HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/26/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING NOVEMBER 26, 1973
MINUTES
CALL TO ORDER The meeting was called to order at 7:00 p.m. by
President R. E. Stallwood.
PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of
Allegiance to the Flag of the United States of
America.
ROLL CALL Directors Present: Disch, Forrest, Littleton,
Stallwood and Wall.
Directors Absent: None.
Others Present: General Manager-Secretary Rickert;
Assistant General Manager-Engineer Garcia; Auditor-
Treasurer HendriCks; Attorney Robert J. Farrell;
Consulting Engineer Rowe; Mr. Albert Sabol; Mr.
Richard Isakson; Mr. Jack Van Wyk, Jr.; Mr. Russ
Christianson; Mr. Dennis Johnson; and Recording
Secretary Deeny.
MINUTES OF NOVEM- There being no additions or corrections to the
BER 12, 1973 Minutes of November 12, 1973, upon motion of
Director Disch, duly seconded by Director Little-
MOTION ton, and carried unanimously, the Minutes of
November 12, 1973 were approved as submitted.
COMPLAINT RE Mr. Albert E. Sabol indicated to the Board Members
COMMUNITY PARK that he wished to voice a complaint with regard
(MR. SABOL) to the Community Park which the District developed
at Lynwood and Harrison.
Mr. Sabol indicated that large numbers of teen-
agers frequented the park until late in the
evening; that they were very noisy; that the
noise was disturbing the entire neighborhood; and
that the teen-agers were also consuming alcoholic
beverages on the park grounds.
It was brought out to Mr. Sabol that prior to the
development of the park the area was merely a
vacant piece of land, and that the neighbors in
the area had complained of mini-bikes using the
area, and that District felt when considering the
development of this area that it would 1) elim-
inate the noise problem of the mini-bikes, and
2) provide a playground area for the neighborhood
children to play in, and that District had felt
the development of the park would be for the
betterment of the surrounding community.
Mr. Sabol ~ndicated that the present noise situa-
tion is not tolerable to the people living in the
area of the park.
A suggestion was made by Director Wall that per-
haps the sheriff's department or the police
department could be notified of the situation
and patrol the area more frequently.
Mr. Sabol stated that he felt the entire park area~
should be fenced off with "no trespassing" signs
posted.
President Stallwood stated that he felt the matter
should be referred to Staff for further study of
the situation and possible solutions to the problem,
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169
NOVEMBER 26, 1973
COMMUNITY PARK and requested that Staff investigate the situation
(Continued) and report their findings to the Board on Decem-
ber 10, 1973.
CHANGEOVER OF Mr. Jack Van Wyk, Jr. was introduced to the Board
WATER SERVICE Members by the General Manager. Mr. Van Wyk stated
(VAN WYK) he had come before the Board to report that since
Wednesday or Thursday of last week, his father's
residence was receiving no water between the hours
of 6:00 p.m. and 8:00 a.m.; that at the present
time there are 32 horses stabled at that location
that were being dry-fed, and that these animals must
have water, otherwise he fears they will develop
colic.
Mr. Van Wyk further stated that his father is pres-
ently out of the country and will not return until
the latter part of this week, and that in the mean-
time he was handling his father's affairs, and that
this was an emergency situation wherein water must
be provided to the residence day and night.
The Engineer was asked to contact Mr. Paul Jennings
of the East Highlands Company by telephone immedi-
ately and notify him of the fact that Mr. Van Wyk's
residence was not receiving water in the evening
hours.
The Engineer did contact Mr. Roy Rule, who operates
the pumping station for the East Highlands Company,
and Mr. Rule informed him that he was unaware of
the situation; that he would have water to the Van
Wyk residence this evening; and that this would not
happen again in the future.
DECLARATION OF The Secretary read the Declaration of Elected
ELECTED CANDIDATES Candidates for the Board of Directors from the
U AND VERIFICATION General District Election of November 6, 1973, and
OF BALLOTS FROM indicated it was necessary they take action and
GENERAL ELECTION declare the three elected candidates who received
OF NOV. 6, 1973 the highest number of votes cast for the candidates.
