HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/11/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING SEPTEMBER ll, 1973
MINUTES
CALL TO ORDER The meeting was called to order by President R. E.
Stallwood at 7:00 p.m.
PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance
to the Flag of the United States of America.
ROLL CALL Directors Present: Disch, Forrest, Littleton,
Stallwood and Wall.
Directors Absent: None.
Others Present: General Manager-Secretary Rickert;
Assistant General Manager-Engineer Garcia; Auditor-
Treasurer Hendricks; Attorney Farrell; Consulting
Engineer Rowe; Mr. Ken Patterson; Mr. Dennis
Johnson; Mrs. Janie Huff; Mr. Arnold Stubblefield;
and Recording Secretary Deeny.
MINUTES OF There being no additions or corrections to the Minute~
AUGUST 27, 1973 of the Regular Meeting of August 27, 1973, upon
motion of Director Di$ch, duly seconded by Director
MOTION Littleton, and carried unanimously, the Minutes of
August 27, 1973 were approved as submitted.
AUDIT REPORT - YEAR Ken Patterson, Auditor of the firm of Eadie and
ENDING JUNE 30, 1973 Payne, presented the July 1, 1972-June 30, 1973
Fiscal Year Audit.
He reported that the District had met its debt ratio
for outstanding bonds in both the Water and Sewer
Divisions. He pointed out to the Board the import-
ance of the District's meeting the debt ratio
requirement because of possible future bond issues
the District may wish to issue and the fact that
the D~stri~ct still has an outstanding amount yet to
be sold on its 1966 water revenue bond issue.
Mr. Patterson further indicated that the District
had met this debt ratio each year since the inception
of the District, and that in the water operation
there was a fluctuation in the individual water
expenses, but that the operating expenses increased
only by $2,000.00 over last year's operating costs.
Ne further stated that the District revenues for the
sale of water were $110,000.00 less than one year
ago due, primarily, to the rains and cooler weather.
He pointed out that the major difference in the
reduced sale of water resulted from less irrigation
in the domestic service.
With regard to the sewer operation, he pointed out
that the Sewer Division was in excellent condition
and that the operation expenses were $125,000.00
this year as compared to $120,000.00 for the pre-
vious year, and indicated that the expenses were
kept under control. He further stated that the
management of the District by the Staff was good, and
that the District's Audit for Fiscal Year 1972-73
looked good.
Director Wall indicated that the important portion
of the audit was that expenses were held down in
spite of rising costs.
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SEPTEMBER ll, 1973
ARBITRATION PROCEED- Attorney Farrell reported that the decision of the
INGS DISTRICT -vs- Appellate Court was to direct the arbitrators to re-
CITY OF SAN BERNARDINO schedule arbitration on the increase of city sewer
service charges and that the Appellate Court will
issue a remitter which would be forthcoming within
the next two to three weeks, in his opinion.
He also pointed out that the Superior Court dismissed
the proceedings and the matter was transferred by
Judge Williams to Judge Campbell. He further indi-
cated that he had discussed the entire matter with
Denslow Green, and that Attorney Green was watch-
ing the time for filing of the Petition for Re-
hearing. ,--
PROPOSED MONTHLY SEWER Auditor Patterson was asked to comment on the meet-
SERVICE CHARGE INCREASE ing attended by Attorney Farrell, the General
- CITY OF SAN BERNARDINO Manager, and himself before the Mayor and City
Council on September 5, 1973.
He indicated that the purpose of District's pres-
ence was to oppose and protest the City Administra-
tor's recommendation to the Mayor and City Council
to increase the City of San Bernardino's sewer
service charge from $1.50 to $2.50 per month.
He pointed out that the City Administrator gave the
reason for the increase was to meet the State Water
Resources Guidelines, and that he had made his pre-
sentation to the Mayor and Council Members, indicat-
ing that they should consider why the sewer operat-
ing costs had increased so drastically, and further,
why the interest income from the $5,000,000.00
reserve in the Public Safety Authority had been
ignored as revenue to meet the State Water
Resources Guidelines.
He stated that the Mayor and City Council requested
that the City Administrator and the representatives
of District meet and review the sewer plant budget
and that the City Administrator have a presentation
at the next Regular Council Meeting on September 17,
1973.
Auditor Patterson indicated to the Board that Mr.
