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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/09/19732140 EAST SAN BERNARDINO COUNTY WATER DISTRICT NOTICE OF CHANGE OF REGULAR BOARD MEETING OCTOBER 8, 1973 TO OCTOBER 9, 1973 Due to the next Regular Meeting of the Board of Directors of the East San Bernardino County Water District falling on the holiday of October 8, 1973 [Columbus Day,) the Regular Meeting will be held on ~he next working day, October 9, 1973 at 7:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, all in accordance with Government Code Sectiog~x 54954. Harold G. Rickert, Secretary Board of Directors AFFIDAVIT OF POSTING Notice of Meeting of the Board of Directors of the East San Bernardin~ County Water District. STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO ) Harold G. Rickert, being first duly sworn, deposes and says: That he is and at all times herein mentioned was the duly qualified Secretary of the Board of Directors of the East San Bernardino County Water District, San Bernardino County, Cali- fornia; and that he caused to be posted on or near the door of the meeting place of the Board of Directors of said District a copy of the Notice of Change of Regular Board Meeting of the Board of Directors of the East San Bernardino County Water District. Said posting was commenced on October 2, 1973 and remained posted to the time of the Meeting, said Meeting being October 9, 1973, 7:00 p.m. Harold G. Rickert, Secretary Board of Directors Subscribed and sworn to befor me this 10th day of October, 1973. Notary Public in and for the State of California. ~ ~¢~",~7~ SAN BERNARDi~O COUN~ f EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 9, 1973 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by President R. E. Stallwood. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Assistant General Manager-Engineer Garcia; Auditor- Treasurer Hendricks; Mr. Dick Riecker of C M Engineering Associates; Mr. Ken Patterson of Eadie and Payne; Mr. Ralph Hogge of the Indian Health Service; Attorney William E. Farrell; Mr. Dennis Johnson; and Recording Secretary Deeny. MINUTES OF SEPTEM- Director Disch stated that his statement on Page 1 BER 24, 1973 and of the Minutes of September 24, 1973 should be OCTOBER l, 1973 changed to read as follows: "I am not opposed to the issuing of an Annual Report to the constituents of the District, but I am opposed to it at this time because morally I am against bringing this out just before an election. It may be politically sound, but it is a moral issue, and that is why I am against issuing a report to the people of this District at this time." MOTION There being no additions or corrections to the Minutes of the meeting of October l, 1973, upon motion of Director Disch, duly seconded by Direc- tor Wall, and carried unanimously, the Minutes of September 24, 1973 were approved as corrected, and the Minutes of October l, 1973 were approved as submitted. BID OPENING DATE The Assistant General Manager-Engineer explained EXTENDED FROM 10/9/73 that due to the construction of a 78" diameter TO 10/23/73 AND SBVMWD pipeline across Victoria Avenue, modifica- RESOLUTION 1973.53 tions to the design of our sewer main extension were ACCEPTING AGREEMENT required, thereby causing a delay, and requested ADOPTED (SAN MANUEL that the bid opening date for this sewer main exten- INDIAN RESERVATION) sion be extended to October 23, 1973. The General Manager then introduced Mr. Hogge of the Indian Health Service to the Board, and explained that some minor changes to the agreement between the Indian Band, the Indian Health Service and the District had been made, and that Mr. Hogge had hand- carried the revised agreement to the board meeting in order to expedite the matter. He further indi- cated that Attorney Farrell had reviewed the agree- ment and was aware of the revisions, and recommended that the Board adopt Resolution 1973.53 accepting the revised agreement. W MOTION Upon motion of Director Forrest, duly seconded by Director Wall, and carried unanimously, that the revised agreement be accepted, subject to the approv- al of legal counsel, by the adoption of Resolution 1973.53, and that the bid opening date of October 9, 1973 be extended to October 23, 1973, 7:00 p.m. at District Offices. 