Philip A. Disch 3,853~
Norman W. Forrest 3,556.
O. A. "Art" Wall 3,617
Dewayne M. Brannen 693
Richard K. Isakson 717
Dennis Johnson 1,839
Harold Knowlton 1,519
Gerald W. Stoops 2,558
The precincts were listed as follows:
Disch Forrest Wall Brannen Isakson Johnson Knowlton Stoops
325 127 154 132 36 31 45 36 74
326 156 137 137 22 34 50 28 76
327 3 1 1 3
328 18 13 17 1 4 6 4 13
329 60 60 63 8 16 34 29 36
330 218 218 211 34 33 100 54 100
331 305 242 252 40 52 131 80 175
332 177 156 155 27 22 70 53 87
333 llO 99 96 12 25 22 34 71
334 13 13 12 2 4 11 l0 15
335 134 125 135 31 29 86 68 105
336 34~ 37 38 7 6 15 9 24
337 235 190 185 70 33 79 75 133
338 231 205 226 24 33 100 106 182
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NOYE~BER 26, 1973
Disch Forrest Wall Brannen Isakson Johnson Knowlton Stoops
No. 339 207 178 171 27 27 83 78 120
340 164 151 148 38 25 65 46 99
341 198 178 200 34 35 75 69 102
342 173 155 168 35 31 68 43 88
343 209 230 234 31 29 71 56 109
344 30 29 31 9 lO 15 15 21
345 5 4 3 4 2 8 9 6
346 19 21 19 2 4 5 6 14
347 1 29 131 144 30 34 1 23 127 176
348 25 33 34 9 9 51 39 51
349 18 21 22 4 3 12 ll 14
350 32 40 42 10 14 50 50 62
351 63 66 68 18 22 59 55 74
352 220 174 174 44 43 138 119 171
353 57 58 57 l0 15 28 21 29
354 129 119 126 36 36 86 63 102
355 74 91 85 12 12 57 49 76
356 206 157 161 19 33 75 60 118
Absentees 2J 74 70 70 7 11 18 17 35
MOTION Upon motion of Director Littleton, duly seconded by Director
Stallwood and carried unanimously, candidates Philip A. Disch,
Norman W. Forrest and Art Wall were declared elected to the
Board of Directors to officially take office at noon on Fri-
day, November 30, 1973 in accordance with the Election Code.
OATH OF OFFICE President Stallwood stated the Secretary would
now administer the Oath of Office to the three
Directors elected at the November 6, 1973 District
General Election.
The Secretary stated that each of the candidates
had filed their Campaign Statement in accordance
with the provisions of the Election Code, where-
upon the Oath of Office was administered to ~
Philip A. Disch, Norman W. Forrest and O. A.
Wall and each affirmed.
MOTION A Certificate of Election was then presented to
each of the three Directors by the Secretary, and
upon motion of Director Littleton, duly seconded
by Director Stallwood, and carried unanimously,
the Secretary was requested to have each of the
Certificates framed and delivered to each of the
three Directors.
REPORT OF WATER Director Disch, Chairman of the Water Committee,
COMMITTEE RE reported that representatives of Dr. Hansen,
TRACT 8871 namely, Mr. Jack Strickler and Mr. Lou Chovick had
(DR. HANSEN) met with Staff and they presented information indi-
cating the development would consist of 77.34 acres
of green belt and residential, 72.31 acres for the
golf course, and 294.0 acres open space. This
totalled 443.65 acres, which is approximately 18
acres less than what Staff understood the toal
acreage to be originally.
The General Manager indicated that Staff was in-
formed that it was the developer's intention to
pledge the 294.0 acres of open space to the San ~
Bernardino County Museum for a permanent game
reserve; that the Director of the museum had
indicated a willingness to accept this pledge;
and that Dr. Hansen's representatives had notified
the County Planning Department of their intention,
although the Planning Department had not approved
the concept to date.
