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Agenda Packet - EVWD Board of Directors - 08/23/2011
V st Val ley ater District 3654 HIGHLAND AVE., SUITE #30, HIGHLAND, CA BOARD MEETING August 23, 2011 3:00 P.M. AGENDA --------------------------------------------------------------------- "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 12:00 p.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". --------------------------------------------------------------- - - - - -- CALL TO ORDER PLEDGE OF ALLEGIANCE PUBLIC COMMENTS - At this time, members of the public may address the Board of Directors on matters within its jurisdiction. To provide comments on specific agenda items, please complete a speaker's request form and provide the completed form to the Board Secretary prior to the board meeting. Approval of Agenda CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removes from the Consent Calendar. 2. Accounts Payable Disbursements: Accounts Payable Checks # 229522 through # 229664 which were distributed during the period of August 2, 2011 through August 15, 2011 in the amount of $969,208.49. Payroll and benefit contributions for the period ended August 15, 2011 and included checks and direct deposits, in the amount of $277,848.04. Total Disbursement for the period $1,247,056.53 3. General Managers expenses 4. Resolution 2011.20 — A Resolution to name the authorized representative for the Baseline Gardens consolidation project 5. Resolution 2011.21 - A Resolution to amend the previously named authorized representative for the Eastwood Farms consolidation project 6. Resolution 2011.22 — A Resolution to amend the previously named authorized signer for the Baseline Gardens consolidation project 1 7. Resolution 2011.23 — A Resolution of the Governing Board of Directors of East Valley Water District declaring that volunteers, work - study, and interns shall be deemed to be employees of the District for the purpose of providing workers' compensation coverage for said volunteer, work- study, and interns while providing their services 8. Resolution 2011.19 — A Resolution of the Board of Directors of the East Valley Water District, State of California, approving and authorizing revisions to the San Bernardino County Operational Area Multi jurisdictional Hazard Mitigation Plan dated December 3, 2010, and authorizing future non - substantive amendments to the plan NEW BUSINESS 9. Recommendation to purchase Vactor for the Sewer Department OLD BUSINESS 10. Recommendation to modify the standing committee structure 11. Recommendation to work with the District's state legislative advocate in developing possible amendments to existing legislation (AB 3030) REPORTS 12. General Manager / Staff Reports 13. Committee Reports • Legislative (Standing) • Community Affairs (Standing) • Policy Committee (Standing) • Labor Negotiating Committee (Ad -Hoc) • Succession Planning Committee (Ad -Hoc) 14. Oral comments from Board of Directors CLOSED SESSION 15. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Govermnent Code Section 54957] Title: Interim General Manager 16. PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Govermnent Code Section 54957] Title: Robert Martin 2 17. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: Labor Negotiating Committee/Interim General Manager Employee Organization: S.B.P.E.A. ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN ---------------------------------------------------------------------------- Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. -------------------------------------------------------------------- --- - - - - -- 3 East Valley t*oWater District Staff Report Meeting Date: August 23, 2011 TO: SUBJECT: SUMMARY: Issue — Board of Directors Disbursements Recommendation — Fiscal Impact — Prudent fiscal policy and fiscal transparency Approve the attached list of accounts payable checks and payroll issued $1,247,056.53 (budgeted expenditures) Previous Related Action — None BACKGROUND A listing of accounts payable checks, and the total for payroll and benefits costs incurred, are submitted to the board of directors for review and approval with each board packet. The attached check register, and the total for payroll cited below, were disbursed during the period August 2, 2011 through August 15, 2011. DISCUSSION Accounts payable checks for the period included check numbers 229522 through 229664 for a total of $969,208.49. I he source of funds for this amount is as follows: Unrestricted Funds $899,403.15 Bond Financing $69,805.34 State Financing $ Payroll and benefit contributions paid for this period totaled $277,848.04. Total disbursed during the period August 2 to August 15, 2011 is $1,247,056.53. Respectfully Submitted, Brian W. Tompkins Chief Financial Officer Aped by, Robert A. 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N N N N N N N N N N N N N N N N N O O co O co O O (A m (D co O 0) m (O])) (On A O O 00) (A 0) co (D O (fl W N O (O co V C) (P Cl) N . 1 A W W W W O O W V (A 0 O O O n O 0 PN ?� ;r\ 17 7� ?� O O O O 00 00 00 W W 00 0o W 00_0 00` co co OD W 00 Co co O O O O O O O O O O O O O O O O O O O C) O O O O O O O O PI) rlj IQ O O O O ...� 1 �� o � cn Cl) > > > A O o < m c o m -i 'n � s D D D 00 O O O OV � C) ZO OZ O) (o WO O O O r0 0 V W O N W O O O W 0 W 00 O O --I Cl) (n Cn Cn (— (n (n v Cl) W co O V A N V A N (D O 0 00 V W N Ui 6) W Cp 0000 CT O O CD A O V A N co O O 00 CVO V N A W V A O A (D N N W W A CO N Ul p N 000 Ul V a) _ N W 0 O 0) 0 C) z O W O G) �_ W O Cl) O W D Z _A � D o z I — Z A r" t m O X �u Z (7 D < m A (n = O m m rn y D D m c _ < m - z Z O O _ Z D n O O cn O m D O 90 Z m { O m O O < m m m m D (n cn Z cn 41 W A N W co O V A N V A N (D O 0 00 V W N Ui 6) W Cp 0000 CT O O CD A O V A N co O O 00 CVO V N A W V A O A (D N N W W A CO N Ul p N 000 Ul V a) _ N W 0 O 0) 0 Cl) N O W Cl) O cD (D co O O � O O O V Lo 06 LD O O d O V M O V co N O O 00 V 00 O 00 O N 00 lf) Cl) M pj N � O F U Z � Z � O Q U Z W U > ❑ Z ❑ O Z ❑ W Cl) 00 M V ' p O O p p O m CD z o f o �_ U Z ~ ❑ o p o 0 0 C. 0 o p o 0 N N N N N N N N N N N O O O 'O O O O O O O O r I W 00 00 00 W 00 a0 co 00 00 00 C) O Cl p Cl O O O O O O U U U U U U U U U U U I� aD 01 O 1 N M V LO (D (p CD (D co (D (D CO (D (D CO (O CD O7 m DD p Dl p 01 D) p O N N N N N N N N N N N N N N N I� aD 01 O 1 N M V LO (D (p CD (D co (D (D CO (D (D CO (O CD O7 m DD p Dl p 01 D) p O N N N N N N N N N N N N N N N East Valley t4oWater District Staff Report Meeting Date: August 23, 2011 TO: Board of Directors SUBJECT: General Manager Expenses SUMMARY: Issue — Compliance with Board request Recommendation — Fiscal Impact — Approve attached report $259.86 Previous Related Action — In 2008, the Board of Directors requested that staff include the General Manager's expense report on all future agenda's. BACKGROUND In 2008, the Board of Directors requested that Business and Travel expenses incurred by the General Manager be summarized and included in board packets for approval as a consent calendar item. Since that request, this schedule has been included on each board agenda. DISCUSSION Following is a summary of Business and Travel expenses, by payment source, incurred by the General Manager during the period August 2, 2011 through August 15, 2011. American Express — R Martin �- American Express — J Hendrickson CalCard — R Martin CalCard — J Hendricksen _ CalCard — E Bateman / C Contreras 5.86 Direct Reimbursement 254.00 Tota 1 259.86 Rcs ectfully Sub itted, JiJ Brian W. Tompkins Chief Financial Officer A p onve by, v � Robert A.DeLoach interim General Manager SR# 0015 East Valley tooWater District Staff Report Meeting Date: August 23, 2011 TO: Board of Directors SUBJECT: A Resolution to name the authorized representative for the Baseline Gardens consolidation project SUMMARY: Issue — California Department of Public Health (CDPH), State Revolving Funds (SRF) requires East Valley Water District's (EVWD) Board of Directors to adopt a resolution acknowledging that EVWD has entered into an agreement for Baseline Gardens to transfer water service to EVWD. Recommendation — It is recommended by staff that the Board adopt Resolution 2011.20 Fiscal Impact— None at this time. SRF and CDPH Grants will fund the cost of this consolidation. Any other costs will be paid by the residents through an assessment district, to be set up in the future. Previous Related Action — The Board has previously adopted Resolution 2011.16 to assign an authorized representative from the District to apply for Prop 84 funding for this consolidation project. BACKGROUND Baseline Gardens is a community water system that has no water to serve their constituents within their service area. CDPH ordered Baseline Gardens to stop serving water from their well approximately one year ago. Baseline Gardens has been receiving water through emergency connections from EVWD and the City of San Bernardino Water Department. The City of San Bernardino is still providing water through this emergency connection. However, Baseline Gardens is within EVWD sphere of influence. DISCUSSION EVWD was requested by Baseline Gardens to consolidate the utility into East Valley Water District. To help this consolidation project, grant funding is being pursued by both agencies. Part of the grant application process is having a resolution to name one person as the authorized signer and document preparer from the District who is an engineer. SR# 0011 Respectfully Su nitte Gary Sturdivan Safety & Regulatory Affairs Director Attachments: Resolution 2011.20 Approved by, Robert A. DeLoach Interim General Manager SR# 0011 Resolution of East Valley Water District Resolution No. 2011.20 WHEREAS, the East ValleV Water District has the authority to construct, operate, and maintain the East ValleV Water District; and WHEREAS, the East ValleV Water District desires to enhance the provision and protection of the drinking water supplied to the consumers of Baseline Gardens Mutual Water Company, therefore; BE IT RESOLVED by the Board of Directors that, pursuant and subject to all of the terms and provisions of the Safe Drinking Water State Revolving Fund (SDWSRF) program, application be made to the State of California Department of Public Health for funding; and BE IT FURTHER RESOLVED that the District Engineer of said East Valley Water District is hereby authorized and directed to cause the necessary data to be prepared and application to be signed and filed with the State of California Department of Public Health. Passed and adopted at a regular meeting of the Board of Directors of the East ValleV Water District on 23 of August, 2011 Signature: Print name clearly: George E. Wilson Title: Board President Board Secretary: 12/15/2009 Page 1 of 1 East Valley t4oWater District Staff Report Meeting Date: August 23, 2011 TO: Board of Directors SUBJECT: A Resolution to amend the previously named authorized representative for the Eastwood Farms consolidation project SUMMARY: Issue — Replacing General Manager as "Authorized Representative" and naming the District Engineer as the "Authorized Representative" for all California Department of Public Health (CDPH) documents pertaining to Eastwood Farms State Revolving Fund (SRF) and Grant funding Recommendation — It is the recommendation of staff that the Board adopt Resolution 2011.21 Fiscal Impact — None Previous Related Action — The Board adopted Resolution 2010.17 naming the General Manager as Authorized Representative to sign all documents for CDPH SRF Grant funding documents. BACKGROUND EVWD is in the final stages of the consolidation project of Eastwood Farms Mutual Water Company. The District has received a funding agreement from the California Department of Public Health State Revolving fund to help with the funding of this project. DISCUSSION In receiving the Funding Agreement from CDPI1 SRF, a resolution needed to be approved naming one person from the District as the authorized representative to sign and prepare documents needed for the grant. A requirement of this funding agreement states that the authorized representative is a Professional Engineer. SR# 0012 hRessper- e,ctfully Submitted, Gary Sturdivan Safety & Regulatory Affairs Director Attachments: Resolution 2011.21 Aeroyed by, Robert A. DeLoach � Interim General Manager SR# 0012 F_ RESOLUTION FOR CONSTRUCTION FUNDING AGREEMENT RESOLUTION NO. 2011.21 RESOLUTION OF East Valley Water District AUTHORIZING THE District Engineer TO SIGN FUNDING AGREEMENT, AMENDMENTS, AND CERTIFICATIONS FOR FUNDING UNDER THE SAFE DRINKING WATER STATE REVOLVING FUND; AUTHORIZING THE District Engineer TO APPROVE CLAIMS FOR REIMBURSEMENT; AUTHORIZING THE District Engineer TO EXECUTE BUDGET AND EXPENDITURE SUMMARY; AUTHORIZING THE District Engineer TO SIGN THE CONTRACTOR'S RELEASE FORM AND THE District Engineer TO SIGN THE CERTIFICATION OF PROJECT COMPLETION; AND DEDICATING REVENUES FROM Assessment against property AS TIIE SOURCE OF REVENUE TO REPAY SAID LOAN. WHEREAS, on December 29, 2008, the Eastwood Farms Mutual Water Company made application to the California Department of Public Health t'or a $ 1,520,526 loan under the Safe Drinking Water State Revolving Fund; and WHEREAS, on April 15, 2010, the California Department of Public Health issued a Notice of Application Acceptance to said East ValleV Water District and Eastwood Farms Mutual Water Company committing $ 264,440 in Loan Funding and $ 1,057,756 in Grant Funding from the Safe Drinking Water State Revolving Fund for 3600100 -003 Eastwood Farms Mutual Water Company consolidation with East Valley Water District; and WHEREAS, on July 27, 2010 said East Valley Water District Board of Directors adopted a project budget totaling $2,271,399; and WHEREAS, on April 5, 2010, the California Department of Public Flealth committed funding in the amount of S 1,322,196 under the Safe Drinking Water State Revolving Fund program; and WHEREAS, the remaining $ 949,203 of project costs are to be funded under the Formation of a 3tl -year Assessment District against Eastwood Farms properties WHEREAS, the Funding Agreement under the Safe Drinking Water State Revolving Fund will provide for a 30 year repayment period at a 0 percent interest rate; and WHEREAS, East Valley Water District will loan Eastwood Farms property owners the balance of any project cost not allowable for SRF or grant funding for 10 years at 10% interest. WHEREAS, prior to the California Department of Public Health issuing said Funding Agreement, East Valley Water District Board of Directors is required to pass a resolution formally establishing a dedicated source of revenue to repay said loan, authorizing an officer to execute said Funding Agreement, amendments, and certifications, designating a person to approve claims for reimbursement, designating a person (registered engineer) to sign the Budget and Expenditure Summary, designating a person (registered engineer) to sign Certification of Project Completion, and designating a person to sign the Contractor's Release Form. WHEREAS, prior to the California Department of Public Health issuing said Funding Agreement, said East Valley Water District Board of Directors is required to form an Eastwood Farms Assessment District to ensure revenues equal to repay State Revolving funds and East Valley Water District loans. NOW, THEREFORE, BE IT RESOLVED AND ORDERED, that the District Engineer is hereby authorized to sign the Safe Drinking Water State Revolving Fund program Funding Agreement and any amendments thereto; is a Registered Engineer in the State of California; and BE IT FURTHER RESOLVED AND ORDERED, that the District Engineer is hereby authorized to approve Claims for Reimbursement under the Safe Drinking Water State Revolving Fund program; is a Registered Engineer in the State of California; and Rev. 4/22/2010 Page I of 2 Enclosure No. 14 BE IT FURTHER RESOLVED AND ORDERED, that the District Engineer is hereby authorized to execute the Budget and Expenditure Summary for the Safe Drinking Water State Revolving Fund program; is a Registered Engineer in the State of California; and BE IT FURTHER RESOLVED AND ORDERED, that the District Engineer is hereby authorized to sign the Contractor's Release Form for the Safe Drinking Water State Revolving Fund Program; is a Registered Engineer in the State of California; and BE IT FURTHER RESOLVED AND ORDERED, that the District Engineer is hereby authorized to certify that the project is complete and ready for final inspection; is a Registered Engineer in the State of California; and BE IT FURTHER RESOLVED AND ORDERED, that the East Valley Water District does hereby designate revenues from Eastwood Farms Assessment District as the dedicated source of revenue to repay this Safe Drinking Water State Revolving Fund loan. This dedication shall remain in full force and effect until such loan is fully discharged, unless modification or change of such dedication is approved in writing by the California Department of Public Health. If for any reason, said source of revenues proves insufficient to satisfy the debt service of the Safe Drinking Water State Revolving Fund loan, sufficient funds shall be raised through increased water rates, user charges, or assessments or any other legal means available to meet this loan obligation and to operate and maintain this project. ...................................................... ............................... Passed and adopted by the East Valley Water District Board of Directors on, by the following vote: AYES: Directors NOES: Directors EXCUSED: Directors President ATTEST: Robert A. Del-oach Secretary of the Fast Valley Water District Board of Directors By: Rev. 4/22/2010 Board Secretary Page 2 of East Valley tooWater District Staff Report Meeting Date: August 23, 2011 TO: Board of Directors SUBJECT: A Resolution to amend the previously named authorized signer for the Baseline Gardens consolidation project SUMMARY: Issue — A resolution of the Board of Directors allowing the District Engineer to sign and prepare documents for Prop 84 funding for the consolidation project of Baseline Gardens Mutual Water Company into East Valley Water District. Recommendation — It is the recommendation of staff for the Board of Directors to approve Resolution 2011.22. Fiscal Impact — No fiscal impact. Previous Related Action — Resolution 2011.16 was approved on July 12, 2011; the General Manager was named as the authorized signer and document preparer to apply for Prop 84 funding. BACKGROUND Baseline Gardens is a community water system that has no water to serve their constituents within their service area. California Department of Public Health ordered Baseline Gardens to stop serving water from their well approximately one year ago. Baseline Gardens has been receiving water through emergency connections from EVWD and the City of San Bernardino Water Department. The City of San Bernardino is still providing water through this emergency connection. However, Baseline Gardens is within EVWD sphere of influence. DISCUSSION EVWD was requested by Baseline Gardens to consolidate the utility into East Valley Water District. To help this consolidation project, grant funding is being pursued by both agencies. Part of the grant application process is having a resolution to name one person as the authorized signer and document preparer from the District who is an engineer. SR# 0013 Respectfully Su; witted, r d b P Y> ; Gary Sturdivan Robert A. DeLoach Safety & Regulatory Affairs Director Interim General Ma Attachments: Resolution 2011.22 SRS 0013 RESOLUTION NO. 2011.22 WHEREAS, the East Valley Water District has entered into an Agreement to Transfer Water Service with Baseline Gardens Mutual Water Company dated May 24, 2011; and WHEREAS, the East Valley Water District desires to enhance the provision and protection of the drinking water supplied to the consumers of Baseline Gardens Mutual Water Company, therefore, BE IT RESOLVED by the East Valley Water District that, pursuant and subject to all of the terms and provisions of The Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84) and all amendments thereto, application be made to the State of California for funding; and BE IT FURTHER RESOLVED that the District Engineer neer of said East Valley Water District is hereby authorized and directed to cause the necessary data to be prepared, investigations to be performed and application to be signed and filed with the State of California. Passed and adopted at a regular meeting of the Board of Directors of the East Valley Water District on 23 of August, 2011. Signature: Print name clearly: George E. Wilson Title: Board President Clerk of said Water Agency: East Val ley tooWater District Staff Report Meeting Date: August 23, 2011 TO: Board of Directors SUBJECT: Worker's Comp coverage for volunteers SUMMARY: Issue — Special District's Risk Management Association ( "SDRMA ") requires Board Resolution in order to cover volunteer interns working with EVWD Recommendation — Adopt Resolution 2011.23 Fiscal Impact— None Previous Related Action — None BACKGROUND EVWD has had multiple offers from college students / grads to work for the District without compensation, primarily in the Engineering Department, in order to gain valuable experience and resume enhancement. The District has retrained from using unpaid volunteers in the past, but when an offer was again received this summer, staff consulted legal counsel and our insurance carrier to determine the legal requirements for using an unpaid intern. DISCUSSION Legal counsel advised that there were no laws against the use of unpaid interns. The District's insurance carrier, Special District's Risk Management Association (SDRMA), requires the following: • Volunteers need to be added to our schedule of drivers if they are to operate District vehicles or equipment, otherwise, they are covered by liability insurance when they start work • The District Board of Directors must pass a Resolution extending Workers Comp coverage to volunteers, and the volunteers need to document hours worked to assist in the calculation of a premium at year end Staff believes that the use of volunteer interns can be mutually beneficial and recommends the Board pass Resolution 2011.23. Workers Comp premiums are minimal —the premium for an intern working in the Engineering Department for 320 hours over a summer is estimated at $117. SR# 0017 Respectfully Submitted, Appro e by, Brian