Julian's figures were considerably out of line, and
that, in his opinion, if the $1.00 increase is
passed by the City, the people of the City of San
Bernardino and the people of the District would pay
several hundred thousand dollars more than what it
cost them for their sewage treatment last year, and
that the increased cost to the District would be
$175,000,00. He also pointed out that any thirty-
day delay in increasing of the City sewer rates
from $1.50 to $2.50 would be a savings of $15,000.00
per month to the District.
Auditor Patterson recommended that he and District
Staff be authorized to meet with the City Adminis-
trator to review their budget and to attend the
Council Meeting on September 17, 1973 to again
present the District's opposition to any increase.
MOTION Whereupon, by motion by Director Wall, duly
seconded by Director Littleton, and carried
unanimously, the Auditor and Staff were authorized
to attend the Council Meeting on September 17, 1973.
MR. PATTERSON
LEAVES BOARD MEETING At 7:45 p.m. Auditor Patterson left the Board Meeting.
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SEPTEMBER II, 1973 ~1~,;
INFORMATION REQUESTED The President recognized Mrs. Huff, who indicated
SEWER SERVICE TO AREA that she was interested to know if the area in which
WEST OF PALM AVENUE, she lived (on Baldridge Canyon Road and Pleasant
NORTH OF HIGHLAND AVE. View Drive between Palm Avenue and Orange Street,
- (MRS. JANIE HUFF) - north of Highland Avenue) could be served with sewer
by the District, and if District had funds available
to serve the area.
The General Manager pointed out to the Board and
Mrs. Huff that the area at one time had a feasibility
study made by the Consulting Engineer, which indi-
cated that sewers could be installed to the area
through an easement which would be required over
private lands either to Orange Street or to Highland
Avenue.
He further pointed out the policy of the District
for extending sewer lines to an area that has exist-
ing residences is that if the extension of lines was
economically feasible and could be justified by the
number of connections, the District policy was to
extend the offsite sewer collection lines and in-
street lines as well as street laterals, with the
cost of sewer connection and permit fees being borne
by the property owner, as well as the cost of
abandoning their private cesspool and septic system,
and annexation costs.
SENATOR WILLIAM E. The General Manager indicated that he had received
COOMBS' LETTER RE a letter from Senator William E. Coombs dated
AB 1829 August 30, 1973, expressing his thanks to the
District for sending Resolution 1973.38 to him
in support of AB 1829.
This was for information purposes only. No action
taken or required.
IMPROVEMENT ZONE "Z" The General Manager stated that Attorney Farrell,
President Stallwood and he had attended the Board
of Supervisors Hearing on September 4, 1973, and
that the hearing had been continued to Septem-
ber 17, 1973 at the request of Mr. Hal Hagen of
the East Highlands Company.
He further indicated that a meeting with Mr. Hagen
and Mr. Coussoulis was subsequently scheduled for
September 11, 1973; however, that meeting had been
cancelled at the request of Mr. Hagen, who indi-
cated to the General Manager that he would request
another continuance of this matter before the Board
of Supervisors on September 17, 1973.
The General Manager stated that another meeting
between District representatives and the East
Highlands Company representatives would be
scheduled for sometime during the week of Septem-
ber 16, 1973, and that Staff would report the
results of that meeting to the Board on September
24, 1973.
WATER BILLING Auditor-Treasurer Hendricks stated that the bill-
MOUNTAIN CASSITAS ing for Mountain Cassitas (Bob Roberts' apart-
ments on Mountain Avenue) was being brought
before the Board due to a sand problem that had
occurred at that location. The meter was in bad
order during the month of July, and Mr. Roberts
was billed for only a partial billing (as found
on the meter.) Since the meter was a 3" compound
meter and District keeps no spares, a spacer
was installed, therefore the current billing
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SEPTEMBER ll, 1973
WATER BILLING could only be calculated on the basis of a twelve-
MOUNTAIN CASSITAS month average, which calculation gave Mr. Roberts
(Continued) a reduction in water charges (based on the prior
year's figures.) This also allowed for the sand
problem to be resolved and the private line was
used for a blowoff.
MOTION After considerable discussion, upon motion of
Director Littleton, duly seconded by Director
Forrest and carried unanimously, the Board approved
using this method of billing, even though it
resulted in a lower billing amount, due to the
fact that Mr. Roberts and his manager had been
so cooperative with District during this par-
ticular problem. ~-'
SPECIAL DISTRICTS The General Manager announced that the monthly
MONTHLY MEETING - meeting of the Association of San Bernardino
SEPTEMBER 18, 1973 County Special Districts would be held Septem-
ber 18, 1973, 6:30 p.m. at Lloyd's Restaurant
in Running Springs.
