Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/29/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT May 15, 1973 NOTICE CHANGE OF REGULAR BOARD MEETING MAY 28, 1973 TO MAY 29, 1973 Due to the next Regular Meeting of the Board of Directors of the East San Bernardino County Water District alling on the Holiday of May 28, 1973 (MEMORIAL DAY) the Regular Meeting will be held on the next working day, May 29, 1973 at 7 P. M. at the District Office, 1155 Del Rosa Avenue, San Bernardino, all in accordance with the Government Code Section 54954. Harold G. Rickert, Secretary Board of Directors AFFIDAVIT OF POSTING Notice of Meeting of the Board of Directors of the East San Bernardino County Water District STATE OF CALIFORNIA County of San Bernardino Harold G. Rickert, being first duly sworn, deposes and says, That he is, and at all times herein mentioned was the duly qualified Secretary of the Board of Directors of the East San Bernardino County Water District, San Bernardino County, California; and that he caused to be posted on or near the door of the meeting place of the Board of Directors of said District, a copy of Notice of Meeting of the Board of Directors of the East San Bernardino County Water District. Said posting was commenced on MAY 15, 1973 and remained posted to the time of the Meeting. Said Meeting being May 29, 1973 at 7 P. M. Harold G. Rickert, Secretary Board of Directors East San Bernardino County Water District Seal Subscribed and sworn to before me this 14th day of May 1973 Notary Publi~in and for the County of San Bernardino, State of California ~ ~ NOTARY PUBLIC [I ~ My Commission Expires May [[, [975 ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 29, 1973 CALL TO ORDER The meeting was called to order by President R. E. Stallwood at 7:00 P.M. PLEDGE OF All those present joined in the Pledge of Allegiance to ALLEGIANCE the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Stallwood and Wall. Directors Absent: Littleton. Others Present: Gen. Manager-Secretary Rickert; Asst. Gen. Manager-Engineer Garcia; Recording Secretary Deeny; Consulting Engineer Rowe; Attorney Robert Farrell; Auditor-Treas. Hendricks; and Mr. Hank Plotkin. MINUTES There being no additions or corrections to the Minutes MAY 14, 1973 of the Regular Board Meeting of May 14, 1973, Director Disch motion, duly seconded by Director Forrest, and carried by those Directors present, to approve the Minutes as submitted. GARCIA - ADDITIONAL Mr. Garcia's request for Board approval of an exten- VACATION TIME sion of one week to his earned two-week vacation com- mencing June 27, 1973 and returning on July 23, 1973, was discussed by the Board. MOTION Upon motion by Director Disch, duly seconded by Director Wall, and carried by those Directors present, Mr. Garcia's request for an additional week was approved by the Board, subject to the approval of the General Manager. JOINT BOARD MEETING The General Manager announced as a matter of informa- IN ONTARIO ON tion only that there would be a Joint Governing Board MAY 30, 1973 Meeting held in the City Council Chambers in Ontario on May 30, 1973, of the Joint East/West Valley Plan- ning Agency. No action taken or necessary. STATUS OF SPECIAL General Manager Rickert brought to the attention of DISTRICT GOVERN- the Board members a letter received from the Office of MENTS UNDER STATE the Secretary of the Treasury received May 18, 1973. AND LOCAL FISCAL Each director had received a copy of the letter mailed ASSISTANCE ACT OF out with the Agenda, and the contents of the letter 1972 - REVENUE explained that under the provisions of the State and SHARING Local Fiscal Assistance Act of 1972, that Special Districts were not eligible for receipt of revenue sharing as they were a single-purpose unit in place of the general-purpose government; however, monies may be available through the cities and counties in which Special Districts are a part, if the counties and cities so desire. No action required or taken. REQUEST FOR USE OF The General Manager stated he had received a request DISTRICT FACILI- from the lawfirm of Eckhardt and Youmans to use TIES JULY 4, 1973 District facilities (Plant #55 in City Creek) for PLANT #55 - CITY their annual Fourth of July Picnic. CREEK After discussion with regard to cleanup, and also the District's liability, Attorney Farrell indicated since it is a vacant area with no facilities, the District's liability would be nil. However, any sub- sequent requests should be considered on their individual