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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/21/1973 DECEMBER ll, 1973 NOTICE OF CONTINUANCE OF MEETING The Regular Meeting of December 10, 1973 of the Board of Directors of the East San Bernardino County Water District was adjourned to be continued December 21, 1973 at 3:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Government Code Section 54955. Harold G. Rickert, Secretary Board of Directors East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO ) Harold G. Rickert, being first duly sworn, deposes and says: That he is, and at all times herein mentioned was, the duly qualified Secretary of the Board of Directors of the East San Ber- nardino County Water District, San Bernardino County, California; and ~ that he caused to be posted on or near the door of the meeting place of the Board of Directors of said District a copy of the Notice of Continuance of Meeting of the Board of Directors of said District. Said posting commenced on December ll, 1973 at 8:00 a.m. and remained posted to the time of meeting (3:00 p.m., December 21, 1973.) Harold G. Rickert, Secretary Board of Directors East San Bernardino County Water District Subscribed and sworn to before me this 21st day of December, 1973. Notary Public in and for the State of California. 2188 EAST SAN BERNARDINO COUNTY WATER DISTRICT ADJOURNED REGULAR MEETING DECEMBER 21, 1973 MINUTES CALL TO ORDER The meeting was called to order at 3:00 p.m. by President Philip A. Disch. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: D~sch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Assistant General Manager-Engineer Garcia; Auditor-Treasurer Hendricks; Consult- ing Engineer Rowe; and Recording Secretary Deeny. MINUTES OF DECEMBER There being no additions or corrections to the 10, 1973 Minutes of December 10, 1973, upon motion by Director Stallwood, duly seconded by Director Littleton and unanimously carried, the Minutes of December 10, 1973 were approved as submitted. RESOLUTION 1973.68- Resolution No. 1973.68 was presented for release RELEASE OF LIEN- of lien for delinquent sewer charges for L. MORGAN/BANK OF AMERICA Morgan/Bank of America, 27113 Mess~na, Highland. SV-7516 SV-7516. MOTION Upon motion of Director Wall, duly seconded by Director Littleton and unanimously carried, Resolution No. 1973.68 was adopted as presented RESOLUTION 1973.64- Resolution No. 1973.64 was presented for ~ RELEASE OF LIEN- release of lien for water main extension for CHARLES SANDERS-SV-l1771 Charles Sanders, 29330 Santa Ana Canyon Road, East Highlands. SV-11771. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and unanimously carried, Resolution No. 1973.64 was adopted as pre- sented. RESOLUTION 1973.65- Resolution No. 1973.65 accepting agreement re ACCEPTING AGREEMENT- partial deference of District water formula RUSSELL R. ROBERTS/ESBCWD between Russell R. Roberts and ESBCWD was pre- sented to the Board with an explanation and recommendation for adoption by the General Manager. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and unanimously carried, Res- olution No. 1973.65 was adopted as presented. RESOLUTION 1973:66- Resolution No. 1973.66 accepting agreement re ACCEPTING AGREEMENT- partial deference of District water formula ALDON EVANS/ESBCWD between Aldon Evans and ESBCWD was presented to the Board. MOTION Upon motion of Director Littleton, duly seconded by Director Stallwood and unanimously carried, Resolution No. 1973.66 was adopted as presented. -1- 12/21/73 RESOLUTION 1973.67- Resolution No. 1973.67 accepting conveyance of pipe- ACCEPTING CONVEYANCE line easement from the East Highlands Company to ESBCWD OF PIPELINE EASEMENT was presented to the Board. FROM EAST HIGHLANDS COMPANY TO ESBCWD Engineer Garcia passed out to the Board Members a sketch of a proposed 4" pipeline which would require the installation of approximately 800 feet of 4" water line south of Base Line and would supply two homes on Water Street and four homes on Santa Ana Street. It would be a temporary 4" line, in that the easement is conditioned that in the event the developer wishes the line relocated at a later date, the District will be required to do so at District expense. He further indicated that the cost of this pipeline would be approximately $2,500-$3,000 to District, and recommended that the line be installed. He further noted that when mains were installed in Hater Street, this line may be abandoned by the District. The General Manager recommended the installation to ~'~ allow District to get the services off of the present East Highlands Company agricultural lines that formerly served the East Highland Domestic Water Company customers. MOTION After discussion, upon motion by Director Wall, duly seconded by Director Littleton and unanimously carried, District crews were authorized to install the 4" piper line recommended by Engineer Garcia at a cost not to exceed the $2,500-$3,000 estimate of the Engineer. DISTRICT OFFICES AND The General Manager indicated that after the Christmas YARDS TO BE CLOSED Breakfast there was some confusion with regard to the DECEMBER 24 AND 31, announcement made at the Breakfast that the District 1973 offices and yards would operate on the dates of December 24 and 3l, 1973 with only a "skeleton staff," and he asked if the Board Members had intended that 50% of the'office staff and yard crews work on the 24th and 50% of the office staff and yard crews work on the 31st, thereby allowing all of the employees a holiday either on the 24th or 31st of December. MOTION At this time, Director Forrest indicated that the Federal, County and City employees were observing the entire day on both the 24th and 31st of December as holidays, and he made a motion that District offices and yards be closed on those dates in order that District employees would also observe December 24th and 31st as holidays; that the usual emergency men be maintained "on call"; and that the local newspaper be notified in this regard. The motion was duly seconded by Director Wall and unanimously carried. ACWA 1974 DUES The General Manager indicated that a statement for District's ACWA 1974 dues had been received in the amount of $1,195.00 as compared to last years' dues in the amount of $1,254.79, and recommended that this statement be paid. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and unanimously carried, Staff was authorized to pay District's 1974 ACWA dues in the sum of $1,195.00. CHANGE ORDER NO. 1 Engineer Rowe indicated that this Change Order called VICTORIA AVENUE for an increase in the permanent pavement (2,358 square SEWER EXTENSION TO feet) at the rate of $1 per square foot and temporary SAN MANUEL INDIAN pavement at 30¢ per square foot) in addition to minor RESERVATION changes to bid items ll and 13 for a total change in -2- 12/21/73 DECEMBER 21, 1973 CHANGE ORDER NO. 1 the contract price of $2,905.40. (Continued) He further indicated that the sewer had to be relocated on this job from its original position due to unforseen circumstances, including the clearing of existing underground facilities and an extra width of trench was required, resulting in 2,358 square feet of additional pavement. The General Manager indicated he felt this change order was justified due to the fact that this 3,000! ~nstallation of se~er was being paid, in part, by a grant from the Federal Government through the Indian Health Services for the Indian reservation and would benefit other areas of the District, and he recommended payment of the Change Order No. 1 to the Petar Artukovich contract. MOTION After further discussion, upon motion of Director Littleton, duly seconded by Director Forrest and unanimously carried, Change Order No. I to Job S-882, Petar Artukovich, Contractor, in the amount of $2,905.40 was approved as sub- mitted. REPORT OF LAFC COMMITTEE Director Littleton referred to a Memorandum to RE DISTRICTS' "ZONE OF File dated December 20, 1973 that had been INFLUENCE" MEETING WITH received by members of the LAFC Committee from LAFC STAFF the General Manager and indicated that copies should be distributed to the other Board Members for their perusal. Copies were then d~str~buted. He summarized the meeting of December 20, 1973 with the LAFC Staff for the Board Members, also referring them to the Memorandum to File which covered all particulars of the meeting, and a discussion followed, at which time it was pointed out that the District should be very concerned with the area containing Improve- ment Zone "Z" in the East Highland Bench area, and Engineer Rowe indicated he felt District should make a "flow of funds" or "cost to serve" study of this area for both water and sewer to determine whether or not District would actually be interested in serving this area. This would be an update of the original "flow of funds" study prepared at the time of the water and sewer bond sale. MOTION After further discussion, Director Stallwood made a motion that District Staff and Consult- ants update its "flow of funds" study for water and sewer and report its findings to the Board at a later date. The motion was seconded by Director Wall and unanimously carried. APPROVAL OF WARRANTS Payroll 6838 6905 $ 16'933'70-$124'26714 84 WATER AND SEWER General - 11867 - 11979 $ 107,334. ' DIVISIONS MOTION Upon motion of Director Stallwood, duly seconded by Director Forrest and unanimously carried, the warrants were approved as sub- mitted. SEWER NEGOTIATING COM- The General Manager stated that a proposed Order MITTEE REPORTS RE on Arbitration had been received from Denslow ARBITRATION WITH CITY Green for submission to the City Attorney for RE PRICZNG CONTROVERSY his comments, and also a letter had been received from Mr. Green setting forth pertinent -3- 12/21/73 DECEMBER 21, 1973 SEWER NEGOTIATING COM- matters with regard to establishing the reason- MITTEE REPORTS able value of the services rendered by the City (Continued) of San Bernardino to District in treating District's sewage effluent which should be determined by District's Staff and Consultants. MOTION After discussion, Director Stallwood made a motion that Staff and Consultants be authorized to furnish any necessary data to Denslow Green that is required, and further, that Staff work with Ken Patterson in preparing any data necessary to further District's interests with regard to the arbitration hearing scheduled for sometime dur- ing the month of March, 1974. The motion was duly seconded by Director Forrest and unanimously carried. PROGRESS REPORT OF STAFF The General Manager reported that the California RE DISTRICT'S RATE Public Utilities Commission has asked that all STRUCTURE electric users in the State voluntarily reduce their electrical energy consumption to 90% of the k!lowatt hour level they used in the correspond- ing month of the prior year, and they stated if voluntary reduction does not work, then it may become mandatory. The General Manager further stated that in order to effectuate an electrical energy consumption reduction of District's users, it may be necessary that this be considered in the proposed water rate adjustment. Director Wall stated that if District asks its customers to cut back 10% of their water use, that District's income will be decreased by 10% which will affect our rates to the extent that D~str%ct could not meet its debt ratio require- ment for our water revenue bonds, therefore this is another factor that should be taken into con- sideration. No