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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/23/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT NOT[CE OF CHANGE OF REGULAR BOARD MEETING OCTOBER 22, 1973 TO OCTOBER 23, 1973' Due to the next Regular Meeting of the Board of Directors of the East San Bernardino County Water District falling on the holiday of October 22, 1973 (Veterans' Day,) the Regular Meeting will be held on the next working day, October 23, 1973 at 7:00 p.m. at the District Office, 11§5 Del Rosa Avenue, San Bernardino, all in accordance with Government Code Sectio~n~54954. Harold G. Rickert, Secretary Board of Directors AFFIDAVIT OF POSTING Notice of Meeting of the Board of Directors of the East San Bernardino County Water District. STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO ) Harold G. Rickert, being first duly sworn, deposes and says: That he is and at all times herein mentioned was the duly qualified Secretary of the Board of Directors of the East San Bernardino County Water District, San Bernardino County, Cali- fornia; and that he caused to be posted on or near the door of the meeting place of the Board of Directors of said District a copy of the Notice of Change of Regular Board Meeting of the Board of Directors of the East San Bernardino County Water District. Said posting was commenced on October 10, 1973 and remained posted to the time of the Meeting, said Meeting being October 23, Harold G. Rickert, Secretary Board of Directors Subscribed and sworn to before me this 24th day of October, 1973. Notary Public in and for the State of California. ~ ~ CALIFORNIA ~ My Commission Expires January 28, 1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING OCTOBER 23, 1973 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by Vice- President Norman W. Forrest. PLEDGE OF All those present joined in the Pledge of Allegiance ALLEGIANCE to the Flag of the United States of America. ~ ROLL CALL Directors Present: Disch, Forrest, Littleton and Wall. Directors Absent: President Stallwood. Others Present: General Manager-Secretary Rickert; Assistant General Manager-Engineer Garcia; Auditor- Treasurer Hendricks; Mr. Dave Wiyninger of C M Engineering Associates; Engineer Rowe; Attorney Robert J. Farrell; Mr. Bob Tee; Mr. Don Armond of Pacific Clay Products; Mr. Tom Ficarotto of AAA Construction Company; Mr. Dennis Johnson; Mr. Ed Meyer of Meyer-AJ Pipeline Construction Co., Inc.; Mr. Bill Parker of Parker Construction Company; and Recording Secretary Deeny. MINUTES OF There being no additions or corrections to the Minutes OCTOBER 9, 1973 of October 9, 1973, upon motion of Director Disch, duly seconded by Director Wall, and carried unanimously MOTION by those Directors present, the Minutes of October 9, 1973 were approved as submitted. ARRIVAL OF PRESI~ At 7:03 p.m. President Stallwood arrived at the meeting. DENT STALLWOOD BID OPENING - SEWER The Secretary opened and read the bid proposals as sub- MAIN EXTENSION TO mitted for the sewer main extension in Victoria Avenue SAN MANUEL INDIAN to the San Manuel Indian Reservation. Each proposal ~ RESERVATION was accompanied by the required 10% bid bond, and were as follows: AAA Construction Company $ 86,369 O0 Petar Artukovich 48,977 O0 Beecher Construction Company 51,120 O0 Bomar Construction Company 88,688 36 City Construction Company 71,708 O0 Meyer-AJ Pipeline 55,924 O0 Parker Construction Company 73,333 O0 Engineer's Estimate: $49,900.00 MOTION Upon motion of Director Wall, duly seconded by Director Forrest and carried unanimously, the bid proposals were given to the engineers for their review and recommendation. RESULTS OF Consulting Engineer Rowe indicated that upon examina- ENGINEER'S tion of the various bid proposals, he found all totals EXAMINATION were correct. The Secretary indicated that the bond of Petar Artukovich was an unusual one, however he felt that Dana Weaver could check the bond to determine its sufficiency, and he recommended that the bid proposal of Petar Artukovich, which was the low bid proposal, be accepted subject to review of Dana Weaver and Legal Counsel. MOTION Upon motion of Director Littleton, duly seconded by Director Disch, and carried unanimously, that Petar Artukovich be awarded the contract on his low bid of $48,977.00, subject to review and approval of District's 10/23/73 150 OCTOBER 