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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/10/1973 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 10, 1973 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by President Philip A. Disch. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Assistant General Manager-Engineer Garcia; Auditor-Treasurer Hendricks; Attorney Robert J. Farrell; Mr. Don Halwes of C. M. Engineering Associates; Mr. Albert Sabol; Mr. John Libman; and Recording Secretary Deeny. INTRODUCTION OF GUESTS The President introduced Mr. Albert Sabol and Mr. John Libman who were guests at the meeting. MINUTES OF DECEM- There being no correction or additions to the BER 3, 1973 Minutes of December 3, 1973, upon motion by Director Stallwood, duly seconded by Director Littleton and unanimously carried, the Minutes of December 3, 1973 were approved as submitted. REPORT OF STAFF RE The General Manager asked if it was the pleasure COMMUNITY PARK AT of the Board to deviate from the Agenda in order LYNWOOD AND HARRISON that Staff could report to the Board on a survey made of the residents living in the immediate area of the community park. He indicated that each Board Member had received a copy of Mr. Lee Roebke's report, and that most of those residents surveyed like the park, stating that they and their children use it often. Mr. ~bert Sabol suggested that the District post signs at the park site setting forth definite hours when the park could be used. After discussion, Director Forrest suggested that the park be posted for use during the hours of 6:00 a.m. and 8:00 p.m. MOTION Director Stallwood made a motion that Staff and Legal Counsel investigate the matter of public posting and whether or not it would require an Ordinance, and if an Ordinance was required, that Staff with Legal Counsel prepare one, setting forth the fact that the hours for use of the park would be from 6:00 a.m. to 8:00 p.m. The motion was duly seconded by Director Wall and unanimously carried. REQUEST OF JOHN LIBMAN The General Manager stepped to the blackboard to FOR INTEREST PAYMENT illustrate for the Board Members the location of RE WATER SERVICE IN- Mr. Libman's property. He explained to the Board STALLATION IN TRACT 6976 that in 1964 Mr. Libman had paid for the installa- tion of eight water services to eight lots of his Tract 6976, (a total sum of $680,) plus two fire h~drants at a cost of $300 each, and that thus far he has used only one of the water services for an apartment complex, and he is now here to request a refund from the District of interest on the sum of $595, (representing the seven unused water services.) -1 - 1 2/1 0/73 DECEMBER 10, 1973 REQUEST OF JOHN LIBMAN The General Manager explained to Mr. Libman (Continued) that at the time these water services were in- stalled, the District bought and paid for the materials, and that there are no meters in the ground at the seven undeveloped locations; how- ever at such time as Mr. Libman develops his property further, District is required to set a meter within the existing service to the other seven lots, upon demand, at no future cost. He pointed out to Mr. Libman that the property owner does not own the meters, that they are owned by the District, and any required main- tenance is paid by the District. Mr. Libman stated that he had paid for two fire hydrants at $300 each, and had never used them, and for the seven services he was request- ing a refund rather than interest on them for nine years, at which time it was pointed out to him that his insurance rate was most likely lower because of the installation of the two fire hydrants, and also the fact that property which contains service lines to lots is upgraded in value. MOTION After considerable discussion, Director Stall- wood made a motion that Mr. Libman's request for a refund from District in the sum of $595, or any interest payment to Mr. Libman be denied, in that these water services were installed at Mr. Libman's request, and that District had acted in good faith in installing these serv- ices, and he felt no interest or refund was due Mr. Libman from the District. The motion was duly seconded by Director Wall and unan- imously carried. APPOINTMENT OF COM- The President appointed the following com- MITTEES FOR YEAR 1974 mittees to serve during 1974: F~nance Committee Director Stallwood, Chairman Director Forrest General Manager Rickert LAFC Committee Director Littleton, Chairman Director Wall General Manager Rickert Personnel Committee Director Wall, Chairman Director Littleton General Manager Rickert Public Relations Committee Director Wall, Chairman Director Littleton General Manager Rickert Water Committee Director Forrest, Chairman Director Stallwood General Manager Rickert * (See Below) After Director Forrest's appointment to the Water Committee, Director Forrest stated he wished to decline the appointment, at which time