action was taken on this matter at this time as Staff had previously been requested to study a water rate adjustment and report back to the Board at a later date. GASOLINE MILEAGE Director Forrest stated that in view of the fact RATE INCREASE the price of gasoline has risen so high in the past few months, and the Federal Government has MOTION increased its gasoline mileage rates from 12~ to 15¢ per mile, he would at this time make a motion that District's gasoline mileage rates be increased from 12~ to 15¢ per mile to be paid by District to any Board Member or Staff Member approved by the General Manager using his own private automobile in the performance of duties for the District. The motion was duly seconded by Director Wall and unanimously carried. DIRECTORS FORREST AND At 4:10 p.m. Directors Forrest and Stallwood left STALLWOOD LEAVE MEETING the Board Meeting. REPORT OF ~ATER COMMIT- President Disch, formerly Chairman of the Water TEE RE TRACT 8871 Committee for 1973, indicated that the 1974 Water (Dr. Hansen) Comm%ttee (composed of Director Forrest as Chair- man, Director Stallwood, and General Manager Rickert) would now undertake the Water Study formerly §eing conducted by the 1973 Water Com- m%ttee, and instructed Staff to see that Direc- tors Porrest and Stallwood receive copies of all pertinent documents relating to this study of Tract 8871 in order that they could prepare a report to be submitted to the Board at a later Board Meeting. -4- 12/21/73 DECEMBER 21, 1973 SEWER NEGOTIATING President Disch stated that the Sewer Negotiating COMMITTEE 1974 Committee for 1974 would be composed of the same members as it was in the year 1973, namely: Norman W. Forrest, O. A. Wall, Harold G. Rickert, Howard H. Hendricks and Robert J. Farrell. CORRESPONDENCE RECEIVED The General Manager indicated correspondence dated FROM MR. W. WEST OF 324 December 12, 1973 had been received from Mr. West E. 13TH STREET, AZUSA, CA. w%th regard to a proposed 200-300 unit development and shopping center to be built at 5th Street and Del Rosa Avenue which, if actually built, would be served by District, and expressing his desire that the developer put in a sewer ~=~ line to also serve the property at 25112 E. Fifth Street. After discussion, it was the general feeling of the Board Members that since District had no knowledge of such a development actually being considered for development, that no action be taken by the Board at this time with regard to Mr. West's letter, and that Mr. West be so noti- fied. LAFC TO NEGOTIATE The General Manager indicated an article had DISTRICT RELATIONS appeared in the San Bernardino Sun on Decem- ber 13, 1973 stating that the LAFC had met w%th members of the Association of San Bernar- dlno County Special Districts in informal negotiations on whether special districts should have representation on the LAFC, and that another meeting of the LAFC Staff and Commissioners and representatives was scheduled for January 10, 1973 which would be a closed-door session. He indicated further that the Association of San Bernardino County Special Districts had w formed a committee composed of board members and staff members of various types of Districts to discuss with the LAFC methods of obtaining representation on LAFC. This was for informa- tion purposes only and no action was required by the Board. COLTON MAY PURCHASE The General Manager referred the Board Members WATER FROM CITY OF to a copy of an article appearing in the San SAN BERNARDINO FOR Bernardino Sun on December 20, 1973 with regard LANDSCAPING PROJECT to the landscaping of the Guthrie Interchange, whose boundaries lie within the city limits of Colton. He indicated that Colton does not have the water lines in that area to meet the require- ments of the Highway Department, and may have to turn to the City of San Bernardino for their water supply to this area, and that the City of San Bernardino has indicated they can supply the required water at a cost to Colton of $25 per acre foot. He further indicated that this was brought to the attention of the Board for information purposes only and that no action was required by the Board in this regard, w CORRESPONDENCE FROM The General Manager indicated that correspond- MRS. GEORGE MORGAN, ence had been received from Mrs. Morgan, Mrs. MRS. R. E. PARMLEY AND Parmley and Mr. Dennis Sturdevant with regard MR. DENNIS D. STURDEVANT to the rate increase of their sewer service charge. 12/21/73 DECEMBER 21, 1973 CORRESPONDENCE FROM He indicated that each Board Member had received MRS. GEORGE MORGAN, ETC. a copy of their letters to the District and a (Continued) copy of his reply to their letters, and that this was for information purposes only and no action by the Board was necessary. LETTER RECEIVED BY The General Manager reported that Mr. Sabol had MR. SABOL RE COMMUNITY come to him with regard to a letter he had received PARK AT LYNWOOD AND from unknown persons with regard to their use of HARRISON the community park. He briefly summarized the past events with regard to Mr. Sabol's complaints about the community park and after discussion, it was the feeling of the Board that District had complied with Mr. Sabol's requests as much as they possibly could, and that there was no further action to be taken in this regard by the Board at this time. FINANCIAL REPORT- The Auditor-Treasurer provided each of the Board MONTH OF NOVEMBER, 1973 Members with a copy of the Financial Report for the month of November, 1973. This was for informa- tion purposes only. ADJOURNMENT There being no further business to come before the Board, the Board Meeting adjourned at 4:40 p.m. Harold G. Rickert Secretary Board of Directors Disch President Board of Directors -6- 12/21/73