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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/01/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT ~ REGULAR ADJOURNED MEETING OCTOBER l, 1973 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by President R. E. Stallwood who then announced that the time for accepting bids for the bid opening was closed. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Assistant General Manager-Engineer Garcia; Auditor- Treasurer Hendricks; Tony Antonucci of A & A Plumbing and Heating; and Ed Evans of El-Co Contractors, Inc. BID OPENING The Secretary opened and read the bid proposals as submitted for the installation of water mains and appurtenances within the Mountain Shadows Mobile Home Park. Each proposal was accompanied by the required 10% bid bond and were as follows: A & A Plumbing and Heating $ 5,328.00 El-Co Contractors, Inc. 6,759.00 Michael C. Mize 9,628.00 Sare's Pipeline Cons. Co., Inc. 7,527.50 Engineer's Estimate $6,900.00 The Secretary indicated that the bid bond of Earl J. McKinney Corporation was unsigned by the prin- ciple and that it therefore was not a valid bid proposal in accordance with the specifications and should not be read. MOTION Whereupon, by motion of Director Forrest, duly seconded by Director Disch, and carried unanimously, the bid proposal of Earl J. McKinney Corporation was determined invalid and not read. MOTION TO TURN BIDS Upon motion of Director Littleton, duly seconded by OVER TO ENGINEER FOR Director Forrest, and carried unanimously, the bid REVIEW proposals were given to the engineer for review and recommendation. RESULTS OF ENGIN- Engineer Garcia stated that upon examination of the EER"S EXAMINATION various bid proposals, he found an error in the A & A Plumbing and Heating proposal and that the bid of A & A Plumbing and Heating should be $5,327.70 instead of $5,328.00. He further indi- cated that the Contractor's License Classification, as listed in the proposal, was C-36, SC-4 and SC-42, and that it may not be a proper license under the laws of the State of California for the installa- tion of water mains and appurtenances, and he recom- mended awarding the contract to A & A Plumbing and Heating Company, the low bidder, subject to the approval of the following: Legal Counsel's review and approval, and State of California Contractor's License Department review. In addition, he pointed out to the Board that an easement of private roadway through the Stubblefield Mountain Shadows Mobile Home Park had not been -1- 10/1/73 OCTOBER l, 1973 received by the District and that District's Engineering Department was in the process of prepar- ing same, and that Stubblefield Construction Company had indicated no problems on the execution of said easement. MOTION Upon motion of Director Littleton, duly seconded by Director Disch, and carried unanimously, that A and A Plumbing and Heating of Yucaipa, California be awarded the contract on their low bid of $5,327.70, subject to the ~ecommendations as set forth above by the Engineer, and that District retain the next two low bids of El-Co Contractors, Inc. and Sare's Pipeline Construction Co., Inc. CORRESPONDENCE FROM An undated letter addressed to the Board of MR. SCARLE-2343 RAIN- Directors was read by the Secretary to the Board BOW LANE-APT. #1, Members. Mr. Scarle was complaining of the sewer HIGHLAND RE MONTHLY billing within the McKeon Condominium Development SEWER CHARGE (McKEON south of Highland Avenue and west of Palm Avenue, DEVELOPMENT) which letter was similar to the letter received from Mrs. Tom Sleek'of 3470 Rainbow Lane-Apt. #4, Highland which was presented to the Board at the Regular Meeting of September 24, 1973. The Secretary indicated that he had not answered Mrs. Sleek's letter until the Board had had a chance to review and discuss the letter received from Mr. Scarle, inasmuch as they spoke of the same problem and he felt that much thought should be given in the answering of the letters. MOTION After considerable discussion and explanation by both the General Manager and the Auditor, upon motion by Director Forrest, duly seconded by Director Littleton, and carried unanimously, to continue this matter to the October 23, 1973 Board Meeting, which would allow Director Forrest to check the F.H.A. files and also d'irecting Staff to answer the letters suggest- ing that the matter be referred to the Home- owners' Association, with a copy of our answer going to the Homeowners' Association. CORRESPONDENCE FROM The Secretary read a letter dated September 27, CITRUS INVESTMENTS, 1973 from Citrus Investments, Inc. indicating that INC. RE ENVIRON- they were in the process of applying for an MENTAL IMPACT REPORT Environmental Impact Report and requesting, in FOR ORANGE STREET writing, whether or not District furnishes domes- RANCH tic water supply, sewage and disposal service to the parcel of land east of the prolongation of Orange Street and northerly of the prolongation of East Third Street (Green Spot Road.) Discussion was held regarding this, and the Gen- eral Manager indicated to the Board that District had an existing 12" water main at the southeast corner Of ~ird Street (Green Spot Road) approximately 500 feet westerly of the southwest property line of the property in question. In addition, the General Manager reported that the engineering study of the consulting engin- eers and the sewer design of the sewers had taken into consideration the property in question, and such lines, if and when installed, would be cap- able of serving the entire property. MOTION After further discussion of the matter, upon motion. of Director Forrest, duly seconded by Director Disch, and unanimously carried, the General Manager, was ~nst~ucted to answer the ~nquiry and invite the principles or owners to appear at the October 9th -2- 10/1/73 OCTOBER l, 1973 or October 23rd Board Meeting, or future Board Meetings held on the second and fourth Mondays of each month, at their convenience. SERVICE TO PRO- The President then asked if any further business POSED TRACT 8871 was to be brought before the Board, and Director (DR. HANSEN) Disch indicated his desire to discuss with the HIGHLAND COUNTRY Board as a whole the item that was turned over to CLUB the Water Committee recommending service to the proposed Tract 8871 (Dr. Hansen Highland Country Club.) Engineer Garcia and the General Manager explained some of the problems to be encountered in the serving of the property, as explained in the re- port given by Consulting Engineer Rowe at the September llth and September 24th Board Meetings. After considerable discussion of the matter, it was the feeling of the Board that the matter should be returned to the Water Committee for review.with staff members and the Consulting Engineer, and a report submitted to the Board at the October 9th Board Meeting. ADJOURNMENT There being no further business to come before the Board, the President adjourned the meeting at 9:15 p.m. Harold G. Rickert, Secretary Board of Directors R. E. Stallwood, President Board of Directors -3- 1Q/l/73