W. Tom kins Robert A. DeLoach Chief Financial Officer Interim General Ma Attachments: Resolution 2011.23 SR# 0017 RESOLUTION No. 2011.23 RESOLUTION OF THE GOVERNING BOARD OF EAST VALLEY WATER DISTRICT DECLARING THAT VOLUNTEERS, WORK- STUDY, AND INTERNS SHALL BE DEEMED TO BE EMPLOYEES OF THE DISTRICT FOR THE PURPOSE OF PROVIDING WORKERS' COMPENSATION COVERAGE FOR SAID VOLUNTEERS, WORK- STUDY, AND INTERNS WHILE PROVIDING THEIR SERVICES. WHEREAS, the East Valley Water District utilizes the services of unpaid volunteers, work - study, and interns in positions within a number of its departments, and WHEREAS, Section 3363.5 of the California Labor Code provides that a person who performs voluntary service without pay for a public agency as designated and authorized by the governing body of the agency or its designee, shall, upon adoption of a resolution by the governing body of the agency so declaring, be deemed to be an employee of the agency for the purpose of Division 4 of said Labor Code while performing such services; and WHEREAS, Section 3363.5 of the Labor Code defines "voluntary service without pay' to include those services performed by any person who receives no remuneration other than meals, transportation, lodging, or reimbursement for incidental expenses; and WHEREAS, the Board of Directors wish to extend Workers' Compensation coverage as provided by State law to those persons providing voluntary services without pay, work - study, and intern services to the District. NOW, THEREFORE, BE IT RESOLVED, that persons who perform voluntary service without pay, work - study, and interns be deemed to be employees of East Valley Water District for the purpose of Workers' Compensation coverage as provided in Division 4 of the Labor Code while performing such service. However, said volunteer, work - study, or intern will not be considered an employee of the District for any purpose other than for such Workers' Compensation coverage, nor grant nor enlarge upon any other right, duty, or responsibility of a volunteer, work - study, and intern, nor allow said volunteer, work -study or intern to claim any other benefits or rights given to paid employees of the District. PASSED, APPROVED AND ADOPTED this August 23, 2011 by the following vote: AYES: NOES: ABSENT: George E. Wilson, Board President District Name: East Valley Water District APPROVED AS TO FORM: Robert A. DeLoach, Board Secretary ke'.okiliuii 0-1 1) .. Wolkk•r'', 0)111[wfl"aliun (,irvei�ll�r> lur volurilawry Pall (. I ul t East Valley tooWater District Staff Report Meeting Date: August 2j, 2011 TO: Board of Directors SUBJECT: EVWD Hazard Mitigation Plan SUMMARY: Issue — All governmental agencies are required to have a Hazard Mitigation Plan (HMP) approved by California Emergency Management Agency (CalFMA) and the Federal Emergency Management Agency (FEMA) to be eligible for grant and/or mitigation funding. Recommendation — Staff recommends the Board adopt Resolution 2011.19 (HMP) Fiscal Impact— No fiscal impact, HMP was updated using grant money through San Bernardino County Fire OES and FEMA. Previous Related Action — The District's first HMP was completed six years ago and approved by the Board. BACKGROUND All governmental agencies are required to have a Hazard Mitigation Plan (HMP) approved by FEMA. If a governmental agency does not have an HMP, the agency will not be eligible to receive any hazard mitigation funding or Department of Homeland Security grant funding either at the time of a disaster or after a disaster has occurred. DISCUSSION This District has completed the update of the HMP within the guidelines set up by FEMA, CalEMA and San Bernardino County OES. The plan was submitted and approved by CaIEMA and forwarded to FEMA for approval. After FEMA review, the plan was returned and small additions were requested to be included and that the plan be adopted by the Board of Directors. Once adopted, the plan will be sent back to FEMA for final approval. The District's HMP will be included in the San Bernardino County Fire OES Local Jurisdictional I lazard Mitigation Plan. SR# 0010 Respectfully Su mitted, Gary Sturdivan Safety & Regulatory Affairs Director Attachments: Resolution 2011.19 Hazard Mitigation Plan Ap ov d by, , Robert A. DeLoach Interim General Manager SR# 0010 RESOLUTION 2011.19 A RESOLUTION OF TILE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, STATE OF CALIFORNIA, APPROVING AND AUTHORIZING REVISIONS TO THE SAN BERNARDINO COUNTY OPERATIONAL AREA MULTI - JURISDICTIONAL HAZARD MITIGATION PLAN DATED DECEMBER 3, 2010, AND AUTHORIZING FUTURE NON - SUBSTANTIVE AMENDMENTS TO THE PLAN WHEREAS, the preservation of life and property is an inherent responsibility of local, state and federal government, and the East Valley Water District (District); WHEREAS, the District has coordinated with 48 jurisdictions, including 23 cities /towns as well as 21 self-governed special Districts% to prepare a Multi- Jurisdictional IIazard Mitigation Plan (IIMP), which is attached hereto and incorporated herein by this reference, to define hazard mitigation measures to reduce or eliminate loss of life and /or property; WHEREAS, this HMP promotes the collaboration displayed by a multi- agency approach to Hazard Mitigation planning and a coinprehensive way to display the District's mitigation projects and strategies; WHEREAS, the objective of this collaborative approach will not only strengthen the District's position in seeking pre- and post - hazard mitigation funds, but demonstrates the commitment of the District with the participating jurisdictions to this HMP effort; WHEREAS, the HMP identifies the use of the plan and annexes, to address the mitigation measures to reduce or prevent injury and damage from natural hazards; WHEREAS, the District's I -IMP focuses on three (3) natural hazards found in the County: flood, earthquake and drought; WHEREAS, the HMP is an extension of the State of California Multi- Hazard Mitigation Plan, and will be reviewed and exercised periodically and revised as necessary to meet changing conditions; and WHEREAS, the District's Board of Directors agrees to adopt this HMP and urges all officials, employees, public and private organizations, and citizens, individually and collectively, to do their share in furthering the preparation of hazard mitigation within the County of San Bernardino. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT THAT The Board of Directors of the East Valley Water District, State of California hereby authorizes this HMP to be adopted, that the District Engineer is hereby authorized to implement future non - substantive amendments to this updated plan, that a copy of the Board of Directors' approved San Bernardino County Operational Area Multi - Jurisdictional Hazard Mitigation Plan (HMP) be forwarded to the Federal Emergency Management Agency (FEMA), and that this plan become effective immediately. PASSED AND ADOPTED by the Board of Directors' of the East Valley Water District, State of California, by the following vote: AYES: NOES: ABSENT: ABSTAIN: George E. Wilson, President, East Valley Water District Board of Directors By: State of California; County of San Bernardino 1, Robert A. DeLoach, Secretary of the Board of Directors of the East Valley Water District, County of San Bernardino, State of California, hereby certify the foregoing to be a full, true and correct copy of the record of the action taken by said Board of Directors by vote of the members present, as the same appears in the Official Minutes of said Board at its meeting of August 23, 2011 Robert A. DeLoach, Secretary of the Board of Directors, County of San Bernardino, State of California By Hazard Mitigation Plan Community of East Valley Water District, CA Adoption Date: -- Has Not Been Entered— Primary Point of Contact: Ron Buchwald District Engineer East Valley Water District PO Box 3427 San Bernardino, CA 92413 (909) 885 -4900 (office) rb uchwald @eastvalley. org Table of Contents SectionI Introduction ................................................................................. ..............................5 1.1 Purpose of the Plan .................................................................... ..............................5 1.2 Authority .................. ............................................... ............................... .................. 1.3 Community Profile ..................................................................... ..............................5 1.3.1 Physical Setting ................................................................. ..............................5 1.3.2 History ..................... 1.3.3 Demographics ................................................................... ..............................7 1.3.4 Existing Land Use ............................................................. ..............................8 1.3.5 Development Trends ......................................................... ..............................8 Section2 Plan Adoption .............................................................................. ..............................9 2.1 Adoption by Local Governing Body .......................................... ..............................9 2.2 Promulgation Authority ............................................................. ..............................9 2.3 Primary Point of Contact .... ............................................... ..... ............................... 10 Section3 Planning Process ........................................................................ .............................11 3.1 Preparing for the Plan 3. 1.1 Planning Tcam ............................... ............................... .............. ..................13 3.2 Coordination with Other Jurisdictions, Agencies, and Organizations ...................14 3.3 Public Involvement /Outreach ............................... ............................... .. 15 .............. . 3.4 Assess the Hazard ..................................................................... .............................15 3.5 Set Goals ................................................................................... .............................15 3.6 Review and Propose Mitigation Measures ............................... .............................16 3.7 Draft the Hazard Mitigation Plan .............................................. .............................16 3.8 Adopt the Plan ........................................................................... .............................16 Section4 Risk Assessment ......................................................................... .............................17 4.1 Hazard Identification ................................................................ .............................17 4.1 .1 Hazard Screening Criteria .............................................. ............................... 17 4.1.2 Hazard Assessment Matrix .............................................. .............................18 4.1.3 Hazard Prioritization ........................................................ .............................18 4.2 Hazard Profile ............................................ ............................... ...19 .......................... 4.2.1 Darn Inundation Description ............................................ .............................19 4.2.2 Drought Hazard ................................................ ............................... ...21 ........... 4.2.3 Earthquake Hazard ..................................... ............................... 4.2.4 Flash Flooding Hazard .............................. ............................... ..26 ................... 4.2.5 Flooding Hazard ............................ ............................... ......27 ........................... 4.2.6 Wildfires Hazard .............................................................. .............................31 4.3 Inventory Assets ........................................................................ .............................32 East Valley Water District, 2010 hazard Mitigation Plan Page - 2 - 4.3.1 Popul ation ........................................................................ .............................32 4.3.2 Buildings .......................................................................... .............................32 4.3.3 Critical Facility List ......................................................... .............................34 4.4 Vulnerability Assessment ......................................................... .............................40 4.4.1 Methodology .................................................................... .............................40 4.4.2 Dam Inundation Vulnerability Analysis .......................... .............................40 4.4.3 Drought Vulnerability Anal ysis ....................................... .............................40 4.4.4 Earthquake Vulnerability Analysis .................................. .............................41 4.4.5 Flash Flooding Vulnerability Analysis ............................ .............................41 4.4.6 Flooding Vulnerability Analysis ...................................... .............................42 4.4.7 Wildfires Vulnerability Analysis ..................................... .............................42 4.4.8 Potential Loss Estimation ................................................ .............................42 Section 5 Community Capability Assessment .......................................... .............................49 5.1 Agencies and Peopl e ................................................................. .............................49 5.2 Existing Plans ............................................................................ .............................49 5.3 Regulations, Codes, Policies, and Ordinances .......................... .............................49 5.4 Mitigation Programs ................................................................. .............................50 5.5 Fiscal Resources ........................................................................ .............................50 Section6 Mitigation Strategies .................................................................. .............................52 6.1 Overview ................................................................................... .............................52 6.2 Mitigation 5 -Year Progress Rcport ........................................... .............................52 6.3 Mitigation Goals, Objectives, and Projects ............................... .............................52 6.3.1 All Hazards ...................................................................... .............................52 6.3.2 Earthquake ....................................................................... .............................53 6.3.3 Drought ............................................................................ .............................54 6.3.4 Flood ................................................................................ .............................54 6.4 Mitigation Priorities ................................................................... .............................54 6.5 Implementation Strategy ............................................................ .............................55 Section7 Plan Maintenance ....................................................................... .............................56 7.1 Monitoring, Evaluating and Updating the Plan ........................ .............................56 7.2 Implementation through Existing Programs ............................. .............................56 7.3 Continued Public Involvement ................................................. .............................56 East Valley Water District, 2010 Hazard Mitigation Plan Page - 3 - Tables Table1 Time table .......................................................................... .............................12 Table 2 Screening Assessment Matrix ............................................ .............................18 Table 3 Hazard Prioritization Matrix .............................................. .............................19 Table 4 Hazard Prioritization Matrix (Dam Inundation) ................ .............................19 Table 5 Hazard Prioritization Matrix (Drought) ............................ .............................21 Table6 Drought History ................................................................. .............................22 Table 7 Hazard Prioritization Matrix (Earthquake) ....................... .............................23 Table 8 Earthquake History ............................................................ .............................25 Table 9 Hazard Prioritization Matrix (Flash Flooding) ................. .............................26 Table 10 Hazard Prioritization Matrix (Flooding) ......................... .............................27 Table11 Flooding History .............................................................. .............................29 Table 12 Hazard Prioritization Matrix (Wildfires) ........................ .............................31 Table 13 List of Critical Facilities ................................................. .............................35 Table 14 Economical Impacts on Critical Facilities ....................... .............................43 Figures Figure1 Dam Inundation Map ........................................................ .............................20 Figure2 Flood Map ........................................................................ .............................28 Figure3 Fire Map ........................................................................... .............................32 Figure 4 District Facilities .............................................................. .............................33 Appendices Appendix A: Resolution 2011.19 Appendix B: List of Meetings Appendix C: Earthquake Probabilities Appendix D: Water Conservation Ordinance 358 Section 15 East Valley Water District, 2010 Hazard Mitigation Plan Page - 4 - SECTION 1: INTRODUCTION 1.1 Purpose of the Plan Emergencies and disasters cause death or leave people injured or displaced, cause significant damage to our communities, businesses, public infrastructure and our environment, and cost tremendous amounts in terms of response and recovery dollars and economic loss. Hazard mitigation reduces or eliminates losses of life and property. After disasters, repairs and reconstruction are often completed in such a way as to simply restore infrastructure to pre - disaster conditions. Such efforts expedite a return to normalcy; however, the replication of pre - disaster conditions results in a cycle of damage, reconstruction, and repeated damage. Hazard mitigation attempts to break this cycle which results in a reduction in hazard vulnerability. While we cannot prevent disasters from happening, their effects can be reduced or eliminated through a well - organized public education and awareness effort, preparedness and mitigation. For those hazards, which cannot be fully mitigated, the community must be prepared to provide efficient and effective response and recovery. 1.2 Authority As required by the Department of Homeland Security's Federal Emergency Management Agency (DHS- FEMA), all Hazard Mitigation Plans (HMP) must be updated, adopted and approved every five (5) years; the District's current HMP expired April 2010. The purpose of the update is to validate and incorporate new information into the plan and identify progress that has been made since the last approval of the plan. It should also be noted that an approved HMP is required to receive federal assistance under the Hazard Mitigation Grant Program (HMGP) or Pre Disaster Mitigation (PDM) programs. 1.3 Community Profile 1.3.1 Physical Setting East Valley Water District encompasses the Northeast section of the San Bernardino Valley in San Bernardino County. The San Bernardino Valley is located 65 miles due east of the Los Angeles Basin. The San Bernardino Valley is home to the cities of San Bernardino, Redlands, Loma Linda, Colton, Grand Terrace, Highland and the San Manual Reservation. The Districts' service area includes the easterly part of the City of San Bernardino, all of the City of Highland and small- unincorporated areas of the County of San Bernardino. The San Bernardino Valley is desert and is surrounded by mountains on the North and East. Elevations within the valley range from about 500 feet on the valley floor. Elevations in the Mountain area range from 2,000 feet along the foothills to the 11,502 -foot summit of Mount San Gorgonio, the highest peak in Southern California. The Seven Oaks Dam is also, located in the District's boundaries and also home of one of the oldest operating water conveyance canals in Southern California, the North -Fork East Valley Water District, 2010 Hazard Mitigation Plan Page - 5 - Irrigation Canal. This canal was constructed in 1880 to supply water to the Tamers in and Highland and San Bernardino. Today this canal still serves water to some Tamers, but most importantly, this canal severs water to the residents of East Valley Water District. The San Manual Reservation is also located within the District's boundaries. EVWD serves potable water and sewer service to the reservation. The District also, supplies water and waste -water service to Patton State Hospital, which is a State of California institution for the criminally insane. The San Bernardino Valley is a desert area. There are two major earthquake faults in the San Bernardino Valley, the San Andreas Fault and the San Jacinto fault. The San Andreas Fault runs though the District's boundaries, starting on the north castside. This fault basically cuts the District in half, with potable water reservoirs on the north side of the fault and wells and pipeline structures on the south side of the fault. The San Jacinto Fault is within 5 miles of the District's southern and western boundaries. 