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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/28/1974 JANUARY 28, 1974 NOTICE OF CONIINUANCE OF MEETING The Regular Meeting of January 28, 1974 of the Board of Direc- tors of the East San Bernardino County Water District was adjourned to be continued February 11, 1974 at 3:30 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California in accordance with Government Code Section 54955.1. ~Z~~/~~~ ~~~~ x Harold G. Rickert, Secretary Board of Directors East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) ) ss COUNTY OF SAN BERNARDINO ) Harold G. Rickert, being first duly sworn, deposes and says: That he is, and at all times herein mentioned was, the duly qualified Secretary of the Board of Directors of the East San Bernardino County Water District, San Bernardino County, California; and that he caused to be posted on or near the door of the meeting place of the Board of Directors of said District a copy of Notice of Continuance of Meeting of the Board of Directors of said District. Said posting was commenced on January 29, 1974 at 10:00 a.m. and remained posted to the time of meeting (3:3? p.m., February ll, 1974.) Rickert, Secretary Board of Directors East San Bernardino County Water District Subscribed and sworn to before me this llth day of February, 1974. Notary Public in and for the State of California. EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 28, 1974 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by President Philip A. Disch. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall. Directors Absent: None. Others Present: General Manager-Secretary '=' Rickert; Attorney Robert J. Farrell; Consult- ing Engineer Rowe; Calvin Wang; and Recording Secretary Deeny. MINUTES OF Director Forrest stated that the Minutes of JANUARY 14, 1974 January 14, 1974 should be corrected on Page 5, Paragraph 2 to read as follows: "Director Forrest announced that the ACWA Spring Convention was scheduled in San Francisco for April 7-10, 1974 at the St. Francis Hotel. "Whereupon, a motion was made by Director Forrest, duly seconded by Director Stallwood and unanimously carried that any Director, or any Staff Member designated by the General Manager may attend the A.C.W.A. Spring Con- vention in San Francisco from April 7-10, 1974 at District expense." MOTION Upon motion of Director Forrest, duly seconded by Director Stallwood and unanimously carried, the Minutes of January 14, 1974 were approved as ~ corrected. RESOLUTION 1973.61 Resolution 1973.61 was read by President Disch COMMENDING PAST and presented to former President R. E. Stallwood, PRESIDENT R.E. commending him for his fine performance as Presi- STALLWOOD dent of the Board of Directors during the years 1972 and 1973. FINANCIAL REPORT Each of the Board Members were presented with the MONTH OF DECEMBER, 1973 Financial Report for the month of December, 1973. The General Manager stated that this was for information purposes only. RESOLUTION 1974.4 Resolution 1974.4 re Annexation 1973-5, Orange Belt ANNEXATION 1973-5 Federal Savings & Loan Assn., 2200 E. Highland Ave., San Bernardino was presented to the Board. The Secretary recommended adoption of the Resolution. MOTION Upon motion of Director Forrest, duly seconded by Director Stallwood and unanimously carried, Resolu- tion 1974.4 was adopted. RESOLUTION 1974.5 Resolution 1974.5 re Annexation 1973-6, Hermann ANNEXATION 1973-6 & Tee, 2222 E. Highland Avenue, San Bernardino was presented to the Board and the Secretary ~ recommended adoption of the Resolution. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and unanimously carried, Resolu- tion 1974.5 was adopted. -1- JANUARY 28, 1974 RESOLUTION 1974.6 Resolution No. 1974.6 re Annexation 1973-7, Alden ANNEXATION 1973-7 D. Evans, 26967 E. Fifth Street, Highland was presented to the Board and the Secretary recom- mended the adoption of the Resolution. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and unanimously carried, Resolu- tion 1974.6 was adopted. RESOLUTION 1974.7 Resolution No. 1974.7 re Annexation 1973-8, ANNEXATION 1973-8 Augustine & Norma Guisa, 27707 Atlantic Avenue, Highland was presented to the Board and the Secre- tary recommended the adoption of the Resolution. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and unanimously carried, Resolution 1974.7 was adopted. TRAFFIC CITATION The General Manager stated that Tom Walker had TOM WALKER received a traffic citation for excessive speed, and that after having a speedometer calibration check made by Scotty's Muffler Service on the vehicle he was driving, it was found that the speedometer was inaccurate in that when travelling at 60 miles per hour in that particular vehicle, the speedo- meter read only 55 miles per hour. Director Stallwood suggested that a letter be sent to the Court where Mr. Walker is cited to appear on February 11, 1974 advising them of the result of the calibration check. Attorney Farrell indi- cated that Mr. Walker should appear in Court on February 11, 1974. It was agreed by the Directors that District should pay the fine if one is levied by the Court. INTRODUCTION At this time the General Manager introduced Mr. OF GUEST Calvin K. Wang, a registered engineer, to the Members of the Board. Mr. Yang indicated that he was visiting as an interested guest of the Board's proceedings. I.B.M. PROGRAM The General Manager stated that he would like to SAN JOSE 2/11/74 attend an I.B.M. class entitled "Executive Computer THROUGH 2/15/74 Concepts-Basic Systems" which will be conducted Feb. ll-15, 1974 in San Jose by I.B.M. at no cost other than transportation and lodging. MOTION After discussion, a motion was made by Director Wall, duly seconded by Director Littleton and unanimously carried, that the General Manager be authorized to attend the I.B.M. class Feb. 11-15, 1974 at District expense. SEMINAR FOR SPECIAL The General Manager announced that a series of DISTRICTS MARCH 8TH, three one-day seminars for Special District Super- MARCH 22ND & APRIL 5TH visors was scheduled to be held in San Diego on March 8, March 22 and April 5, 1974 at the Sheraton Inn-Airport in San Diego and requested authoriza- tion from the Board to attend the three one-day seminars. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and unanimously carried, the General Manager and any Staff Member selected by the Gen- eral Manager were authorized to attend the three one-day seminars in San Diego on March 8, March 22 and April 5, 1974. -2- 1/28/74 JANUARY 28, 1974 CONFLICT OF INTEREST The General Manager stated that he had received ACT OF 1973 correspondence this date from A.C.W.A. regarding suggested guidelines for the implementation of Government Conflict of Interests Act of 1973 and a form of resolution. Attorney Farrell stated that he had not completed his summarization of SB-716 (Conflict of Interest) but that he would present his report to the Board at the Board Meeting to be held February 11, 1974. MOTION After further discussion, a motion was made by Director Forrest, duly seconded by Director Littleton and unanimously carried that this matter be referred to Legal Counsel, and Legal ~'~ Counsel was directed to make a summarization and recommendations to the Board at the February 11, 1974 Board Meeting. WESTERN ENERGY Director Forrest passed out an announcement regard- CONGRESS - APRIL 16, ing the Western Energy Congress which will be held 17 AND 18, 1974 April 16, 17 and 18, 1974, and made a motion that any Board Member, the General Manager, or any Staff MOTION Member designated by the General Manager be author- ized to attend at District expense. The motion was duly seconded by Director Littleton and unanimously carried. CWRA LUNCHEON The General Manager announced that the CWRA Environ- FEBRUARY 8, 1974 mental Leaders' Luncheon and CWRA Board of Directors' Meeting were scheduled for February 8, 1974 at the Marriott Hotel. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and unanimously carried, any Board Member, the General Manager, or any Staff Member designated by the General Manager were authorized to attend at District Expense. UTILITIES TELECOM~~ The General Manager stated that he had received MUNICATIONS COUNCIL an invoice in the amount of $30.00 from the FEE $30.00 Utilities Telecommunications Council. After explaining the benefits of membership in the Council, he recommended to the Board that the invoice be paid. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and unanimously carried, Staff was authorized to pay the invoice in the sum of $30.00 to the Utilities Telecommunications Council. PROGRESS REPORT RE The General Manager indicated that each of the Board DISTRICT'S RATE Members had been provided copies of the Water Rate STRUCTURE Study 1974 prepared by the Staff and Consulting Engineer Rowe. He stated that the study was based upon a "fixed rate charge" or a "readiness to serve charge," and that the study was made over a five- year period (1969-1973.) Engineer Ro~e said it would be of value if District could contact our accountants in order to find out ~hat a C.P.A. includes in order to meet revenue and bond coverage, and indicated that this study included no projections; however, Staff did intend to show a revenue study projected into ~ the future. Director Stallwood requested that future expenses of the District be studied in order to arrive at a more realistic rate structure, and that these pro- jected expenditure figures be included in the study to be reviewed with the Water Committee and Board. -3- 1/28/74 JANUARY 28, 1974 <~ PROGRESS REPORT Whereupon, Director Forrest, Chairman of the Water RE DISTRICT'S Committee, called for a meeting of the W~ter Com- RATE STRUCTURE mittee on February 8, 1974, 3:30 p.m. at District (Continued) Offices and instructed the Secretary to send out a notice of the meeting to the Water Committee Members, and stated that the Water Committee