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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/14/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 14, 1973 CALL TO ORDER The meeting was called to order by President Pro Tem Forrest at 7:00 P.M. and bid present- ation time declared closed. PLEDGE OF All those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton and Wall Directors Absent: Stallwood Others Present: Gen Mgr-Secretary Rickert; Asst. Gen. Mgr-Engineer Garcia; Recording Secretary Kinzer and Deeny; Consulting Engineer Rowe; Attorney Robert Farrell; General Contractor Ed Meyer; Dick Barrett; Warren Chan; Dana Brooks; and Mrs. Grissom. DIRECTOR FORREST In the absence of President Stallwood, Direct ASSUMES CHAIR Forrest assumed the Chair. MINUTES There being no additions or corrections to the APRIL 23, 1973 Minutes of the Regular Board Meeting April 23,1973, Director Disch motioned, duly seconded by Director MOTION Wall and carried by those Directors present, to approve the Minutes as submitted. BID OPENING The Secretary opened and read the bid proposals for WATER MAIN REPLACE- the Installation of Water Main Replacement in the MENT IN STERLING Sterling Homes Tract, Job W-872. Each proposal HOMES TRACT was accompanied by the required ten percent bid JOB W-872 bond and were as follows: Ace Pipeline Construction $125,745.50 Meyer-AJ Pipeline Co. 75,843.85 Michael C. Mize 90,823.80 J. L. Scott 82,110.00 Engineer's Estimate $83,300.00 MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried by those Directors present, to turn the bid proposals over to the Engineers for review and recommendation. ENGINEER'S Engineer Garcia stated all proposals were correct RECOMMENDATION and noted totals were for the entire project in JOB W-872 the Sterling Homes project. He recommended accepting low bid of Meyer-AJ Pipeline Company for $75,843.85. AWARDING BID Upon motion by Director Littleton, duly seconded MOTION by Director Disch and carried by those Directors present, the bid was awarded to Meyer-AJ Pipeline Company on their bid of $75,843.85 for Installa- tion of Water Main Replacement in the Sterling Homes Tract. ENVIRONMENTAL IMPACT Legal Counsel was called upon to review the REPORT NOT REQUIRED California Environmental Quality Act in connection IN STERLING HOMES with the Water Main Replacement in the Sterling REPLACEMENT PROJECT Homes Tract. He stated under Resolution 91973-15 the Guidelines did not require a report to be filed under Article VII Categorical Exemptions, Class II Replacements. 1 5/14/73 May 14, 1973 MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried by those Directors present, there would be no Environmental Impact Report required to be filed for the project of Main Replacement in the Sterling Homes Tract. STERLING HOMES Upon motion by Director Disch, duly seconded by PROJECT Director Littleton and carried by those Directors MOTION present, to do all schedules of the Sterling Homes Water Main Replacement Project with condition that monies over the Division 3 Bond Issuee be included in next year's capital improvement projects and be replaced into general fund at the time Division IV Bond Issue is sold. MRS. GRISSOM SEWER As Mrs. Birgitta Grissom was present, Engineer Garcia PROBLEM, 6950 VINE was called upon to explain the sewer problem to her ST., HIGHLAND property at 6950 Vine Street, Highland. Mr. Garcia SV 10952 stated Mrs. Grissom had turned in a sewer damage claim to the District. He pointed out the problem on the blackboard, and stated the lateral now had been repaired by Roto-Rooter. The General Manager read the complete letter of Mrs. Grissom. Legal Counsel stated that the District, being a public agency, should refer the claim to the District's insurance carrier in the usual manner. The General Manager stated he would attempt to get from the insurance carrier an answer to the referral by the next Board Meeting of May 29. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously by those Directors present to refer the Verified Claim of Mrs. Grissom over to the District's insurance carrier. STATE DIVISION OF Representatives of the Division of Highways Dick Barrett HIGHWAYS FREEWAY and Warren Chan were present to discuss landscaping the LANDSCAPING freeway from Golden Avenue to Third Street. They dis- GOLDEN TO THIRD played maps of the area requiring landscaping on Route 30 STREET with handouts covering same. They stated the Division of Highways is given free water by the City of San Bernardino Water Department within the city limits. They noted there was 26 acres to be landscaped, using approxi- mately 65 acre feet per year on that portion of the freeway between Golden Avenue and Arden Avenue to Highland Avenue. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by those Directors present, Staff and Water Committee were authorized to work out details with the Division of Highways for delivery of water for that portion of the freeway between Golden Avenue, Arden Avenue and Highland Avenue and bring the report to Board Meeting July 9, 1973. RESOLUTION 1973.20 Resolution 1973.20 was presented for final action on ANNEXATION 1972-12 Annexation to District of 1972-12 for vivien Milburn, MILBURN 26918 East Third Street, Highland, for water service to all property owners. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by those Directors present, Resolution 1973.20 was adopted. RESOLUTION 1973.19 Resolution 1973.19 was presented for Release of Lien RELEASE OF LIEN for Delinquent Sewer Charges of Philip Laudadio, 7485 LAUDADIO Cunningham, Highland. The General Manager stated the Auditor had certified account was paid and recommended releasing the lien. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by those Directors present, Resolution 1973.19 was adopted. 2 5/14/73 May 14, 1973 RESOLUTION 1973.22 Resolution 1973.22 was presented for Release of RELEASE OF LIEN, Lien for Delinquent Sewer Charges for Michael J. NOUCCI Noucci/First American Title Company, 7507 McKinley, Highland. The General Manager stated the Auditor certified account was paid and recommended releasing lien. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by those Directors present, Resolution 1973.22 was adopted. RESOLUTION 1973.21 Resolution No. 1973.21 was presented for accept- CONVEYANCE OF PIPE- ance of Conveyance of Pipeline Easement in LINE EASEMENT, FROM Tract 7734 from FGK Enterprises. The General FGK ENTERPRISES Manager recommended acceptance. TRACT 7734 MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by those Directors present, Resolution 1973.21 was adopted. RESOLUTION 1973.23 Resolution 1973.23 was presented Initiating INITIATING ACTION Proceedings to LAFC for District Annexation 1973-3, TO LAFC DIST. Cecelia D'Augustino, 7241 Conejo, San Bernardino ANNEXATION 1973-3 for sewer service to all property owners. AUGUSTINO MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried by those Directors present, Resolution 1973.23 was adopted. DIRECTOR FORREST At 8:20 P.M. Director Forrest relinquished the LEAVES MEETING Chair to Director Wall. SALARY INCREASE Director Disch, Chairman of the Personnel Committee ROEBKE, ASST. OFFICE recommended the approval of a step increase for MANAGER Leroy Roebke, Assistant Office Manager - 34C $814/ month to 34D $854/month 1 Year Step Increase effective June 1, 1973. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried by those Directors present, the salary increase noted above was granted to Leroy Roebke effective June 1, 1973. RESOLUTION 1973.24 Resolution 1973.24 commending Secretary Kinzer was COMMENDATION TO presented for acceptance. SECRETARY KINZER MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried by those Directors present, Resolution 1973.24 was adopted. HIRING OF GENERAL The General Manager introduced Mrs. Madelyn Deeny MANAGER'S SECRETARY to Board Members and stated she had reported May 14 MADELYN DEENY as Secretary to General Manager. MOTION Upon motion by Director Littleton, duly seconded by · Director Disch and carried by those Directors present, to employee Mrs. Madelyn Deeny, Secretary to General Manager, May 14, 1973 at $750.00 monthly. ASSN OF SB COUNTY The General Manager announced the Association of SPECIAL DISTRICTS San Bernardino County Special Districts was hold- MEETING MAY 21 lng its monthly meeting May 21 at Claremont with Dr. Sumerall as the Speaker. Directors Disch and Wall stated they would attend. 069 May 14, 1973 MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried by those Directors present, authorization was granted any Board Member, the General Manager and Assistant General Manager to attend the Special Districts Meeting May 21 at District's expense. REPORT OF SEWER The General Manager gave a report on the proposed STUDY - ROCA development of 172 apartments at Roca Circle and CIRCLE & GUTHRIE Guthrie Street. He reported a sewer study has been 172 APARTMENTS made by the consulting engineers, and has a written report noting the existing sewer lines within the area for this development to be adequate. This was pre- sented for information only. FISCALINI MOBILE The General Manager had given each Director a copy of PARK - DISTRICT a letter from the LAFC dated April 26, 1973 regarding ANNEXATION 1972-3 the required procedure the District should follow regarding Annexation 1972-3, Fiscalini Mobile Home Park at Pacific and Church Streets. The General Manager stated this was the annexation wherein the LAFC required the District to initiate the annexation to the City as well as the District, and the Board had pre- viously referred the annexation on February 28, 1973 back to Mr. Fiscalini to initiate to the City of San Bernardino, the park, if those were his wishes. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously by those Directors present, authorized the General Manager to acknowledge receipt of the letter and note the Board took no action. ATTY GREEN'S REPLY Each Director was given a copy of Attorney Green's ON CONCEPTUAL PLAN letter dated May 3, 1973 regarding the Conceptual Plan wherein Attorney Green noted he was in agreement that an Environmental Impact Study would be required before the Conceptual Plan could be initiated. This was for information only. The General Manager noted he had forwarded a copy of Attorney Green's letter to the San Bernardino Valley Municipal Water District. INLAND FISH & GAME The General Manager stated the Inland Fish and Game 8207 N. Orange Association wanted to make installment payments to MAIN EXTENSION pay their main extension. He stated their land was SV 12087 Government land under the Bureau of Land Management. Legal Counsel stated an agreement could be drawn up for the purpose of paying the main extension, but that ~he usual main extension form could not be used as it would be recorded as a lien against the property, and since the land is Government owned, this could not be done. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried by those Directors present, authorizing the General Manager and Legal Counsel to draw up an acceptable agreement for installment pay- ments over a two-year period for the Inland Fish and Game main extension. CONGRESSMEN PETTIS The General Manager gave each Director letters from & BROWN, JR. Congressmen Pettis and Brown, Jr. in answer to the REVENUE SHARING District's Resolution 1973.12 regarding the Revenue Sharing Bill. This was information only. PLOTKIN THEATER Discussion was opened on the request of Hank M. Plotkin, 2373 STERLING AVE. operator of Family Twin Theater, 2373 Sterling Avenue SEWER SERVICE whereby he thought the sewer service charges were in CHARGE excess. The General Manager stated Staff had worked up sewer service charge covering a seating capacity of 476, and that Mr. Plotkin was to appea~ before the Board. It was the general feeling of t~e Board to hold the request in abeyance until Mr. Plo~kin appears as he requested. 4 5/14/73 20 0 MEMBERSHIP CANADIAN Tke General Manager presented the request of Canad- WATER RESOURCES ASSN. ian Water Resources Association for renewal of Membership in their Association. MOTION After discussion of the value of the membership, upon motion of Director Disch, duly seconded by Director Littleton and carried by those Directors present, not to renew membership in the Canadian Water Resources Association. COST ESTIMATE FOR Engineer Garcia prepared a written cost estimate WATER & SEWER for water and sewer service to the Dieterle DIETERLE DEV. CO. Development Company's proposed office building at 2600 E. Highland Avenue. He stated there is an existing sewer collection line in Highland Avenue and an existing water main in the street and will provide a water service from the existing water main in Valaria. PROPOSED 150 UNIT The General Manager read a letter from the City SINGLE FAMILY TOWN- Planning Director dated May 2, 1973, noting a 150 HOUSE CONDOMINIUM unit single family townhouse condominium proposed EAST OF PALM AND east of Palm Avenue and North of Citrus Street. NORTH OF CITRUS, Engineer Garcia displayed maps on the blackboard W. R. BUSTER and the screen noting elevatio~ and a reservoir would have to be installed to serve water to the proposed development. The City would require a capacity of 2,000 gallons per minute at the fire hydrant for fire protection in this area. No action taken. EMPLOYEES RETURNING The General Manager brought up for discussion, TO WORK FOR FULL employees returning to work after injuries under DUTY light or full duty. He stated the District needed to establish a policy on this as the District operation has very little work requiring light duty, and recommended full duty for protection of the District. It was the general feeling of the Board to bring back recommendations to Board May 29, 1973 so it could be discussed before a full Board. NEXT BOARD FALLING The General Manager announced that due to next ON HOLIDAY (MEMORIAL) Regular Board Meeting falling on holiday of Memorial Day, May 28, the meeting will be held May 29, Tuesday, at the District Office. Secre- tary to post notice to this effect. DISTRICT OFFICE The General Manager stated the District Office, BURGLARIZED 1155 Del Rosa Avenue, had been burglarized April 27. The front office window was broken and a typewriter stolen. This was information only with no action taken. SPECIAL DISTRICTS The General Manager announced the Association of SEMINAR, JUNE 2 San Bernardino County Special Districts one-day seminar would be held Saturday June 2, 1973 at the the San Bernardino Holiday Inn. The charge is $10 per person. Directors Disch and Wall stated they would like to attend, ~and Mr. Rickert stated he, Howard Hendricks, David Garcia and Don Sickles should attend also. MOTION Upon motion by Director Disch, duly seconded by Director Littleton and carried by those Directors present, any Board Member, Executive Staff and Supervisor was authorized to attend the Special District Seminar at District expense. 5 5/14/73 MAY 14, 1973 DIRECTOR LITTLETON At this time Director Littleton stated he would like VACATION a leave of absence from May 19 to June 30, 1973, to leave the state. MOTION Upon motion by Director Disch, with Director Wall stepping down from the Chair to second the motion, and carried by those Directors present, authorization was granted to Director Littleton for a leave of absence to attend personal functions outside the State of California starting May 19 and to be absent the next three Board Meetings. DIRECTOR DISCH Director Disch stated he attended the one-day seminar ~ ATTENDS SCHOOL on Sunday, May 13, in Las Vegas on OSHA. Occupational ON OSHA Safety and Health Administration. He presented the General Manager with the OSHA Manual for Managers Safety Rules plus several publications for Staff to read. STERLING HOMES Motion was made by Director Disch, duly seconded and WATER MAIN carried by those Directors present, Staff was author- REPLACEMENT ized to prepare a letter to be sent to the customers MOTION of the District in Sterling Homes notifying them of the improvements to be made and length of time they would be inconvenienced with this project. ADJOURNMENT There being no further business to come before the General Meeting, adjournment was declared at 10:30 P.M. Harold G. Rickert, Secretary Board of Directors Appr~ved/~ R. E. St~llwood, President 6 5/14/73