merits. -1- 5/29/73 MAY 29, 1973 MOTION Upon motion by Director Wall, duly,seconded by Director (USE OF PLANT #55 Disch, and carried by those DireOtors present, the law- JULY 4, t973) firm of Eckhardt and Youmans may use the area north of Highland Avenue and east of City Creek Road, referred to as "City Creek Plant 955" for their Fourth of July picnic. RESOLUTION 1973.26 The General Manager stated we had now received a Certi- ACCEPTANCE OF ficate of Completion indicating that sewer manholes had DEDICATION OF been raised and sewer lines installed to meet all city SEWERS - TRACTS permits, and recommended that the District accept the 8462 and 8477 Dedication of Sewers for public use, and maintenance and operations by the District. MOTION Upon motion of Director Disch, duly seconded by Director Forrest, and carried by those Directors present, the Acceptance of Sewers for Public Use in Tracts 8462 and 8477 was completed by the adoption of Resolution 1973.26. GORDON WILLIAMS' General Manager Rickert presented a letter he had REQUEST FOR LEAVE received directed to the Board from Gordon B. Williams, OF ABSENCE Utility Crewman II, requesting a three-month leave of absence to take care of personal matters in connection with his family in North Carolina. The General Manager and Engineer indicated they could employ temporary help through Manpower, Inc., and recommended the ninety-day leave of absence be granted. MOTION Upon motion by Director Disch, seconded by Director Wall, and carried by those Directors present, Gordon B. Williams' request was granted and he was given a ninety-day leave of absence. CONNECTICUT The General Manager indicated to the Board of Directors GENERAL LIFE that correspondence had been received from the INSURANCE GROUP Connecticut General Life Insurance Company on the day ANNUITY - IRRI- of the Board meeting, but inadvertently did not get GATION DISTRICTS on the Agenda; however, the contents of the letter ASSN. OF CALIF. required Board action, and asked the Auditor to review the letter with the Board. The Auditor indicated that the letter provided informa- tion of surplus money as a result of the earnings from the District contribution in the retirement fund for each of the employees participating in the system. The surplus amounted to $13,964, and the Auditor pointed out that this amount could be handled by one of two ways by the Board: Either to leave the amount in the now terminated plan and the employees would receive an increase of approximately 18% to their retirement at the age of 65; or the District could receive a refund in the sum of $13,964.00. MOTION After considerable discussion of the matter, and it was pointed out that the money was paid into the fund by the District for the benefit of the employees, that it should remain there for the employees' benefit, upon motion of Director Wall, duly seconded by Director Forrest, and carried by those Directors present, that the $13,964.00 surplus remain in the Connecticut General Life Insurance Retirement Annuity Fund for the benefit of the employees participating in the retirement fund. -2- 5/29/73 May 29, 1973 PLOTKIN - FAMILY TWIN Discussion was opened on request of Mr. Hank M. THEATER, 2373 STER- Plotkin whereby he thought the sewer service charges LING AVENUE - SEWER were excessive. The General Manager stated that SERVICE CHARGE the Family Twin Theater fell under the City's Ordinance 2998, and that Staff had affixed the sewer service charge on a seating capacity of 476 in accordance with District Ordinance #282. It was pointed out to Mr. Plotkin the District rate is first affixed by the City of San Bernardino rate, and it was suggested to Mr. Plotkin that he contact the City of San Bernardino, and in the meantime the matter would be referred to the Sewer Committee, which Committee would present the matter again to the Board at the meeting of June 11, 1973. Also, that Mr. Plotkin could inform the General Manager of his contact with the City of San Bernardino and the General Manager would give the information to the Sewer Committee. BIRGETTA GRISSOM Engineer Garcia discussed information he had received SEWER PROBLEM from the manufacturer of the sewer pipe purportedly 6950 VINE STREET broken out of Mrs. Grissom's street lateral, and HIGHLAND indicated the pipe was manufactured in 1963, and the SV 10952 tract sewer project was completed in December of 1963. Engineer Garcia indicated that since the pipe was manufactured and installed in 1963, and the water main was installed in 1967, there