President Disch stated,he!didn't feel Director Forrest could decline the appointment. * Sewer Committee Director Littleton, Chairman Director Wall General Manager Rickert DECEMBER 10, 1973 APPOINTMENT OF COM- The President then stated that in the event the MIT~TEES FOR YEAR 1974 General Manager was unable to attend, or in the (Continued) event another staff member was required to at- tend any of the meetings of the above committees, that any staff member designated by the General Manager may attend the meeting. LAFC CORRESPONDENCE The General Manager stated that a letter had been RE DISTRICT'S received from the LAFC requesting a meeting with BOUNDARIES District representatives relating to District's irregular boundaries and areas served with District services outside of District boundaries creating voting problems. He stated that there are three areas that were inadvertently not annexed to the District during their construction, although all of the necessary costs were paid by the developers, and he illus- trated the location of these areas on maps at the blackboard, relating that one area was an Improve- ment District, but that District failed; that in one of the other areas some of the owners wanted to annex but could not get enough interest from the area's residents; and that there were miscel- laneous areas in the District and the East High- lands area composing approximately fifty-eight miscellaneous properties to which the District is serving water that are not annexed to the District. The President stated he felt the matter of District's boundaries should be looked into by the LAFC Committee, and thereby referred the mat- ter to them for their recommendation in this re- gard to be brought back to the Board at a later date. RESOLUTION 1973.61 TO At this time, Director Forrest made a motion that BE PREPARED HONORING a resolution be prepared expressing the Staff and OUTGOING PRESIDENT Board Members' appreciation to outgoing President STALLWOOD Stall~ood for his past two years of dedicated and outstanding service. The motion was duly seconded by Director Wall and carried unanimously by the following roll call vote: Ayes: Disch, Forrest, Littleton and Wall. Noes: None Abstaining: Stallwood CORRESPONDENCE FROM The General Manager indicated that each of the STONE & YOUNGBERG Board Members had received a copy of a letter DATED NOV. 28, 1973 received from Stone & Youngberg dated November 28, 1973, and that it was an item on the agenda for information purposes only, that no action was required to be taken by the Board. DISTRICT TO BE HOST The General Manager stated that the District will FOR DECEMBER MONTHLY be the Host District for the December Monthly MEETING OF ASSN. OF Meeting of the Association of San Bernardino SAN BERNARDINO COUNTY County Special Districts to be held on December 17, SPECIAL DISTRICTS 1973, 6:30 p.m., at the Holiday Inn in San Bernar- dino, and that he wished to request authorization from the Board for the attendance of designated Staff Members or employees at that meeting. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and carried unanimously, the attendance of any Director and the attendance of any Staff Member or employee so]designated by the General Manager be authorized by the Board. -3- 12/10/73 DECEMBER 10, 1973 MONTHLY MEETING OF Director Forrest made a second motion that the ASSN. OF SAN BERNARDINO Recording Secretary be authorized to attend with COUNTY SPECIAL DISTRICTS one other employee of the District. The motion (Continued) was duly seconded by Director Wall and carried unanimously. LETTER FROM The General Manager read a letter written to the DUNCAN PARKES Board Members by Duncan Parkes in which he ex- pressed his appreciation to the Board re the letter and his A.W.W.A. Certificate and the framing of the Certificate by the District. OFFICE MANAGER AND The General Manager stated that Mr. Hendricks ASST. OFFICE MANAGER and Mr. Roebke had originally started I.B.M. TO CONTINUE I.B.M. schooling in October, 1973; however, due to the SCHOOLING action taken by the Board at the October 29, 1973 Board Meeting, the I.B.M. schooling was discontinued, and that he was now recommending their continuing the I.B.M. schooling since authorization had been granted to lease/purchase the ~.B.M. System. Director Forrest then asked if the General Manager and Engineer had attended the I.B.M. Computer Class in San Jose on November 2, 1973, and the General Manager stated that they had not, due to the I.B.M. lease/purchase option rescission by the Board on October 29, 1973. Director Forrest then asked what was the purpose of the General Manager and Assistant General Manager-Engineer's attending the Com- puter Class on November 2, 1973, and the General Manager indicated that on the Systems 3, Model 6 computer, additional hardware could be purchased at a later date to perform certain engineering studies and reports, which the present system