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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/13/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 13, 1973 MINUTES CALL TO ORDER The meeting was called to order by President R. E. Stallwood at 7:00 p.m. and bid presentation time was declared closed. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance _ to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton and Stallwood. Directors Absent: Wall. Others Present: Assistant General Manager-Engineer Garcia; Assistant Office Manager Roebke; Attorney Farrell; Consulting Engineer Rowe; Recording Secretary Deeny; Mr. Eddie Evans; Mr. Ed Meyer; Mr. Chuck Becket; and Mr. and Mrs. Powers. MINUTES OF JULY 23 There being no additions or corrections to the AND JULY 30, 1973 Minutes of the Regular Meeting of July 23, 1973 and the Adjourned Regular Meeting of July 30, 1973, upon motion of Director Disch, duly seconded by Director MOTION Forrest, and carried unanimously by those Directors present, the Minutes of July 23 and July 30, 1973 were approved as submitted. BID OPENING The Assistant General Manager opened and read the bid proposals, as submitted, for the installation of water mains and appurtenances to serve Tract 7734 (Atlantic at Church Street.) Each proposal was accompanied by the required 10% bid bond and were as follows: Ace Pipeline Construction, Inc. $ 10,830.00 Elco Contractors, Inc. 6,729.00 Meyer-A.J. Pipeline Construction Co. 8,197.50 MOTION Upon motion of Director Disch, duly seconded by Director Forrest, and carried unanimously by those Directors present, the bid proposals were given to Consulting Engineer Rowe for review and recommenda- tion. RESULTS OF ENGINEER'S Engineer Rowe stated that upon examination of the EXAMINATION bid proposals, he found all proposals in good order with the exception that the proposal of Meyer-A.J. Pipeline Construction Co. did not contain the signa- ture of the Contractor on Page 3-1 of the proposal. MOTION Upon motion of Director Littleton, duly seconded by Director Forrest, and carried unanimously by those Directors present, the bid was awarded to Elco Contractors, Inc., low bidder, subject to approval of Legal Counsel. UNPAID DELINQUENT WATER Mr. and Mrs. Powers, owners of the property located BILL - POWERS 25639 at 25639 E. Sixth Street, San Bernardino, appeared ~=, E. SIXTH STREET, SAN before the Board, indicating that they wished to BERNARDINO have their water service reinstated at the Sixth Street address; however, they had been informed by Staff that there was a delinquent water bill in the amount of $64.23 incurred by the previous tenant, Mrs. Jeanette Kemp, and that amount would have to be paid before water service could be reinstated. MOTION After considerable discussion, upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, Mr. Powers was relieved of the payment of the past due bill of Mrs. Kemp, and Staff was directed to mail -1- 8/13/73 August 13, 1973 a new Agreement to Mr. Powers for his signature, which Agreement would indicate that in the future, Mr. Powers will assume all responsibility for any water service charges to that address. COST ESTIMATE REQUEST - The Assistant General Manager referred to a letter EXTENSION OF SEWER COL- to the Board Members received from the Department LECTION LINES IN of Health, Education and Welfare requesting a cost VICTORIA FROM MIRADA estimate for extension of the sewer collection lines AVENUE TO SAN MANUEL in Victoria Avenue from the intersection of Mirada INDIAN RESERVATION Avenue to the San Manuel Indian Reservation. Mr. Rowe indicated that the approximate cost for such an extension would be $50,000.00. The Assistant General Manager reported that he had discussed this matter briefly with Mr. Hogge of H.E.W., and after that discussion, he felt that federal funding in the amount of approxi- mately $50,000.00 might be more than H.E.W. would want to fund. MOTION After discussion, upon motion of Director Little- ton, duly seconded by Director Forrest, and carried unanimously by those Directors present, Staff was authorized to negotiate with Mr. Hogge of H.E.W. and present to the Board Members at the Board Meeting of August 27, 1973 an approximation of what District's actual costs would be to extend the sewer collection line as requested by H.E.W. CORRESPONDENCE The Assistant General Manager indicated that the RECEIVED FROM General Manager had received a letter directed to MRS. MELVIN SHAW President Stallwood from Mrs. Melvin Shaw, 7848 Valmont Avenue, Highland, enclosing her check in the amount of $11.25 in payment of a sewer ser- vice bill due for service to this property. She indicated in her letter that this bill was being paid by her, under protest, in that the prior tenant of the property was responsible for the ~J bill and that she felt it was not her debt. Assistant Officer Manager Roebke reviewed the records for this property and indicated to the Board Members that the amount of $11.25 represented $3.75 per month for the months of February, March and April. He indicated that Mrs. Shaw had moved into the premises during the month of April, and he felt that she was responsible for the April 1973 payment of $3.75. MOTION Upon motion of Director Disch, duly seconded by Director Forrest, and carried by those Direc- tors present, President Stallwood dissenting, Staff was directed to inform Mrs. Shaw by Registered Mail that her account would be credited in the amount of $7.50. CUTTING OF LAWN The Assistant General Manager indicated that the AT PLANT #24 San Bernardino City Council had approved District's request that the lawn at Plant #24 be cut by the City crews at a cost of $50.00 per month to the District. Assistant Office Manager Roebke indicated to the Board Members that he was present at the City Council Meeting of August 6, 1973 when this matter was presented for council action, and that the council had approved District's request on a vote of 5 to l, Councilman Katona casting the only dissenting vote. No action required or taken by the Board at this time. 8/13/73 August 13, 1973 DISTRICT'S OPPOSITION The Assistant Office Manager indicated that he TO CITY'S PROPOSED was present at the City of San Bernardino Council SEWER SERVICE CHARGE Meeting held August 6, 1973, and that the letter INCREASE from District directed to the Mayor and Common Council of August 3, 1973 opposing the City's proposed service charge increase was not an Agenda item, but was discussed briefly by the Council Members during the discussion relating to the cutting of grass at District Plant #24. No action required or taken by the Board at this time. SAN BERNARDINO The Assistant Office Manager indicated that at WASTEWATER TREATMENT the August 6, 1973 Council Meeting, V.T.N. PLANT Engineer(ng Consultants were employed by the City to study problems with regard to the City's waste- water treatment plant. No action required or taken by the Board at this time. AB 2008 (KNOX and The Assistant General Manager indicated that each SB 629 (STULL) Board Member had received a copy of a letter received from Stone & Youngberg, Financing Con- sultants, dated August 1, 1973 with regard to AB 2008 and SB 629. He indicated that AB 2008 provided that any form of financing authorized after the effective date of the Bill and not approved by the electorate could not be repaid by the levy of a separate property tax. According to the correspondence from Stone & Youngberg, this Bill stands an excellent chance of passage and, as it contains an urgency clause, it would become effective when signed by the Governor. In regard to Senate Bill 629, the Assistant Gen- eral Manager indicated this Bill would prohibit any public entity from engaging in certain forms of lease-purchase or lease-revenue financing unless the proposed lease agreement is entered into by ordinance and approved by a majority of those vot- ing at an election called for the purpose of sub- mitting the ordinance to the electorate. This Bill, according to the correspondence from Stone & Youngberg, is not likely to be passed this session. As this was for information only, no action was required or taken at this time. FINANCIAL STATEMENTS - The Assistant General Manager indicated that all YEAR ENDING JUNE 30, Board Members had received copies of the Financial 1973 Statement for the year ending June 30, 1973, and also a memorandum directed to them from Auditor- Treasurer Hendricks who is on vacation. It was indicated to the Board Members that Mr. Ken Patterson's Audit Report had not yet been received by the District. President Stallwood requested that immediately upon receipt of Mr. Patterson's Audit Report, Staff forward a copy of such Audit Report to each of the Board Members for their perusal. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton, and carried by those Directors present, Staff was directed to forward a copy of Mr. Patterson's Audit Report to each of the Board Members immediately upon receipt of the Audit Report. -3- 8/13/73 August 13, 1973 PROPOSED WATER AND The Assistant General Manager reported that Mr. SEWER MAIN EXTEN- Arnold Stubblefield had requested the following SION MOUNTAIN in connection with his Mountain Shadows Mobile SHADOWS - STUBBLE- Home Park: 1) For District to consider the con- FIELD struction of a water main within the alignment of Piedmont Drive from the terminus of the existing 12" main east of Seine Street to the easterly side of his mobile home park that has been graded; 2) For District to participate in the construc- tion of a certain on-site proposed sewer main within the mobile home park; and 3) For District to consider the construction of a storage reser- voir at approximately 1,820 feet elevation northerly of his mobile home park. Several maps were displayed to illustrate Mr. Stubblefield's requests, as well as for dis- cussion purposes. Mr. Garcia reported that a 16" diameter water main will be required from the future City Creek Plant across