1.3.2 History East Valley Water District East Valley Water District is a County District, formed in 1954 through an election by local residents who wanted water service by a public agency. Originally called the East San Bernardino County Water District, the name was changed to East Valley Water District in 1982. The District was originally formed to provide domestic water service to the unincorporated and agricultural -based communities of Highland and East Highlands. Later, as the population increased, the need for a modern sewer system to replace existing septic tanks became apparent. The residents voted to give East Valley Water District the responsibility for their sewer system, as they did earlier with their water service. Over the years, some of the District's service area was annexed into the City of San Bernardino. But water service remained with the District, primarily due to logistics and East Valley Water District, 2010 liazard Mitigation Plan Page - 6 - cost. In 1987, the City of Highland incorporated. Now, the District's previously agriculturally dominated service area is urbanized. Before September 2000, the District's service area was approximately 14,750 acres, or 28.5 square miles. An annexation in September 2000 increased the District's service area by 3,228 acres and included the Greenspot Ranch Area. The District has a service population of approximately 75,000 and collects no tax money. All services are financed solely by rates — customers pay only for the benefits and services they receive. City of Highland Highland's original town site was founded in 1891, and the community soon became an important contributor to the citrus industry. Many of the buildings constructed during the town's early era are still in use, helping to preserve the sense of community and transition into the Highland of today City of San Bernardino San Bernardino's colorful history begins in the early years of the 19th century. Spanish missionaries were the first settlers to the region. They chose the fertile valley at the foot of a majestic mountain range as an outpost for other missionaries who traveled throughout the California territory preaching to the various Indian tribes. Tradition has it that Father Francisco Dumetz made his last trip from Mission San Gabriel to the San Bernardino Valley and on May 20, 1810 set up an altar in a planned effort to convert the Indians living there, Padre Dumetz named the area "San Bernardino" after Saint Bernardino of Siena, the patron saint of the day on the Catholic Calendar. In 1819, Mission San Gabriel established Rancho San Bernardino in the area. The main concern of the missionaries was the spiritual welfare of the Indians, but they also took a part in their material well being, showing their peaceful friends how to bring water down from Mill creek and the best ways to plant and irrigate crops. As the mission flourished, so did the Indians. 1.3.3 Demographics The District is currently a bedroom community and has no public Hospitals or major manufactures within its boundaries. The District's service area contains approximately 30 square miles and currently serves approximately 75,000 people. The District serves the San Manual Reservation. The Reservation operates a Casino on a 24 -hr basis and also, operates 6 restaurants within the casino. Patton State Hospital is currently a forensic hospital with a licensed bed capacity of 1287, for individuals who have been committed by the judicial system for treatment. Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 7 - 1.3.4 Existing Land Use The area industry includes agricultural production of citrus and small industrial business. San Bernardino was home to a large Air Force Base until 1994, which is currently being turned into warehousing and a shipping district. The San Manuel Indian Casino and Reservation is located in the Highland area and the Water District serves both water and sewer to the reservation. The District is currently a bedroom community and has no public Hospitals or major manufactures within its boundaries. The housing market in this area has been driven by affordable housing prices in the past. However, the home prices increased at a rapid rate during the housing boom. This boom collapsed four years ago and this region is experiencing a high number of foreclosures and vacant properties forcing prices even lower. Land use is detennined by the Cities of Highland and San Bernardino. The area around the old Norton Air Force Base is earmarked for redevelopment from housing and light commercial to large warehouse. Some small area's in the south -west corner of the District has seen some building of new warehouses. 1.3.5 Development Trends Before the California housing collapse the District was experiencing rapid growth. However all construction has stopped since the collapse of the market and the District is experiencing no growth. In the future, the most easterly end of the District could see the development of approximately 20 square miles. This land is currently farming or vacant property with no infrastructure to support development at this time. However, there have been some talk with developers on costs to bring water and sewer service into this area, so that the developers would be ready to build in this area, if the area recovers or a housing boom returns to this area. Cast Valley Water District, 2010 Hazard Mitigation Plan Page - 8 - SECTION 2: PLAN ADOPTION 2.1 Adoption by Local Governing Body This 2010 Hazard Mitigation Plan (HMP) will be presented to the East Valley Water District Governing Body for adoption upon final PEMA. Upon adoption Board meeting minutes will be included within the HMP. Appendix A: Draft Resolution 2.2 Promulgation Authority This Hazard Mitigation Plan was reviewed and approved by the following Promulgation Authorities: George E. Wilson Board President Description oflnvolvement Directors Matt LeVesque Vice President Description of Involvement: Directors. Board President, East Valley Water District Board of Vice President, East Valley Water District Board of James Morales, Jr. Director Description oflnvolvement: Director, East Valley Water District Board of Directors Kip Sturgeon Director Description of In volvement: Director, East Valley Water District Board of Directors Larry Malmberg Director Description oflnvolvement. Director, East Valley Water District Board of Directors Robert A. DeLoach Interim General Manager / Board Secretary Description oflnvolvement: Interim General Manager of East Valley Water District, EVWD Board secretary. East Valley Water District, 2010 Hazard Mitigation Plan Page - 9 - 2.3 Primary Point of Contact The Point of Contact for information regarding this plan is: Ron Buchwald District Engineer East Valley Water District P.O. Box 3427 San Bernardino, CA 92413 909- 885 -4900 (Office) rbuchwald@ castvallcy.org East Valley Water District, 2010 Hazard Mitigation Plan Page - 10 - SECTION 3: PLANNING PROCESS The purpose of this section is to document the planning process that was taken to review, revise, and update the 2005 HMP. A comprehensive description of the planning process not only informs citizens and other readers about how the plan was developed, but also provides a permanent record of how decisions were reached so it can be replicated or adapted in future plan updates. An integral part of the planning process is documentation of how the public was engaged through the process. This HMP was completed with the coordination and involvement in the San Bernardino Operational Area Multi - Jurisdictional Multi- Hazard Mitigation Plan Update planning efforts. The update process was done with the assistance of a local Planning Team, consisting of members within the District who had a vested interest and were appropriate for the level of knowledge required for the local HMP. For example, one person on the planning team has been with the District since 1987 and knew the history of previous hazards affecting the District. This team developed and implemented the planning process. This section includes a list of the planning team members, a summary of the meetings held, coordination efforts with surrounding communities /groups, and all Public Outreach efforts. 3.1 Preparing for the Plan The District's local planning team reviewed the existing 2005 HMP and Crosswalk to determine which sections of the plan needed to be updated. Once the planning team had reviewed these documents and added any new hazard and mitigation program information, recommendations were presented for public review and input. The update process consisted of • Documenting actions since 2005; • Incorporating new data; • Engaging the Planning Team; • Posting the 2005 and 2010 plan onto the District's Web -site; • Talking with the Highland Community News and attempting to get an article published • Sharing information at the Bi- Weekly EVWD Board meetings • Conducting Public Outreach; and To provide a better understand of the Planning Process and give a timeframe of the effort, Table 1 shows the draft timeline for preparing the Draft HMP for the District and the San Bernardino County Operational Area Multi- Jurisdictional Multi- Hazard Mitigation Plan, discussed further in the following sections. East Valley Water District, 2010 Hazard Mitigation Plan Page - 11- D Q m 00 V--L N T D cn cn cn A n c vJ C m a 's 'O 'o ,'O . °;O :O ;O 'Z ��i2;N :U �'O m m' b b blb m m J�.m . ?a-•�• �p •mac •-� °o ,a ,Q.T;n;�:�•C7; �;m 'Q � � ;<`i;b °� °;v ,d, ,V,r •j, uni ! N • ° o m ; m I N W C N A N N (_ C W `G N C . r r N • r r,, N (p N r W [n T , , N O_ O W Q 'i i l -• -i i , i A --------------- ----------- f W O 3 A � __ __ ____ __ N i : , r N i_ d A __ N 3 W d A w N N (D N 3.1.1 Planning Team This Hazard Mitigation Plan was compiled and authored by members of the following Planning Team: Cecilia Contreras Administrative Office Specialist lI Description oftnvolvement: Cecilia Contreras is the Administrative Office Specialist f for East Valley Water District. She coordinates meetings, type's agenda and helps with the input of infonnation into the Mitigation Plan. She attends the public meeting and compiles the minutes for all mitigation meetings and contacts all members for meeting reminders. Gary Sturdivan Safety and Regulatory Affairs Director Description oftnvolvement: Gary Sturdivan is the Safety and Regulatory Affairs Director for East Valley Water District and is the Planning Team Leader for the District's Mitigation Plan. Gary sets the Agenda for all mitigation meetings, compiles all information for public input and coordinates all mitigation meetings. Gary takes infonnation to the District Board of Directors and oversees infonnation for input into the Mitigation plan. Gary is working on the Mitigation Planning Teams for various water agencies in the County of San Bernardino. Ron Buchwald District Engineer Description oftnvolvement: District Engineer for East Valley Water District, Internal Mitigation Planning Team member. Eliseo Ochoa Assistant District Engineer Description oftnvolvement: Assistant District Engineer for East Valley Water District. Internal Mitigation Planning Team member Gerald Sievers Water System Superintendent Description oftnvolvement: Water System Superintendent for East Valley Water District. Internal Mitigation Planning Team member. Mike Flenderson Water Production Supervisor Description gfInvolvement: Water Production Supervisor for East Valley Water District, Internal Mitigation Planning Team member. Dan Borell GIS Coordinator, San Bernardino Valley Municipal Water District Description oftnvolvement•. Dan Borell is the GIS Coordinator for the San Bernardino East Valley Water District, 2010 Hazard Mitigation Plan Page - 13 - Valley Municipal Water District. Dan is a member of the East Valley Water District Mitigation Planning Team. Dan brings his input and concerns to the planning of our Mitigation Plan. Frank Salazar ERC Regulatory Analyst, City of San Bernardino Municipal Water Department Description of Involvement: Frank Salazar is the Safety Manager at the City of San Bernardino Municipal Water Department. Frank is a member of the East Valley Water District Mitigation Planning Team. Frank brings his input and concerns to the planning of our Mitigation Plan. John Hull Public Works Manager, Yucaipa Valley Water District Description oflnvolvennent: John Hull is the Safety Manager at Yucaipa Valley Water District. John is a member of the East Valley Water District Mitigation Planning Team. John brings his input and concerns to the planning of our Mitigation Plan. Jonathon Dizon Engineering, Monte Vista Water District Description of Involvement: Jonathon Dizon is the Safety Manager at Monte Vista Water District. Jonathon is a member of the East Valley Water District Mitigation Planning Team. Jonathon brings his input and concerns to the planning of our Mitigation Plan. 3.2 Coordination with Other Jurisdictions, Agencies, and Organizations San Bernardino County Fire Department Office of Emergency Services (OES) is coordinating the update of the San Bernardino County Operational Area Multi- Jurisdictional Multi - Hazard Mitigation Plan. The current San Bernardino County Operational Area Multi - Jurisdictional Multi- Hazard Mitigation Plan process consists of information from 55 local HMPs, which are included as an annex to the County's Operational Area plan. The 55 participants include all 24 incorporated cities and towns, 30 special districts, and the unincorporated county. The District is a participating special district within the San Berardino County OES Multi-Jurisdiclional Multi- Hazard Miligation Plan. The District participated in bi- weekly nncetings to coordinate and receive support for their HMP with the County's Multi - Jurisdictional Multi- Hazard Mitigation Plan. The support included receiving technical expertise, resource material and tools, not only to expedite the HMP update process, but also to ensure that the updates are in compliance with federal requirements of the program. The tools, resource material, and other project related information were maintained on a project portal ( https:// tmsl)rc)jcc( s. iclj. com /sbhnnpupdate /cfelault.aspx) to ensure the same information is available to all participants. Also, interaction with other local water district's proved valuable in the development of the mitigation projects for the plan. Water agencies within the County of San Bernardino met to collectively discuss necessary decisions for the HMP and ideas to streamline our resources. East Valley Water District hosted meetings at our agency headquarters and organized the process for participating water agencies. East Valley Water District, 2010 Hazard Mitigation Plan Page - 14 - 3.3 Public Involvement/Outreach EVWD and the Safety Regulatory Director has been involved with the USGS, All Hazard Planning Committee on ShakcOut and the ARkStonrt Planning Committee to form scientific hazard planning with other water agencies within California and on a national level, with the American Water Works Associations Emergency Preparedness and Security Committee. The District's Safety & Regulatory Director is Chair of this committee. EVWD also, holds yearly emergency response exercises, where the public, other water agencies, California Water Wastewater Agency Response Network, CalEMA and the Counties of Riverside and San Bernardino OA's are asked to attend and coordinate water and wastewater issues. An effort was made to solicit public input during the planning process by the Board Meetings beginning September 28`x' until completion of the plan. Information about the plan is posted on the District's websitc (www.eastvallcy.ora) and on Board Agendas for any public comments. There was a short article in the Highland Committee News, published on November 26, 2010. The 2005 and 2010 HMP were posted on the District Web -site asking for public comments. No public comments were received. Please see Appendix B for the details of the public involvement process such as the meeting dates, purpose, agendas, sign -in sheets, minutes, and more. 3.4 Assess the Hazard. This HMP has been developed through an extensive review of available information on hazards, the District's 2009 Emergency Response Plan, the District's Water Master Plan, the District's 2006 and Draft 2010 Urban Water Management Plans, engineering drawings, aerial photographs and available geotechnical and geologic data both from the District and outside sources (for example, California Geological Survey for detailed fault investigation reports). The assessment of the various hazards was completed by the planning team because they had an average of 25 years of personal experience at working for the District and knew the history of past hazardous events. 3.5 Set Goals The process of identifying mitigation goals began with a review and validation of the goals and objectives in the District's 2005 HMP and the San Bernardino County 20005 HMP. Using the 2005 HMP as the basis, the District's planning team completed an assessment and discussion of whether each of the mitigation goals were still valid. This discussion also led to the opportunity to identify new goals and objectives. The goals for the 2010 HMP were set by the District's internal planning team. These team members understand and know the issues facing the District with respect to the District's East Valley Water District, 2010 Hazard Mitigation Plan Page - 15 - Mission Statement "To provide our customers with a safe and reliable water supply that is delivered at a fair and cost - effective price." At one of the planning meetings the group "brainstonned" to determine the best mitigation goals to reduce or avoid long -term vulnerabilities and to identify the hazards. First, we reviewed the 2005 HMP goals and discussed the changes in our community since the previous plan was approved. Then we decided whether those goals had been met or if they were still consistent with the District's current conditions. District goals are to mitigate the effects of flooding on District facilities by attempting to divert debris flows around facilities such as buildings, reservoirs, and pump stations and to reinforce water and sewer mains crossing under rivers and streams. The District can mitigate the effects of earthquakes by installing seismic valves on reservoirs located on the north side of the San Andreas Fault. The District can mitigate the effects of drought by public education in schools and community groups on water conservation. The Engineering planning department of the District will look at all hazards on a property before building new infrastructure. 3.6 Review and Propose Mitigation Measures Meetings (both in- person and virtual) were held with the Planning Team to solicit their input and review sections of the HMP. Each meeting focused on specific sections fi-om the 2005 HMP, including the Introduction, Participation Information, Planning Process and Public Involvement. Risk Assessment, Mitigation Strategy, and Plan Maintenance. 3.7 Draft the Hazard Mitigation Plan The Safety and Regulatory Affairs Director for the District, who was on the planning team and also assisted the District in completing the 2005 HMP, drafted the HMP and then the planning team members reviewed and commented before the HMP was finalized. The updated HMPs will be reviewed against a FEMA - designed Crosswalk. The Crosswalk links the federal requirement, the section in the HMP where the information can be found, and a rating as to the level of compliance with the regulation. 3.8 Adopt the Plan Upon finalizing the HMP by the Planning team, the HMP was sent to the ?District's Board of Directors for adoption. The 2010 HMP was adopted as written at the District's regularly scheduled Board meeting on January 26, 2011. The HMP was then sent to the County of San Bernardino for approval and onto the State of California, before being set to FEMA for approval and be presented to the District's Board for adoption as written. East Valley Water District, 2010 Hazard Mitigation Plan Page - 16 - SECTION 4: RISK ASSESSMENT The goal of mitigation is to reduce the future impacts of a hazard including property damage, disruption to local and regional economies, and the amount of public and private funds spent to assist with recovery. However, mitigation should be based on risk assessment. The purpose of this section is to describe the methodology taken to understand the hazards in the District's service area. There are generally four (4) steps in this process: 1) identify and screen the hazards; 2) profile the hazards: 3) inventory the assets; and, 4) estimate losses. A risk assessment involves measuring the potential loss from a hazard event by assessing the vulnerability of buildings, infrastructure, and people. It identifies the characteristics and potential consequences of hazards, how much of the District could be affected by a hazard, and the impact on District assets. A risk assessment consists of three components: hazard identification, vulnerability analysis, and risk analysis. Technically, these are three different items, but the terms are sometimes used interchangeably 4.1 Hazard Identification 4. 