MOTION Upon motion of Director Forrest, duly seconded
by Director Littleton, and carried unanimously, ~
any Board Member or Staff Member wishing to
attend be authorized to do so at District
expense.
SAWPA PRELIMINARY Attorney Farrell indicated that as a result of
DRAFT, SECTION 3, the action of the Board of Directors at the
TO ENVIRONMENTAL August 27, 1973 Board Meeting, he and Staff
PROTECTION AGENCY had prepared a letter on September 7, 1973 dir-
ected to the Santa Ana Watershed Planning Agency
in Riverside, asking that District be notified
of any public hearings regarding the plan pro-
posed in their preliminary draft in order that
District may be prepared to appear as a par-
ticipant or interested party.
Consulting Engineer Rowe indicated that he had
forwarded a copy of the report to Denslow Green
asking that he comment on a particular section
of the preliminary draft, and said that District
should be vitally concerned with the proposal to
develop wells in the San Bernardino Basin by
the Santa Ana Watershed Planning Agency for
pumping of high quality water from this basin to
the Corona-Orange County area, and possible use
of inferior quality water by the agencies of the
San Bernardino Basin from the California State
Water Projects.
This was for information only. No action was
taken by the Board at this time.
WATER STUDY - FOOTHILL Engineer Rowe indicated that he had completed
AREA - SAND CREEK TO his water study and indicated that he felt a
COOK CREEK joint meeting of the Finance and Water Commit-
tees should be held in this regard to discuss
the details of the study and policy of District
with regard to costs for required facilities.
After discussion, a joint meeting of the Finance
and Water Committees was scheduled to be held ~
at District Offices, 4:00 p.m. on September 13,
1973 by the respective chairmen of the committees.
Engineer Garcia was also instructed to attend
this joint meeting.
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SEPTEMBER ll, 1973
LOW RESERVOIR SUPPLY, It was reported by the Assistant General Manager-
PLANTS 37, 56 & 99 Engineer that the area located within Mountain
Shadows was out of water on September 11, 1973 as
a result of vandalism at Plant 99. In addition,
as a result of the vandalism at Plant 99, the
reservoir located at Plant 56 nearly went dry. He
also reported that as a result of a failure in the
telephone lease line between Plants 33 and 37, which
activates booster pumps, the area generally in the
vicinity of Plant 37 experienced low water pres-
sures.
He reported that a meeting had been scheduled for
September 13, 1973 with the Pacific Telephone
Company representatives to attempt to resolve the
problem in connection with the telephone lease
lines that are relied upon by the District to
activate pumps through the telemetering system.
The Assistant General Manager-Engineer further
reported as to certain telemetering equipment
that could be added to existing control equipment
of the District at certain prime booster station
and reservoir sites in order to minimize the
hazards of reservoirs running dry.
He stated that a more complete report would be
presented to the Board at the next regular
meeting with respect to additional equipment
that can be purchased.
PROPOSED WATER MAIN A letter from Stubblefield Construction Company
EXTENSION THROUGH dated September 7, 1973 had been presented to
MOUNTAIN SHADOWS each Board Member. The letter from Mr. Stubble-
MOBILE HOME PARK field requested that District consider installing
(STUBBLEFIELD) a proposed transmission main through his mobile
home park in "A" Street prior to the completion
of the installation of his own utility lines and
pavement of the street.
The General Manager summarized the Stubblefield
letter and pointed out to the Board that the
matter was presented at the Board Meeting of
August 27, 1973 by Engineer Garcia and Consult-
ing Engineer Rowe.
He indicated to the Board that the installation
of the 16" transmission line, as recommended by
Engineer Garcia and Consulting Engineer Rowe
previously, was in the overall Master Plan of
the District and would connect to the future
water treatment plant and storage tanks to be
constructed in the future at Plant 55-A. He
further indicated that the cost to District of
such installation of the water main for approxi-
mately 1,300 feet would be, in accordance with
Engineer Garcia's estimate, $25,000.00 if it was
installed prior to the pavement of Street "A"
through the mobile home park. It was estimated
that breaking of paving and resurfacing would
cost approximately $7,200.00.
In addition, he pointed out that the proposed
installation of this main would be required to
serve the proposed planned unit development of
the Highland Hills Country Club (Dr. Hansen.) This
development is easterly of City Creek Road and
northerly of Highland Avenue.
