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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/23/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 23, 1973 CALL TO ORDER The meeting was called to Order at 7 P. M. PLEDGE OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: Gen. Mgr-Secretary Rickert; Asst. Gen. Mgr-Engineer Garcia; Auditor Hendricks; Recording Secretary Kinzer; Consulting Engineer Rowe; Attorney Robert Farrell; Dana Brooks and Violet Smith MINUTES There being no additions or corrections to the APRIL 9, 1973 Minutes of the Regular Meeting of April 9, 1973, MOTION Director Disch motioned, duly seconded by Director Forrest and carried unanimously, to approve the Minutes as submitted. WATER FOR LANDSCAPING The General Manager stated that Dana Brooks was CROSSTOWN FREEWAY present to discuss meeting held with the Division of Highways relating to the District furnishing water for landscaping the Crosstown Freeway from Golden Avenue to Third Street. Director Forrest reported the meeting was held April 20, 1973 with Representatives of the Division of Highways, Bob Botts, Dana Brooks, R. E. Deffenbach, Robert Redden, Director Stallwood and Director Littleton. Mr. Brooks stated that representatives from the Division of Highways plan to come before the Board Members of the District to inform the Directors as to their landscaping proposal. He said he felt the State had an obligation to the people of the area to landscape the freeway. Chairman Stallwood said the State representatives will present plans and requirements with costs when they come before the Board. This was information only with no action taken. MISS SMITH PRESENT TO Miss Violet Smith was present to discuss sewer DISCUSS SEWER CONNEC- connections on Pumalo St. between Golden Avenue TIONS and Del Rosa Avenue. The Asst. Gen. Mgr.-Engineer set a date to discuss her request. W. WEST, 25112 EAST The General Manager presented each Director with FIFTH, REQUEST FOR a copy of additional correspondence from William SEWER EXTENSION West, dated April 21, whereby he requested sewer extension to his property at 25112 East Fifth St. Previous Board action of April 9 whereby a study had been prepared, noted it was not economically feasible to extend a sewer line nearly 2000 feet for only one connection and Mr. West was requested to determine if other property owners would connect if extension was made. It was the general feeling of the Board to have the General Manager write again to Mr. West to explain Districts'position and note that a study had been made of the area. SB PLANNING DEPT The General Manager presented a letter dated April OPEN SPACE ELEMENT 19 from the SB County Planning Department noting they were required by State law to compile infor- mation for Open Space Element, by June 30, 1973. He stated the District should make a study on proposed development and multi-purpose land. It was the general feeling of the Board for Staff to reply to the letter. 1 4/23/73 ~ARG0, 26637 NINTH The General Manager stated Robert Spargo, 26637 ST. PAYMENT OF SEWER Ninth Street paid for monthly sewer service without CONNECTION the property being connected. The original owners of the house paid $100 connection fees and failed to have the sewer connected. He stated the property is within the boundaries of the District. Since a permit had been taken and the County reported the connection had been made, the District billed the address. Legal Counsel stated the property should be forced to connect to sewer. Mr. Spargo requested refund monies of approximately $90. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to accept recommendation of Legal Counsel and refund approx- imately $90 to Robert Spargo, then enforce mandatory sewer connection at 26637 Ninth Street. RECOMMENDED STEP Staff and Chairman of the Personnel Committee INCREASES recommended tha approval of the following step increases: ALVAREZ Frank Alvarez - Gardner, 25E $3.33/hr to 25F $3.49/hr Effective May 1, 1973 CASADA Bill Casada - Meter Repairman, 29E $4.04/hr to 29F $4.25/hr. Effective May 1, 1973 LACY Leslie L. Lacy - Mechanic, 31E $4.45/hr to 31F $4.68/hr. Effective May 1, 1973 MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried, step increases were granted as noted, effective May 1, 1973 by the following Roll Call Vote: ROLL CALL VOTE Ayes, Directors: Disch, Littleton, Stallwood and Wall Noes, Directors: Forrest Directors Absent: None RESOLUTION 1973.17 Resolution No. 1973.17 was presented Initiating Pro- ANNEXATION 1973-1 ceedings to LAFC of District Annexation 1973-1, KLING, 6943 CONEJO Francis Kling, 6943 Conejo, SB, for sewer service to all property owners. The General Manager recommended acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Resolution No. 1973.17 was adopted. RESOLUTION 1973.18 Resolution No. 1973.18 was presented requesting NOTICE OF COMPLETION acceptance of Certificate of Completion and filing FLOWERLAND, PLANT Notice of Completion for Flowerland Nurseries for 24, LANDSCAPING Installation of Sprinkling System and Landscaping at Plant 24, Lynwood and Harrison Streets. The General Manager recommended acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1973.18 was adopted. SIGN AT PLANT 24 Director Forrest instructed the General Manager to MOTION DIED draft and prepare a suitable placque noting all Directors names, and that Plant 24 was District property, owned, developed and maintained by the District. Motion died for lack of second. MOTION Upon motion by Director Disch, duly seconded by SIGN PLANT 24 Director Wall and carried unanimously, Staff was authorized to come up with recommendation and cost of a sign for Plant 24 and present to Board. April 23, 1973 ASSN OF SB COUNTY The General Manager stated the Assn of SB County SPECIAL DISTRICTS Special Districts planned to hold an Educational PLAN AN EDUCATIONAL Seminar either June 2 or June 9. Tuition fee for SEMINAR small Districts would be $10 with larger Districts to pay proportionate share for speakers, conference rooms, etc. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, District to pay proportionate share of costs not to exceed $150.00 for one-day Educational Seminar of Assn. of SB County Special Districts. UPDATED DISTRICT The updated Standard Water and Sewer Specifi- ~.