1.1 Hazard Screening Criteria The intent of screening the hazards is to help prioritize which hazard creates the greatest concern to the District. Because the previous process (in 2005) used to rank hazards (Critical Priority Risk Index (CPRI) software) is not being utilized, the alternative approach will be explained. The process that was implemented is logical and can be universally applied. For this 2010 LIMP Update, the District is utilizing a non - numerical ranking system for the hazard screening process. A list of the natural hazards to consider was obtained from Federal Emergency Management Agency (FEMA) "State and Local Mitigation Planning how -to guide: Understanding Your Risks ", (FEMA 386 -1). The District's planning team reviewed each hazard on the list and using their experience with the hazards, the following conclusions were drawn. Natural hazards considered by the District's planning team include the following • Dam Inundation • Drought • Earthquake Flash flooding Flooding Wildfires East Valley Water District, 2010 Hazard Mitigation Plan Page - 17 - The following natural hazards were considered not to affect or be a risk to the District as decided by the District's planning team: • Extreme Heat • High Winds /Straight Line Winds • Lightning • Severe Thunderstorm • Winter Stones 4.1.2 Hazard Assessment Matrix For this 2010 HMP Update, the District is utilizing a non - numerical ranking system for the hazard screening process. This process consists of generating a non- numerical ranking (similar to high, medium and low) rating for the probability and impact of each screened hazard. For each of the District's screened hazards, • For Probability, the rating options are: Highly Likely, Likely, or Somewhat Likely • For Impact, the rating options are: Catastrophic, Critical, or Limited Table 2 is the screening assessment matrix used for the District's hazards. The hazards have been placed in the appropriate /corresponding box /cell of the corresponding "Hazard Matrix" based on the planning team's experience. A subset of this group or hazards is used for the prioritization of the hazards in the following section. Table 2: Screening Assessment Matrix 4.1.3 Hazard Prioritization Using the hazard screening criteria and assessment matrix discussed in the previous two sections, the District's planning team identified the following two hazards to be the most likely to affect the District: Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 18 - Int act Catastrophic Critical Limited 6 Highly Likely Earthquake Drought Flooding, Likely Wildfires Flash Flooding o Somewhat Likely Dam Inundation 4.1.3 Hazard Prioritization Using the hazard screening criteria and assessment matrix discussed in the previous two sections, the District's planning team identified the following two hazards to be the most likely to affect the District: Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 18 - Drought 1{azard: A drought could impact 100% of the District's population because water is the business of the District. If there is no water to sell, the District receives no revenue. 2. Earthquake Hazard: There are two active faults within miles of the District's service area. The San Andreas Fault runs within the District's service area. These faults could potentially damage 100% of the District's critical facilities. The San Andreas is 150 years overdue for a major event and was identified by USGS as one of the most likely faults in the U.S. to rupture in the next 30 years. Table 3 presents the summary results of prioritizing each hazard based on the level of risk. The `red shaded" boxes are the top ranked hazards. As can be seen from the table, the hazards in the "red- shaded" boxes are the District's priority (or high profile) hazards, while the hazards in the "white" boxes are the less critical /important hazards for the District. Table: 3 Hazard Prioritization Matrix The two high profile hazards for the District are drought and earthquake. While other hazards are profiled in the following sections for completeness, the District's priority and focus for the mitigation projects will be for only the two high profile hazards. 4.2 Hazard Profile 4.2.1 Dam Inundation Description fable 4: Hazard Prioritization Matrix (Dam Inundation) Impact Catastrophic Critical Limited Highly Likely Earthquake Drought �. Likely Flooding, n Likely Wildfires Flash Flooding Q Somewhat Dam Inundation g� Likely Dam Inundation The two high profile hazards for the District are drought and earthquake. While other hazards are profiled in the following sections for completeness, the District's priority and focus for the mitigation projects will be for only the two high profile hazards. 4.2 Hazard Profile 4.2.1 Dam Inundation Description fable 4: Hazard Prioritization Matrix (Dam Inundation) Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 19 - Impact Catastrophic Critical Limited Highly Likely_ Likely oSomewhat �+ Likely Dam Inundation Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 19 - The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: Dam failure Inundation is defined as the flooding which occurs as the result of structural failure of a dam. Structural failure may be caused by seismic activity. Seismic activity may also cause inundation by the action of a seismically - induced wave which overtops the dam without also causing dam failure. This action is referred to as a seiche. Water retained in a dam could also be displaced by the action of a volcanically- induced mudflow. Landslides flowing into a reservoir are also a source of potential dam failure or overtopping. Structurally defective dams can be a cause of clam failure. Description: In reviewing the "Dam Inundation Areas ", attached map, it appears that portions of the District's set-vice area falls within any dam inundation area. However, the areas affected are mostly unpopulated. The Phillip A. Disch Surface Water Treatment Plant is located within a flood inundation area, just north of I -210 and State Highway 330. This facility would most likely be lost in a major event. This facility is a critical asset, since this plant supplies 25,000 people with drinking water in the City of Highland. Please see Figure I for details. Therefore, the District is dropping this hazard from further evaluation. Also, the District has no history of dam inundation. Figure 1: Dann Inundation Map East Valley Water District Dam Inundation Areassvwoswme A.re euundxy Varn n Rlanrs ign St A 1 r 1 da.a > r.i me nvo s Gen.,,] Pgn Oeminurtlab O Are AS dev eloped by San Barran Inn CO nr�Land US Venmee 1� C -y� E — '� Y 'Air ,dod by dot Na dmb Cd 3,,IW0G15 " lJiii D. IvrWAis Areas 5 V, r F _ East Valley Water District, 2010 Hazard Mitigation Plan Page - 20 - 4.2.2 Drought Hazard The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. Table 5: llazard Prioritization Matrix (Drought) G eneral Definition: A drought is a period of drier - than - nonnal conditions that results in water - related problems. Precipitation (rain or snow) falls in uneven patterns across the country. When no rain or only a small amount of rainfalls, soils can dry out and plants can die. When rainfall is less than normal for several weeks, months, or years, the flow of streams and rivers declines, water levels in lakes and reservoirs fall, and the depth to water in wells increases. If dry weather persists and water supply problems develop, the dry period can become a drought. The first evidence of drought usually is seen in records of rainfall. Within a short period of time, the amount of moisture in soils can begin to decrease. The effects of a drought on flow in streams and rivers or on water levels in lakes and reservoirs may not be noticed for several weeks or months. Water levels in wells may not reflect a shortage of rainfall for a year or more after the drought begins. A period of below-normal rainfall does not necessarily result in drought conditions. Some areas of the United States are more likely to have droughts than other areas. In humid, or wet, regions, a drought of a few weeks is quickly reflected in a decrease in soil moisture and in declining flow in streams. In arid, or dry, regions, people rely on groundwater and water in reservoirs to supply their needs. They are protected from short-term droughts, but may have severe problems during long dry periods because they may have no other water source if wells or reservoirs go dry. Description: Because the District is in the business of selling water, drought can be a disastrous hazard to the District. A drought is defined as a series of years with less than average rainfall and typically lasts seven years. The District is currently experiencing a drought that started in 1998. Southern California has a history of severe droughts. There have been six severe extended droughts within the last 400 years (the most severe drought lasted from approximately 1650 to 1700). The U.S. Weather Service is forecasting 20 more years of below average rainfall. East Valley Water District, 2010 Hazard Mitigation Plan Page - 21- Impact Catastrophic Critical Limited Highly Likely Drought ° c Likely c Somewhat 0. Likely G eneral Definition: A drought is a period of drier - than - nonnal conditions that results in water - related problems. Precipitation (rain or snow) falls in uneven patterns across the country. When no rain or only a small amount of rainfalls, soils can dry out and plants can die. When rainfall is less than normal for several weeks, months, or years, the flow of streams and rivers declines, water levels in lakes and reservoirs fall, and the depth to water in wells increases. If dry weather persists and water supply problems develop, the dry period can become a drought. The first evidence of drought usually is seen in records of rainfall. Within a short period of time, the amount of moisture in soils can begin to decrease. The effects of a drought on flow in streams and rivers or on water levels in lakes and reservoirs may not be noticed for several weeks or months. Water levels in wells may not reflect a shortage of rainfall for a year or more after the drought begins. A period of below-normal rainfall does not necessarily result in drought conditions. Some areas of the United States are more likely to have droughts than other areas. In humid, or wet, regions, a drought of a few weeks is quickly reflected in a decrease in soil moisture and in declining flow in streams. In arid, or dry, regions, people rely on groundwater and water in reservoirs to supply their needs. They are protected from short-term droughts, but may have severe problems during long dry periods because they may have no other water source if wells or reservoirs go dry. Description: Because the District is in the business of selling water, drought can be a disastrous hazard to the District. A drought is defined as a series of years with less than average rainfall and typically lasts seven years. The District is currently experiencing a drought that started in 1998. Southern California has a history of severe droughts. There have been six severe extended droughts within the last 400 years (the most severe drought lasted from approximately 1650 to 1700). The U.S. Weather Service is forecasting 20 more years of below average rainfall. East Valley Water District, 2010 Hazard Mitigation Plan Page - 21- The 2009 California Water Plan states that Water Year 2009 was the third consecutive dry year for the state. Because of losses caused by this drought, the U.S. Department of Agriculture in September designated all of the counties within the San Joaquin River, Tulare Lake, and Central Coast Hydrologic Regions as either Primary Natural Disaster Areas or Natural Disaster Areas (statewide total was 21 counties and 29 counties, respectively). The state entered the 2009 -2010 Water Year with its key supply reservoirs at only 68 percent of average. The fundamental drought impact to water agencies is a reduction in available water supplies. As a result, historic occurrences of drought have encouraged water agencies to review the reliability of their water supplies and to initiate planning programs addressing identified needs for improvement In addition, public and media interest in droughts fosters heightened awareness of water supply reliability issues in the Legislature. More than 50 drought - related legislative proposals were introduced during the severe, but brief 1976 -77 drought. About one -third of these eventually became law. Similar activity on drought - related legislative proposals was observed during the 1987 -92 droughts. One of the most significant pieces of legislation was the 1991 amendment to the Urban Water Management and Planning Act, in effect since 1983, which requires water suppliers to estimate available water supplies at the end of one, two, and three years, and to develop contingency plans for shortages of up to 50 percent. The District's 2005 Urban Water Management Plan (UWMP) (EVWD, 2006) presents water supply to demand comparisons through 2030. The 2010 UWMP will be completed by June 30, 2011 and will update any demand and supplies documented in the 2005 UWMP and will also require all water agencies to reduce their water demand by 20 percent by the year 2020. The plan also presents water supply to demand comparisons for single dry to multiple dry year scenarios. The comparisons show that the District has adequate supply through 2030. If the current drought extends for the period that the U.S. Weather Service is currently forecasting, the District will have difficulty in meeting its water supply demands without additional supplies. The Bunker Hill groundwater basin is experiencing the lowest groundwater levels in 40 years and is currently in overdraft. if this condition continues, the District will need to purchase more State Project water to supply the demand for the customer base. Table 6 summarizes the occurrences, impact, and costs of this hazard. Table 6: Drought History Date of Type Amount Statewide Event of Damage of Damage or Local Annual statewide 1976-$888.5M; 1977- $1.775M; IOTAl- 1976 -1977 runoff dropped e. Vvious below average. $Z'713 East Valley Water District, 2010 Hazard Mitigation Plan Page- 22 - Annual statewide n noff dropped 27% below average. 1987 -1992 Twenty-three counties had declared local drought emergencies b: the end of 1991. San Bernardino National Forest - dead 1998- current and dying trees, bark beetle infestations. Summarizing Risk SWP terminated services to agricultural contractors and provided only 10% of requested urban deliveries. Appropriate $34.8M from the General Pend to [lie Department for financial assistance to local water suppliers for emergency drought- relief water supply, technical water conservation assistance, and operation of the Department's Drought Information Center. Probability: Highly Likely Impact: Critical 4.2.3 Earthquake llazard $12,100 crop damage. Table 7: Hazard Prioritization Matrix (Earthquake) The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: An earthquake is a sudden, rapid shaking of the Earth caused by the breaking and shifting of rock beneath the Earth's surface. For hundreds of millions of years, the forces of plate tectonics have shaped the Earth as the huge plates that form the Earth's surface move slowly over, under, and past each other. Sometimes the movement is gradual. At other times, the plates are locked together, unable to release the accumulating energy. When the accumulated energy grows strong enough, the plates break free causing the ground to shake. Most earthquakes occur at the boundaries where Gast Valley Water District, 2010 1 azard Mitigation Plan Page - 23 - Irrr act Catastrophic Critical Limited Highl Likel Earthquake Likel c Somewhat Likely.. The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: An earthquake is a sudden, rapid shaking of the Earth caused by the breaking and shifting of rock beneath the Earth's surface. For hundreds of millions of years, the forces of plate tectonics have shaped the Earth as the huge plates that form the Earth's surface move slowly over, under, and past each other. Sometimes the movement is gradual. At other times, the plates are locked together, unable to release the accumulating energy. When the accumulated energy grows strong enough, the plates break free causing the ground to shake. Most earthquakes occur at the boundaries where Gast Valley Water District, 2010 1 azard Mitigation Plan Page - 23 - the plates meet; however, some earthquakes occur in the middle of plates. Ground shaking from earthquakes can collapse buildings and bridges; disrupt gas, electric, water utilities, and phone service; and sometimes trigger landslides, avalanches, flash floods, fires, and huge, destructive ocean waves (tsunamis). Buildings with foundations resting on unconsolidated landfill and other unstable soil, and trailers and homes not tied to their foundations are at risk because they can be shaken off their mountings during an earthquake. When an earthquake occurs in a populated area, it may cause deaths and injuries and extensive property damage. Earthquakes strike suddenly, without warning. Earthquakes can occur at any time of the year and at any time of the day or night. On a yearly basis, 70 to 75 damaging earthquakes occur throughout the world. Estimates of losses from a future earthquake in the United States approach $200 billion. There arc 45 states and territories in the United States at moderate to very high risk from earthquakes, and they are located in every region of the country. California experiences the most frequent damaging earthquakes; however, Alaska experiences the greatest number of large earthquakes —most located in uninhabited areas. The largest earthquakes felt in the United States were along the New Madrid Fault in Missouri, where a three - month long series of quakes from 1811 to 1812 included three quakes larger than a magnitude of 8 on the Richter Scale. These earthquakes were felt over the entire Eastern United States, with Missouri, Tennessee, Kentucky, Indiana, Illinois, Ohio, Alabama, Arkansas, and Mississippi experiencing the strongest ground shaking. Description: There are two earthquake faults located within several miles of the District's service area. They are the San Andreas Southern Fault and the San Jacinto Fault. While there have been many earthquakes in and around the District's service area, only one earthquake has actually caused any damages to the District's facilities. In 1992, the Big Bear - Landers Earthquake damaged two of the District's groundwater wells. Wells 1 l and 34 had their filter gravel packs damaged. A source for the earthquake profile was a report that describes a new earthquake rupture forecast for California developed by the 2007 Working Group on California Earthquake Probabilities (WGCEP 2007). The Working Group was organized in September, 2005, by the U.S. Geological Survey (USGS), the California Geological Survey (CGS), and the Southern California Earthquake Center (SCEC). The group produced a revised, time independent forecast for California for the national seismic hazard maps. Appendix C presents the earthquake profile findings for the District's service area. The ground motion findings indicate the peak ground acceleration (PGA) within the District's service area could potentially exceed 80 percent. Typically, any acceleration over 3 percent is considered excessive. Also, a map shown in Appendix C illustrates that there East Valley Water District, 2010 Hazard Mitigation Plan Page - 24 - is a 97% probability that Southern California will have a 7.6 scale earthquake over the next 30 years. Since 2005, the District has had no damages to facilities resulting from earthquakes. Table 8 summarizes the occurrences, impact, and costs of this hazard. Table 8: Earthquake History - Dec 4, 1948 Magnitude Earthquake i Date of Name Earthquake of Hake 7.5 Wrightwood Dec. 8, 1812 Earthquake Borrego April 8, 1968 Cqjon Pass July 22, 1899 5.7 San Jacinto Dec. 25 1899 6.5 Elsinore ___-May 15,19 10 6 -- ---- San Jacinto April 21, 1918 6.8 North San July 22, 1923 6.3 Jacinto San Jacinto March 25, 1937 6.0 Terwilliger Fish Creek Oct 2l, 1942 6.6 Mountains _. Desert llot Dec 4, 1948 6.0 Springs 1954 San March 19, 1954 6.4 Jacinto Borrego April 8, 1968 6.5 Mountain Lytle Creek Sept. 12, 1970 5.2 White Wash I Feb 25, 1980 1 5.5 1988 Upland June 26, 1988 4.7 and 5.4 and 1990 and Feb 28, respectively Upland 1990 North Palm July 81 1986 5.6 _Springs __ — Joshua Tree April 221992 6.1 Damage Description 40 deaths Landslides, heavy damage to buildings in San Bernardino. No deaths. San Jacinto &Hemet had severe damage. Six deaths. Chimneys thrown down and walls Most damage in San Jacinto and Hemet. Several injuries, one death. Landslides, cracks in ground, roads, and canals. Chimney's toppled, broken windows, 2 critical injuries, no deaths, San Bernardino hospital and Hall of Records badly damaged. _I Few chimneys damaged, some plaster cracked, a few windows broken. Minimal damage mostly due to spjrselypopulated area__ Little damage due to remote location, felt over a large area. Rockslides Widespread damage. In Los Angeles, 5,800 gallon water tank split, water pipes broken in Pasadena, at UCLA, and San Diego. Walls cracked in Escondido and Corona. Minor widespread damage. Parts of San Bernardino experienced a temporary blackout. Largest most damaging earthquake in 16 years. Damage across most of Southern California. Landslides,_ huge boulders thrown. Landslides, rock falls, 4 injuries, San Bernardino radio station knocked off the air. Landslides. Windows and dishes broken. Fire broke out in Rancho Mirage due to a gas line rupture in an em pty home. Landslides, damage to San Antonio Dam, 38 minor injuries. Public- $4.87M; business- $4.7M; private- $2,4M; total -$12M; 501 homes and 115 businesses damaged or destroyed. 29 injuries. Destruction or damage of 51 homes. Landslides. Damage over $4M. 32 minor iniuries. East Valley Water District, 2010 Hazard Mitigation Plan Page - 25 - Earthquake Name Date of Earthquake Magnitude of Quake Damage Description Landslides in San Bernardino Mountains. Catastrophic Critical Limited :E' ti Substantial damage in Big Bear. Landers was the 2 separate largest earthquake in southern California in 40 Big Bear ;Tune 28,1992 earthquakes— Big years. Larthquake ruptured 5 separate faults. Q Somewhat Bear - 6.4, Total rupture length was 53 miles. One death, ;� Landers -7.3. 