is an actual pos- sibility that the original contractor that installed the system could have installed a partially damaged portion of sewer pipe in the street lateral. MOTION Upon motion by Director Forrest that the District pay the claim of Mrs. Grissom, the motion died for lack of a second. Upon further discussion, Attorney Farrell suggested that since the claim had been referred to the District's insurance carrier, that we wait for a reply from the insurance carrier, and until such reply is received, that the Board take no further action and that the matter be put on the Agenda after a reply has been received from the insurance carrier. UPDATED DISTRICT After discussion with regard to the Updated District STANDARDS FOR Water and Sewer Standards for water and sewer CALLING OF BIDS installation, the following motion was made: MOTION Upon motion by Director Forrest, duly seconded by Director Wall, and carried by those Directors present, the Updated District Water and Sewer Stand- ards for water and sewer installation was approved by the Board of Directors. WORK INJURIES - After a discussion regarding employees returning to EMPLOYEES RETURNING work after injury under light or full duty, it was TO WORK FOR FULL DUTY the recommendation of the General Manager that all employees be allowed to return to work only after receiving a full release from their doctor for full duty. MOTION Upon motion by Director Wall, duly seconded by Director Disch, and carried by those Directors present, employees will be allowed to return to work for full duty only after any injury, and only with a full release from their doctor. -3- 5/29/73 MAY 29, 1973 RESOLUTION 1973.25 Resolution 1973.25 was presented for Acceptance of ACCEPTING GRANT OF Grant of Lien for Sewer Main Extension Charges, Dan C. LIEN FOR SEWER MAIN Kurtz, 7008 Perris Hill Road, Highland. The General EXTENSION CHARGES - Manager recommended acceptance. DAN C. KURTZ Upon motion by Director Disch, duly seconded by Director MOTION Wall, and carried by those Directors present, the motion was adopted. REQUEST FOR SEWER A letter was presented from John Heers requesting the LINE EXTENSION - District to extend sewers to serve Tract 8827. The TRACT 8827-HEERS- General Manager indicated that the only way to serve PIEDMONT DRIVE the area of the proposed tract would be to extend WEST OF ORANGE through Serrano Jr. High School. The District has an STREET, HIGHLAND easement across the school property to serve Tract 8827. It was the general feeling of the Board that the developer pay the usual $150 fee for the preparation of a sewer study with fee cost to be applicable to sewer connection fees if the tract is developed witkin a one-year period from date of study. MOTION Upon motion by Director Forrest, duly seconded by Director Wall, and carried by those Directors present, the developer pay the usual $150 fee for the prepara- tion of a sewer study, with fee cost to be applicable to sewer connection fees if the tract is developed within a one-year period from date of study. GENERAL MANAGER Each Director was provided with a copy of a letter APPOINTMENT TO TASK from the President of A.C.W.A. appointing the General FORCE TO STUDY Manager as a member of the Task Force to study the PORTER-COLOGNE Porter-Cologne Water Quality Act and the regulations WATER QUALITY ACT - and decisions which have been issued under it. A.C.W.A. Upon motion by Director Forrest, duly seconded by MOTION Director Wall, and carried by those Directors present, the General Manager's appointment was approved and the necessary time and expense to carry on the activities of the appointment was also approved. FEDERAL AND STATE The General Manager indicated that a handbook had been PROGRAMS OF mailed to the members of the Finance Committee com- FINANCIAL ASSIST- posed of Director Wall, Director Disch and ex officio ANCE FOR WATER Committeeman Stallwood. The handbook described the DEVELOPMENT various types of programs available and the amount of funds available under each program, as well as the purposes of the program, the recipients, conditions and terms. This was for information only. No action taken or necessary. CONSOLIDATION OF The General Manager reported to the Board the sequence BLOOMINGTON~FONTANA- of events taking place on the initiation of the first MUSCOY FIRE PROTEC- consolidation of the Bloomington-Fontana-Muscoy Fire TION DISTRICTS AND Protection Districts initiated by the Board of Super- ITS i~ELATED ANNEX- visors, the hearings before LAFCo and the