Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/29/19732:1_48 EAST SAN BERNARDINO COUNTY WATER DISTRICT NOTICE OF SPECIAL MEETING OCTOBER 29, 1973 A Special Meeting of the Board of Directors of the East San Bernar- dino County Water District has been scheduled for 5:00 p.m. October 29, 1973 at the District Office, 1155 Del Rosa Avenue, San Bernardino. The purpose of this meeting is to discuss the program of a lease or purchase of a computer system for the District and any other matters t~at ma y come before the Board at Harold G. Rickert, Secretary Board of Directors AFFIDAVIT OF POSTING Not~ce of Meeting of the Board of Directors of the East San Bernardino County Water District. STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO ) Harold G. Rickert, Being first duly sworn, deposes and says: That he is and at all times herein mentioned was the duly quali- fied Secretary of the Board of Directors of the East San Bernardino County Water District, San Bernardino County, California; and that Re caused to De posted on or near the door of the meeting place of the Board of Directors of said District a copy of the Notice of a scheduled Special Board Meeting of the Board of Directors of the East San Bernardino County Water District. Said posting was commenced on October 26, 1973 and remained posted to the time of the Meeting, said Meeting being October 29, Harold G. Rickert, Secretary Board of Directors Subscribed and sworn to before me this 30th day of October, 1973. Notary Public in and for the State of California. ==- ~ ELISABETH P~.;~iNS ~X~.'~,,~// SAN B~RNARD~NO COUNTY CALIFORNIA My Commission Expires January 28, 1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT SPECIAL MEETING OCTOBER 29, 1973 MINUTES CALL TO ORDER The meeting was called to order at 5:00 p.m. by President R. E. Stallwood. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Alleg- iance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Stallwood and Wall. Directors Absent: Director Littleton. Others Present: General Manager-Secretary Rickert; Assistant General Manager-Engineer Garcia; Auditor Treasurer Hendricks; and Attorney Robert J. Farrell. ACWA REGIONAL CON- A copy of a notice received from Nicholas A. FERENCE MEETING Presecan of the West San Bernardino County Water District regarding the Association of California Hater Agencies Regional Insurance Meeting to be held October 30, 1973 at the Holiday Inn was forwarded to each Director with a copy of the Agenda of the meeting. The General Manager recommended that Office Manager Hendricks be allowed to attend, in that this being a regional meeting, there may be insurance matters d~scussed ~h%ch could be of benefit to the District. MOTION Upon motion of Director Disch, duly seconded by Director Wall, and carried unanimously by those Directors present, the recommendation of the General Manager was approved. CONNECTICUT GENERAL The General Manager requested that the next item be LIFE INSURANCE COMPANY held in abeyance pending a new agreement to be CORRESPONDENCE submitted by the Connecticut General Life Insur- AGREEMENT ance Company. This agreement is being sent by the Connecticut General Life Insurance Company for the purpose of setting forth the conditions relative to the can- cellation of the original Group Annuity Contract GR-1418 and replaced by the Public Employees Retirement System of the State of California. The General Manager indicated that the Office Manager had discussed the matter by telephone with the Group Branch Administrative Representative in Los Angeles as to the omission of the early retirement section at fifty-five years of age, and she indicated that she felt that a new agree- ment should be prepared. No~ action was necessary or taken at this time. COMPUTER SYSTEM IBM The General Manager indicated that as a result of SYSTEMS 3, MODEL 6 the October 23rd Board Meeting, that he had re- FURTHER DISCUSSION quested from IBM a further clarification of a fixed price for the IBM Systems engineering con- tract and presented and read, in total, a letter dated October 29, 1973. After the presentation of the letter, President Stallwood stated that he wished to discuss the mat- ter further in that he had had an opportunity 10/29/73 OCTOBER 29, 1973 to review the contract figures as submitted by IBM to the Staff, and he stated that, in his opinion, the District was not prepared to take on the cost of a system of this type at this time, and that the District's operation could not justify such an expenditure, which he felt would cost the District approximately $100,000 over a period of two years. He had prepared figures from the contract agreement submitted and orally presented them to the Directors. He felt that the cost of the $100,000 system for the purposes of billing, posting, payroll and general ledger would not justify this cost, due to the experience the D~strict is having with growth, and as a result of the high cost of money to developers. And, further, in his opinion, the growth of the District would be verylsmall in the next few years to re- quire this type of a system. On this basis, he recommended that the system, as approved under Resolution 1973.54, be withdrawn. MOTION Considerable discussion ensued between the Directors and Staff, and upon motion by Director Wall, duly seconded by Director Disch, that the matter as approved under Resolution 1973.54 be given further consideration. Further discussion was held, wherein Director Wall and Director Disch requested that the motion be withdrawn. MOTION After considerable further discussion of the matter, a motion was made by Director Disch, duly seconded by Director Wall, to rescind the motion to enter into a lease-purchase option authorizing the President and Secretary to execute the necessary agreements under Resolution 1973.54, approved at the October 9, 1973 board meeting, in order to give Staff time to further study the matter. The motion was carried unanimously by those Directors present. President Stallwood then appointed the Finance Committee to review and bring back their recom- mendations to the Board at a later board meeting. CANCELLATION OF OFFICE Upon motion by Director Forrest, duly seconded MANAGER AND ASSISTANT by Director Disch, and carried unanimously by OFFICE MANAGER TAKING those Directors present, the Office Manager and I.B.M. COURSES IN LOS Assistant Office Manager were directed to with- ANGELES draw from the balance of the IBM courses in Los Angeles which they have been attending. ADDITIONAL PERSONNEL As a result of the discussion between the Direc- tors and Staff of the need for a computerized system to eliminate the requirement of increas- ing personnel, and the action taken on cancella- MOTION tion of the computerized system, a motion was made by Director Forrest, duly seconded by Director Wall, and carried unanimously by those Directors present to authorize the Office Man- ager to hire one additional person in the office. ACWA CONFERENCE - Director Forrest notified the Board that the ACWA ANAHEIM - NOV. 28, Conference will be held in Anaheim on November 28, 29 AND 30, 1973 29 and 30, 1973. MOTION Whereupon, a motion was made by Director Wall, duly seconded by Director Disch, and carried unanimously by those Directors present to author- ize any Director or Staff Member authorized by -2- 10/29/73 215'? OCTOBER 29, 1973 ACWA CONFERENCE the General Manager to attend at the expense of (Continued) the District. CSDA CONFERENCE Notification was given that the Annual Conference SAN FRANCISCO of the California Special Districts Association NOVEMBER 7, 8 AND 9 would be held in San Francisco on November 7th, 8th and 9th. MOTION Upon motion of Director Disch, duly seconded by Director Forrest, and carried unanimously by those Directors present, any Director or Staff Member authorized by the General Manager wishing to attend, be authorized to do so at District expense. ~OLIDAY - Director Forrest indicated that the State, County NOVEMBER 6, 1973 and City offices would be closed on November 6, 1973, due to the State-wide Election, and moved that MOTION the District offices be closed. The motion was duly seconded by Director Wall and unanimously carried by those Directors present. LETTER FROM MAYOR The General Manager presented a letter to the HOLCOMB DATED Board from Mayor Holcomb (a copy of which had OCTOBER 9, 1973 RE been mailed to the Board Members previously,) and REQUEST FOR WATER indicated that the Mayor had requested a meeting RATE ADJUSTMENT, with representatives of the District to work out CITY PARK AT LYNWOOD a cooperative agreement for water service rates AND STERLING AVENUES for their park at Lynwood and Sterling Avenues. Whereupon, President Stallwood directed that the matter be referred to the Water Committee for their consideration and report back to the Board at a later Board Meeting and requested that the Mayor be notified of this action. ADJOURNMENT There being no further business to come before the meeting, the President adjourned the meeting at 6:20 p.m. Harold G. Rickert, Secretary Board of Directors R.E. ~llwood, President Board of Directors 10/29/73