23, 1973 Insurance Agent, Dana Weaver, and Legal Counsel, and that the bid proposals of Beecher Construction Company and Meyer-AJ Pipeline Construction Co. also be retained until execution of the contract by Petar Artukovich. EXECUTIVE SESSION At 7:15 p.m. Director Forrest requested that an execu- CALLED tire session, including the General Manager and Legal Counsel, be called. MEETING RESUMED At 7:45 p.m. the Regular Board Meeting was resumed. HERMANN & TEE The General Manager stated that Bob Tee had requested OFFICE COMPLEX an opportunity to speak to the Board to express his HIGHLAND AVENUE displeasure with the cost for a water service to his AND GUTHRIE and George Hermann's office complex on Highland Avenue between Sterling and Arden Avenues. The President recognized Mr. Tee, who indicated he had paid a cost of $1,548.00 for a one-inch service that included the District's front foot charge as well as the cost of boring across the State Highway where the District's existing main is located. Mr. Tee felt it would have been more equitable if the District would have extended a water main on the north side of Highland Avenue (Highway 30) and reduced the lat- eral run of his service, thus reducing his cost. Engineer Garcia presented the cost of extending a service line from the west from an existing 12" main in an easement on the north side of Highland Avenue to the alignment of the existing service, and stated the cost would be $1,554.00, or about the same cost as the service they paid for. Mr. Tee then stated his objection to the cost of his existing sewer was that he had to pay for the entire width of Highland Avenue, and it would appear to be more equitable if he paid only from the center of ~ the street, because this would be an average, the same as the cost of smaller services which are averaged because of the number of those services installed as compared to the small number of the l" and larger services that are installed. MOTION After considerable discussion by the Directors and Staff Members, a motion was made by Director Forrest, duly seconded by Director Littleton, and unanimously carried that Staff refigure the cost of the existing service to Hermann & Tee from the center of the high- way (Highland Avenue) and refund the difference to them, and that all service costs in the future above a 3/4" size be figured to the center of the street, regardless of whether or not the property is on the long or short side of the street with regard to the location of the water main. CORRESPONDENCE The General Manager indicated that each of the Board FROM STUBBLEFIELD Members had received a copy of a letter received from CONSTRUCTION CO. A.H. Stubblefield dated October 11, 1973 requesting RE MOUNTAIN that the District inspect the installation of an 8" SHADOWS MOBILE main sewer line going through the mobile home park, HOME PARK as he felt the District should eventually take over this line with compensation to Stubblefield for the ~ oversizing of the line. He further indicated that he felt District should pay for the inspection of this line. Engineer Garcia indicated that District has no knowledge of what went on during the construction of this line and has no way of knowing what type of design or materials were used in this installation, therefore, without this knowledge District cannot accept the line. -2- 10/23/73 OCTOBER 23, 1973 MOUNTAIN SHADOWS MOBILE After considerable discussion, it was the general HOME PARK (Continued) feeling of the Board that District take no action in this regard at this time, and that when the property owned by Mr. Stubblefield to the north of the Mountain Shadows Mobile Home Park is developed, District will have to determine whether or not District should accept the line installed through the mobile home park at that time. WATER COMMITTEE PRO- Director Disch, Chairman of the Water Committee, GRESS REPORT RE reported that the Water Committee had met on TRACT 8871 (DR. HANSEN) October 19, 1973 to discuss the various ways and EAST HIGHLANDS COUNTRY costs of providin§ water to this development. He CLUB indicated that a preliminary report of the Water Committee had been prepared and would be provided to the other Board Members, and that Staff had been directed by the Committee to contact Dr. Hansen's representatives in order to determine just what their plans were, i.e., condominiums, homes, and