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REPORT OF WATER Director Disch referred to a Memorandum to File
COMMITTEE (Continued) dated November 23, 1973 which was prepared by
the General Manager concerning the facts regard-
ing this development, and requested that the
General Manager forward a copy of this memorandum
to the other Board Members for their review, with
a progress report from the Water Committee to be
submitted to the Board at the last Board Meeting
in December, 1973. Further, Director Disch indi-
cated that it was the developer's intention to
begin development of this tract sometime in June,
1974.
W EXECUTIVE SESSION At 8:00 p.m. Director Forrest called for an execu-
CALLED tive session, Board Members only.
MEETING RESUMES At 8:12 p.m. the Board Meeting resumed.
OFFICE SYSTEMS Director Forrest made a motion that the report of
PROPOSAL the Finance Committee with regard to the office
systems proposal be tabled and a Special Meeting
of the Board called for December 3, 1973, 7:00 p.m.
at District Offices for the purpose of discussing
the office systems proposal.
The motion was duly seconded by Director Disch, and
carried unanimously.
REPORT RE CITY OF Director Disch stated that the City's request that
SAN BERNARDINO'S District furnish water to the City's mini-park
MINI-PARK - WATER located at Lynwood and Sterling Avenues had been
RATES brought before the Committee; however, further dis-
cussion was to be had, therefore the Committee had
no recommendations to make to the Board at this
time.
He indicated that there will be a further meeting
of the Water Committee and the Committee will pre-
sent their recommendations to the Board at the
Regular Meeting of December 10, 1973.
SEWER CONNECTION, Engineer Garcia stated that District Staff had pre-
MOUNTAIN SHADOWS pared a water and sewer service quotation for Mr.
MOBILE HOME PARK Stubblefield's Mountain Shadows Mobile Home Park;
that the water quotation has been paid for by the
developer and District is proceeding ahead with the
installation of the water service; that District's
policy has always been that when water is paid for,
sewer connection fees are also paid; however, Mr.
Stubblefield desires to forestall payment of the
sewer connection charges until such time as the
sewer lateral is connected onto the District's lines.
He further stated that this policy should be given
consideration, as it is a mobile home park, and it
will be only one connection instead of many (as in
the case of subdivisions.)
The General Manager drew a diagram of the mobile
home park on the blackboard and indicated to the
Board Members where Mr. Stubblefield had installed
a sewer main in a portion of the development of
Piedmont Drive ~hich, in the future, will be dedi-
cated for public use, and he pointed out to the
Board that District has no knowledge of what type
of design or materials were used in the installa-
tion of this line, only that it is an 8" line, and
no inspection of the line has been made by the
District's employees or consulting engineer.
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NOVEMBER 26, 1973
SEWER CONNECTION, The General Manager further indicated that Mr.
MOUNTAIN SHADOWS Stubblefield has indicated he does not feel the
MOBILE HOME PARK sewer charges for his mobile home park are fair
(Continued) if the park is not completely filled up; however,
it has been District's policy to collect for the
entire park when the first mobile home moves in.
Auditor-Treasurer Hendricks stated he felt District
should establish a policy with regard to when
District should collect the sewer connection charge
with regard to tracts, mobile home parks, etc.
The General Manager pointed out that an immediate
answer is not critical at the present time; how- "~
ever, a policy should be established in this regard
as this charge to the Stubblefield mobile home
park is not going to be a small item.
After discussion, it was the general feeling of
the Board that this matter should be referred to the
Sewer Committee for further study, with a report
forthcoming from them to the Board Members at a
later Board Meeting.
INSTALLATION COSTS - The General Manager reported that Mr. Tee had
HERMANN & TEE OFFICE requested a place on this evening's Agenda; how-
COMPLEX ever, he had telephoned late today stating that he
would be unable to attend the Board Meeting this
evening, and requested that he be placed on the
Agenda for the Board Meeting of December lO, 1973,
at which time he would like to appear before the
Board to further discuss the refund he received
from District on the original installation costs he
paid with regard to the office complex on Highland
Avenue.