402 injuries. Private- $47.5M; business -$17M; public- $26.6M; total -$91M; 77 homes destroyed, 4,369 homes damaged, 139 businesses damaged. Oct. 16, 1999 7.1 Ilcctor Mine Very remote location. Ruptured in both —_. _ - -- _- directions frown the epicenter. Summarizing Risk Probability: highly Likely Magnitude /Severity: Catastrophic 4.2.4 Flash Flooding hazard Table 9: Hazard Prioritization Matrix (Flash Flooding) The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: A sudden flood of great volume, usually caused by a heavy rain. Description: Flooding occurs along the Santa Ana River basin and Mill Creck area. However the Seven Oaks Dam has mitigated most flooding issues from the Santa Ana River basin. Because the District's service area is generally within a desert, flash flooding can be a problem during winter storms. Please see Section 4.2.5, Flooding Hazard, for the historical profile for flooding. East Valley Water District, 2010 Hazard Mitigation Plan Page - 26 - I n pact Catastrophic Critical Limited :E' ti Highly Likely Likely Flash Flooding Q Somewhat ;� Likely The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: A sudden flood of great volume, usually caused by a heavy rain. Description: Flooding occurs along the Santa Ana River basin and Mill Creck area. However the Seven Oaks Dam has mitigated most flooding issues from the Santa Ana River basin. Because the District's service area is generally within a desert, flash flooding can be a problem during winter storms. Please see Section 4.2.5, Flooding Hazard, for the historical profile for flooding. East Valley Water District, 2010 Hazard Mitigation Plan Page - 26 - Summarizing Risk Probability: Highly Likely Magnitude /Severity: Limited 4.2.5 Flooding Ilazard Table 10: Hazard Prioritization Matrix (Flooding) The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: A flood, as defined by the National Flood Insurance Program is: "A general and temporary condition of partial or complete inundation of two or more acres of normally dry land area or of two or more properties (at least one of which is your property) from: • Overflow of inland or tidal waters. • Unusual and rapid accumulation or runoff of surface waters from any source, or a mudflow. The collapse or subsidence of land along the shore of a lake or similar body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels that result in a flood." Floods can be slow or fast rising but generally develop over a period of days. Mitigation includes any activities that prevent an emergency, reduce the chance of an emergency happening, or lessen the damaging effects of unavoidable emergencies. Flooding tends to occur in the summer and early fall because of the monsoon and is typified by increased humidity and high summer temperatures. The standard for flooding is the so- called "100 - year flood," a benchmark used by the Federal Emergency Management Agency to establish a standard of flood control in communities throughout the country. Thus, the 100 -year flood is also referred to as the "regulatory" or "base" flood. Actually, there is little difference between a 100 -year flood and what is known as the 10 -year flood. Both terns are really statements of probability that scientists and engineers use to describe how one flood compares to others that are likely to occur. In fact, the 500 -year flood and the 10 -year flood are only a foot apart on flood elevation -which means that the elevation of the 100 -year flood falls somewhere in between. The teen 100 -year flood is often Fast Valley Water District, 2010 Hazard Mitigation Plan T Page - 27 - Irr► act Catastrophic Critical Limited Z� qLikel l Likel Flooding o Somewhat Likely The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: A flood, as defined by the National Flood Insurance Program is: "A general and temporary condition of partial or complete inundation of two or more acres of normally dry land area or of two or more properties (at least one of which is your property) from: • Overflow of inland or tidal waters. • Unusual and rapid accumulation or runoff of surface waters from any source, or a mudflow. The collapse or subsidence of land along the shore of a lake or similar body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels that result in a flood." Floods can be slow or fast rising but generally develop over a period of days. Mitigation includes any activities that prevent an emergency, reduce the chance of an emergency happening, or lessen the damaging effects of unavoidable emergencies. Flooding tends to occur in the summer and early fall because of the monsoon and is typified by increased humidity and high summer temperatures. The standard for flooding is the so- called "100 - year flood," a benchmark used by the Federal Emergency Management Agency to establish a standard of flood control in communities throughout the country. Thus, the 100 -year flood is also referred to as the "regulatory" or "base" flood. Actually, there is little difference between a 100 -year flood and what is known as the 10 -year flood. Both terns are really statements of probability that scientists and engineers use to describe how one flood compares to others that are likely to occur. In fact, the 500 -year flood and the 10 -year flood are only a foot apart on flood elevation -which means that the elevation of the 100 -year flood falls somewhere in between. The teen 100 -year flood is often Fast Valley Water District, 2010 Hazard Mitigation Plan T Page - 27 - incorrectly used and can be misleading. It does not mean that only one flood of that size will occur every 100 years. What it actually means is that there is a one percent chance of a flood of that intensity and elevation happening in any given year. In other words, it is the flood elevation that has a one percent chance of being equaled or exceeded each year. And it could occur more than once in a relatively short period of time. (By comparison, the 10 -year flood means that there is a ten percent chance for a flood of its intensity and elevation to happen in any given year.)' Figure 2: Flood Map I, /y� �% r✓ 2 � _ 1 -G East Valley Water District FEMA Flood Hazard Areas Np� i /lam Flood data source- FEIIA a National F1QQJ Ha_ard L3� er A01119, 2010 flap creation Cate Ng enlb r12, 2010 -- Rivers and 9lre3ms — LI ajor Hlgnxal s Special Flood Hazard Areas Subject to I nundatlan by the 1`h 4 Imal Chance Flood - '-JZoneA Ulo Dose Flood Elevations iDFES; Cetemanec, Ml ISFESOetennedl =Zone AH;Fiooa Ceptlle of 1 1,13 feet, usually areas of bonding: DFES Detemaned. Zone AO iFbad Dooms of 1 tc 3feet usuaiy sheet In on eloping terrain. e:, g. owns leternrned Other flood Areas =Zone X Ignadedf 0 ^ i Annual 611ante I[OL,r; Flood ZaneX ProleClad by Leeee- areas protected hone Vie l =n annual Alone@ 100 Dther Areas jZen D . areas It rtnkh flood ha -a, ds are unoetemw*1, but Fos stile Z one % mnshadedj - areas deal d are n11led to b e Cut Vne Me 02h annual 0 wp ,`A eao naolrlan In recent history, there have been 17 floods, storms, and flash floods in the District's general service area. Table 11 summarizes the occurrences, impact, and costs of this hazard. 1 Rod Bolin, The Ponca City News, July 18, 2002. Page 5 -A East Valley Water District, 2010 Hazard Mitigation Plan Page - 28 - Table 1 l : Flooding History Date of event rypc of Damage Dec -55 74 deaths Apr -58 13 deaths, several injur Call 1965 Abnormally heavy and continuous rainfall. Winter 1960 Abnormally heavy and continuous rainfall. Winter 1969 Sep -76 Winter 1978 Jul -79 Storms, flooding, 47 dead, 161 injured. An alluvial flood and debris flow on Deer Creek in San Bernardino County killed I I people. High winds, heavy rains, and flooding 14 dead, at least 21 injured Amount of Damage $200 M $20 M, plus $4 M agricultural Public- $5.8 M; private $16 -0 M; Total $21.8 M Public- S 14.6 M; private $14 M; Total $28.7 M Public- $185 M, Private - $115 M; Total -$300 M Public -$65.7 M; private - $54.3 M; TOTAL -$120 M Public -$73 M; private -$44 M; Total -$117 M; 2,538 homes destroyed Public -$3.0 M; private - $22.9 M; Total -$25.9 M Statewide or Local State wide State wide Riverside, San Bernardino, Ventura, San Diego Counties Various Various Imperial, Riverside, San Bernardino, San Diego Counties Various Riverside Rain, wind, mud slides, Feb 80 Various and flooding Public -$151 M; private - Heavy rams high winds, Winter 82 -83 $159 M; agricultural -$214 Various flooding, levee breaks M; TOTAL -$524 M Public $10 M, private $15 I[igh wind~, storm s, and Aug-93 M, agricultural $10 M; Inyo Riverside, San flooding; 3 deaths TOTAL -$35 M Bernardino Counties East Valley Water District, 2010 Hazard Mitigation Plan Page - 29 - Date of event Type of Damage Amount of Damage Statewide or Local Public -$95 M privatc- Fcb 92 Flooding, rainstorms, nmd $18.5 M business $8.5 M, Los Angeles, Ventura, slides; 5 deaths agricultu ral -$1.5 M; Kern, Orange, San TOTAL -$123 M Bernardino Counties Snow, rain, and high Dec -92 winds, 20 deaths, 10 Total - $600 M VUriOUS Jan -95 Feb -95 i»juries 11 deaths 17 deaths Feb -98 17 deaths Dec -03 15 deaths Summarizing Risk Probability: Magnitude /Severity: Likely Limited Public- $299.6 M; individual - $128.4 M; businesses $58.4 M; highways -$158 M; ag -$97 M; TOTAL-$741.4 M; damage to homes: major - 1,883; minor -4, 179; destroyed -370. Public property- $190.6 M; individual- $122.4 M; business -$46.9 M; highways -$79 M; ag -$65 L6 M; TOTAL - approximately $1.1 billion; damage to homes: major - 1,322; minor - 2,299; destroyed -267 $550 M Various 57 counties (all except Del Norte) Various San Bernardino — Waterman Canyon from Lytle Creek River. East Valley Water District, 2010 Hazard Mitigation Plan Page - 30 - 4.2.6 Wildfires Hazard Table 12: Hazard Prioritization Matrix (Wildfires) The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: There are three different classes of wildland or wildfires. A surface fire is the most common type and burns along the floor of a forest, moving slowly and killing or damaging trees. A ground fire is usually started by lightning and burns on or below the forest floor. Crown fires spread rapidly by wind and move quickly by jumping along the tops of trees. Wildfires are usually signaled by dense smoke that fills the area for miles around. Wildfires present a significant potential for disaster in the southwest, a region of relatively high temperatures, low humidity, and low precipitation during the summer, and during the spring, moderately strong daytime winds. Combine these severe burning conditions with people or lightning and the stage is set for the occurrence of large, destructive wildfires. Description: Because the average annual rainfall in the District's service area is less than 15 inches per year, portions of the area are very rural, and there are forests surrounding portions of the District, wildfires are a potential hazard. Figure 3 shows the fire threat map for the District's north and east systems, respectively, in San Bernardino County prepared by the California Department of Forestry. The maps show five threat classes that range from no threat to extreme threat. However, a more detailed examination during the site reconnaissance confirmed a low fire hazard because of a clearing zone around the facilities. The District bas an active maintenance program to address such issues. Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 31 - Ln pact Catastrophic Critical Limited Z, Hi hl Likel I Likel Wildfires c Somewhat Likel The following section describes the hazard and then details the historical events associated with this hazard for the East Valley Water District. General Definition: There are three different classes of wildland or wildfires. A surface fire is the most common type and burns along the floor of a forest, moving slowly and killing or damaging trees. A ground fire is usually started by lightning and burns on or below the forest floor. Crown fires spread rapidly by wind and move quickly by jumping along the tops of trees. Wildfires are usually signaled by dense smoke that fills the area for miles around. Wildfires present a significant potential for disaster in the southwest, a region of relatively high temperatures, low humidity, and low precipitation during the summer, and during the spring, moderately strong daytime winds. Combine these severe burning conditions with people or lightning and the stage is set for the occurrence of large, destructive wildfires. Description: Because the average annual rainfall in the District's service area is less than 15 inches per year, portions of the area are very rural, and there are forests surrounding portions of the District, wildfires are a potential hazard. Figure 3 shows the fire threat map for the District's north and east systems, respectively, in San Bernardino County prepared by the California Department of Forestry. The maps show five threat classes that range from no threat to extreme threat. However, a more detailed examination during the site reconnaissance confirmed a low fire hazard because of a clearing zone around the facilities. The District bas an active maintenance program to address such issues. Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 31 - Figure 3: Fire Map 7 ,1* � 0 Y East Valley Water District - CAL FIRE Fire Hazard Severity Zones s Fire hazard data Sauce CAL FIFE Fire Resource and Assessment Piogta in IFRAP) Data Recommended County Maps of Very High Fire Hazard Seventy Z ones m Local Responsibility Areas(LRA) 5.12000 Drall Fire Hazartl Seventy Zones in Local Responsibfl tyAreas (LRA) 812007 Adopted Fire Haartl Seventy Zones far State ResponslUgityAreas (SRA) 112007 Map creation date Ilovember3 2010 4.3 Inventory Assets EV'BJD Service Area Boundary; 1 Federal Responslblllty Ana Rivas andSVeans Fire HazardSeverltyZones f,lalorl'lig4rvay's Local Respor lbillty Arta •Re mrrt Nloed II® Very High LOW Responsibility III - Craft " ";; '; 7 r IOn- YtddlanddlnnLrbal Q U'ban U mwoj ( mraaace r '.3 HIjh LJ very High Slate Responsibility Area - Adopted i Moda a:e Higt SS Very• High This section provides an overview of the assets in the East Valley Water District and the hazards to which these facilities are susceptible. 4.3.1 Population The total population of East Valley Water District is currently approximately 75,000. 4.3.2 Buildings As of August 2010, the District operates and maintains the following facilities: • 14 pressure zones, • existing reservoirs with a total storage capacity of 27.2 million gallons (MG), • existing wells with a total pumping capacity of 15.4 million gallons a day (mgd) East Valley Water District, 2010 Hazard Mitigation Plan Page - 32 - • Philip A Disch Surface Water Treatment Plant (4 mgd capacity) utilizing local surface water from North Fork Irrigation Canal and water from the State Water Project (SWP), • approximately 420 miles of distribution and transmission facilities (sizes 4 inches to 48 inches) Figure 4 is a map of the District's facilities. Figure 4 East Valley Water District, 2010 Hazard Mitigation Plan Page - 33 - Potable water service to the City of Highland and the eastern portion of the City of San Bernardino is provided by the East Valley Water District. EVWD currently serves more than 75,000 residents through approximately 22,000 connections. Water demands in the service area vary throughout the year with maximum daily summer demands estimated at 27.2 mgd (July 2002). The District has several sources of water for domestic water supply. These sources include the Bunker Hill Groundwater Basin, the City of San Bernardino, the State Water Project and Santa Ana River water. Nineteen groundwater extraction wells draw approximately 15.4 million gallons per day (mgd) fi-om the Bunker Hill Groundwater Basin. Santa Ana River water is diverted at a point south of the Seven Oaks Dam and transported via the North Fork Canal to the Philip A. Disch Surface Water Treatment Plant. Water from the City of San Bernardino domestic water system is received at Plant 107. State Water Project water is supplied to lire District via the Santa Ana River and the North Fork Canal. 4.3.3 Critical Facility List This section provides a listing of the critical facilities in East Valley Water District. The primary contact for all the District facilities is the following: Primary Contact: Gary Sturdivan, San Bernardino, CA Phone: 909 - 806 -4087 Fax: 909-889-5732 Because the District's exact location of facilities is extremely sensitive, especially due to increased concerns for national security, only general locations have been included in this section. Critical Facilities: The Phillip A. Disc11 Surface Water Treatment Plait (PDSWTP) was identified as a critical facility because it supplies approximately 25 percent of the water for City of Highland. The remaining facilities in the north system include 7 groundwater well sites, 5 reservoir sites, 3 sites with reservoirs, pump stations and wells, and 2 sites with reservoirs and pump stations. Also, the 360 miles of pipelines at the District are considered critical because they are needed to transport water. To minimize any hazard mitigation potential from the District's newly constructed facilities, all future reservoirs will be constructed adequately for existing seismic conditions, which includes a swivel joint for the inlet /outlet to allow movement and anchoring the tank clown with bolts similar to a large concrete footing. In addition, all buildings will meet the current seismic building codes. East Valley Water District, 2010 Hazard Mitigation Plan Page - 34 - Table 13: Summary of the critical facilities for the District. Plant 9 Water Plant Size: 35,000 SF Facility Description: Water Storage, Water Well, and Booster Station Plant 11 Water Plant Size: 25,000 SF Facility Description: Water Well Plant 12 Water Plant Size: 25,000 SF Facility Description: Water Storage, Water Well, and Booster Station Plant 24 Water Plant Size: 80,000 SF Facility Description: Water Storage, Water Well, and Booster Station. Plant 25 Water Plant Size: 18,000 SF Facility Description: Water Well, and Booster Station Plant 27 Water Plant Size: 25,000 SF Facility Description: Water Well Plant 28 Water Plant Size: 80,000 SF Facility Description: Water Well, and Treatment Plant Plant 33 Water Plant Size: 96,000 SF Facility Description: Water Storage and Booster Plant Plant 34 Water Plant Size: 160,000 SF Facility Description: Water Storage and Booster Station East Valley Water District, 2010 Hazard Mitigation Plan Page - 35 - Plant 37 Water Plant Size: 80,000 SF Facility Description: Water Storage and Booster Plant 39 Water Plant Size: 400,000 SF Facility Description: Water Storage, Water Well, and Booster Station Plant 40 Water Plant Size: 30,000 SF Facility Description: Water Storage, WclI, and Booster Station Plant 41 Water Plant Size: 120,000 SF Facility Description: Water Well Plant 56 Water Plant Size: 80,000 SF Facility Description: Water Storage Plant 59 Water Plant Size: 80,000 SF Facility Description: Water Storage and Booster Station Plant 99 Water Plant Size: 20,000 SF Facility Description: Water Storage, Booster Station, and Two Way Radio Repeater Station. Plant 101 Water Plant Size: 120,000 SF Facility Description: Water Storage and Booster Station Plant 104 Water Plant Size: 15,000 SF Facility Description: Booster Station East Valley Water District, 2010 Hazard Mitigation Plan Page - 36 - Plant 107 Water Plant Size: 40,000 SF Facility Description: Water Well Plant 108 Water Plant Size: 80,000 SF IPaciliiv Description: Water Storage and Booster Plant 120 Water Plant Size: 120,000 SF Facility Description: Water Storage, Water Well, and Booster Station Plant 123 Water Plant Size: 30,000 SF Facility Description: Water Storage Plant 124 Water Plant Size: 5,000 SF Facility Description: Water Booster Station Plant 125 Water Plant Size: 0 Facility Description: Water Plant, Well Plant 127 Water Plant Size: 22,000 SF Facility Description: Water Booster Station Plant 129 Water Plant Size: 90,000 SF Facility Description: Water Storage and Booster Station Plant 130 Water Plant Size: 20,000 SF Facility Description: Booster Station East Valley Water District, 2010 Hazard Mitigation Plan Page - 37 - Plant 131 Water Plant Size: 20,000 SF Facility Description: Plant 132 Water Plant Size: 190,000 SF Facility Description Water Booster Station Water Well, and Water Treatment Plant 133 Water Plant Size: 28,000 SF Facility Description: Water Storage Plant 134 Water Plant Size: 30,000 SF Facility Description: Water treatment Plant Plant 137 Water Plant Size: 200,000 SF Facility Description: Water Storage and Booster Station Plant 140 Water Plant Size: 40,000 SF Facility Description: Water Storage, Well, and Booster Station Plant 141 Water Plant Size: 12,000 SF Facility Description: Water Well Plant 142 Water Plant Size: 120,000 SF Facility Description: Water Storage, Water Well, and Booster Station Plant 143 Water Plant Size: 15,000 SF Facility Description: Water Well East Valley Water District, 2010 Hazard Mitigation Plan Page - 38 - Plant 147 Water Plant Size: 28,000 SF P'acility Description: Water Well Plant 146 Water Plant Size: 18,000 SF Facility Description: Water Well Plant 148 Water Plant Size: 25,000 SF Facility Description: Water Storage Plant 149 Water Plant Size: 48,000 SF facility Description: Water Storage and Booster Station Plant 141 Water Plant Size: 12,000 SF Facility Description: Water Well !North Fork Water Channel Size: 95,040 SF facility Description: Water Channel for Irrigation and Drinking water. Headquarters Government Facilities Size: 8,000 SF facility Description: Administration, Finance, Engineering Services, Customer Service District Yard Emergency Response Facilities Size: 280,000 SF Facility Description: Water Production, Meter Shop, Field Services, Warehouse, Garage, SCADA System, Two way radio. East Valley Water District, 2010 Hazard Mitigation Plan Page - 39 - 4.4 Vulnerability Assessment 4.4.1 Methodology The facility replacement costs were calculated using the District's accounting and insurance replacement values and /or the following engineering estimates for construction of new facilities: 1. Reservoirs — Cost is typically 70 cents per gallon of capacity. 2. Pump Stations— Cost is approximately $2,000 per horsepower (HP) of capacity. 3. Pipelines —Cost is approximately $9 -10 per diameter -inch per foot of pipeline. 4. Wells —Cost is typically $1,500,000 per well. The annual economic impacts were estimated by ranking the facilities by their importance to the District's production of water and using this ranking to develop a percentage of importance for each facility. This percentage was applied to the projected 2009/2010 annual water revenue from the District of $14, t00,000 to obtain the annual economic impact for each facility. 4.4.2 Dam Inundation Vulnerability Analysis Population: Approximately 10% of the District's population is vulnerable. Critical Facilities: Approximately 5% of the District's critical facilities are vulnerable There are several water and sewer pipelines that cross various creeks and stream that would need to be by- passed in the event of flooding however, the demand for potable water during a major rain event would be low, leaving time for repairs before the high demand summer months. There is one surface water treatment plant that could possibly suffer some flooding issues. Estimated Losses: The economic loss resulting in this hazard is approximately $3M. The loss from damage to structures from this hazard is approximately $0. 