the area first to be developed in order that the District could determine a more realistic cost estimate. The General Manager indicated that we should inquire as to what portion of the land they plan on developing first. No action was necessary at this time. FINANCE COMMITTEE Director Wall, Chairman of the Finance Committee, REPORT RE C M ENGIN- reported that the Finance Committee had met to EERING REVISED FEE discuss the revised fee schedule of C M Engineer- SCHEDULE ing Associates, and that it was the feeling of the Committee that the rise in costs set forth in the fee schedule reflected the general rise in costs industry-wide, and that the revised fee schedule should be approved by the Board. MOTION Upon motion of Director Wall, duly seconded by Director Disch, and carried unanimously, the revised fee schedule of C M Engineering Associ- ates was approved as submitted. CORRESPONDENCE FROM The General Manager indicated that each of the MAYOR HOLCOMB RE Board Members had received a copy of a letter ARBITRATION PROCEED- received from Mayor Holcomb dated October 12, INGS 1973 in which the City requested that the arbi- tration proceedings be commenced in the case of the East San Bernardino County Water District -vs~ the City of San Bernardino. No action was necessary at this time. REPORT ON CITY'S PRO- The General Manager reported that he, Ken Patterson, POSED SEWER SERVICE Howard Hendricks and Attorney Farrell had attended CHARGE INCREASE AND the City Council Meeting on October 15, 1973, and COUNCIL MEETING HELD that Mr. Patterson had made an excellent presenta- OCTOBER 15, 1973 tion to the Council Members with regard to Dis- trict's opposition to the sewer service charge increase, and that it was the recommendation of the City Council Members that the City Administra- tor and his staff meet with District's representa- tives to further discuss the matter, and that after the joint meeting, that the City Administrator and the District representatives prepare a report to be presented at the Council Meeting on November 5, 1973. DIRECTOR WALL LEAVES At 8:50 p.m., Director Wall requested permission MEETING to leave the meeting. -3- 10/23/73 OCTOBER 23, 1973 IBM COMPUTER CLASS IN T~e General Manager stated that he and Assistant SAN JOSE AND DISTRICT'S General Manager-Engineer Garcia would like to CONVERSION TO IBM attend an IBM Computer Class in San Jose with COMPUTERIZED SYSTEM representatives of the Chino Basin Municipal Water District on November 2, 1973. At this time, President Stallwood stated that he w~sbed the matter deferred to the next board meet- ing, at which time he wished the Board Members to be presented with the actual cost figures for District's conversion to the computerized system, as well as time figures for such conversion. MOTION Director Forrest made a motion that the General Manager be allowed to attend this class. MOTION RETRACTED Director Forrest then retracted his former motion and made a motion that the entire matter be MOTION tabled for ninety days. The second motion of Director Forrest died for lack of a second. MOTION After further discussion, Director Littleton stated that he felt it would be to District's benefit if the General Manager and Assistant Gen- eral Manager-Engineer attended the Computer Class on November 2nd, and upon motion of Director Littleton, duly seconded by Director Disch, and carried unanimously, the General Manager and Assistant General Manager-Engineer were author- ized to attend the IBM Computer Class on Novem- ber 2nd, 1973, with expenses of air fare and meals to be paid by the District. NEWSPAPER ARTICLE The General Manager stated that each of the Board APPEARING IN SAN Members had received a copy of a newspaper article BERNARDINO SUN RE appearing in the San Bernardino Sun on October 19. "FREEWAYS IN CITY 1973 regarding the District furnishing water to WILL BE GREENED." the State for landscaping purposes. He stated that this was only for information purposes and that no action need be taken in this regard. RESOLUTION 1973.55 Resolution 1973.55 was presented to the Board, ACCEPTING GRANT OF accepting Grant of Lien from Augustin and Norma LIEN (AUGUSTIN AND Guisa to District of property located on the NORMA GUISA) corner of Atlantic and Seine Avenues for water main extension costs. MOTION Upon motion of Director Forrest, duly seconded by Director Disch, and carred