property at 25112 East Fifth Street, SB, directing the General Manager to inform Mr. West if he would get other people in the area to annex their properties for the purpose of receiving sewer service from the District to make the extension economically feasible, they would extend the sewer to serve the area. ATTY GREEN TO MEET The General Manager announced Attorney Green would WATER & FINANCE meet District's Water and Finance Committees COMMITTEES APRIL 19 April 19 at 10:30 A. M. at the District Office to discuss the Conceptual Plan. He said Joe Rowe forwarded his study to Atty. Green whereby he will be prepared to discuss the Plan. This was information only. ATTORNEYS PUMP TAX The General Manager stated Attorney Denslow Green CONFERENCE SBVMWD would attend the Pump Tax Conference April 20 at OFFICE APRIL 20 the SB Valley Municipal Water District Office. This was information only. SENATOR COOMBS The General Manager stated he received a call TESTIMONIAL DINNER from Jerry Le Vesque notifying the District of a MAY 24 testimonial dinner for Senator William Coombs to be held at the E1 Rancho Verde Country Club in Rialto, May 24. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the Sec- retary was instructed to write to Mr. Le Vesque that it is not the District's policy to get involved in political fund raising. GENERAL MANAGER REQUEST The General Manager requested and additional ADDITIONAL WEEK week's vacation to run from August 13 to VACATION September 3. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, author- ization was granted to extend General Manager's vacation to three weeks. ASSEMBLY BILL 882 Director Wall presented AB 882 dated March 22, 1973 REPRESENTATION ON authored by Assemblyman Knox relating to Special LAFC Districts representation on LAFC. Section 54853.3 reads "a commission at its next regular meeting shall approve special district representation" and the Bill listed conditions. ASSN OF SB COUNTY The General Manager stated the Assn. of SB County SPECIAL DISTRICTS Special Districts meeting would be heldApril 23 MEETING APRIL 23 with Crestline Lake Arrowhead Water Agency as host. STAFF MET WITH RIGNE~ The General Manager stated he, David Garcia and Joe ZONE OF INFLUENCE Rowe met with Bob Rigney April 3 at the LAFC to discuss Zone of Influence of the District. Mr. Rigney said the Hearing for this District would possibly be in 45 days. ADJOURNMENT There being no further business to come before the General Meeting, a~djour3%~lent was d~g~.ared ~t 10 P. M. H G. Ric~ert, Secretary A~.~~Board of Directors R. E. Stallwood 4/9/73