Mr. Stubble- field's property. He reported that the pre- liminary estimated cost for approximately 1,500 feet of 16" diameter water main, located as mentioned above, is $25,000.00, and that it would cost approximately $7,500.00 more if constructed after paving is completed. He recommended the water main extension at this time in order to save the estimated $7,500.00. Mr. Rowe and Mr. Garcia discussed with the Board Members Mr. Stubblefield's second request men- tioned above. Both Mr. Garcia and Mr. Rowe recommended that District should not have to participate in the on-site construction of the sewer main, even though Mr. Stubblefield owns approximately 80 acres to be developed in the future that is located northerly of his mobile home park. It was reported that in accordance with the Agreement between District and m Stubblefield, that District had already com- plied with the required sewer main extensions. Mr. Rowe reported that Mr. Stubblefield had indicated to him that he would give the District $25,000.00 towards the construction of a storage reservoir at elevation 1,820 feet that could serve his mobile home park. He reported that Mr. Stubblefield proposed this so that he could elim- inate the construction of two lO0,O00 gallon tanks and booster stations within his mobile home park. Mr. Rowe reported the advantages to the District as well as the various problems involved. There was considerable discussion regarding the financing of the water main extension and the reservoir. It was the general opinion of the Directors that the District Staff should study alternative methods of obtaining funds from developers to aid in the construction of water- works projects that benefit their development. Mr. Garcia briefly reported on the District's existing Special Facility Charge (Ordinance No. 287.) Director Forrest indicated that District should consider changing our present water rate struc- ture by including a consideration for the eleva- tion differences throughout the system. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton, and carried unanimously by ~ose Directors present, to table the matter until September 24, 1973, and the Finance Committee meet to determine where funds would be coming from to finance the water projects. -4- 8/13/73 August 13, 1973 DIRECTOR D[SCH LEAVES MEETING At 8:45 p.m. D~rector Disch left the Board Meeting. EMPLOYEE REPLACEMENTS The Assistant General Manager made comments with regard to the General Manager's memorandum directed to the Board of Directors dated August 10, 1973 regarding three employee replacements: Gardener's Helper, Utility Crewman, and Sewer Equipment Operator. He indicated that the memorandum was for information only, and that these three positions had been tem- porarily filled through Manpower, Inc. He further indicated to the Board that an employee could be hired on a permanent basis (per agreement with Manpower, Inc.) after working for the District for three months. At the present time, the replace- ments are as follows: Ray Kubn replaces Frank Stinsman. Robert Sims replaces Clint Stewart. Ken Olive replaces Gordon W~lliams. No action required or taken by the Board at this time. RESOLUTION 1973.39, Resolution 1973.39 was presented for release of lien RELEASE OF LIEN - for delinquent sewer charges of G. G. Strawderman, STRAWDERMAN 1555 Lillian Lane, Highland. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton, and carried unanimously by those Directors present, Resolution No. 1973.39 was adopted. RESOLUTION 1973.40, Final Resolution 1973.40 was presented re Annexation ANNEXATION 1973-4 1973-4 - Kurtz - 7008 Perris Hill Road, San Bernar- KURTZ dino to District. MOTION Upon motion of Director Littleton, duly seconded by Director Forrest, and carried unanimously by those Directors present, Resolution 1973.40 was adopted. RESOLUTION 1973.41, Final REsolution 1973.41 was presented re Annexation ANNEXATION 1973-3 1973-3 - D'Augustino - 7241 Conejo Drive, San D'AUGUSTINO Bernardino to District. MOTION Upon motion of Director Littleton, duly seconded by Director Forrest, and carried unanimously by those Directors present, Resolution 1973.41 was adopted. PROGRESS REPORT OF Engineer Rowe presented a progress report in con- ENGR. ROWE RE: nection with the master water plan for the hillside MASTER WATER PLAN area between the Indian Reservation and Church PALM AVE. & CITRUS - Street in the East Highland area. He reported that (W. R. BUSTER) approximately 2,000,000 gallons of water storage will be required in the future and he recommended that it be at two or three locations. He discussed some of the potential problems related to trans- mission mains and electric power and indicated he should have the completed report by the next Regular Board Meeting. PROPOSED FORMATION The Assistant General Manager indicated that all OF IMPROVEMENT ZONE Board Members had been mailed a memorandum dated "Z" OF COUNTY SERVICE August 9, 1973, prepared by the General Manager in AREA 70 