being purchased is not capable of or being considered at the time of purchase. Director Forrest then stated that perhaps the District should consider having our engineer- ing duties performed by C M Engineering Assoc- iates and eliminating our in-house engineering department in total. Director Forrest then asked if one additional employee had been hired, and h~ was informed by the General Manager that one had not since approval for hiring another employee was auth- orized on the basis of replacing the existing type equipment. MOTION After further discussion, Director Wall made a motion that the Office Manager and Assistant Office Manager be authorized to continue the I.B.M. schooling previously started in October, 1973. The motion was seconded by Director Littleton and carried by the following roll call vote: Ayes: Directors Disch, Littleton and Wall. Noes: Directors Forrest and Stallwood. Absent: None. UPDATING OF STUDY RE The General Manager stated that this afternoon WATER TREATMENT PLANT he had met with Mr. John Jones, formerly a AND APPURTENANCES FOR partner in the firm of Resources Engineering CITY CREEK~AND SANTA with regard to updating the study for the water ANA RIVER treatment plant (who originally made the study for District in May, 1968. -4- 12/10/73 DECEMBER 10, 1973 UPDATING OF STUDY RE He stated that Mr. Jones had indicated to him WATER TREATMENT PLANT, that a preliminary updating study would cost ETC. (Continued) the District approximately $2,000 - $3,000, and an in-depth study would cost the District ap- proximately $4,000 - $5,000, and that Mr. Jones indicated to him that the in-depth study would be very similar to a design. The General Manager stated that the original study was to build a water treatment plant at City Creek with approximately 38,000 feet of line running from the mouth of the Santa Ana River to take our proportionate share of North Fork'~water entitlement from the Santa Ana River, thereby giving us a diversified plant that would treat water from City Creek and the Santa Ana River and the State water from the San Bernardino Valley Municipal Water District contract. Director Disch asked what the original study cost the District, and Auditor Hendricks stated, "$3,694." The General Manager stated that energy costs of pumping, and construction costs have increased considerably since the original study; however, Consulting Engineer Rowe had stated to him that he felt if the study were updated, that District's negotiations with the Cooperative Water Exchange Plan will be greatly improved. MOTION At this time, Director Stallwood made a motion that Engineer Garcia, the General Manager and Consulting Engineer Rowe review the original study and report back to the Board with updated cost figures. The motion was duly seconded by Director Forrest and carried unanimously. RESIGNATION OF MR. A discussion ensued concerning the resignation of BONADIMAN OF THE Joseph E. Bonadiman, member of the Board of SBVMWD AND RECOMMEN- Directors of the SBVMWD. It was suggested that DATION OF DIRECTOR Director Littleton be recommended for appointment LITTLETON AS DIRECTOR to the Board. TO FILL RESIGNATION ON SBVMWD BOARD - Whereupon, by motion of Director Forrest, duly RESOLUTION 1970.60 seconded by Director Stallwood and carried unani- mously, Staff was instructed to prepare Resolu- tion No. 1973,60 recommending that Director Littleton be recommended for appointment to the Board of Directors of the SBVMWD. SEWER ARBITRATION WITH The General Manager reported that a meeting had CITY OF SAN BERNARDINO been held at Montgomery Engineering on December 4, 1973 with Attorney Denslow Green, Consulting Engineer Rowe, Auditor-Treasurer Hendricks and himself in attendance, and that Ken Patterson was unable to attend this meeting as he had been called to Washington, D.C. The meeting was for the purpose of bringing Bud Carroll, arbitrator for the District, up to date on the events that have taken place since the ,=., arbitration went to the courts. He stated that the same arbitrators would be handling the arbitration, namely: Milford Dahl (Arbitrator at Large,) Bud Carroll, and Edwin Wells (Arbi- trator for the City of San Bernardino,) and that the arbitration hearings are scheduled to begin sometime during the month of March, 1974. DECEMBER 10, 1973 REPORT OF SPECIAL COM- Director Stallwood, Chairman of the Special MITTEE RE REVISION AND Committee, stated that due to the fact the UPDATING OF DISTRICT'S District will be proceeding ahead with the POLICY RE DELINQUENT I.B.M. Computerized System, that billing pro- ACCOUNTS cedures~ etc. would be changed and that District's policy in this regard would auto- matically change also, he felt the Committee should be dissolved at this time. The President agreed, and at this time the Special Committee on Revision and Updating of District's Policy re Delinquent Accounts was dissolved. REPORT OF WATER COMMIT- The President stated