The Engineer stated that he had talked with Mr.
Tee after refunding to him the sum of $138.60, w
and Mr. Tee had indicated at that time that that sum
was insufficient. Mr. Garcia stated that he had
explained to Mr. Tee how the refund amount was
calculated, which was based on connecting the
office complex to a line commencing from the middle
of Highland Avenue, the cost of pipe (figured
from the middle of Highland Avenue,) and the labor
costs to install that amount of piping, and that
Mr. Tee had in turn indicated to Mr. Garcia that
it was his understanding the refund amount would be
calculated by averaging installation costs from the
short and the long sides of Highland Avenue to
determine an average installation cost for the Tee
office complex.
The Engineer stated that it was his opinion that
if District figured its installation costs by
averaging, that would not be a fair calculation
to District at times, and at times to District's ~ '
customers, and he felt that perhaps the Board should
consider calculating installation costs on the basis
of individual installations, and he presented
several studies on the blackboard to illustrate
his statement.
Director Forrest asked whether or not District's
growth in the recent past would not be such that
District could consider upholding the Board's
decision to calculate installation costs from the
middle of the street to the installation site, and
the General Manager indicated to Mr. Forrest that
as far as the number of connections in the recent
year, we do not show a growth; however, the dollar
volume is there due to larger service installations
making up for the loss of many in number of the
smaller services. To illustrate, he stated that a
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NOVEMBER 26, 1973
INSTALLATION COSTS master meter will serve 72 apartments, but is con-
HERMANN & TEE OFFICE sidered only one connection. After further discus-
COMPLEX (Continued) sion, the Board Members agreed that their recent
policy of figuring installation costs from the
center of the street should be carried forward, in
that they felt this was the best solution to this
type of problem at the present time.
The Engineer then asked if the Board felt the re-
fund was calculated on the proper basis, and it
was indicated that the refund of $138.60 was prop-
erly figured.
'='FISCAL YEAR 1974-75 The General Manager stated a Notice had been received
CLEAN WATER GRANTS from the State Water Resources Control Board on
PRIORITIES November 21, 1973 enclosing a Project Priority List
for Fiscal Year 1974-75 of agencies seeking clean
water ~ants, and stated that the priority list
would be considered for adoption by the State Board
on January 17, 1974.
He indicated that the list contained priority classes
from "A" through "H," and that the East San Bernardino
County Water District was listed as the very last
agency on the entire list under Class "H."
The General Manager then asked the Board whether or
not Staff should continue with its efforts by apply-
ing for a clean water grant for the next fiscal year,
and upon motion of Director Wall, duly seconded by
Director Disch, and carried unanimously, Staff was
instructed to once again refile the application for
the clean water grant priority for $975,000.
DISCUSSION OF DISTRICT The Auditor-Treasurer stated that Staff wished to
WATER RATES request authorization from the Board to make a
thorough review of District's rate structure due
to l) the continual increase in overall costs, and
2) District's involvement with developments such
as Tract 8871 (hillside areas.)
The General Manager indicated that perhaps our water
rates should be based upon zones such as "hillside
areas," "level areas," or based upon elevations.
MOTION Upon motion of Director Littleton, duly seconded by
Director Forrest and unanimously carried, Staff was
authorized to make a review of District's rate
structure and to present a progress report to the
Board at the last Board Meeting in December, 1973.
DECEMBER 24, 1973 President Stallwood asked if it was mutually con-
BOARD MEETING venient for all the Board Members to meet on
DATE CHANGED Christmas Eve, December 24, 1973, and after a brief
discussion, the Board Members agreed that that would
MOTION not be a convenient time; whereupon, Director Forrest
made a motion that at the Regular Meeting of Decem-
ber 10, 1973, that meeting be adjourned to Friday,
December 21, 1973 at 3:00 p.m.
The motion was duly seconded by Director Disch, and
carried unanimously.