4.4.3 Drought Vulnerability Analysis Population: Approximately 100% of the District's population is vulnerable. Critical Facilities: Approximately 50% of the District's critical facilities are vulnerable. The specific critical facilities vulnerable in East Valley Water District are: All wells and surface water for the Treatment Plant are critical to drought because they supply the water for the District. During a drought, the levels in the wells become lower and therefore more pumping is required (increasing the pumping costs) and many wells are not able to produce as much water during the peak demands. Also, since there is less East Valley Water District, 2010 Hazard Mitigation Plan Page - 40 - surface water supply to the treatment plant, more water has to be imported from Northern California, at a higher cost. Of the 25 critical facilities, 21 are wells and treatment facilities. This generates the 90% being at risk. Reservoirs and pipelines are NOT critical in a drought. Estimated Losses: The economic loss resulting from this hazard is approximately $28.6M. The loss from damage to structures from this hazard is approximately $0. The District adopted Amended Ordinance No. 358 Section 15 Water Conservation Plan on 11/7/2002, which established the policy and conservation measures needed during drought conditions. See Appendix D — Ordinance No 358 Section 15 4.4.4 Earthquake Vulnerability Analysis Population: Approximately 100% of the District's population is vulnerable. Critical Facilities: Approximately 100% of the District's critical facilities are vulnerable. All District facilities are vulnerable in the event of a major earthquake within the East Valley Water District's Boundaries. There are two faults that affect the District facilities, the San Andreas and San Jacinto Fault. The District facilities are built on both sides of the San Andreas Fault. Estimated Losses: The economic loss resulting from this hazard is approximately $7.OM. The loss from damage to structures from this hazard is approximately $122.6M. Losses are estimated assuming: 1. The projected 2009 /2010 annual water revenue from the District at $24.5M is used to estimate the lost annual revenue. 2. The District has 6 months of lost revenue from the earthquake. 3. All the District's critical facilities are at risk, including 80% of the District's pipelines. 4. Without the critical facilities no revenue can be generated for the District. The percent of District's population at risk: 100% 4.4.5 Flash Flooding Vulnerability Analysis Population: Approximately 0% of the District's population is vulnerable. Critical Facilities: Approximately 0% of the District's critical facilities are vulnerable. East Valley Water District, 2010 Hazard Mitigation Plan Page - 41- The District is part of the City of Highland and City of San Bernardino NFIP and is participating in the program in conjunction with both cities in the County of San Bernardino. 4.4.6 Flooding Vulnerability Analysis Population: Approximately 5% of the District's population is vulnerable. Critical Facilities: Approximately 10% of the District's critical facilities are vulnerable. The specific critical facilities vulnerable in East Valley Water District are: Welt 107 and 146. 4.4.7 Wildfires Vulnerability Analysis Population: Approximately 50% of the District's population is vulnerable. Critical Facilities: Approximately 50% of the District's critical facilities are vulnerable. The critical facilities are: 24, 25, 27, 33, 37, 56, 59, 99, 101, 108, 125, 129, 131, 134, 137, 140, 142, 148, 149, and 152. 4.4.8 Potential Loss Estimation Table 14 summarizes the economic impacts on the critical facilities for the District. Cast Valley Water District, 2010 Hazard Mitigation Plan Page - 42 - Table 14: Economic Impacts on Critical Facilities for the District Plant 125 Facility Replacement Cost: $312,500.00 Estimated Economic Impact: $57,754 a month in lost sales Description of Economic Impact: loss of water sales Plant 134 Facility Replacement Cost: $9,062,500.00 Estimated Economic Impact: $161,711 amonth in lost sales Description of Economic Impact: loss of water sales Plant 137 Facility Replacement Cost: $187,500.00 Estimated Economic Impact: $30,080 a month in lost sales Description of Economic Impact: loss of water sales Plant 140 Facility Replacement Cost: $413,125.00 Estimated Economic Impact: $42,781 a month in lost sales Description of Economic Impact: loss of water sales North Fork Facility Replacement Cost: $2.5 million Estimated Economic Impact: $340,000 a month in lost sales Description of Economic Impact: North fork is a irrigation ditch that runs from the mouth of the Santa Ana River approximately five miles west to Highway 330. This channel was constricted in 1885 of stone and concrete. The water from this channel feeds the Fanners in the area as well as the East Valley Water Treatment Plant. This Plant supplies 2.5 million gallons of water a day to the residents of Highland. Plant 148 Facility Replacement Cost: $600,000.00 Estimated Economic Impact: $12,032 a month in lost sales Description of Economic Impact: loss of water sales Plant 149 Facility Replacement Cost: $0 Estimated Economic Impact: $0 Description of Economic Impact: New Plant under constriction Plant 33 Facility Replacement Cost: $1,693,750.00 Estimated Economic Impact: $169,865 a month in lost sales Description of Economic Impact: loss of water sales East Valley Water District, 2010 Hazard Mitigation Plan Page - 43 - Plant 99 Facility Replacement Cost: $387,500.00 Estimated Economic Impact: $13,369 a month in lost sales Description of Economic Impact: loss of water sales Plant 101 Facility Replacement Cost: $525,000.00 Estimated Economic Impact: $16,043 a month in lost sales Description of Economic Impact: loss of water sales Plant 143 Facility Replacement Cost: $683,406.25 Estimated Economic Impact: $86,631 a month in lost sales Description of Economic Impact: loss of water sales Plant 147 Facility Replacement Cost: $683,406.25 Estimated Economic Impact: $127,058 a month in lost sales Description of Economic Impact: loss of water sales Plant 34 Facility Replacement Cost: $431,250.00 Estimated Economic Impact: $48,000 a month in lost sales Description of Economic Impact: loss of water sales Plant 37 Facility Replacement Cost: $468,750.00 Estimated Economic Impact: $64,171 a month in lost sales Description of Economic Impact: loss of water sales Plant 39 Facility Replacement Cost: $1,256,250.00 Estimated Economic Impact: $139,037 a month in lost sales Description of Economic Impact: loss of water sales Plant 56 Facility Replacement Cost: $387,500.00 Estimated Economic Impact: $10,026 a month in lost sales Description of Economic Impact: loss of water sales Plant 59 Facility Replacement Cost: $362,500.00 Estimated Economic Impact: $3,209 a month in lost sales Description of Economic Impact: loss of water sales East Valley Water District, 2010 Hazard Mitigation Plan Page - 44 - Plant 123 Facility Replacement Cost: $43,750.00 Estimated Economic Impact: $2,406 a month in lost sales Description of Economic Impact: loss of water sales Plant 124 Facility Replacement Cost: $93,750.00 Estimated Economic Impact: $2,406 a month in lost sales Description of Economic Impact: loss of water sales Plant 129 Facility Replacement Cost: $1,356,250.00 Estimated Economic impact: $96,257 amonth in lost sales Description of Economic Impact: loss of water sales Plant 131 Facility Replacement Cost: $87,500.00 Estimated Economic impact: $19,251 a month in lost sales Description of Economic Impact: loss of water sales District Yard Emergency Response Facilities Facility Replacement Cost: $775,601.25 Estimated Economic Impact: $ Description of Economic Impact: Plant 40 Facility Replacement Cost: $337,500.00 Estimated Economic Impact: $115,508 a month in lost sales Description of Economic Impact: loss of water sales Plant 104 Facility Replacement Cost: $87,500.00 Estimated Economic Impact: $3,609 a month in lost sales Description of Economic Impact: loss of water sales Plant 107 Facility Replacement Cost: $218,750.00 Estimated Economic Impact: $ Description of Economic Impact: Plant 108 Facility Replacement Cost: $587,500.00 Estimated Economic Impact: $53,476 a month in lost sales Description of Economic Impact: loss of water sales East Valley Water District, 2010 Hazard Mitigation Plan Page - 45 - Headquarters, Emergency Operations Center Government Facilities Facility Replacement Cost: $600,000.00 Estimated Economic Impact: $ Description of Economic Impact: Plant 142 Facility Replacement Cost: $304,687.50 Estimated Economic Impact: $25,989 a month in lost sales Description of Economic Impact: loss of water sales Plant 24 Facility Replacement Cost: $543,750.00 Estimated Economic Impact: $205,213 a month in lost sales Description of Economic Impact: loss of water sales Plant 27 Facility Replacement Cost: $162,500.00 Estimated Economic Impact: $ Description of Economic Impact: Plant 130 Facility Replacement Cost: $68,750.00 Estimated Economic Impact: $24,064 a month in lost sales Description of Economic Impact: loss of water sales Plant 9 Emergency Response Facilities Facility Replacement Cost: $331,250.00 Estimated Economic Impact: $86,631 a month in lost sales Description of Economic Impact: loss of water sales Plant 11 Facility Replacement Cost: $212,500.00 Estimated Economic Impact: $86,631 a month in lost sales Description of Economic Impact: loss of water sales Plant 12 Facility Replacement Cost: $381,250.00 Estimated Economic Impact: $144,385 a month in lost sales Description of Economic Impact: loss of water sales East Valley Water District, 2010 1 azard Mitigation Plan Page - 46 - Pant 25 Facility Replacement Cost: $275,000.00 Estimated Economic Impact: $ Description of Economic Impact: Plant 28 Facility Replacement Cost: $187,500.00 Estimated Economic Impact: $ Description of Economic Impact: Plant 41 Facility Replacement Cost: $187,500.00 Estimated Economic Impact: $ Description of Economic Impact: Plant 120 Facility Replacement Cost: $243,750.00 Estimated Economic Impact: $64,973 a month in lost sales Description of Economic Impact: loss of water sales Plant 132 Facility Replacement Cost: $531,250.00 Estimated Economic Impact: $20,214 a month in lost sales Description of Economic impact: loss of water sales Plant 141 Facility Replacement Cost: $187,500.00 Estimated Economic Impact: $121,283 a month in lost sales Description of Economic Impact: loss of water sales Plant 146 Facility Replacement Cost: $2t2,500.00 Estimated Economic Impact: $78,930 a month in lost sales Description of Economic Impact: loss of water sales Plant 127 Facility Replacement Cost: $175,000.00 Estimated Economic Impact: $72,193 a month in lost sales Description of Economic Impact: loss of water sales Plant 133 Facility Replacement Cost: $368,750.00 Estimated Economic Impact: $ Description of Economic Impact: East Valley Water District, 2010 Hazard Mitigation Plan Page - 47 - Plant 151 Facility Replacement Cost: $187,500.00 Estimated Economic Impact: $121,283 a month in lost sales Description of Economic Impact: loss of water sales East Valley Water District, 2010 Hazard Mitigation Plan Page - 48 - SECTION 5: COMMUNITY CAPABILITY ASSESSMENT 5.1 Agencies and People East Valley Water District is located in the South west section of San Bernardino County in San Bernardino Valley; East Valley serves the eastern portion of the City of San Bernardino, the City of Highland, and small sections of the unincorporated area of San Bernardino. To help mitigate the potential impacts of disasters, EVWD formed the Emergency Response Network of the Inland Empire (ERNIE) which consists of 19 water agencies within San Bernardino and Riverside Counties. The ERNIE group of agencies meets monthly and coordinates our emergency policies and procedures and plans along with mutual aid to help each agency recover from local jurisdictional issues. EVWD is also a member of the California Water /Wastewater Agency Response Network (CalWARN) which focuses on mutual aid within the State of California. EVWD employs 73 people. However with the capabilities of ERNIE and CalWARN, the agency has the potential of having hundreds of mutual aid workers. 5.2 Existing Plans EVWD hazard communication program, emergency response plan, vulnerability assessment, IIPP, mutual aid agreements within San Bernardino and Riverside Counties and in the state of California, and being a government entity has the ability to access EMMA and EMAC for national mutual aid. 5.3 Regulations, Codes, Policies, and Ordinances Legislation provides the District a safeguard against water supply and some drought hazard protection. In 1991, the amendment to the Urban Water Management and Planning Act, in effect since 1983, requires water suppliers to estimate available water supplies at the end of one, two, and three years, and to develop contingency plans for shortages of up to 50 percent. The District's 2005 Urban Water Management Plan (EVWD, 2005) presents water supply to demand comparisons through 2030. The 2010 UWMP will be completed by June 30, 2011 and will update any demand and supplies documented in the 2005 UWMP and will also require all water agencies to reduce their water demand by 20% by the year 2020. The plan also presents water supply to demand comparisons for single -dry to multiple -dry year scenarios. Another planning document the District updates every 5 -10 years or as the community grows is the Water Master Plan. The District developed a Water Master Plan that was last updated January, 2008. The master plan develops a Capital Improvement Plan (CIP) for the next 5 to 10 years. In the plan, the land use is based on the 1990 General Plans of the City of San Bernardino, City of Highland, and County of San Bernardino within EVWD jurisdictions. The District has an Emergency Response Plan (last updated in 2009) that is a written response plan detailing how the District will respond in the event of an emergency or disaster. The District East Valley Water District, 2010 Hazard Mitigation Plan Page - 49 must be prepared to respond to a variety of threats that require emergency actions by its employees. Potential threats include: • Operational incidents, such as fire or bacteriological contamination of water associated with District facilities. • Outsider malevolent acts, such as threatened or intentional contamination of water, intentional damage /destruction of facilities, detection of an intruder or intruder alarm, bomb threat, or suspicious mail. • Natural disasters, such as earthquakes, floods, or wildfires. The District has a Sewer Master Plan (2002) that is due to be updated in 2012 and has also adopted a Sewer System Overflow Plan and a Sewer System Management Plan (adopted July 14, 2009). Since we are a government agency operating in California, the District is required to follow Standard Emergency Management System (SEMS). 5.4 Mitigation Programs This section serves to identify the Previous Mitigation Plans, Projects and Actions: For the status of the District's 2005 HMP Mitigation projects, please see Section 6.2. Each District employee has been provided with a Disaster Preparedness Kit. Each kit contains food, lighting/warmth, cooking equipment, tools, personal hygiene kits, support items, radio with batteries. Each kit is packaged in a duffel bag. The employee is also provided with three 3- gallon water bottles, a medical kit and freeze dried food. Also, the District has an emergency disaster supply room at the Operations Yard for employees and families during an emergency. The supply room is complete with cooking stove, pots, first aid kits, lanterns, blankets, propane, food, cameras, cots, etc. 5.5 Fiscal Resources Fiscal resources for the District include the following: • Revenue from water sales • Revenue from sewer sales • Fees for new facilities from developers • Metering availability charge • If necessary, local bond measures East Valley Water District, 2010 Hazard Mitigation Plan Page - 50 - Through the California Department of Water Resources, local grants and /or loans are available for water conservation, groundwater management, and studies and activities to enhance local water supply reliability. Project eligibility depends on the type of organization(s) applying and participating in the project and the specific type of study or project. More than one grant or loan may be appropriate for a proposed activity The district in the past has been a recipient of Hazard Mitigation finding and State Revolving Fund loans. The District is currently receiving SRF funding for enlarging and updating the Philip A. Disch Surface Water Treatment Plant, incorporating a small water system in EVWD, and the design of a new water treatment facility to further enhance the Districts capabilities in supplying a safe and dependable water system to the public. A benefit cost analysis is done on all mitigation projects and hazards prior to constructing a new facility. Gast Valley Water District, 2010 Hazard Mitigation Plan Page - 51- SECTION 6: MITIGATION STRATEGIES 6.1 Overview The purpose of this analysis was to identify projects (actions) that helped the District to meet the Goals and Objective for each priority hazard. By going through this process, the District has identified hazards in our community, assessed which hazards pose the most significant risk, and identified projects to help reduce and /or eliminate the risk. 6.2 Mitigation 5 -Year Progress Report The Seven Oaks Dam was constructed at the northeast section of the service area at the mouth of the Santa Ana River by the Army Corps of Engineers. This dam relieves potential for flooding on the upper end of the Santa Ana River. In 2006, the District was awarded $800,000 in Hazard Mitigation grant funding to protect and mitigate damages from fire, earthquake, flooding, landslides, and hill side eroding to the 1880's North Fork Irrigation Canal_ This funding was increased to $5.2 million in 2007. A four mile section of this canal system was completely replaced and moved to a safer area mitigating cost of the potential damage, therefore protecting water supply for approximately 25,000 people. This project was completed October 2008. As funding has become available, either through grants or District budgeting, mitigation projects have been completed. However, in the last four years the District has been unable to supply any funds to mitigation measures. 6.3 Mitigation Goals, Objectives, and Projects As discussed in Section 3.5, the process of identifying goals began with a review and validation of the Goals and Objectives in the District's 2005 HMP and the San Bernardino County's 2005 Operational Area HMP. Using the 2005 as the basis, the District's planning team completed an assessment /discussion of whether each of the goals was still valid. This discussion also led to the opportunity to identify new Goals and Objectives. The three high profile hazards for the District are fire, earthquake and flood. While other hazards were profiled in previous sections, the District's priority and focus for the mitigation projects will be for only the three high profile hazards. 6.3.1 All Hazards Description: protect lives aiid mitigate damage to irafiastructure. Many local laws have public safety of citizens as their primary concern. Protecting lives is also the basis for emergency planning, response, and mitigation activities. East Valley Water District, 2010 Hazard Mitigation Plan Page - 52 - Objectives: • Continually improve the understanding of the location and potential impacts of natural hazards, the vulnerability of building types, and community development patterns and the measures needed to protect lives and critical infrastructure. • Continually provide state and local agencies with updated information about hazards, vulnerabilities, and mitigation measures. • Ensure that all local codes and standards ensure the protection of life. • Ensure District owned and operated infrastructure meet minimum standards for life safety. • Ensure that all District development in high -risk areas is protected by mitigation measures that provide for life safety and protect infrastructure. • Identify and mitigate all imminent threats to life safety. 6.3.2 Earthquakes Description: Goal is to avoid damages to property. The District agreed that the strengthening of building, mechanical, and fire codes is critical to the protection of property and life and the reduction of seismic risk, fire and flood hazards. These codes help water utilities design and construct reservoirs, pump stations, groundwater wells, and pipelines that resist the forces of nature and ensure safety. Objectives: • Design new facilities to withstand a 8.0 earthquake, since we can't move the population and agency to a safe area. This area of Southern California is a high risk and is built on top of the fault zone. • Encourage property protection measures for agencies and structures located in high hazard area. • Adopt cost - effective codes and standards to protect properties • Establish a partnership among all levels of government and the business community to improve and implement methods to protect property. Mitigation Projects: Install seismic shut -off valves on all Potable water reservoirs that are located on the north -side of the San Andreas Fault. Mitigation Grant will need to be written in order to obtain funding for these projects. Grant funding will be requested to mitigate items identified in this HMP. East Valley Water District, 2010 Hazard Mitigation Plan Page - 53 - 6.3.3 Drought Description: Goal is to improve drought preparedness. The goal is to address the drought hazard through mitigation over the long -term and the objectives listed below have been taken from the recently updated California Water Plan (2009). Objectives: • Increase water supply - Creating innovative ways to generate new supplies. • Improve Operational Efficiency & Transfers — this idea is to move water from where it occurs to where it will be used. • Reduce Water Demand - Water conservation has become a viable long -tern supply option because it saves considerable capital and operating cost for the District. Mitigation Projects: As 90 % of East Valley Water District's raw water supply comes from a ground aquifer, and the other 10 % are made up of surface water and State Project water, there are little measures that can mitigate drought. However, the District has begun a water conservation plan, to help educate the public on how to save water including participating in the 2011 Urban Water Management Plan. 6.3.4 Flood Description: Goal is to comply with the National Flood Insurance Program (NFIP). The District is not a member of the National Flood Insurance Program (NFIP), however EVWD is closely looking at obtaining NFIP and calculating the related costs to insure facilities. One 6.4 Mitigation Priorities The District's implementation strategy includes first identifying a set of first tier objectives. These objectives are considered the highest priority and once implemented will result in substantial improvement in the overall reliability of the system. The remaining objectives, not included in the first tier objectives, are considered desirable and will further enhance the system reliability once the first tier objectives are achieved. In addition, the District, as part of its Mastcr Plan Capital Improvement Program (CIP), has undertaken some of the objectives identified in Section 6.3. These include: Steel Reservoir Inlet and Concrete Footing Reservoir Seismic Retrofitting and the Pipeline Material Seismic Retrofit. The District's objectives have then been prioritized based on the following: East Valley Water District, 2010 Hazard Mitigation Plan Page - 54 - Impact to the District's system from the identified vulnerability. This was the planning team's decision and they included cost in the decision. • Overall cost /benefit of the mitigation strategy. For example, anchorage of equipment at the District's facilities is considered a high priority because of very high benefit to cost ratio. • Plant 134, replace bridge crossing Cook Creek. This bridge is not large enough to allow water and debris to be carried into City Creek. The redesign of this bridge is complete and waiting for funding by FEMA for replacement after the winter stonns of December, 2010. Plant 146: Writing FEMA Mitigation request, Hillside next to plant has slid away from facility. This has caused undermining of the block wall and security fence enclosing facility. Slipping of the hillside was caused by the December, 2010 winter stones. FEMA has denied this funding. Plant 140: installed K -rail at plant after winter stones of December, 2010 to divert mud and debris flow away from Potable Water Reservoir and pump motors, EVWD paid for this mitigation, FEMA has rejected paying for this mitigation. 