-5- 9/11/73
SEPTEMBER ll, 1973
The General Manager recommended the installation of
the 16" transmission line at an estimated cost of
$25,000.00 with the understanding that Stubblefield
Construction Company provide an easement for the
full width of Street "A" from Piedmont Drive to
the undercrossing of City Creek Road.
MOTION After further discussion and questions by the Board
Members, upon motion of Director Forrest, duly
seconded by Director Wall, and carried unanimously,
to accept the recommendation of the General Manager,
Engineer and Consulting Engineer to extend the
water line in Mountain Shadows Mobile Home Park
at an estimated cost of $25,000.00, subject to
the granting of an easement for pipeline installa-'"'
tion through Street "A."
A further discussion was held regarding the call-
ing for and opening of bids for the installation
of the 16" line, and a motion was made by Dir-
ector Forrest, duly seconded by Director Disch,
and carried unanimously that Staff attempt to
prepare Plans and Specifications for a bid open-
ing at the Board Meeting of September 24, 1973.
And, in the event this was not possible, that the
meeting of September 24th, consideration be given
to adjourning that meeting and for a bid opening
on October 1, 1973.
SEWER STUDY - TRACT The General Manager indicated that a 1,O00-unit
8871 - DR. HANSEN planned unit development was being planned from
elevation 1,600 feet to 2,100 feet which will
include a golf course, and that all water and sewer
service for this development would be received
from District. The area is north of Highland
Avenue and east of City Creek Road.
Engineer Rowe indicated that one of the prob-
lems with regard to serving this development ~
would be serving the area at the 2,100 foot
elevation.
MOTION Upon motion by Director Forrest, duly seconded
by Director Wall, and carried unanimously,
Engineer Rowe was requested to review and expand
his hillside water study, and to prepare a sewer
study (which is to include Sycamore Heights area)
with a preliminary report to be presented to the
Board on September 24, 1973.
REQUEST BY SBVMWD The General Manager stated that he had received
FOR DISTRICT'S WELL a telephone call from Larry Rowe of the San
RECORDS AND LOGS Bernardino Valley Municipal Water District
(SAWPA PROGRAM) requesting that District submit all its well
measuring records and logs to them for well
observation program with regard to the SAWPA
project.
MOTION Director Forrest made a motion to deny this
request, and then withdrew this motion, and made
a second motion that this matter be tabled
until the Regular Meeting on October 9, 1973,
at which time Staff may give consideration to
this matter and have recommendations for the ~
Board on how District should proceed in this
regard.
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SEPTEMBER ll, 1973
RESOLUTION 1973.43 - Resolution 1973.43 was presented to the Board for
AGREEMENT BETWEEN acceptance of the agreement and authorization for
STATE AND DISTRICT execution of the Agreement between the State of
RE CROSSTOWN FREEWAY California and District re Crosstown Freeway Land-
LANDSCAPING scaping, Route 30, Golden Avenue to Highland and
Arden.
MOTION Upon motion of Director Disch, duly seconded by
Director Forrest, and carried by the following
roll call vote, Resolution 1973.43 was adopted:
Ayes: Disch, Forrest, Littleton, Stallwood
and Wall.
Noes: None.
Absent: None.
RESOLUTION 1973.44 - Resolution 1973.44 was presented to the Board
AGREEMENT BETWEEN CITY for acceptance of Agreement and authorization for
AND DISTRICT RE CUT- execution of the Agreement between the City of
T~NG OF LAWN AT San Bernardino and District re cutting of the lawn
PLANT 24 at Plant 24.
MOTION Upon motion of Director Littleton, duly seconded
by Director Wall, and carried by the following
roll call vote, Resolution 1973.44 was adopted:
Ayes: Disch, Forrest, Littleton, Stallwood
and Wall.
Noes: None.
Absent: None.
RESOLUTION 1973.45 - Resolution 1973.45 accepting notice of completion
ACCEPTING NOTICE OF of the installation of water mains and appurten-
COMPLETION - JOB W-872 ances within the Sterling Homes area - Job W-872-
MEYER-AJ PIPELINE CO. was presented to the Board for adoption.
MOTION Upon motion of Director Wall, duly seconded by
Director Disch, and carried unanimously, Resolu-
tion 1973.45 was adopted.
RELOCATION OF WATER It was reported by the Assistant General Manager-
SERVICE PIPELINE - Engineer that the existing water service to the
(VAN WYK) Van Wyk residence located on Weaver Street south-
erly of Base Line will have to be modified. He
indicated that there were three alternatives:
(1) District request utilization of the existing
East Highlands Company discharge pipeline from
boosters located at Base Line and Weaver Streets;
(2) Install water service from existing 12" pipe-
line within Base Line westerly of Weaver Street; or
(3) District extend the existing water service
approximately 750 feet to Plant 108 at an approxi-
mate cost of $700.00.