10/9/73 OCTOBER 9, 1973 CITY'S PROPOSED #1 Mr. Ken Patterson stated that he had had several SEWER SERVICE CHARGE meetings and telephone calls with City Admini- INCREASE strator Marshall Julian and had made two appear- ances at council meetings, and that he plans on attending next Monday's council meeting. He further stated that the General Manager had received a communication from Mayor Holcomb which enclosed a memorandum from Marshall Julian in answer to our letter to Marshall Julian of September 25, 1973; that this letter was dated October 3, 1973, received by the General Manager on October 5, 1973, and that due to Saturday, Sunday and Monday (which was a holiday,) the first opportunity he has had to meet with Dis- trict Staff and prepare a memorandum in re- sponse to Marshall Julian's memorandum of October 2, 1973 was today, at which time he read his memorandum to the Board Members. MOTION Upon motion of Director Wall, duly seconded by Director Forrest, and unanimously carried, that a copy of Mr. Patterson's memorandum be forwarded to Attorney Denslow Green on October 10, 1973; that the General Manager and Mr. Patterson tele- phone Attorney Green on October ll, 1973 to dis- cuss the contents of the memorandum mailed to him; and that on October 11, 1973, after the discussion with Attorney Green, an answer (comprised of Mr. Patterson's questions contained in his memorandum) be sent to the City Administrator from President Stallwood. REPORT OF WATER COM- Director Disch reported that the Water Committee MITTEE RE SERVICE TO had met with Staff and Consulting Engineer Rowe; PROPOSED TRACT 8871 that Mr. Rowe and Engineer Garcia were prepar- (DR. HANSEN) ing a study of actual cost figures for bringing water to this development; that another meeting is scheduled for 4:00 p.m. October 19, 1973; and that the Committee will give a progress report to the Board at the Board Meeting of October 23, 1973. REPORT RE CONTINUED In the absence of Attorney Robert Farrell, At- LAFCo HEARING (DIST. torney William Farrell reported that the LAFCo ANNEX. 1972-3 - FISCA- was evidently going to continue to uphold the LINI MOBILE HOME PARK) opinion of Deputy County Counsel Eugene L. Holder and that the matter could eventually involve court proceedings. He further stated that District's position would probably be advantageous if the matter did go to trial. No action required or taken by the Board at this tilme. REPORT OF 10/4/73 Director Disch, Chairman of the Water Committee, MEETING OF SBVWCD reported on the meeting called by the San Bernar- RE CONCEPTUAL PLAN dino Valley Water Conservation District in Red- lands at which Director Wall, Engineer Rowe and General Manager Rickert were also in attendance. It was reported that the Redlands area was well represented and appeared to be in somewhat total agreement with the Plan. It was reported that Lou Fletcher, an Engineer of San Bernardino Valley Municipal Water District made the pre- sentation, and there was a question and answer period. It was suggested at the meeting that each of the agencies and companies of the Plan appoint a representative and alternate to meet and further di'scuss the Plan for finalization, if possible, to present to the respective Boards for their actions. -2- 10/9/73 OCTOBER 9, 1973 REPORT OF 10/4/73 Upon motion of Director Disch, duly seconded by MEETING OF SBVWCD Director Wall, and carried unanimously, the RE CONCEPTUAL PLAN General Manager was appointed to represent the (Continued) District with Consulting Engineer Rowe to act as the alternate whenever a meeting is called to MOTION discuss the Cooperative Plan (Conceptual Water Plan.) DISTRICT TO ADOPT The Auditor-Treasurer stated that we are approach- IBM COMPUTERIZED ing the end of our maintenance agreement with SYSTEM Burroughs, Inc. covering our Burroughs posting machine and our Addressograph machine, and that he had received an estimate from Burroughs, Inc. that there would be approximately $2,000 worth of repair work to be done probably prior to the expiration of our agreement. He stated that our present equipment used for billing, posting, etc. of District's accounts was becoming obsolete, in that it was not adequately handling District's accounts, that repairs would become more and more necessary as the equipment was quite old (having been purchased by District in 1958.) He stated that to replace our present Burroughs posting machine, the cost would be $18,000, and the cost of replacing our Addresso- graph machine would be $10,000, totalling $28,000. He further stated that about one year ago District was becoming aware of the problems with this equip- ment and began investigating other systems that D~strict might convert to, and over this period of time Staff had narrowed the various systems investi- gated down to three, i.e., I.B.M., N.C.R. and Burroughs. He stated that there are three ways District could handle its billing and posting work: (1) We could stay with a card system; (2) We could convert to a magnetic tape system (NCR); or (3) We could convert to a disc system. He stated that he and the General Manager had visited various Water companies comparable to our Distri'ct ~n operations and firms whose billing procedures were similar to District's, and after a thorough study of the various