District's ATION OF AREAS attempt to obtain information regarding the reorgani- WITHIN DISTRICT zation. He pointed out that the reorganization was all areas west of Tippecanoe, southerly of Pacific. The areas of the District encompassed by this reorganization would be the Base Line Gardens Mutual Water Company area where District has installed sewer collection lines within both Tippecanoe and Perris Hill Road, as well as Barton Road south of Base Line. Another area affected by the reorganization would be the Cottage Gardens area between Fifth and Third Streets, Waterman Avenue to Whitlock. The General Manager pointed out that the inclusion of District boundaries within the reorganization area would, if completed with the annexation of the City of San Bernardino, change the areas within the City of San Bernardino from 33% to 39%. -4- 5/29/73 MAY 29, 1973 CONSOLIDATION OF FIRE A lengthy discussion was held by Board n~mbers, PROTECTION DISTRICTS legal counsel and Staff, and the Staff was in- (CONTINUED) structed to mail out notices to those constitu- ents in the District west of Tippecanoe, as well as to residents outside the boundaries of the District. It was reported by the General Manager that the hearing would be set by the Board of Supervisors probably the first meeting of tke Supervisors held after the LAFCo public hearing on May 15th. FINANCIAL REPORT The Auditor handed each of the Board of Directors MONTH OF APRIL the financial report prepared for the month of April on both Water and Sewer Divisions, and pointed out tkat the District had experienced an extremely poor revenue for the past winter months as a result of the extremely heavy rain- fall. The net revenue for last year was approximately $22,000 for the month of April. This year we experienced a net loss of $15,000.00. With this loss in April, even if the months of May and June produce net revenues equal to last year, we will still be short $30,000 to $35,000 in meet- ing our 1.35% debt ratio as required by the bond indentures. No action taken by the Board. APPROVAL OF WARRANTS #10884-911060 (General) $ 119,343.50 WATER DIVISION 96318 -#6387 (Payroll) $ 15,908.37 $135,251.87 MOTION Upon motion by Director Wall, duly seconded by Director Forrest, the warrants were approved by the following roll call vote: Ayes: Directors Forrest, Stallwood and Wall Noes: Director Disch GENERAL DISTRICT The General Manager indicated to the Board that ELECTION the General District Election will be held the NOVEMBER 6, 1973 first Tuesday in November, November 6, 1973, and PAYMENT FOR PUBLICA- pointed out that the District had never paid for TION OF STATEMENT publication of statements of qualifications of a OF QUALIFICATIONS candidate in the past. He also indicated that there would be an information meeting for Secretaries and that the Election Department will be sending one of their employees out to each District throughout the county, and that our meet- ing will be held in San Bernardino on June 7, 1973 at the Election Department. MOTION Upon motion by Director Disch, duly seconded by Director Wall, and carried by those Directors present, the District will not pay for publishing of any statements of qualifications of any candi- dates on the General District Election. CWRA WATER AND The General Manager indicated an invitation from ENVIRONMENTAL the California Water Resources Association had LEADERS' LUNCHEON been received to attend the CWRA Water and JUNE 8, SACRAMENTO, Environmental Leaders' Luncheon to be held on CALIFORNIA June 8, 1973 in Sacramento, California, and brought it to the attention of the Board for information purposes only. WATER COMMITTEE Director Disch, Chairman of the Water Committee MEETING CALLED called a meeting of the Water Committee for Friday, FRIDAY, JUNE 1, 1973, June 1, 1973 at 4:00 p.m. for the purpose of dis- 4:00 P.M. cussing the water for landscaping the Crosstown Freeway, and instructed the Secretary to contact Mr. Dick Barrett of the State of California Divi- sion of Highways to be present if he would care to attend. -5- 5/29/73 MAY 29, 1973 FIN~CE CO~ITTEE Director Wall, Chairman of the Finance Co~ittee, MEETING CALLED called a meeting of the Finance Co~ittee for FRIDAY, JUNE 8, Friday, June 8, 1973 at 4:00 p.m., for the purpose 1973 - 4:00 P.M. of reviewing the 1973-74 water and sewer budget with the Staff. ADJOU~NT There being no further business to come before the General Meeting, adjournment was declared at 10:00 P.M. ~~G./~~~Ri~etary Board of Directors Approved: -6- 5/29/73