It was reported that the East Highlands Company
would be contacted with regard to alternative #1,
and that if alternative #2 was utilized, the
resultant water pressure at the Van Wyk resi-
dence would be in the vicinity of 40 p.s.i., which
is approximately 30 p.s.i, lower than the exist-
ing water pressure.
The General Manager reported that the East Highlands
Domestic Water Company formerly served this area;
therefore we are now serving the property in
accordance with an order of the P.U.C., and that
the owner of the property had not annexed the prop-
erty to this District.
7 9/11/73
SEPTEMBER ll, 1973
MOTION Upon motion of Director Forrest, duly seconded by
Director Disch, and carried unanimously, Staff was
directed to discuss this matter with Mr. Van Wyk
and to report their recommendation to the Board at
the Regular Meeting of September 24, 1973.
RESOLUTION 1973.47 - Resolution 1973.47 was presented to the Board for
MODIFICATION OF adoption. Attorney Farrell indicated that at the
P.E.R.S. AGREEMENT time District joined the P.E.R.S., an error in the
death benefit program was made by P.E.R.S., and
he indicated that this error could be corrected
by the adoption of Resolution 1973.47 authorizing
mod~ficati m of the P.E.R.S. Agreement.
MOTION Upon motion of Director Forrest, duly seconded
by Director Disch, and carried by the following
roll call vote, Resolution 1973.47 was adopted:
Ayes: Directors Disch, Forrest, Littleton,
Stallwood and Wall.
Noes: None.
Absent: None.
RESOLUTION }973.46 Resolution 1973.46 initiating proceedings to
INITIATINGiPROCEED- LAFCo for District Annexation 1973-7 was presented
INGS TO L~'FCo - ANNEX- to the Board for adoption. (A. D. Evans, 26967 E.
ATION 1973-7 (ALDON D. Fifth Street, Highland, California.)
EVANS)
Upon motion of Director Littleton, duly seconded
MOTION by Director Wall, and carried unanimously, Res-
olution 1973.46 was adopted.
C.S.D.S. ELECTION Director Wall indicated that his CSDA Directorship
was up for election and asked if the Board would
suggest that he continue to be a Director for
CSDA, and it was the unanimous opinion of the
Board that Director Wall continue the Director-
ship, if elected by the members of CSDA at the
November 6th through November 9th conference
in San Francisco.
AMENDMENTS TO AB 882- Director Wall indicated that an Amendment to AB 882
REPRESENTATION OF had been prepared by Assemblyman John Knox and
SPECIAL REPRESENTA- submitted to the California Special Districts
TIVES TO LAFCo Association for consideration for two representa-
tives of Special Districts on the Local Agency
Formation Commission. He suggested that Staff
and counsel review the amendments to AB 882 and
a report be made of the District's position at
the September 24, 1973 Board Meeting.
PUBLIC RELATIONS Director Littleton called for a meeting of the
COMMITTEE MEETING Public Relations Committee on Friday, September 14,
1973, at 4:00 p.m. at District Offices.
SEWER SYSTEM SERVING Director Forrest stated that at this time he wished
NAFB HOUSING PROJECT to withdraw the following motion which was made on
August 27, 1973:
Motion: That Legal Counsel and Staff prepare
a letter to be presented at the
Board Meeting of September 24, 1973
setting forth District's position;
i.e., that District should be serving
the area of Norton New Housing Develop-
ment north of Third Street and west of
Victoria.
MOTION Upon motion by Director Forrest, duly seconded
by Director Wall, and carried unanimously, the
foregoing motion was withdrawn at this time.
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SEPTEMBER ll, 1973
MR. JOHNSON REQUESTS Dennis Johnson, a candidate for Director, asked
COPY OF YEAR-END AUDIT for a copy of the 1973 Audit, and it was pointed
REPORT out that the District's obligation was to see that
a copy of the audit is sent to all bond buyers,
which is a considerable number; however, he was
entitled to come to the District Office and review
the official copy as it is a matter of public
record.
ADJOURNMENT There being no further business to come before the
Board, the meeting was adjourned at 10:45 p.m.
HAROLD G. RICKERT, Secretary
Board of Directors
R. E. SCALLWOOD, President
Board of Directors
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