systems, it was the recommendation of the General Manager and the Auditor-Treasurer that the IBM Disc System was best suited to District's needs for present and future operations and to become more efficient. He stated that if authorized, District could enter into a lease-purchase option with I.B.M. whereby if District decided to lease the equipment, 44% of each monthly payment would be applied toward the purchase price of the equipment, and that the lease would be a twenty-four month lease, with an option given to District to purchase the equipment at any time prior to or'during that twenty-four month period. MOTION Upon motion of Director Forrest, duly seconded by ~=~RESOLUTION 1973.54 Director Littleton, and carried unanimously, that District enter into a lease-purchase option with I.B.M. for the lease or purchase of the IBM Disc System equipment, and that Staff be authorized to negotiate with I.B.M. in order to effect this transaction, and that Resolution 1973.54 be adopted authorizing the President and Secretary to execute the necessary agreements with I.B.M. upon approval of legal counsel. -3- 10/9/73 2144 OCTOBER 9, 1973 GENERAL MANAGER At 9:00 p.m. the General Manager and Director Wall RICKERT AND DIREC- ask permission to leave the Board Meeting. TORO. A. WALL LEAVE MEETING EMINENT DOMAIN PRO- The Assistant General Manager indicated that we CEEDINGS (SBVMWD -rs- had received a Disclaimer to be executed and NORTH FORK WATER CO. filed in this lawsuit from Attorney Green, and AND ESBCWD) that it was recommended that the President of the Board sign the Disclaimer in order that it could be filed in t~is lawsuit, thereby relinquishing District's interest in or to the property des- cribed in the Summons and Complaint. MOTION Upon motion of Director Littleton, duly seconded ~" by Director Disch, and carried by those Directors present, that President Stallwood execute the Disclaimer and that Staff file the Disclaimer in the court action. PROPOSED TELEMETERING The Assistant General Manager indicated that he PROGRAM FOR DISTRICT had been investigating various alternatives to the proposed telemetering program for the District, and had met with various telephone companies in this regard. He requested that the Water Committee meet with Staff to discuss this matter, and Director Disch, Chairman of the Water Committee, indicated that would be satisfactory with him. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton, and carried by those Directors present, that Staff meet with the Water Committee to further discuss the proposed telemetering pro- gram and report and make their recommendations to the Board at a future Board Meeting. CORRESPONDENCE FROM The Auditor-Treasurer indicated that each Board ~ DISTRICT TO MR. SCARLE Member had received a copy of District's letters AND MRS. TOM SLEEK to Mr. Scarle of 3454 Rainbow Lane and Mrs. Tom (McKEON CONDOMINIUM Sleek of 3470 Rainbow Lane with regard to ques- DEVELOPMENT) tions they had asked concerning their sewer ser- vice charges. He further indicated that we had received no reply from them to our letters, and stated that no further action need be taken by the Board in this regard at this time, that this was for information purposes only. RESOLUTION 1973.51 Resolution 1973.51 was presented to the Board, ACCEPTING CONVEYANCE accepting a Conveyance of Pipeline Easement across OF PIPELINE EASEMENT the Serrano Junior High School property from the (SERRANO JUNIOR HIGH San Bernardino Unified School District. SCHOOL.) Upon motion of Director Disch, duly seconded by MOTION Director Littleton, and carried by those Directors present, Resolution 1973.51 was adopted by the Board at this time. RESOLUTION 1973.52 Resolution 1973.52 was presented to the Board, ACCEPTING CONVEYANCE accepting a Conveyance of Pipeline Easement from OF PIPELINE EASEMENT Stubblefield Construction Company. (STUBBLEFIELD CON- STRUCTION COMPANY) Upon motion of Director Forrest, duly seconded by ~ Director Littleton, and Carried by those Directors MOTION present, Resolution 1973.52 was adopted by the Board at this time. REQUEST BY SBVMWD The Assistant General Manager-Engineer indicated FOR DISTRICT'S WELL that upon further discussion with SBVMWD, they RECORDS AND LOGS would not require District to furnish them Dis- (SAWPA PROGRAM) trict's well logs, that District's well records would be sufficient for their purposes. No action required or taken. ~4- OCTOBER 9, ]973 REPORT OF SPECIAL COM- President Stallwood and Director Disch, composing MITTEE ON REVISION AND this Special Committee, indicated that they would UPDATING OF DISTRICT'S report to the Board with regard to the updating of POLICY RE DELINQUENT District's policy regarding delinquent accounts at ACCOUNTS the Regular Board Meeting of December 10, 1973. NEW