WATER COORDINATING The General Manager stated that a dues schedule had
COUNCIL - ANNUAL been received from the Upper Santa Ana River Water
DUES Coordinating Council indicating that District's
Annual Dues for Fiscal Year 1973-74 will be in the
amount of $25, and he recommended the payment of
these dues.
MOTION Upon motion of Director Forrest, duly seconded by
Director Wall, and carried unanimously, Staff was
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MOTION (Continued) authorized to pay District's annual dues to the
Water Coordinating Council for Fiscal Year 1973-74
in the sum of $25.
HEAT PROBLEM The General Manager indicated to the Board Members
PLANT #40 that District had been experiencing a heat problem
at its plant #40 site and was having difficulty in
keeping the natural gas engines at that location
operating efficiently.
The Engineer pointed out to the Board that dur-
ing the summer months the temperature at that
plant site had risen to as high as 160o, and
that it had been affecting delicate controls at
that location.
Consulting Engineer Rowe stated that certai~n of
the staff at C. M. Engineering Associates had
designed the pump house, so when confronted with
our problem, he had gone to them for their recom-
mendation for solving the problem.
He stated that he had been informed by them that
at the Plant #40 site we have two evaporative
coolers, and that the air blowing in from them does
not circulate through the pump house. They recom-
mend that a manually operated vent be constructed
to pull the air to all parts of the building.
Director Forrest posed the question of cost for
such construction, to which Mr. Rowe replied "ap-
proximately $1,400."
The General Manager pointed out that if this type
of vent had been included in the original contract
for construction of the pump house it would have
cost District an additional amount for this type
of equipment over the contract price. ~
After further discussion, upon motion of Director
Forrest, duly seconded by Director Littleton, and
carried unanimously, Staff was authorized to pro-
ceed with the construction of a manually operated
venting system at a cost of approximately $1,400
and to pay for same.
SB 716 (CONFLICT Attorney Farrell indicated to the Board that SB 716
OF INTEREST) was an all-encompassing bill requiring disclosure
of all assets of all members of public entities,
and that it is broad enough to include practically
everything. Mr. Farrell further stated that such
disclosures immediately become public record.
MOTION After discussion, Director Wall made a motion that
Attorney Farrell prepare a written summarization of
SB 716 for distribution to the Board Members and
Staff for their study.
The motion was seconded by Director Disch and car-
ried unanimously.
CITY TO INITIATE The General Manager stated that LAFCo had requeste~
ANNEXATION OF AREA the City to annex an area north of Third Street
TO DISTRICT AT and west of Sterling Avenue to District which is
LAFCO'S REQUEST mostly land owned by the Federal Government, and
which the City wishes to make into an industrial
zone. The District has sewer lines located on
Third Street.
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NOVEMBER 26, 1973
LAFCO REQUESTS CITY He further indicated that the conditions of annex-
TO ANNEX AREA TO ations set forth are that an annexation fee of
DISTRICT (Continued) $200 will be required to satisfy District $50,
the Board of Equalization $150, and LAFC costs to
be paid by others.
This was for information purposes only. No action
required or taken by the Board.
DISTRICT ANNEXATIONS The General Manager illustrated with a plat on the
1973-5 (ORANGEBELT blackboard an unusual situation created by the an-
SVGS. & LOAN) AND nexation of these two parcels of property, in that
1973-6 (HERMANN & TEE) a small lot existing between the two parcels to be
annexed is not in the District, and that the LAFC
requires that the parcel be made a part of the
annexation proceedings.
This was for information purposes only. No action
required or taken by the Board.
RESOLUTION 1973.58 Resolution 1973.58 accepting notice of completion
ACCEPTING NOTICE OF of sewer main extension to Tract 7734 was presented
COMPLETION SEWER to the Board for adoption, Michael C. Mize, con-
LINE TO TRACT 7734 tractor.
(MICHAEL MIZE)
Upon motion of Director Forrest, duly seconded by
MOTION Director Disch, and carried unanimously, Resolution
1973.58 was adopted.
