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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/14/1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 14, 1974 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by President Philip A. Disch. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors ?resent: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Assistant General Manager-Engineer Garcia; Auditor- Treasurer Hendrlcks; Attorney Robert J. Farrell; Consulti'ng Engtneer Rowe; and Temporary Recording Secretary Dorr. MINUTES - DECEM- The Secretary stated that the Recording Secretary BER 21, 1973 stated tDe following correction should be made to t~e Minutes of December 21, 1973 with Board approval, and recommended the correction as follows: Page 5, Paragraph 1 should read as follows: "?restdent Di'sch stated that the Sewer Negotiating Commtttee for 1974 would be composed of the same members as it was for the year 1973, namely: Raymond E. Stallwood, O. A. Wall, John W. Littleton [Alternate,) J~oseph A. Rowe, Kenneth Patterson, Robert J. Farrell, ~arold G. Rickert, David V. Garcia and ~oward H. Hendricks." MOTI. ON Upon motion by Director Wall, duly seconded by Dtrector Littleton and carried unanimously, the Mtnutes of December 21, 1973 were approved as corrected. PERSONNEL COMMITTEE President Disch requested a report from the Per- REPORT RE RESIGNATION sonnel Committee regarding the resignation tendered OF DAVID V. GARCIA, by Davtd V. Garcia, Assistant General Manager- ASST.GEN.MGR.-ENGR. Engineer, whic~ resignation will take effect on January 18, 1974. MQTION Motion was made by Director Forrest, duly seconded RESOLUTION 1974-3 by Director Littleton and carried unanimously to accept with regret the resignation of David V. Garcia and request the Secretary to prepare an appropriate Resoluti'on - 1974.3 of Commendation for signing by each of the Directors. APPOINTMENT OF ASST. Director Forrest stated that the position of Assist- GEN. MGR. HOWARD H. ant General Manager, vacated by the resignation of HENDRICKS, AUD.-TREAS. David V. Garcia, should be filled immediately. MOTION Motion was made by Director Forrest, duly seconded by Director Stallwood and carried unanimously to appoint Howard H. Hendricks, Auditor-Treasurer as t~e Assistant General Manager. BOARD ACTION REQUIRED Director Forrest stated that due to the resignation RE RESIGNATION OF of the Assistant General Manager-Engineer it was ASST. GEN. MGR.-ENGR. necessary for the Personnel Committee and possibly the Ftnance Committee to consider the necessary action regarding the Engineering Department. -1- 1/14/74 MOTION Upon motion duly made by Director Forrest that due to the resignation of the Asst. Gen. Mgr.-Engr., the Personnel Committee and the Finance Committee should meet and discuss the personnel problem, Director Wall, Chairman of the Personnel Committee stated there should be an executive meeting of the Board of Directors to discuss the problem. EXECUTIVE SESSION At 7:22 P.M., Director Forrest called for an execu- CALLED tire session, Board Members only. MEETING RESUMES At 8:12 P.M. the Board Meeting resumed. MQTION A motion was made by Director Forrest, duly seconded by D%rector Wall and carried unanimously that when deemed necessary to bring the Finance Committee into personnel matters with the Per- sonnel Committee, the Personnel Committee is to noti'fy the Finance Committee, and meanwhile, the Personnel Committee is to present a progress report or recommendation to the Board at the next Regular Board Meeting on January 28, 1974 regarding the method of resolving the vacancy created by the resignation of Engineer Garcia. 1974 DUES - ASSN. OF The General Manager presented a statement from SAN BERNARDINO COUNTY the ASBCSD for 1974 dues in the amount of $75, SPECIAL DISTRICTS and recommended payment. MOTION A motion was made by Director Forrest, duly seconded by D~rector Wall and carried unanimously to pay the 1974 dues to the ASBCSD. BANK OF AMERICA PRO- The Auditor, at the General Manager's request, read, POSAL - 1/4/74 COM~ explained and opened for discussion a proposal PUTER FINANCING BY dated January 4, 1974 from the Bank of America PROMISSQRY NOTES regarding Computer financing. FIVE YEARS As Attorney Farrell had been consulted re the financing, he spoke on the matter, covering ..