HOURLY RATE FEE The Assistant General Manager stated that all Board SCHEDULE FROM C M Members had received a copy of the hourly rate fee ENGINEERING ASSOCIATES schedule from C M Engineering Associates effective August 13, 1973. MOTION Upon motion of Director Forrest, duly seconded by Director Disch, and carried by those Directors present, that the Finance Committee meet to review the new fee schedule and report to the Board on October 23, 1973. SMALL CLAIMS COURT The Assistant General Manager indicated that Mr. PROCEEDINGS - EDGAR Cooper had complained to Staff regarding the qual- COOPER -vs- ESBCWD ity of his water and the water pressure at his home, and that in response to Mr. Cooper's com- plaints the Engineering Department had sent Dis- trict personnel to his home, and that samplings of water from his residence showed that he was receiv- ing clean water, and that we had also installed a pressure recording device down the street from his residence in order to record the pressure that he was receiving at his residence, and that the indi- cations at this time were that his water pressure was approximately lO0 p.s.i. He further indicated that Mr. Cooper had filed a lawsuit against the District in the Small Claims Court and that Dis- trict had been served with this lawsuit on October 2, 1973, and that the hearing date was set for October 24, 1973. MOTION Upon motion of Director Littleton, duly seconded by Director Disch, and carried by those Directors present, that Staff confer with legal counsel and prepare whatever papers are necessary in order to defend District's position in this lawsuit. RESOLUTION 1973.49 Resolution 1973.49 was presented to the Board, in- DISTRICT ANNEXATION itiating annexation proceedings to LAFCo, District 1973-5 (ORANGE BELT Annexation 1973-5, Orange Belt Savings & Loan SAVINGS & LOAN ASSN. Association, 2200 E. Highland Avenue, San Bernardino. MOTION Upon motion of Director Littleton, duly seconded by Director Disch, and carried by those Directors present, that Resolution 1973.49 be adopted by the Board at this time. RESOLUTION 1973.50 Resolution 1973.50 was presented to the Board, in- DISTRICT ANNEXATION itiating annexation proceedings to LAFCo, District 1973-6 (HERMANN & Annexation 1973-6, Hermann & Tee, 2222 E. Highland TEE) Avenue, San Bernardino. MOTION Upon motion of Director Littleton, duly seconded by Director Disch, and carried by those Directors present, that Resolution 1973.50 be adopted by the Board at this time. FINANCIAL REPORT The Auditor-Treasurer presented each of the Dir- MONTH OF AUGUST, ectors with a copy of the Financial Report for the 1973 month of August, 1973. This was for information purposes only. AUDITOR'S REQUEST TO The Auditor-Treasurer requested permission of the COMMENCE SMALL CLAIMS Board for authorization to take Mr. Henry Guerth COURT PROCEEDINGS - to Small Claims Court, if necessary, in order to (MR. HENRY GUERTH) collect an outstanding temporary water service bill in the amount of $83.71, plus penalties. -5- OCTOBER 9, ]9~3 AUDITOR'S REQUEST Upon motion of Director Forrest, duly seconded by (MR. HENRY GUERTH) Director Littleton, and carried by those Directors (Continued) present, that the Auditor-Treasurer be authorized to commence Small Claims Court proceedings, if necessary, against Mr. Henry Guerth in the amount of $83.71, plus penalties. ANNEXATION BY CITY The Assistant General Manager-Engineer stated that OF SAN BERNARDINO District had received notification that the City of OF PROPERTY EAST AND San Bernardino was proposing the annexation of WEST OF PALM AVENUE, property in an area between Pacific and Atlantic NORTH OF PACIFIC from Palm Avenue to Boulder, and after discussion by the Directors present, it was the general feeling of the Board that District should notify the property owners in the area of this proposed annexation. MOTION Whereupon, by motion of Director Disch, duly seconded by Director Forrest, and carried by those Directors present, that District Staff prepare letters to the property owners within this area notifying them of the proposed annexation. CROSS CONNECTION The Assistant General Manager-Engineer indicated CONTROL SYMPOS- that a Symposium on "Cross Connection Control" will IUM (11/8/73) be held at the Grand Hotel in Anaheim, California on Thursday, November 8, 1973. MOTION After discussion, upon motion of Director Littleton, duly seconded by Director Forres~ and carried by those Directors present, that any staff member designated by the General Manager be permitted to attend this Symposium at District expense. ADJOURNMENT There being no further business to come before the Board, the President adjourned the meeting at 9:30 p.m. Harold G. Rickert, Secretary Board of Directors R, E. Sta/llwood, President Board of 'Directors -6- 10/9/73