that up to this time the TEE RE CITY'S REQUEST Water Committee had nothing to report in this FOR WATER FOR MINI- regard. He then announced that the newly PARK appointed Water Committee would be in charge of this matter, at which time it was referred to the newly appointed Water Committee. SERVICE COST INSTALLA] The General Manager indicated that this matter TION RE HERMANN & TEE was on the agenda at the request of Mr. Tee OFFICE COMPLEX who wished to further discuss service instal- lation costs with regard to his office complex with the Board Members; however, Mr. Tee was not present at this time. MOTION Whereupon, Director Forrest made a motion to table thi~ matter until Mr. Tee appears before the Board, and that Staff notify Mr. Tee of the Board's action in this regard. The motion was duly seconded by Director Littleton and unani- mously carried. DISTRICT'S ELECTION COSTS The General Manager stated that an invoice had been received from the Registrar of Voters indicating District's November 6, 1973 electionmmmm costs to be the sum of $4,681.26, and recom- mended approval of this invoice for payment. MOTION Whereupon, Director Forrest made a motion that Invoice No. 1437 be approved for payment. The motion was duly seconded by Director Wall and carried unanimously. CLAIM OF DAISY The General Manager stated that correspondence B. ANDERSON had been received from District's insurance agent's claims adjuster, the Chubb/Pacific Indemnity Group, recommending that the claim of Daisy B. Anderson be rejected. MOTION At this time, a motion was made by Director Forrest, duly seconded by Director Littleton and unanimously carried that the claim of Daisy B. Anderson against District be denied. PROPOSED CITY OF SAN The General Manager displayed a plat showing the BERNARDINO ANNEXATION location of the property to be annexed and stated NORTH OF PUMALO AND that the hearing date for this annexation was EAST OF DEL ROSA set for December 12, 1973. He indicated that AVENUE this was an agenda item for information purposes only. 1974 SPECIAL DISTRICTS The General Manager stated that the 1974 Special PRESIDENTS' AND BOARD Districts Presidents' and Board Members' Insti- MEMBERS' INSTITUTE tute would be held from January 25, 1974 to January 27, 1974 at Long Beach, California. -6- 12/10/73 December lO, 1973 1974 SPECIAL DISTRICTS After discussion, a motion was made by Director PRESIDENTS' AND BOARD Forrest, duly seconded by Director Wall and MEMBERS' INSTITUTE unanimously carried that any Director who has (Continued) never attended a Special Districts Presidents' MOTION and Board Members' Institute be authorized to attend at District expense. RESOLUTION 1973.62 Attorney Farrell reported to the Board that after ACCEPTING EASEMENT corresponding with attorneys representing the FROM AMERICAN HOUSING Plum Tree apartment development, we have obtained GUILD (PLUM TREE INVES- an easement which has been executed and is ready TORS, INC.) for acceptance by the Board. He stated that District wanted to reserve the right of ingress and egress to the well site (Plant #26) on the property, and recommended acceptance by the adoption of Resolution 1973.62. MOTION Upon motion of Director Forrest, duly seconded by Director Wall, and unanimously carried by the following roil call vote, Resolution 1973.62 was adopted: Ayes: Disch, Forrest, Littleton, Stallwood and Wall. Noes: None. Absent: None. RESOLUTION 1973.63 Attorney Farrell indicated that the Grant Deed QUITCLAIMING OLD BLANKET quitclaiming the District's blanket easement over EASEMENT TO PLANT #26 TO the Plum Tree Investors, Inc. development that PLUM TREE INVESTORS, INC. the District has can now be executed and returned to them. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unanimously by the following roll call vote, the President and Secretary were authorized to execute the Grant Deed and Resolution 1973.63 was adopted. Ayes: Disch, Forrest, Littleton, Stallwood and Wall. Noes: None. Absent: None. ATTORNEY FARRELL DIS- Attorney Farrell indicated that Attorney Green CUSSES MOTION BY ATTORNEY had filed a motion to be included in the Big Bear GREEN FOR DISTRICT TO Lake condemnation suit. JOIN IN BIG BEAR MUNI- CIPAL WATER DISTRICT -vs- He indicated that District has a right to file an BEAR VALLEY MUTUAL WATER Answer in order to protect any interest we might CO. CONDEMNATION SUIT have in the Santa Ana stream flow through stock OF BIG BEAR LAKE ownership in North Fork Water Co. He then read portions of the motion and stated that District's interest arises only by virtue of our interest in stock in North Fork and Bear Valley Mutual. No action taken or required. For information purposes only. ADJOURNMENT There being no further business t~ come before the Board, the meeting was adjourned at 9:20 p.m. until December 21, 1973 at 3:00 p.m. o . Rickert, Secretary ' ~ Boar of Directors Phil p A. Disch, President Board of Directors -7- 12/10/73