= various aspects of financing (specifically those encountered by County Water Districts) i.e., the effect of possible tax rate levies, etc. He suggested this matter should be thoroughly dis- cussed and clarified with Mr. Stephen Sterns of O~Melveny & Myers, Attorneys for the Bank of America who must approve the transaction. The General Manager inquired regarding this pro- posed purcDase in relation to SB-90. Discussion of this connection ensued. President Disch asked the Auditor if the principle payments plus interest per month could be paid from the sewer fund in lieu of the proposed negotiable promissory notes. The Auditor stated his theory or reason for notes is in order to conserve District's sewer funds tn order that District's Board could be in a better position to meet the sewer line exten- sion needs for new developments. Attorney Farrell asked to speak, stating that if the District proceeded on the basis of notes, it is very necessary to know exactly what O'Melveny & Myers wish in this matter in order for District to proceed. MOTION A motion was made by Director Littleton, duly seconded by Director Wall and carried by a majority roll call vote, that Legal Counsel and Staff pro- ceed with the necessary action in order to finalize JANUARY 14, 1974 BOARD ACTION REQUIRED a contract for the purchase of the IBM computer. RE RESIGNATION OF ASST. GEN. MGR.-ENGR.(Continued) Roll Call Vote: Ayes: Disch, Littleton and Wall. Noes: Forrest. Abstaining: Stallwood. RECOMMENDED ONE-STEP The General Manager read the Engineer's recommenda- INCREASE FOR RAYMOND tSon for a one-step increase for Ray Anderson, and ANDERSON ~ added his recommendation to that of the Engineer in ENGR. AIDE I accordance with District Ordinance No. 280. ~ MOTION Upon motion of Director Forrest, duly seconded by D~rector Stallwood and carried unanimously, Raymond Anderson was granted a one-step increase effective January l, 1974, as follows: From 31-E @ $4.68/hr. to 31-F @ $4.91/hr. effective January l, 1974. MEMOS TO FILE RE Director Forrest commented that it seemed advisable COMMITTEE MEETINGS TO that all memorandums to the committee files cover- BE SENT TO ALL BOARD ing comm%ttee meetings be distributed to all Board MEMBERS MemDer~. MOTION Upon motion by Director Wall, duly seconded by D~rector L~ttleton and carried unanimously, all memorandums to the committee files as a result of comm%ttee meetings should be received by all members of the Board of Directors. DISTRICT'S INSURANCE The General Manager stated that District's insurance EXPIRES IN JUNE, 1974 w%ll ex,i've in J~une, 1974 and requested comments of t~e Board Members as to the desired method of secur- ing quotations for renewal for the ensuing three yea~s. He explained from prior experience the dis- advantages of the "bid method." Corroboration of the General Manager's statement was given by Attorney Farrell in addition to further evidence of the dis- advantages of that method. The Auditor stated that in recent contact with District's insurance carrier, the District's insur- ance rat~ng~would be substantially better and would, no doubt, De reflected in new quotations. MOTION Upon motion by D%rector Forrest, duly seconded by Director Llttleton and carried unanimously, Staff was authorized to secure a proposal from Morgan & Franz, District's insurance agent, incorporating quotations from three insurance companies based upon a three-year period, and to present same to ~he Board for approval within approximately sixty day~, or March ll, 1974. CALIF. SPEC. D~STR~CTS The General Manager presented a statement from the ASSN. DUES ~ 1974 Cal~forn%a Special Districts Association for 1974 dues, explaining how the Auditor had arrived at the amount due of $400, and the importance of member- sh~p ~n ~h%s organization. He recommended payment o~ t~e 1974 d~es. '"MQTION Upon motion of Director Littleton, duly seconded by Dtrector Stall~ood and carried unanimously, authori- zation was granted for the payment of the 1974 annual dues in the amount of $400 to the C.S.D.A. 1/14/74 JANUARY 14, 1974 RESOLUTION 1974.1 The General Manager stated that although we had ACCEPTANCE OF DEDICATION a Certificate of Completion on the sewers for OF SEWERS TRACT 8630 Tract 8630 for some time, the sewer manholes had just been raised to street level, permit- ting us now to present the Dedication of Sewers for Tract 8630 to the Board for acceptance under Resolution 1974.1, and recommended acceptance of the sewers for public use and maintenance and opera- ti~n Dy the District. MOTION Upon motion by Director Forrest, duly seconded Dy D%rector Stallwood and carried unanimously, the Acceptance of Dedication of Sewers for PuD1Sc Use,~ma%ntenance and operation within Tract 8630 was completed by the adoption of Resolution 1974.1. RESOLUTION 1974.2 ~ Resolution No. 1974.2 accepting conveyance of ACCEPTING CONVEYANCE pipeline easement from Bess C. Robertson and OF PIPELINE EASEMENT Nellie J. Cram to ESBCWD was presented to the FROM BESS C. ROBERTSON Board. AND NELLIE J. CRAM The General Manager explained that this easement was related to the easement from the East High- lands Company accepted by the Board on Decem- ber 21, 1973 to facilitate the installation of a 4" pipeline, and he recommended acceptance of this easement. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, the Conveyance of Pipeline Easement from Bess C. Robertson and Nellie J. Cram was accepted by the adopti'on of Resolution 1974.2. FOUNDATION FOR CROSS- The General Manager presented an invoice from CONNECTION CONTROL - the University of Southern California Foundation MEMBERSHIP DUES ~ 1974 for Cross-Connection Control Research received December 28, 1973 tn the amount of $176.36, the fee for sustaining membership. He stated that the information accumulated and distributed by t~ls foundation was invaluable and recommended that membership be paid in the invoiced amount. He stated further that District does have its own program of cross-connection control. MQTIiON Upon motion by Director Stallwood, duly seconded by Director Wall, and carried unanimously, authori- zation was granted to pay the membership fee of $176.36 for Sustaining Membership in the foundation for the year 1974. ANNOUNCEMENT OF The General Manager announced that the ASBCSD's ASBCSD JANUARY MEETING January Meeting will be held on Monday, January 21, 1974 at the Green Tree Inn in Victorville, and that the Apple Valley F.P.D. would be the Host District. MOTION Upon motion by Director Forrest, duly seconded by Director LittIeton and unanimously carried, any Director wishing to attend, or any Staff Member authorized by the General Manager wishing to attend, may do so at District expense. ACWA BOARD OF DIRECTORS The General Manager announced that the A.C.W.A. MEETING IN SAN ~RAN. ON Board of Directors Meeting was scheduled in San JANUARY 18, 1974. ~ranctsco on January 18, 1974. No action taken. A~WA CALIF. SECT. 1974 The General Manager announced that the A.W.W.A. FALL CONVENTION OCT. 14- California Section 1974 Fall Convention would be 19 IN HONOLULU, HAWAII held in Honolulu, Hawaii October 14-19, 1974. -4- !/14/74 JANUARY 14, 1974 MO~ION Upon motion by Director Forrest, duly seconded by Director Stallwood and carried unanimously, authorization was granted for any Director, the General Manager, or any Staff Member designated by the General Manager to attend the Convention at District expense. ACWA CONVENTION - SAN Director Forrest announced that the ACWA Spring FRANCISCO - ST.?RANCIS Convention would be held in San Francisco at the HOTEL - APRIL 7-10,1974 St. Francis Hotel April 7-10, 1974. This was presented for information only. No action taken. SB-716 (CONFLICT OF Attorney Farrell gave a progress report on his INTEREST) - REPORT BY summarization of SB-716 (Conflict of Interest) ATTORNEY FARRELL that is to be presented to the Board Members for t~e~r study, and stated that the filing date was Aprtl l, 1974. COMMUNITY PARK SIGN The Auditor reported that the new signs for the Community Park have been ordered and would be delivered the week of January 14, 1974. The signs carry specifically the times that the Community Park is open to the public. IDENTIFICATION OF The General Manager advised that the appropriate EMPLOYEES desk name plates, as authorized, had been pro- vided to office personnel; however, the name tags had been ordered but had not been received as yet. It Cs understood that they will be delivered shortly. WATER RATE ADJUSTMENT The General Manager stated that a water rate adjustment had been under consideration and it would be advisable for the Water Committee to have a meeting. Chairman Forrest stated there would be a meeting of the Water Committee on Monday, January 21, 1974 at 4:30 p.m. in order to make recommendations to the Board at their next regular meeting of Janu- ary 28, 1974. STATUS OF EMPLOYEE The General Manager stated that employee Willie WILLIE WILBORN Wilborn was at present an out-patient and somewhat improved from his illness. The District, at present, pays Mr. Wilborn under his accumulated sick leave, but he may then take his State Disability for six months for ~hich, under District regulations, pay- ment of his health insurance would not be permitted. In the meantime, he may elect to retire under District's P.E.R.S. Program, which takes about ninety days to become effective after applying. The General Manager said that Willie Wilborn had been with the District eighteen years, and asked the w%sDes of the Board in this matter. After d(scussion of the matter, and Attorney Farrell tndi~cati~ng the District may be in violation of the Cal~fornia Constitution of a gift of public funds by t~e payment of the six-month health benefit, MOTION upon motion by Director Forrest, duly seconded by Dtrector Stallwood and carried unanimously, the Board authorized the payment of health insurance for Wlllte Wilborn to be continued for the next six -5- 1/14/74 JANUARY 14, 1974 STATUS OF EMPLOYEE months in the event Mr. Wilborn elects to take WILLIE WILBORN State Disability over retirement under the P.E.R.S. (Continued) Program. ADJOURNMENT Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, the meeting was adjourned at 9:40 p.m. Harold G. Rickert, Secretary Board of Directors Board of Directors -6- 1/14/74