~ STANDARDS FOR cations for the Calling of Bids prepared by Staff, CALLING OF BIDS Legal Counsel and Consulting Engineers were presented for acceptance. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to postpone accepting Updated Specifications until May 29, so Directors can review them. STUBBLEFIELD TRACT The General Manager stated funds had been paid 8486 WATER MAIN by Stubblefield for his Tract 8486, located on EXTENSION Piedmont between Bradford and La Praix Streets, and requested authorization for District crews to install the water main extension. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, to utilize District crews to install the water main and water services within Stubblefield Tract 8486. DIETERLE DEV COMPANY The General Manager presented a letter dated April REQUESTS WATER AND 19 from the Dieterle Development Company of River- SEWER SERVICE, 2600 side, requesting water and sewer main extension ~ EAST HIGHLAND AVE. to 2600 East Highland Avenue. They are construct- ing a 5600 square foot office building. ~ MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Staff was authorized to prepare a cost estimate to serve water and sewer to 2600 East Highland Avenue and report to Board May 14, 1973. SO. CALIF EDISON CO. Engineer Garcia reviewed with the Board, the ASKS VOLUNTARY LOAD Southern California Edison Company's request for REDUCTION PLAN District to follow their Voluntary Load Reduction Plan during their peak demands of the use of electricity. He stated the District should seriously consider the construction of additional water storage in order to be better prepared during emergencies. He recommended the District cooperate with the Edison Company but reserve the right to turn on pumps whenever they are needed during District emergencies. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried unanimously, Staff was authorized to notify Southern Calif. Edison Company that the District would agree to cooperate with the Voluntary Load Reduction Plan as rec- ommended by the Staff. ~ WATER & FINANCE COMM. Director Disch stated a meeting was held April 19 MEET WITH ATTY GREEN with Attorney Denslow Green whereby Mr. Green out- ON CONCEPTUAL PLAN lined five basic steps in the Conceptual Plan proposed to be presented to SB Valley Municipal Water District. The five items are: 1) Water Pricing; 2) Elevation of Delivery; 3) Water Quality; 4) Times of Delivery and 5) Water Rights and Reversions. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, to take MOTION, CONCEPTUAL recommendations of Attorney Green as outlined' in PLAN -CONTINUED his letter of April 20, 1973, and General Manager authorized to write SB Valley Municipal Water District and forward recommendations for their consideration. REPLACEMENT PORTION Staff had been requested to prepare a cost estimate OF EIGHT INCH MAIN to replace a portion of the water main in Elmwood IN ELMWOOD ROAD Road southerly of Foothill Drive due to the bad SOUTH OF FOOTHILL condition of the eight-inch water main. Engineer DRIVE Garcia prepared an estimate of cost to install an eight-inch water main including two fire hydrants and changing over 19 water services at $8,600, using District crews. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously, Staff was authorized to proceed to install replacement of eight-inch water main in Elmwood Road southerly of Foothill Drive. SAFETY EQUIPMENT FOR The General Manager requested purchase of Safety DISTRICT SEWER MAINT- equipment for District sewer crew including ENANCE CREW Portable Combustible Gas Indicator and Hose, $489.00; Probe Rod $5.50 and Manhole Type Harness $28.45. He stated the safety equipment was complying with OSHA Standards. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Staff was authorized to purchase Safety Equipment as outlined above for District's sewer maintenance crew. BACKFLOW PREVENTION The General Manager requested authorization for DEVICE, SCHOOL IN Roy Patterson, District Employee, to attend the LA JULY 16-20, 1973 University of Southern California short course for Certification of Testers for Backflow Prevention Devices in Los Angeles, July 16-20. He stated other employees that had certification were Bill Casada, Harry Blackman, Duncan Parkes and Don Sickles. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, authorization was granted for Roy Patterson to attend the short course for Certification of Testers in Los Angeles July 16 20, 1973 at District expense. RESIGNATION OF GEN. The General Manager presented resignation of MANAGERS SECRETARY Secretary Kinzer. Each Director had been sent a copy of the resignation. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, to accept the resignation of General Managers Secretary and General Manager to write letter of thanks to Mrs. Kinzer for her service to the District and prepare resolution covering same. AUDITOR TREASURER Auditor Hendricks gave each Director a copy of REPORTS the District's Water and Sewer Divisions for FINANCIAL REPORT March 1973 and answered questions of the Board Members. WARRANTS The following Warrants were placed on the table for the Directors to read: 910758 - 910883 (General) $149,529.74 96249 - 9 6317 (Payroll) $ 15,343.66 $164,873.40 MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried, the warrants were approved by the following Roll Call Vote: ROLL CALL VOTE Ayes, Directors: Forrest, Littleton, Stallwood and Wall Noes, Directors: Disch Directors Absent: None 4 4/23/73 206 DEDICATION OF PERRIS The General Manager presented notification of DAM, STATE WATER tke dedication of Perris Dam, State's Water PROJECT Project, to be held May 18, 1973 at the Dam site. NO action was taken. CITY OF REDLANDS Director Forrest stated he and Director Stallwood MEET DIRECTORS met with Representatives of City of Redlands and discussed a joint powers agreement relating to sewers with the City of Redlands. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, Staff and Legal Counsel were directed to draft a letter to City of San Bernardino inquiring about the District's possible use of their existing pipeline south of Third from the treatment plant to approximately Alabama Street. ADJOURNMENT There being no other business to come before the General Meeting, adjournment was declared at 9:45 P. M. Harold G. Rickert, Secretary Board of Directors Approved R. E. Stallwood, President