6.5 Implementation Strategy For the successful mitigation of hazards identified in this plan and to meet the District's goals within a reasonable time frame, an implementation strategy has been developed. The strategy includes an identification of the objectives identified in Section 6.3. The District is currently running within our budget and has reduced our operating budget severely in the last 4 years. Currently the District's revenues are falling at an alarming rate; projects are being cut from operations and capital improvements a not being constructed, until such time as the District can stabilize funds. The Regulatory Director is currently working on obtaining funding from the California Department of Health, Drinking Water Program (SRF) to fund mandated water system improvements. The Regulatory Director is also seeking funding for emergency preparedness projects. As finding becomes available, mitigation projects will be completed. There is currently no mitigation money in the District's Budget. As money or grant funding becomes available the District will include mitigation into the budget process. Mitigation Projects Funding Source There is no funding available for mitigation at this time. Timeframe No timeframes were used, since there is no funding stream identified at this time East Valley Water District, 2010 Hazard Mitigation Plan Page - 55 - SECTION 7: PLAN MAINTENANCE 7.1 Monitoring, Evaluation and Updating the Plan The Hazard Mitigation Plan will be monitored in January each year. This is the time staff will start looking at funding and Capital Improvement Projects (CIP) to be included into the next fiscal year's budget. This is the best time to evaluate the plan for updates to facilities and project completion and to ensure new plants and facilities are going to be constructed in compliance with Hazard Mitigation. 7.2 Implementation through Existing Programs As stated in section 7. 1, through budget and fiscal reviews. 7.3 Continued Public Involvement The approved HMP will be posted on the District website with contact information. Once a year in January, a public meeting will be held in conjunction with the District Regular Board Meetings at the District offices for public comments. East Valley Water District, 2010 Hazard Mitigation Plan Page - 56 East Valley t4oWater District Staff Report Meeting Date: August 23, 2011 TO: Board of Directors SUBJECT: Purchase the New 2011/12 Vactor for the Sewer Department SUMMARY: Issue — The Sewer Department is in need of a new hydraulic Sewer vacuum and cleaner ( "Vactor "), which was included as part of the approved FY 2011/12 budget. Recommendation — It is the recommendation of staff that the Board approve the purchase of the new 2011/12 Vactor. Fiscal Impact— The cost of the new Vactor is $303,206.76. The cost to retrofit the current Vactor to be used in the Water Department is $8,000 (also included in the approved FY 2011/12 budget). Previous Related Action— The Board adopted budget for FY 2011/12 on June 9, 2011 BACKGROUND The District received three quotes for a Vactor from three equipment companies. The lowest price of $303,206.76 inclusive of taxes is about $60,000 lower than estimated in the 2011/12 budget. This quote is from Maryland Industrial Trucks, Inc. The quotes are included with this staff report. The cost to convert the sewer Vactor for water department use is $8,000, which involves adding filter kit to protect the blower from the heavier debris as well as including tools that are better equipped to excavate the soil than normal sewer cleaning tools. DISCUSSION The Water Department has been using a 1997 Vactor for potholing and leak repair purposes. The Vactor is 14 years old and repairs are becoming more frequent and expensive. It is currently in the San Bernardino County repair shop in need of $16,797.02 in repairs. Instead of making these repairs, staff recommends moving ahead with the purchase of the Vactor for the Sewer Department and then converting the current sewer Vactor to be used in the Water Department. The Sewer Department has a 2002 sewer Vactor that is 9 years old and is also exhibiting the signs of maintenance fatigue. The Sewer Department uses the Vactor for the very important task of cleaning the over 200 miles of District sewer mains. Staff requested as part of the FY 2011/12 budget a new Vactor for the Sewer SR# 0016 Department to replace the current model and to retrofit the current model to be used as a pothole and leak detection unit for the Water Department. The Board adopted the budget with these requests on June 9, 2011. Respe tfully Submitted, A ro ed by, Ronald E. Buchwald, PE Robed A. DeLoach District Engineer Interim General Ma Attachments: "Three Quotes for a new 2011/2012 Vactor SRO 0016 w .mdindustrialtrucks.com Date: July 29, 2011 East Valley Water District 3654 E Highway Av Suite 18 Highland, CA Attention: Mike Maloney ,T�^,,,^,�,,,..;,, _- - - .-1330West Nursery Road - Linthicum, Maryland 21090 WastIP on D G 301.474.0022- Ba(hmore 4tb.636 -1255 • Fax 410.63-5734 • Toll Fina8p0AR1- Per your request, attached you will find a quote for (1) New Vactor 2115 Combination Sewer Cleaner 2011 PRICING - EFFECTIVE 6 -5 -11 2100 Plus Series Combination PD GSA Price Worksheets PURCHASE ORDER SUMMARY Customer EAST VALLEY WATER DISTRICT Address 3654 E Highway Av Suite 18 City Highland Delivery Instructions: Y u Must Choose One State CA Vactor Delivery Zip 92346 Customer Pick - Up Contact —_ Mi' ' aloney QTY UST Phone 909888-8986 Fax MODEL 909 806 -4228 PLUS pD COMBINATION SEWER CLEANER 2115P -16 PD Blower, 15 Yard Debris Body Capacity, 1300 Gallon I Water Capacity/6X4 Chassid 1 STANDARD EQUIPMENT INCLUDED. — 1 010PSTD one Aluminum Toolbox (Weather Proof Lockable) 48x22X24 Located Passenger Side on Subframe. (46849MW) Std on 6x4 and 4x2 Models 1 STD 011PSTD Aluminum Fenders 1 STD 012PSTD 014PSTD Mud Flaps Electric /Hydraulic Four Way Boom 1 1 STD STD II 016PSTD Color Coded Sealed Electrical System 1 018PSTD Remote Pendant Control With 35' Cord 1 STD 019PSTD Vansco- Electronic Package: Vactor Includes As Standard - Chassis Tach, Blower Tach, Operating Mode, PTO Mode, Hydraulic Oil Temp Shutdown, (E- STOP -Turns Off Rodder Pump, Turns Off PTO A And PTO B, Shuts Off Aux Engine (If Equipped), Sets Chassis Throttle Back To Idle. Disables Vacuum Opens Vacuum Disable).E -Stop Located @ Front Reel Controls, Rear Reel Controls, Pendant, Wireless Control (If Equipped) and At Dump Control Location Machine Functions and Diagnostics (Chassis and Module) 1 STD 020PSTD Double Acting Dump Hoist Cylinder 1 STD 022PSTD 2" Y- Strainer With 25' Fill Hose 1 STD 025PSTD Handgun Assy. W /35' x 1/2" Hose With Quick Disconnects 1 STD 026PSTD Ex -Ten Steel Cylindrical Debris Tank 1 STD 030PSTD Flexible Hose Guide 1 STD 032PSTD (3) Nozzles with Carbide Inserts with Nozzle Rack /1 -30 °, SAND 1 -30' Sanitary, 1 -15 °Penetrator 1 STD 045PSTD Suction Tube Storage: Curbside 2 Pipe, Rear Door 2 Pipe 1 STD 046PSTD 1" Nozzle Pipe 1 STD 1001PSTD Flat Rear Door W /Hydraulic Locks and Door Power Up, Power Down Open /Close Feature (NO GRABBER) 1 STD 1005PSTD Dual 10" Stainless Steel Float Shut Off System /Rear Mounted In The Body 1 STD 1024PSTD Debris Body Vacuum Relief System 1 STD 1031PSTD Debris Deflector Plate 1 STD 1032PSTD 48" Dump Height (W /1000 Gallons Water) 1 STD 1033PSTD 60" Dump Height (W /1300 & 1500 Gallons Water) 1 STD 2023PSTD Liquid Float Level Indicator 1 STD 3008PSTD Blower Air Shift Controls 1 STD 4000PSTD 180 Degree Rotation Non Telescopic Boom, Front Loading 8" Suction Hose 1 STD 4005PSTD Boom Transport Cradle 1 STD 5001PSTD 60 GPM Variable Flow Water System 1 STD 5011PSTD 3" Y- Strainer @ Water Pump w /3" Drain Valve 1 STD 5012PSTD Performance Package: (Hyd Variable Flow, Dual PTO's, Dual Hyd Pumps) 1 STD 5015PSTD Midship Handgun Coupling 1 STD 5022PSTD Side Mounted Water Pump 1 STD 6000PSTD 400'X 1" Piranha Sewer Hose 2500 PSI 1 STD 6004PSTD Hose Wind Guide (Dual Roller) 1 STD 6005PSTD Hose Footage Counter Located Front Side Of Hose Reel- Mechanical 1 STD 6007PSTD Hose Reel Manual Hyd Extend /Retract 1 STD 6009PSTO Hose Reel Chain Cover (Full) 1 STD 6020PSTD Hydraulic Extending 15" Hose Reel (800'x 1 ") Capacity 1 STD 7001PSTD Tachometer /Chassis Engine W /Hourmeter 1 STD 7007PSTD Tachometer & Hourmeter/ Blower 1 STO 8000PSTD Circuit Breakers i STD 8025PSTD Led Lights, Clearance, Back Up, Stop,Tail & Turn 1 STD 21 31 ; 1 +1 Vactor Manual - Partial Manual And CD Version 1 9000PSTD Tow Hooks, Front And Rear 1 9002PSTD Electronic Back -Up Alarm 1 MSTD 9003PSTD Module Paint Wet -On -Wet (DuPont) 1 P110STD 8" Vacuum Pipe Package 1 S390ASTD S560STD Emergency Flare Kit 5590STD Fire Extinguisher 5 Lbs. 1 1003P* DEBRIS BODY FLUSH OUT SYSTEM 1 DEBRIS BODY VACUUM RELIEF SYSTEM WITH DEBRIS BODY 1 1004P* LOAD LIMIT ALARM 6" BUTTERFLY VALVE /REAR DOOR LOCATED 3:00 POSITION 1 1007P* WITH FIXED BASKET SCREEN SEPARATOR REAR MOUNTED (PLUS STYLE) 1 1014P CENTRIFUGAL 1015P* FOLDING PIPE RACK /CURBSIDE 1 FOLDING PIPE RACK /STREET SIDE 1 1015PA SPLASH SHIELD - BOLTED TO BODY FLANGE REAR DOOR 1 1021P* 1023P LUBE MANIFOLD 1 EXT WATER TANK ACCESSORIES LIST LIST LOW WATER LIGHT AND ALARM AND WATER PUMP FLOW 1 2001P* INDICATOR -GPM 3" Y- STRAINER IN LIEU OF 2" AT WATER TANK FILL 1 2011P EXT VACUUM SYSTEM ACCESSORIES UST LIST ELECTRONIC BLOWER ENGAGEMENT FRONT STATION CONTROL -FOR 3000 AND 4000 SERIES TRANSMISSIONS 1 3015PA SERIES ALLISON AUTOMATIC EXT 800M ACCESSORIES LIST LIST 8 FT. HYDRAULIC TELESCOPIC BOOM WITH 180 DEGREE 1 4004P ROTATION JOYSTICK CONTROL FOR BOOM FUNCTION (1) - FRONT 1 4006P* POST TYPE FRONT BUMPER BOOM STORAGE ILO STD 1 4010P T300 OMNEX REMOTE CONTROL BELLY PACK -WIRED OR WIRELESS CAPABILITY. (THIS SYSTEM WILL ACTIVATE ALL BOOM FUNCTIONS (UP, DOWN ,LEFT, RIGHT, (IN & OUT IF 50 EQUIPPED) VACUUM RELIEF ON /OFF, RODDER PUMP 1 4011PB ON /OFF, THROTTLE UP /DOWN, E -STOP, HOSE REEL PAY IN /PAY OUT, HOSE REEL SPEED CONTROL, WATER PRESSURE CONTROL 80 GPM 12500 PSI WATER SYSTEM - ILO STD WATER SYSTEM 1 N/C N/C 5002PA* ACCUMULATOR SYSTEM FOR JET RODDER WATER SYSTEM 1 5010P* 31 ; International PSKT370A 1 6x4 T440 kenworth Cummins 151-9 370 HP Engine Allison Transmission 1 GSAPrice ................................... ..............................S 280,747.00 /fah . a 45 -q )E * "1111S Q 1 Yl; DOI -,S N INC'.;.C't31� ; �I 9/" ��1;a. ii'' �'( ➢lii2 S'I'B "i I: tl•�I:4- ?lila�d;y 1 3z, 3�ti)�?ri iO MIS SA1 1 Y 0 U ARlt RI;SP0NSI131 1, jj> C'd),v,I' IIi: y1,"k111J Shc?,�P1'i °11 ,if1 i I;CJS1: "I i'i15'lt> I'{Iif `J'FROP O'1'1? I'1,RSON'° Price in quote includes delivery, dealers Pre - delivery Inspection and Training. We appreciate the opportunity to quote you on your equipment requirements. If you have any questions regarding this quote or its contents, please do not hesitate to call or write. Sincerely, Tom Rockstroh Phone 4 410- 636 -1255 GSA Contract Administrator GS- 30P -1012H HAAKER EQUIPMENT COMPANY SINCE 1972 A CALIFORNIA CORPORATION 2070 N. White Avenue La Verne, California 91750 (909) 598 -2706 • FAX (909) 598 -1427 httpJ /www,haaker.com RE BUDGET QUOTE July 18, 2011 EAST VALLEY WATER DISTRICT ATTN: Mr. Michael Maloney 3654 E Highway Av Suite 18 909 888 -8986 Highland CA 92346 Fax: 909 806 -4228 In accordance with your request, we are pleased to submit the following proposal for your consideration and approval: One (1) NEW 2011 VACTOR 2115 PLUS JET RODDER 1 - Ciibic Yard Capacity with Root 824 -RCS 16" Positive Displacement Blower, 1300 Gallons of Water, Mounted on a 2012 Kenworth T440 6x4, Cummins 370 HP Engine, Allison Automatic Transmission. Equipped with all Standard and Optional Equipment listed: Standard Equiument: ✓ One Alum Tool Box - Weather Proof Lockable- 48x22x24 ✓ Midship Handgun Coupling Located Passenger Side On Sub frame ✓ Water Flow Meter ✓ Aluminum Fenders ✓ 800'X 1" Sewer Hose, 2500 PSI ✓ Mud Flaps ✓ Hose Wind Guide, Dual Roller ✓ Electric/Hydraulic For Way Boom ✓ Hose Footage Counter ✓ Color Coded Sealed Electrical System ✓ Hose Reel Manual Hyd Extend/Retract ✓ Remote Pendant Control With 35' Cord ✓ Hose Reel Chain Cover (Full) ✓ Double Acting Hydraulic Dump Hoist Cylinder ✓ Hydraulic Extending 15" Hose Reel (800' Capacity) ✓ 2" Y Strainer With 25' Fill Hose ✓ Tachometer /Chassis Engine ✓ Handgun Assembly And 1/2" X 35' Hose, With Quick ✓ Tachometer & Hour Meter/Blower Disconnect ✓ Circuit Breakers ✓ Ex -Ten Steel Cylindrical Debris Tank ✓ Vactor Manual ✓ Flexible Hose Guide ✓ Electronic Back Up Alarm ✓ (3) Nozzles With Carbide Inserts And Nozzle Rack ✓ Module -Wet On Wet Dupont Paint ✓ 1" Nozzle Pipe ✓ 8" Vacuum Pipe Package -40' Vacuum Pipe ✓ Flat Rear Door With Hydraulic Locks And Door Power ✓ Emergency Flare Kit Up, Power Down, Open/Close. ✓ Fire Extinguisher - 5# ✓ Dual 10" Ss Float Shut Off System/Rear Mounted ✓ 60" Dump Height (1300 & 1500 Gallon Water) ✓ Debris Body Vacuum Relief System ✓ Debris Deflector Plate ✓ Hydraulic Oil High Temperature Light/Alarm ✓ Suction Tube Storage: Curbside 2 Pipe, Rear Door 2 Pipe ✓ Liquid Float Level Indicator ✓ Vansco- Electronic Package ✓ Blower Air Shift Controls ✓ Performance Package: Hyd Variable Flow, Dual Hyd ✓ 180 Degree Rotation Non - Telescopic Boom, Front Pumps Loading 8" Suction Hose ✓ Side Mounted Water Pum ✓ Boom Transport Cradle ✓ Water Relief Valve ✓ 3" Y Strainer At Water Pump W /3" Drain Valve Optional Euuiument Included ✓ Debris Body Flush Out.S,ystem,- 80/100 GPM ✓ 6" Butterfly Valvefli' boor ✓ Fold Down Pipe Rack Curbside and Streetside ✓ Lube Manifold ✓ Centrifugal Separator Rear Mount ✓ Debris Body Vacuum Relief with Load Alarm ✓ Splash Shield ✓ Low Water Light and Alarm and Water Pump Flow Indicator ✓ 3" Y Strainer at Water Tank Fill, in Lieu of 2" Standard ✓ Electronic Blower Engagement Front Station Control ✓ 8' Hydraulic Telescopic Boom with 180- Degree Rotation ✓ Joystick Control for Boom Function ✓ Post Type Front Bumper Boom Storage in lieu of Standard ✓ T300 Omnex Remote Control Belly Pack. System Will Activate all Boom Functions, Vacuum Relief On/Off, Rodder Pump On/Off, Throttle Up/Down, E Stop, Hose Reel Pay In/Pay Out, 1108c Reel Speed Control, Water. ✓ 80 GPM/2500 PSI Water System -ILO Standard Water System ✓ Accumulator System for Water Pump ✓ Hydro Excavation Kit/Lateral Reel with 50' x 3/8" Hose, Handgun and Plumbing ✓ 800' X I" Sewer Hose ✓ Auto Wind Guide ✓ Pinch Roller ✓ Digital Hose Counter ✓ Handgun Hose Reel - Spring Retractable Reel with 5o' Hose Assembly ✓ Telescoping Rotating Hose Reel with Dual Controls ✓ Hydraulic Shut -Off Valves at Suction, Return and Filterline (3) ✓ Rodder Pump Drain Valves (2) ✓ Handlight with Bumper Plug ✓ Safety Cone Rack, Post Style ✓ Tool Tubes at Rear of Unit ✓ 16X12x18 Alum Tool Box (2) ✓ Module - Imron Paint ✓ Rear Door Stripes - Chevron ✓ Hydrant Wrench ✓ Whelen LED Light Package: (2) Ha238c Hide -A -Way Strobes (2) 4e Grilp Grill Master Hsg W/ 402000au Linear Strobes (1) Cps660 Power supply (1)9m142000 (55 ") Light Bar W /9aly Alley Lights W/ Front Flashers, Cab Mounted (1) Pcc6rController (1) Ta870a — Traffic Advisor (1) Tatpr20- 20'ExtensionCable Unit Price .......... Sales Tax ...................................................... ............................... $ 343,862.00 (7.75°10) .................... .............................. ............................... $ 26,649.31 UNIT PRI .F. P O B HiCUr a ntT C ........................................... $37— p= THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT. NOTE: Price is good until 60 Days. Cost increases due to the addition of Government mandated safety or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documented. TAXES: SALES TAX applicable at time of delivery will be shown on our invoice FEDERAL EXCISE TAXES, if applicable, will require payment unless a properly executed Exemption Certificate is submitted. DELIVERY: 90 -150 Days TERMS: Net 30 We appreciate the opportunity to present this proposal and look forward to being of further and continued service. HAAKER EQUIPMENT COMPANY , ACCEPTED BY: BY: IFia /rriga� DATE: Rick Tindall / Sales Representative MME Municipal Maintenance Equipment 2360 1larvard Sweet • Sacramento, CA 95815 • (916) 922 -1 101 • Fax: (916) 922 -1034 1061 N. Shepard Street, Unit R • Anaheim, CA 92806. (714) 632 -2871 • Fax: (7 14) 632 -2874 4750 Calerpillar Road, Unit 1) • Reddinq, CA 96003 • (530) 243 -4856 • Fax: (530) 243 -14.47 1930 W. Winton Ave., Suitc 8 • I layward, CA 94545 • (.510) 670 -0230 - Fax: (5 10) 670 -9003 July 27, 2011 East Valley Water District 3654 East Highland Avenue Highland, CA 92346 Attention: Mike Maloney mmaloney @eastvalley.org We are pleased to provide the following budget quotation on the Vac -Con Combination Sewer and Storm Drain Cleaner for your review. One (1) Each Vac -Con Model VPD3616HNLH- 0/1300 complete with the following standard equipment: • 824 PD Blower — 3600 cfm at 16" • Hydrostatic Drive • 3/16" Corten Steel Debris Tanks — 16 yards • Full Opening Rear Door • Hydraulic Rear Door Locks, with Door Grabber with Safety Latch • 10 ft. Layflat Hose • Debris Tank Dumping: Minimum 50 degree, Hydraulic Scissors Lift — Power Up /Power Down • Polyethylene Water Tank — 1300 Gallons • Automatic Vacuum Breaker and Overfill Protection • 8" Vacuum Intake Hose • Boom Travel Tie Down 4 Way Hydraulic Boom with 270 degree Rotation and Joystick Controls • Front Mounted 600 ft. Capacity (1" hose) /Hydraulic Hose Reel • Manual Hose Rewind Guide • Hose Guide (Tiger Tail) • 30" Leader Hose • 20 gpm at 600 psi Wash Down Hand Gun with 25 ft. of Hose and Nozzle • Sealed and Locking Tool Boxes • 1) each Sanitary and Penetrator Nozzles • 20.5 ft. Aluminum Intake Pipe (1 -3', 1 -5', 1 -6', and 1 -6.5' nozzle) • 5# Fire Extinguisher • Triangle Kit ICC Lighting • DuPont Imrom 5000 Polyurethane Painted White with Blue Stripes • 12 month Standard Warranty "Customer Satisfaction is Our Goal'" July 27, 2011 East Valley Water District Vac -Con Model VPD3616HNLH- 0/1300 Budget Quotation Page 2 Complete with the following optional features: • Blower: Hydrostatic Drive • Boom: 10 ft. Aluminum Telescoping Boom • Hose Reel: Front Mounted, Articulating to Drivers Side, 800' (1 ") Capacity • Jet Rodder Hose: 800' x 1" 2500 psi /6250 psi - 400 ft. Standard • Water System: 80 gpm /2500 psi Pump — Single Engine, Hydrostatic Drive • Water Pump: Giant • Debris Body Flush Out System, 8 Jets • 6" Knife Valve in Lieu of 5" Butterfly Valve • Rear, Hydraulic Pump Off System, 350 GPM with 20' Layflat Hose • Rear Splash Guard (4 — 8 o'clock) — Tank Mounted • Pre -Tank Water Filter (Y -Type) • Variable Flow Valve • Automatic Level Wind Guide • Pinch Roller for Automatic Level Wind • Folding Pipe Rack (3), Tank Mounted, Drivers Side • Folding Pipe Rack (3), Tank Mounted, Curbside • Storage Box Behind Cab 16" x 42" x 96" • LED Strobe, Front Mounted • LED Strobe, Rear Mounted • LED 4 Strobes 2) Front Bumper 2) Rear Bumper • LED Arrowstick • Hand Held Spot Light • Low Water Alarm with Light • Wireless Remote Control: Boom, Vacuum Breaker, Throttle and Debris Body • Back Up Alarm • 50' Capacity Retractable Hand Gun Hose Reel • Lateral Cleaning Kit with 150'x ' /2' Hose with Nozzle, Dolly Style Mounts • 8" Adjustable Air Gap • Hose Footage Counter (Curb Side) • 2) Cone Storage Racks • Rear Mounted Tow Hooks • Remote Boom Grease Zerk Assembly (Ground Level — Includes Water Pump Drive) • Dual Roller Level Wind Guide, Plastic • 1" x 10' Length Leader Hose • Omnibus -2 Electronic Controller System — Color Monitor MME July 27, 2011 East Valley Water District Vac -Con Model VPD361 GHNLH-0/1 300 Budget Quotation Page 3 Mounted on a new 2011/2012 Freightliner M2112V 6x4 DD13 truck chassis complete with the following features: • 370hp with EPA'10 Emissions • 3000RDS Automatic Transmission • 60,000 GVWR • Drivers Air Ride Seat • Air Conditioning • AM /FM • Painted White Budget Price F.O.B. Highland, CA $372,887.00 7.75% Sales Tax 28.898.74 Total $401,785.74 • Quotation includes delivery and on -site training. • Normal delivery 90 -120 days A.R.O., depending on truck chassis availability. • Terms Net 30. • Quotation valid for 30 days. Thank you for your interest in this fine product line. Should you have