RESOLUTION 1973.59 Resolution 1973.59 accepting certificate of com-
ACCEPTING CERTIFI- pletion of the installation of water mains and
CATE OF COMPLETION- appurtenances within the mountain shadows mobile
MOUNTAIN SHADOWS home park was presented to the Board for adoption.
MOBILE HOME PARK El-Co Contractors, contractor.
(EL-CO CONTRACTORS
Upon motion of Director Littleton, duly seconded
MOTION by Director Forrest, and carried unanimously,
Resolution 1973.59 was adopted.
RECOMMENDED TWO- The General Manager read the Engineer's recommenda-
STEP INCREASE - tion for a two-step increase for J. Steve Santini,
J. STEVE SANTINI and added his recommendation to that of the Engin-
eer's for a two-step increase, in that Mr. Santini
has developed into a key field employee who is very
dependable and conscientious and merits the in-
crease.
MOTION Upon motion of Director Littleton, duly seconded by
Director Disch, and carried unanimously, J. Steve
Santini was granted a two-step increase, retroactive
to October l, 197~.
From 27A @ $3.16/hr to 27C @ $3.49/hr
FINANCIAL REPORT The Auditor-Treasurer presented each of the Direc-
MONTH OF OCTOBER, 1973 tots with a copy of the Financial Report for the
month of October, 1973. This was for information
purposes only.
APPROVAL OF WARRANTS (Payroll) 6744 - 6836 $ 16,892.74
WATER & SEWER (General) 11718 - 11866 $106,621.37 $123,514.11
DIVISIONS
· -~ Upon motion of Director Forrest, duly seconded by
MOTION Director Disch, and carried unanimously, the war-
rants were approved as submitted.
INCOMPLETE STREET The General Manager indicated to the Board that it
CUT PAVINGS was recently brought to his attention by the
Engineer that since 1970 the District has paid
for street cut permits on approximately sixty
occasions and the City has not permanently paved
these sixty locations.
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NOVEMBER 26, 1973
INCOM?LETE STREET After considerable discussion, it was the general
CUT PAVINGS feeling of the Board that the Mayor and Common
(Continued) Council should be notified of this fact.
MOTION Director Wall made a motion that District send a
letter to the Mayor and Common Council, with a copy
of the letter going to the City's Engineering De-
partment and Street Department setting forth the
permit numbers of the locatioms and requesting that
these streets be permanently paved within ninety
days.
The motion was duly seconded by Director Little-
ton and unanimously carried.
DIRECTOR FORREST At 10:00 p.m., Director Forrest left the Board
LEAVES MEETING Meeting.
REPORT ON COOPERATIVE The General Manager stated that Consulting Engineer
WATER PLAN - SANTA Rowe and he had attended two meetings of the San
ANA & MILL CREEK WATERS Bernardino Valley Water Conservation District and
have received copies of the resume% of those meet-
ings compiled by Bill Hiltgen. He asked if the
Board Members would like to receive copies of future
resume% and those resume% already received, and the
Board Members indicated that they would.
Engineer Rowe stated that the Redlands and Yucaipa
areas are the areas that will be favored in this
program, and he felt District should make its demands
known, i.e., that we are interested in receiving
water at a certain point, at which time he recom-
mended to the Board that the Board authorize Staff
to make a review of constructing a water treatment
plant at the mourn of the Santa Ana River, then
District could go to the exchange people and say
we possibly will build a treatment plant. He
pointed out that a study in this regard had pre- mm~
viously been made, and that it would only mean
updating the prior study.
President Stallwood suggested that this matter be
brought up at the Board Meeting of December 3,
1973.
Engineer Rowe indicated that he would not be in
attendance at that meeting; however, the General
Manager would be prepared to discuss the matter at
that time.
ADJOURNMENT There being no further business to come before the
Board, the meeting was adjourned at 10:17 p.m.
,._.~ "., ., ~"7,,...-"'~-~ ,;." ~
Harold G. Rickert, Secretary
Board of Directors
~. E. st'dl~Wood, President~
Board of Directors
~9- 11/26/73