unanimously, Resolu- tion 1973.55 was adopted by the Board at this time. COMMENDATION TO DUNCAN The General Manager indicated that Duncan Parkes PARKES had received a Certificate of Competency as a Grade Two Water Distribution Operator from the American Water Works Association, in that he had submitted acceptable evidence of his qualifications by education, training, and experience to the American Water Works Association, and requested authorization to write a letter of commendation to Mr. Parkes, and also authorization to have the certificate framed and given to Mr. Parkes. mmm MOTION Upon motion of Director Forrest, duly seconded by Director L~ttleton, and carried unanimously, that a letter of commendation be written to Duncan Parkes, by Staff, and that Certificate No. 394 be framed and presented to Mr. Parkes in appreci- ation for his efforts in obtaining the status of Grade Two Water Distribution Operator. -4- 10~23/73 OCTOBER 23, 1973 RETIREMENT BANQUET FOR The General Manager stated that each of the Board "NICK" NICHOLAS Members had received copies of an announcement received from the San Bernardino County Public Works Agency announcing a retirement banquet for M. A. "Nick" Nicholas, County Engineer, to be held on Thursday, November 1, 1973. MOTION After discussion, a motion was made by Director Forrest, duly seconded by Director Disch, and carried unanimously that any Director wishing to attend the banquet be authorized to do so at . . Distr~ct expense. STEP INCREAS~ - Director Disch, Chairman of the Personnel Commit- RONALD JAMES SEVERSON tee, presented a step increase for Ronald Severson, Welder, one~yea~ from 30C @ $4.06 per hour to 30D ~i$4.24 per hour, effective November 1, 1973, and recommended approval. MOTION Upon motion of Director Forrest, duly seconded by Director Disch, and carried unanimously, authori- zation was granted to pay Ronald Severson the one- year step increase from 30C to 30D @ $4.24 per hour effective November 1, 1973. ANNEXATION BY CITY The General Manager indicated that he had contacted OF PROPERTY EAST AND the property owners involved in this annexation, WEST OF PALM AVENUE, ~.e., Mrs. Hooker, Dr. Larson and Mr. Ingles, NORTH OF PACIFIC Manager of the mobile home park, simply to notify them of the City's proposed annexation and the hearing date concerned with the annexation. He indicated to the Board that this was for their information only, and that no action need be taken by the Board at this time. FINANCIAL REPORT - The Auditor-Treasurer presented each of the MONTH OF SEPTEMBER, Directors with a copy of the Financial Report for 1973 the month of September, 1973. This was for information purposes only. MEETING - UPPER SANTA The General Manager stated that the Board Members ANA RIVER WATER COOR- had received copies of an announcement received DINATING COUNCIL from the Upper Santa Ana Water Coordinating Council announcing a General Meeting was to be held on October 29, 1973 at the Orange Show Cafe- teria from lO,:O0 a.m. until 2:00 p.m. MOTION After discussion, upon motion of Director Littleton, duly seconded by Director Forrest, and carried unanimously, any member of Staff or the Board of Directors wishing to attend the General Meeting on October 29, 1973 be authorized to do so. RATIFICATION OF The General Manager stated that Staff had mailed SPONSORSHIP CONTRIBU- a check in the sum of $100 to the California Special TION TO C.S.D.A. CON- Districts Association for sponsorship for the Fifth FERENCE Annual Conference and requested ratification of this contribution from the Board Members, as all Directors had been called previously and agreed. MOTION Upon motion of Director Littleton, duly seconded by Director Forrest, and unanimously carried, that the $100 contribution to the California Special District's Association be approved and ratified by the Board of Directors at this time. APPROVAL OF WARRANTS # 6667 6743 (Payroll) $ 24,821.57 WATER DIVISION #11581 - 11717 (General) $148,195.10 $173,016.67 -5- 10/23/73 2154 OCTOBER 23, 1973 MOTION Upon motion of Director Wall, duly seconded by Director Forrest, and carried unanimously, the warrants were approved. ADJOURNMENT There being no further business to come before the Board, the President adjourned the meeting at 9:50 p.m. Harold G. Rickert, Secretary Board of Directors R. E. Stallwood, President Board of Directors -6- 10/23/73