any questions or need additional information, please let us know. We look forward to being of service. Sincerely, Municipal Maintenance Equipment, Inc. David Aznar, Territory Sales Manager Enclosures (via mail) East Val ley t*DWater District Staff Report Meeting Date: August 23, 2011 TO: Board of Directors SUBJECT: Modification to Standing Committee Structure SUMMARY: Issue — The Board is being asked to consider a recommendation to modify the existing committee structure to provide for added input and direction from the Board of Directors on key areas of the District's operations. Recommendation — It is recommended that the Board of Directors approve the new committee structure and appointment process and direct that the President of the Board make recommendations for the committee assignments which will be consider and approved at a future meeting of the Board of Directors. Fiscal Impact — There is no fiscal impact related to this action. Previous Related Action — The Board of Directors has previously approved the designation of standing committees to assist the District in providing further analysis and input into District operations prior to consideration by the full board. (This item was deferred from the August 9, 2011 Board Meeting) BACKGROUND The Board of Directors utilizes the committee process to improve the efficient management of action items that may be considered by the Board of Directors at a future date. The committee structure also provides staff with the opportunity to address issues with members of the Board of Directors prior to consideration by the Board. The District currently has three standing committees and utilizes Ad -Hoc committees as needed. This staff report does not deal with the subject of Ad -Hoc committees which have a defined beginning and end and are assigned under routine circumstances to manage a specific assignment or need. The three existing standing committees are the Legislative Committee, Public Affairs Committee and the Policy Committee. Staff is recommending that an additional committee SR# 0018 be approved and that two of the committees be combined to more accurately reflect the needs and goals of the District. DISCUSSION The use of the committee structure is an efficient means to manage the volume of activity that confront the District so that recommended actions before the Board of Directors for their approval have been fully vetted first by a committee. Additionally, recommendations coming from a committee may also require that staff consider alternatives or conduct additional analysis prior to the item coming before the Board of Directors. Staff is recommending that the Board of Directors approve the establishment of four new committees and maintain an existing committee as described with the following committee purpose or mission: Finance Committee The purpose of the Finance Committee is to review, advise and recommend options to the Board of Directors and General Manager with regard to financial reports, rates, revenues, fees, charges, reserve funds, fund transfers, purchasing procedures, the budget, etc. Personnel Committee The purpose of the Personnel Committee is to review, study, advise and recommend options to the Board of Directors and General manager with regard to personnel matters, promotions involving salary adjustments, appointments of new positions, employee disciplinary action review, wage and benefit issues, etc. Legislative & Public Affairs Committee The purpose of the Legislative and Public Affairs Committee is to review, study, advise and recommend to the Board of Directors and the General Manager with regard to community relations, legislation, public relations, press releases, public information, water conservation, customer communications, etc. Engineering and Facilities Committee The purpose of the Engineering and Facilities Committee is to review and study all engineering- related issues, which includes the District's capital improvement projects. The Committee shall also review the purchase of property, and disposition of unused, surplus sxa 0018 property. The Committee will also review and study facility issues, which include such tasks as new District facility needs, design, construction and remodeling. Policy Committee The purpose of the Policy Committee is to review, study, advise and recommend to the Board of Directors and the General Manager with regard to its existing Board approved policies and the consideration of new policies. In order for the District to operate efficiently staff is obligated to ensure that the members of the Committee have the requisite information and staff reports necessary for the committee's consideration. The General Manager shall assign the appropriate staff to each Committee. Procedurally, the President of the Board of Directors shall in a public meeting consider nominations to and selection of members to each committee. A committee chairperson is selected from the members of the committee. Ordinarily, membership of each committee shall be reviewed, modified and approved at the annual meeting of the Board of Directors. Action by the Board of Directors establishing the new committees will require appointments to the various committees. It is recommended that this process take place at the August 23, 2011 meeting. Respectfully Su Robert A. DeLoach Interim General Manager SR/1 0018 14 East Valley OWater District Staff Report Meeting Date: August 23, 201 l TO: Board of Directors SUBJECT: AB 3030 SUMMARY: State legislation known as AB 3030 regulates what property related fees and charges may be "passed- through" to users as an incidence of real property ownership. Wholesale water purchases and sewage treatment from regional agencies are passed - through to the District; however, the District is prohibited from doing the same to its customers with respect to sewer charges due to restrictions related to the guidelines set forth in the legislation. Issue — Should the District pursue options to revise or modify the provisions of AB 3030 thus allowing the District to "pass - through" certain costs directly to our customers and not be subject to the noticing and voting requirements set forth in Prop. 218. Recommendation — It is staffs recommendation that the Board of Directors direct staff to work with its State Legislative representative in developing possible amendments to the existing legislation (AB 3030) Fiscal Impact — There is no fiscal impact related to the recommended action of the Board of Directors. Reeb Government Relations, LLC is under contract to the District and the work related to this issue would be covered under this existing contract. SR# 0019 Previous Related Action — At the April 26, 2011 meeting of the Board of Directors, the Board discussed alternatives to implementing a Prop. 218 hearing process with respect to increased sewer charges passed - through to the District from the City of San Bernardino. On April 28, 2011, the District's legal counsel advised the Board of Directors that sewer pass - through charges were not included in the original language of AB 3030. He provided copies of the enabling legislation for the Board's review. On May 24, 2011, the District's legal counsel provided the Board of Directors with a comprehensive description of the AB 3030 and Prop. 218 requirements. Throughout July of 2011, Bob Reeb, the District's legislative representative in Sacramento has provided the Legislative Committee and staff with updates on discussions relative to amending the AB 3030 rules with the Howard Jarvis Taxpayers Association This item was deferred from the August 9, 2011 Board Meeting. BACKGROUND AB 3030 and the statutory language of Government Code Section 53756 provides for the ability of the District to authorize automatic pass- through of outside cost increases related solely to "wholesale charges for water or adjustments in inflation. " It should be noted that within the language of the Government Code it also notes that agencies that provide sewer service are included in the enabling language; however, the ongoing reference is to wholesale water only. DISCUSSION The Legislative Committee has been exploring options with respect to AB 3030 and the ability to possibly amend language of the legislation allowing sewer charges generated by another agency, in this instance the City of San Bernardino, to be treated in the same fashion as wholesale water charges. Our State legislative representative has had on -going discussions with the Howard Jarvis Taxpayer Association in an attempt to gauge their support or non - support for the proposed language. At this point they are communicating that they are very cautious of amending the language and view sewer charges as distinct from water charges but would continue to work with us. This issue is not unique to the East Valley Water District and impacts many other retail agencies that depend on other agencies to treat or maintain the sanitary sewer system. Our representatives are preparing to meet with the California Association of Sanitary Agencies in an effort to solicit their SR# 0019 support. In the present case with the City of San Bernardino, the District has no statutory or regulatory authority to modify or adjust the fees and charges passed through to the District. This example of passing- through charges is repeated with many agencies in the same position as the District. The Committee believes further efforts to affect change to the legislation has considerable merit and benefit to our rate payers, however, the committee does want to consider input from the entire Board of Directors before proceeding. Possible options include continuing with our efforts with our legislative representatives in developing alternatives and clarifying existing language that benefit the District and its customers which will result in allowing the District to pass - through the sewer charges, developing alternative language to AB 3030 and /or Prop. 218 that would subject the City to increase due diligence relative to the public hearing process, or, discontinue our efforts in pursuing any change or amendments to the language of AB 3030. Respectfully Submitted, vV � Robert A. DeLoach Interim General Manager Attachments August Legislative Committee Agenda July 1, 2011 Legislative Committee Minutes April 28, 2011 correspondence from Steve Kennedy to the Board of Directors Copy of AB 3030 SR# 0019 East Valley Water District LEGISLATIVE COMMITTEE MEETING Date: August 1, 2011 Time: 12:00 p.m. Place: 3654 E. Highland Ave, Suite 30 Highland, CA 92346 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Public Comments 2. Discussion regarding AB 3030 3. Accept minutes for: • June 27, 2011 • July 1, 2011 4. Review State and Federal Legislation An.int1RN ------------------------------------------------------------------- Pursuant to Government Code Section 54954.2(x), any request for a disability - related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public mceting should be directed to the District's Administrative Manager at (909) 585- 4900. ------------------------------------------------------------- - - - - -- subiecl to approval: EAST VALLEY WATER DISTRICT July 1, 2011 SPECIAL LEGISLATIVE COMMITTEE MELTING MINUTES Director Morales called the meeting to order at 8:00 a.m. Mr. Del,oach led the (lag salute. PRESENT: Directors: Malmberg, Morales ABSENT: None STAFF: Robert DeLoach, General Manager (Interim); Brian Tompkins, Chief Financial Officer; .lustine 1- lendricksen, Administrative Manager LEGAL COUNSEL: Stevc Kcnnedy GUEST (S): Charles Roberts (I lighland Continunily News) PUBLIC PARTICIPATION There being no verbal or written continents the public participation section was closed. DISCUSSION REGARDING AB 3030 Director Morales stated that Director Malmberg has engaged Robert Reeb regarding AB 3030. Mr. Kennedy provided background information regarding AB 3030 and that there is not any specific language relating to sewer pass - through charges in the bill. The committee would like Mr. Reeb to continue talks with the author of the original bill and possibly introduce a spot bill regarding sewer pass - through charges. DISCUSSION REGARDING S13 931 Director Morales stated that the District has not taken a position on SB 93 1. Director Malmberg suggested that the District oppose SB 931. I-he committee has requested that staff prepare letters to our local legislators expressing the District's opposition to SB 931. REVIEW STATE AND FEDERAL LEGISLATION No report regarding State and Federal Legislation at this time. ADJOURN The meeting was adjourned at 8:26 a.m. Robert E. Martin, Secretary 1CV%'olivc Cununiltcc Meeting Minutes 07/01/1 Llph .suhj�v EAST VALLEY WATER DISTRICT .Tune 27, 2011 LEGISLATIVE COMMITTEE MEETING MINUTES Director Morales called the meeting to order at 12:05 p.m. Mr. Martin led die flag salute. I'RESEN "f: Directors: Malmberg, Morales ABSENT: None S "I'AI�T: Robert Martin, General Manager; Eileen Bateman, EXCCLItiVe Assistant LEGAL COUNSEL: None GUEST (S): None PUBLIC PARTICIPATION There being no verbal or written comments the public participation section was closed. REVIEW STATE AND FEDERAL LEGISLATION 'Yhe committee reviewed and discussed in detail approximately sixty bills that have been introduced in the Senate and Assembly. SANTA ANA SUCKER FISH CRITICAL HABITAT Director Morales deterred this item to another meeting. ADJOURN The meeting was adjourned at 1:15 p.m. Robert E. Martin, Secret:uy J une 27. 2011 cab Justine Hendricksen From: Steve Kennedy Sent: Thursday, April 28, 20114:16 PM To: Cc: Subject: Automatic Pt^ss Through of Sewer Rate Increases Attachments: SKMBT_C45011042815110.pdf Dear Board Members: Pursuant to the discussion that took place during the Board meeting of April 26, 2011, regarding the above - referenced matter, attached hereto please find a copy of AB 3030 and its statutory enactment as Government Code Section 53756. You will note from the express language thereof that the ability of the District to authorize automatic pass- throughs of outside cost - increases apply only to "wholesale charges for water or adjustments for inflation." I might also point out that the legislative history for AB 3030 specifically states that "[t]his bill was intended as an optional tool to simplify the process of adjusting rates for wholesale water purchases or inflation adjustments, while maintaining the protections of Proposition 218." Therefore, it appears to me that AB 3030 is not available to the District as a means to pass- through the City of San Bernardino's recent wastewater treatment rate increases. I will continue to research whether other legal mechanisms may apply. If a director has any questions or comments concerning this material, please feel free to contact me at your earliest convenience (but without using the "reply all" feature on your computer). Thanks. Steven M. Kennedy Brunick, McElhaney Beckett, Dolen & Kennedy 1839 Commercenter West San Bernardino, CA 92412 Tel: (909) 889 -8301 Fax: (909) 388 -1889 Ali 3030 Assembly Bill - C1JAPT'EIZED BILL NUMBER: AB 3030 CHAPTERED BILL TEXT CHAPTER 611 FILED WITH SECRETARY OF STATE SEPTEMBER 30, 2008 APPROVED BY GOVERNOR SEPTEMBER 30, 2008 PASSED THE SENATE AUGUST 5, 2008 PASSED THE ASSEMBLY AUGUST 12, 2008 AMENDED IN SENATE JULY 7, 2008 AMENDED IN SENATE JUNE 11, 2008 AMENDED IN ASSEMBLY MAY 5, 2008 AMENDED IN ASSEMBLY APRIL 22, 2008 INTRODUCED BY Assembly Member Brownley FEBRUARY 22, 2008 An act to add Section 53756 to the Government Code, relating to local government. LEGISLATIVE COUNSEL'S DIGEST AB 3030, Brownley. Local publicly owned water utility: rate cases. Articles XIII C and XIII D of the California Constitution generally require that assessments, fees, and charges be submitted to property owners for approval or rejection after the provision of written notice and the holding of a public hearing. Existing law, the Proposition 218 Omnibus Implementation Act, prescribes specific procedures and parameters for local jurisdictions to comply with Articles XIII C and XIII D of the California Constitution. Existing law provides notice, protest, and hearing procedures for the levying of new or increased fees and charges by local government agencies pursuant to Articles XIII C and XIII D of the California Constitution. This bill would authorize an agency providing water, sewer, or refuse collection service to adopt a schedule of fees or charges that authorize automatic adjustments that pass through increases in wholesale charges for water or adjustments for inflation, if prescribed conditions are met, including, but not limited to, that the schedule of fees or charges not exceed a period of 5 years and that the schedule be adopted pursuant to existing law providing notice, protest, and hearing procedures for the levying of new or increased fees and charges by local government agencies. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: Page 1 of 2 SECTION 1. Section 53756 is added to the Government Code, to read: 53756. An agency providing water, sewer, or refuse collection service may adoRt a schedule of fees or charges authorizing automatic adlustme.t„ that pass -hrougn increases in wholesale res "Zor � �-, water or ad u tments Tor intiation, if it complies with all of the following: (a) It adopts the schedule of fees or charges for a property - related service for a period not to exceed five years pursuant to Section 53755. ftP: //leQinfo. Public .ca.90v /pub/07- 08/bill/asm/ab 3001- 3050 /ab 3030 bill 20080930 cha— 4/26/2011 AB susu assembly 13111- 1;HAV FEREU (b) The schedule of fees or charges may include a schedule of adjustments, including a clearly defined formula for adjusting for inflation. Any inflation adjustment to a fee or charge for a property - related service shall not exceed the cost of providing that service. (c) The schedule of fees or charges for an agency that purchases wholesale water from a ubla-;.,agency may provide for automatic adjustments a pass t roug a adopted increases or decreases in the wholesale charges for water established by the other agency. (d) Notice of any adjustment pursuant to the schedule shall be given pursuant to subdivision (a) of Section 53755, not less than 30 days before the effective date of the adjustment. Page 2 of 2 8p: //Ieginfo.public.ca.gov /pub /07- 08/bill/asnVab 3001- 3050 /ab 3030 bill 20080930 cha... 4/26/2011 t35G Water, sewer, ©r refuse cul�$etion tierce � as�ledP,le pf%es or c�trg�a, :ounr>xtlox�a „ a �g eutllinaMe #dlo& �' at�se cQ�ebt(o� �1 �c� n�aY,�da]]JJL a Beheril�$ 4� fete ,off �atr�es. iC.' peas tihakSh Va?gteasea in whbleaale ch:tcgea for `water .or r#M, Poll . � of the U6., YxrMt�y'3 FFa�eht l}yt )$ a or GhnAi� fdk aU)by�r8lated skruSce:f9r a petiocl hbtn axdeed' a tntN* 1994 S 17& � clearly �'�}ed AMA ,a9 tv7ib7 �' j mt€y'p19d11 `foNl&iiao fitrc d jaiet i;fi ' k om;a pp &agency t§ !� t ! F.the a�#o •Led ittet!ea8 s or. d arciis@s aH t1 wholesaie �1?az ges foi ;vate� established 15 -p ner age`> (d) i�oLice of e,tFY a�uatrnent pursyant to a eohedule s1i b 'den Sectzbn G3755, r�ot?oeg than $b iiaya b, Qr`e the a pgrgtta�,t siilidiursiOb (a) of v '�l tiial?aihnt I ,I (Addbc�b� at8 6D&, c, "6,'L' 1 {AS8'30 �,DB iegialatiop rria�c��se6p¢�ts �6�' � F ' aNbXy Da113 Jojpgal Olt Ite char £al i� t 4x: , u inr !? �m Ap 5esslgn, Page. 7178, egnta3net� the fo p"W le da � 't � dteb idiffi df i 1f1�8 niau� Avgust , frdrn Assembly mcZo J*A Fownle re8iu ding the lrjtent of Stata.E(N}8 c. I It aU mtentton tot tlug bill dell o . tho 'Twon VV ]i sqn .303D)t i$at�e qp ppyg ttnroughs relating to wholesale �cbsb es ut "Chfef Clerk of the Aseemb �Da Tlda was 'Mended as an optiopsl i ql to P 3 #e & of adlu�ttng rates for wbolesale water "State Capitol, Root�i 1198 phnss:hattElatiiSa aal5tfstntet3ta, while= "Sac} genYn California pl gktiun® of Preposition 218. the Wiieon, T Rvieh to .expregs my infant with' ����' �r re�azd tq tlpaernbl2 $3il1 fl3A whjpjt ajl §o agen�� to,, ' yL 1 RQW I ,AseCmbly Mew�e� adopt a schgduie oiE key or chhiges ht 1}lati}ioiSze gUto: "l drty f t ?g ot" . Assembly Bill No. 3030 CHAPTER 61 1 An act to add Section 53756 to the Government Code, relating to local government. [Approved by Governor September 30, 2008. Piled with Sccrctary of Stale September 30, 2008.1 LEGISLATIVE COUNSEL'S DIGEST Ala 3030, I3rownley. Local publicly owned water utility: rate cases. Articles XI IIC and XII I D of the California Constitution generally require that assessments, fees, and charges be submitted to property owners for approval or rejection after the provision of written notice and the holding of a public hearing. Existing law, the Proposition 218 Omnibus Implementation Act, prescribes specific procedures and parameters for local jurisdictions to comply with Articles XITI C and XIII D of the California Constitution. Existing law Provides notice, protest, and hearing procedures for the levying of new or increased fees and charges by local government agencies pursuant IoArlicles XIITC and XIIID of the California Constitution. This bill would authorize an agency providing water, sewer, or refuse collection service to adopt a schedule of fees or charges that authorize automatic adjustments that pass through increases in wholesale charges for water or adjustments for inflation, ffirescribed conditions are met, including, but not limited to, that the schedule of fees or charges not exceed a period of years and that the schedule be adopted pursuant to existing law providing notice, protest, and hearing procedures for the levying of new or increased fees and charges by local government agencies. The people of the Stole of California eto enact try .follows: SECTION I. Section 53756 is added to the Government Code, to read: 53756. An agency providing water, sewer, or refuse collection service may adopt a schedule of fees or charges authorizing automatic adjustments that pass through increases in wholesale charges for water or adjustments for inflation, if it complies with all of the following: (a) It adopts the schedule of fees or charges for a properly - related service for a period not to exceed five years pursuant to Section 53755. (b) The schedule of fees or charges may include a schedule of adjustments, including a clearly defined formula for adjusting for inflation. Any inflation adjustment to a fee or charge for a property - related service shall not exceed the cost of providing that service. 93