connection with the formation of proposed Improve- ment Zone "Z," of County Service Area 70. Mr. Garcia displayed two maps showing the Directors the boundaries of the proposed Improvement Zone and the boundary of ESBCWD and certificated area of the former East Highland Domestic Water Company. One -5- 8/13/73 August 13, 1973 map also had information relating to existing District facilities as well as future facilities. After considerable discussion, President Stallwood asked Staff to arrange a meeting at the earliest possible date between Mr. Hal Hagen and Messrs. Rowe, Farrell, Staff and himself. In addition, Attorney Farrell was asked to look into the matter and advise Staff and Board. SEWER STUDY - PROPOSED The assistant General Manager indicated that 1,O00-UNIT CONDOMINIUM Staff w~sbed to request authorization to prepare DEVELOPMENT EAST OF a water and sewer study for a proposed 1,O00-unit CITY CREEK AND NORTH condominium development and golf course east of OF HIGHLAND City Creek and north of Highland Avenue Dr. --~ Hansen, et al., through real estate agent Lou Chovick. MOTION Director Forrest motioned that this matter be tabled until the Board Meeting of August 27, 1973 when all Board Members would be present. The motion was seconded by Director Littleton and unanimously carried by those Directors present to table this matter until the Board Meeting of August 27, 1973. SPECIAL DISTRICTS The Assistant General Manager indicated that the MONTHLY MEETING Association of San Bernardino County Special AUGUST 21, 1973 Districts will hold its monthly meeting on August 21, 1973 at the Magic Lamp Inn in Cucamonga. Attitude Adjustment Hour will be from 6:30 - 7:00 p.m. and dinner will be served at 7:00 p.m. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, any members of the Board or Staff wishing to attend the monthly meeting be authorized to do so at District expense, and Staff was directed to make v necessary reservations for those wishing to attend. DISTRICT POLICY RE: Director Forrest indicated that he felt the APPLICATION FOR Board should adopt a policy to take action to Small SERVICE FROM DISTRICT Claims Court on delinquent accounts in the District. He indicated that if reduced to Judgment, a lien could be filed against the individual property and that the lien would have to be paid before the property changed ownership, thereby insuring District of payment of any delinquent service charge. President Stallwood indicated he felt a Special Committee should be formed for the purpose of revising and updating District's policy with regard to delinquent accounts. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton, and carried unanimously by those Directors present, a Special Committee, composed of President Stallwood and Director Disch, was appointed. The Special Committee was directed to meet with Staff and Legal V Counsel for the purpose of revising and updat- ing District's policy with regard to delinquent accounts and present their findings and recom- mendations to the Board of Directors at the Regular Meeting of the Board on October 9, 1973. SEWER SERVICE - Director Forrest asked the Assistant General PEPPER DRIVE Manager if it would be possible to obtain sewer service on Pepper Drive if the residents in that area presented a signed petition to the District. -6- 8/13/73 August 13, 1973 The Assistant General Manager indicated that it would most likely mean obtaining an easement across Dr. Clapper's property and resolving other construction problems, and he indicated that he indicated that he would check into the matter and report his findings at the Board Meeting of August 27, 1973. BILLING CARDS - Director Forrest indicated that the cards District DATE OF BOARD mails for billing purposes still contain informa- MEETINGS tion that District's Board Meetings commence at 7:30 p.m. After discussion, it was the general feeling of the Board that the time of the Board Meetings should be changed on the billing cards when new billing cards are printed, and Staff was instructed to see that this was accomplished. WATER SUPPLY - Director Forrest asked how the Little League Ball LITTLE LEAGUE Park was receiving its water. The Assistant General BALL PARK Manager indicated that Patton Hospital has a pump- ing station on the south side of Pacific Street east of Arden which, supposedly, is not tn use; however, there is a 3" connection at the rear of that station and a pipeline that appears to extend towards the ball field. Director Forrest felt that Patton State Hospital should provide District with something in writing to the effect that the ball park was being sup- plied with water from Patton State Hospital, and the Assistant General Manager indicated that he would attempt to get this confirmation from Patton State Hospital. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 10:45 p.m. until 7:00 p.m., August 27, 1973. David V. Garcia, Acting Secretary Board of Directors R. E. S'tallwood, President Board of Directors