would report their findings to the Board at the Board Meeting of February ll, 1974. REPORT OF PERSONNEL Director Wall, Chairman of the Personnel Committee, COMMITTEE RE VACANCY stated that the Committee had met to discuss the IN ENGINEERING DEPT. filling of the vacancy created by the resignation of Engineer David V. Garcia, and asked the General Manager to report the recommendations of the Per- sonnel Committee to the Board at this time. The General Manager stated that he had discussed a proposal gas agreed upon by the Personnel Com- mittee) with Duncan Parkes, Don Sickles and Harry Blackman. They indicated they could take on additional responsibilities created by this vacancy and would work out the engineering problems with District's Consulting Engineer who would be retained on a one-day-a-week basis. The General Manager stated he had contacted District' Consulting Engineer, Joseph Rowe, to see if C M Engineering Associates would act as Consulting Engineers to the District on a one-day-a-week basis, and he was. advised that they would be available to do so at the rate of $900 per month. Mr. Rowe indicated that he would be available on a one-day-a- week basis, and in the event District Staff required other information, he would be available, or Mr. Don Nalwes would be available during the week for office calls. MOTION After considerable discussion, Director Wall made a motion that District employ the firm of C M Engineer- ing Associates on a trial basis to act as District's Consulting Engineers one day a week (4-1/3 days per month) until the end of the fiscal year, along with the other recommendations as discussed by the Gen- eral Manager; that on July l, 1974 the Personnel Committee review the matter and report to the Board how the proposal is working; and that the original agreement District presently has with C M Engineer- ing Associates will continue in effect. The motion was duly seconded by Director Forrest and unanimously carried. CIVITAN LITTLE LEAGUE The General Manager reported that the Civitan Little League had requested a quotation from District of the cost to enlarge their present water service, and that the Engineering Department had prepared such quotation in the amount of $573.65 for installation of a 1½" service connection to replace the present l" service connection. The General Manager indicated he was bringing this matter before the Board, in that the Civitan Little League was not presently receiving sewer service from the District, and that they had installed portable toilets on their property. He reminded the Board Members that in the year 1967 the matter of provid- ing sewer service to the Civitan Little League had come up, and that in April, 1967, Mr. MacLachlan, President of the League, was in the process of obtaining easements to connect to District facilities south of the railroad tracks or purchase a sump pump and connect into Date Street, and then report back to the Board, and that no further action in this regard had been taken by the Board since 1967. -4- 1/28/74 JANUARY 28, 1974 CIVITAN LITTLE LEAGUE After further discussion, a motion was made by (Continued) Director Forrest, duly seconded by Director Stallwoo¢ and unanimously carried, that District continue with MOTION the same policy regarding the Civitan Little League as it had in the year 1967. STOCKHOLDERS MEETING The General Manager indicated he had received a BEAR VALLEY MUTUAL notice of the Annual Meeting of the Stockholders of WATER COMPANY the Bear Valley Mutual Water Company to be held February 19, 1974 at 10:00 a.m. in Redlands, and requested authorization from the Board to attend and vote District's shares at the meeting, if ~ required. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and unanimously carried, the General Manager was authorized to attend the Annual Stockholders Meeting of the Bear Valley Mutual Water Company at lO:O0 a.m. on February 19, 1974 in order to vote District's shares, if required. SECRETARIAL INSTITUTE The General Manager requested authorization from MARCH 23, 1974 the Board for Marjory Dorr, Jean Hems and Madelyn Deeny to attend the Secretarial Institute to be held at the Holiday Inn in San Bernardino on Sat~P- day, March 23, 1974. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and unanimously carried, Marjory Dorr, Jean Hems and Madelyn Deeny were authorized to attend the Secretarial Institute on March 23, 1974 at Distri'ct expense. RENEWAL OF SAN BDNO. The General Manager requested authorization from COUNTY FLOOD CONTROL the Board to renew San Bernardino County Flood PERMITS P-172011 & Control Permits P-172011 and P-171078 at a cost P-171078 - $30.00 to District of $30.00. He indicated to the Board that it was Engineer Garcia's recom- mendation prior to his resignation that these permits be renewed, in that these permits cover the City Creek Spreading Grounds and City Creek By-Pass, and that if District did not renew these permits at this time, it would require District (at the time of installation of a pipeline) to go throug~ the entire filing procedure again, including a pay- ment of initial fees amounting to $35.00. MOTION Whereupon, a motion was made by Director Stallwood, duly seconded by Director Wall and unanimously carried that San Bernardino County Flood Control Permits P-172011 and P-171078 be renewed at a cost to District of $30.00. RESOLUTION 1974.8 The General Manager presented Resolution 1974.8 SPECIAL USE PERMIT authorizing and accepting Special Use Permit for LITTLE SAND CANYON a right-of-way across National Forest land required by the U. S. Department of Agriculture, Lytle Creek Ranger Station, in the amount of $16.74 from July l, 1973 to February, 1974, and a $25.00 annual payment thereafter. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and unanimously carried, Resolution 1974.8 was adopted by the Board of Directors authorizing and accepting the Special Use Permit - Little Sand Canyon. APPOINTMENT OF NEW The General Manager indicated that due to the DIRECTOR TO BOARDS resignation of Engineer David Garcia, a vacancy OF WEST TWIN CREEK, had been created on the Boards of West Twin Creek, DEL ROSA MUTUAL & Del Rosa Mutual and North Fork Water Companies and NORTH FORK WATER recommended appointments to these boards, as follows: COMPANIES -5- 1/28/74 JANUARY 28, 1974 ~'~)~ APPOINTMENT OF NEW West Twin Creek Water Co.: John Littleton ~ DIRECTOR TO BOARDS... Del Rosa Mutual Water Co.: Lee Roebke (Continued) North Fork Water Co.: Joseph A. Rowe At this time, the question of Engineer Rowe being paid a fee for his attendance at the meetings of the North Fork Water Company was brought up by Director Forrest. The General Manager pointed out to the Board Members the advantages of having Mr. Rowe on the Board of Directors of the North Fork Water Company in that matters regarding the knowledge of an engineer arise frequently, and that it was his opinion that someone width an engineering background should serve on this Board, and that although it may cost the District a few dollars now, it could save the District many dollars in the future, if and when District becomes the owner of the North Fork facilities. MOTION After further discussion, a motion was made by Director Wall, duly seconded by Director Littleton and carried by the following roll call vote: Ayes: Disch, Littleton, Stallwood and Wall Noew: Forrest Absent: None that Joseph A. Rowe be recommended for appointment to the Board of Directors of the North Fork Water Company; that John W. Littleton be recommended for appointment to the Board of Directors of the West Twin Creek Water Company; and that Lee Roebke be recommended for appointment to the Board of Direc- tors of the Del Rosa Mutual Water Company. DISTRICT'S EFFORTS President Disch stated that he would like the Staff RE ENERGY CRISIS to prepare a list of the energy-saving steps District employees and Staff have taken with regard to the current energy crisis. The General Manager stated that the gasoline allot- ment for the month of January was cut by 10%, and that on a recent order from District for 550 gal- lons of gasoline, District's quota was cut to a l~ttle over 300 gallons for the balance of the month. President Disch requested Staff to prepare this list for presentation to the Board at the Regular Board Meeting of February 25, 1974. APPROVAL OF WARRANTS Payroll - 6907 - 7009 - $ 26,731.44 WATER AND SEWER General - 11980 - 12145 - $232,137.36 - $258,868.80 DIVISIONS Director Stallwood inquired why the Manpower, Inc. bill for the month of December was in the amount of $1,100, and the General Manager explained to the Board Members that two employees were required to take the place of the gardener's assistant and Clint Stewart (who is on sick leave from District with a broken leg. MOTION Whereupon, by motion of Director Wall, duly seconded by Director Forrest and unanimously carried, the ~a~rants for the Water and Sewer Divisions were approved as submitted. SBCSDA MONTHLY MEET- The General Manager announced that the San Bernar- ING FEB. ll, 1974 AT dino County Special Districts' Association's Monthly HOLIDAY INN ESBCWD Meeting would be held at the Holiday Inn, San Ber- TO BE HOST DISTRICT nard~no, an~ that our District had been asked to be the Host Distr%ct, providing an arrangement could be made to change this District's board meeting date. -6- 1/28/74 JANUARY 28, 1974 MOTION After discussion, a motion was made by Director Stallwood, duly seconded by Director Littleton SBCSDA MONTHLY MTG. and unanimously carried that any Board Member, the (Continued) General Manager, or any Staff Member designated by the General Manager be authorized to attend the Monthly Meeting on February 11, 1974 at District expense. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 9:20 p.m. to the date of February 11, 1974 at the hour of 3:30 p.m ckert, Secretary Board of Directors Philip A. D~sch, President Board of Directors -7- 1/28/74