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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/22/1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 22, 1974 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by President Philip A. Disch. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Manager-Secretary Rickert; Assistant General Manager Hendricks; Attorney Robert J. Farrell; Consulting Engineer Joseph Rowe and Recording Secretary Yorgesen. MINUTES OF REGULARLY There being no additions or corrections to the ADJOURNED MEETING OF Minutes of April 4, 1974, upon motion by Director APRIL 4, 1974 Forrest, duly seconded by Director Littleton and unanimously carried, the Minutes of April 4, 1974, were approved as submitted. AUTHORIZATION TO RE- The General Manager stated that the stove refrig- PLACE COMBINATION erator that is presently being used in the District STOVE-REFRIGERATOR kitchen is eighteen years old and not working, therefore, he recommended that it be replaced at a cost of $307.00. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, authori- zation to purchase a new refrigerator stove was approved in the amount of $307.00. AUTHORIZATION FOR STAFF The General Manager explained to the Board that he AND CONSULTANTS TO MEET and Consulting Engineer Rowe had been meeting for WITH ATTORNEY GREEN RE some time with the Special Water Exchange Committee SEWER ARBITRATION AND and that the Committee had reached a point where WATER EXCHANGE AGREE- a memorandum of agreement had been put in rough MENT draft form. He stated he felt it would be to the District's advantage to have Attorney Green's counsel at this time on various parts of the Agree- ment. San Bernardino Valley Municipal Water District had their attorney review the Agreement add %hey made comments at the last meeting, but other than that only the committeemen had worked on it. He also pointed out that at the same time it would give staff and consultants a chance to discuss the sewer arbitration, although, no word has been received from the City at this time in regards to the interrogatories being answered. Director Stallwood stated that perhaps we should ask Attorney Green what his views are regarding a meeting at this time. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and unanimously carried, staff and consultants were authorized to meet with Attorney Green if he felt it would be beneficial at this time. PRESIDENT DISCH LEFT President Disch excused himself at 7:35 and asked MEETING AT 7:35 Vice-President Forrest to take the chair. DISCUSSION OF MR. W. The General Manager informed the Board of Mr. W. WEST'S SEWER CONNECTION West's latest proposal in regards to connecting AT 26112 Fifth Street a sewer to his properties at 26112 Fifth Street. These properties are not presently in our District. 4/22/74 He drew a map on the blackboard indicating the sewer line Mr. West proposed the District install over private property to serve Mr. West, further Mr. West had been asked to contact other property owners and see if they wanted to be connected to the District sewer and he said he would not do this. The General Manager stated he had told Mr. West that eventually a sewer line would be instal- led in 5th Street to Tippecanoe and 3rd Street and that it would be a duplicate line should they install his proposal now. He also noted that Mr. West had been given a cost estimate to connect his own line into the District's 6th Street sewer line at a cost of $900.00 for annexation, connect-~ ion charge and water formula charge. Mr. West indicated that he would not pay this. The General Manager recommended that we not accept Mr. West's present proposal to run a sewer line through private property of his to connect his 5th Street property. Director Forrest indicated that the Board accept the General Manager's recommendation and write to Mr. West telling him that the District is standing on their original recommendation into 6th Street and would not provide sewer service to him in ac- cordance with his proposal and to further point out he is presently out of the District. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously by those Directors present, that the General Manager's recommendation be followed and Mr. West will be informed by letter that if he wants to connect to the District sewer at this time it will be at his own expense as recommended to him into 6th Street. ORDINANCE CHANGE RE The General Manager asked that the staff be COST OF CONNECTING authorized to draft an amendment to Ordinance SEWER SERVICE No. 62 changing the existing section to allow a charge for only the number of days a customer is connected to the sewer (pro-rated) rather than a full month's service. The Assistant Manager stated that with the new IBM computer this can be computed on a daily basis like the water service is presently being done, thus en- abling both water and sewer being pro-rated on a daily basis. A discussion followed whereby Director Stallwood asked that a $2.00 minimum charge be initiated. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unanimously by those directors present, the secretary and Legal Counsel was directed to amend Ordiance No. 62 in such a way that a minimum of $2.00, for either a dis- connect or reconnect charge, or a pro-rated daily charge of the monthly sewer service charge for that particular service, be made for the actual number of days, which ever is greater. NATIONAL BUREAU OF The General Manager stated that the District is STANDARDS SPECIAL a sustaining member of the Foundation for Cross- PUBLICATION Connection Control. He indicated that they had ~ been recognized in the National Bureau of Standards and are one of the few that is recog- nized as such. This information had been mailed to all board members for information only. RESOLUTION NO. 1974-20 The General Manager stated that we have an FOR WATER RATE TO MINI Agreement prepared by District's Legal Counsel PARK AT LYNWOOD AND between District and City of San Bernardino, STERLING AVENUE signed by Mayor Holcomb and Secretary Goforth for a special water rate for the City's Mini Park at Lynwood and Sterling Avenue. He indica- ted the special rate is based upon the average cost of electrical energy to District for pump- ing and supplying water in the pressure zone where the Mini Park is located. Such cost is to be determined and billed on an annual basis. This special water rate is the same as to the State on Highway landscaping. MOTION Upon motion of Director Wall, duly seconded by Director Littleton and carried unanimously by roll call vote, Resolution No. 1974-20 author- izing the President and Secretary to execute the Agreement between the District and the City of San Bernardino for special water mtes for the Mini Park at Sterling and Lynwood Avenues, sub- ject to obtaining a copy of Resolution or a Certification of the Minutes from the City of San Bernardino. Roll Call Vote: Ayes: Forrest, Littleton, Stallwood & Wall Noes: None Absent: Disch AUTHORIZATION FOR Attorney Farrell explained in detail Resolution ISSUANCE OF NEGOTIABLE 1974-21 which had been prepared by the Law Offices PROMISSORY NOTE FOR of O'Melveny & Myers authorizing issuance of the IMB COMPUTER promissory note for $60,000.00 from the Bank of RESOLUTION 1974-21 America which would provide funds to the District to purchase the Systems 3, Model 6 Computer, pre- viously approved for purchase by Board action. After an extensive discussion by those Board mem- bers present regarding the Resolution and the purpose of the funds to be used for immediate payment upon installation of the IBM computer, rather than leasing of the equipment. Attorney Farrell further explained to the Board not to confuse the two items on the agenda with regards to the IBM Computer. One item being the resolution authori- zing the borrowing of funds and the other item advancing the funds from the sewer division sur- plus until the funds from the promissory notes have been received. Director Stallwood stated he could not understand why the IBM Company payment had to be paid immediately and that staff could have possibly made better arrangements. MOTION Whereupon Director Wall moved, duly seconded by Director Littleton that Resolution 1974-21 be adopted and authorization for President and Sec- retary to execute the necessary papers. The motion failed for lack of a majority by the following roll call vote: Ayes: Littleton, Wall ,=- Noes: Forrest, Stallwood Absent: Disch AUTHORIZATION OF No action was taken on this matter, it was suggest- SEWER FUNDS FOR IBM ed it be discussed at an adjourned board meeting. COMPUTER PAYMENT UNTIL LOAN WITH BANK OF AMERICA COMPLETED 4/22/74 DISTRICT SHARE OF A copy of a bill from Attorney Melford Dahl for ARBITRATION FEE OF $634.35 had been mailed to each Board Member with $317.17 their agenda. The General Manager reported that Attorney Green had recommended that the District pay its half share of the bill ($317.17) for the sewer arbitration charges with the balance to be paid by the City of San Bernardino. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously by the Directors present, the staff is authorized to pay the District share of the sewer arbitration fees of $317.17. SARATOGA DEVELOPMENT The General Manager indicated that he had receiv- COMPANY AND PLUNGE ed a call from Gene Hays, Project E~gineer, CREEK WATER Saratoga Development Company's~East Highland Planned Unit Development. He said that they had hired the Royal Citrus Company of Riverside to maintain their Citrus operation and that they had suggested that a study and review of the water supply from Plunge Creek area should be made. They had walked the route of the trans- mission line from the intake and found that the pipe line is quite old and in need of consider- able repair. They are presently diverting 1100 ac. ft. annually, but understood they could divert up to 4000 ac feet annually to the ranch and take advantage of the additional water for irri- gation purposes. There are eight miles of trans- mission lines from the intake to where the lines enter into their property. He wanted to know if they developed more water in the Plunge Creek area and brought it down to the ranch would the District be interested in acquiring this water. The General Manager indicated that Joe Rowe and his father had made previous studies of the Plunge Creek Area and could discuss the matter with the Board as to whether or not the supply would be of interest to the District. MOTION Upon motion of Director Littleton and duly secon- ed by Director Stallwood and carried unanimously by those Directors present, the matter was tabled until all Board Members are present at the next Board Meeting. RESOLUTION NO. 1974-17 The General Manager stated that we had a fully ACCEPTION OF DEDICA- executed Dedication of Sewers from George A. TION OF SEWERS TRACT Herrmann, Inc. for the sewer collection system NO. 7734 within Tract 7734 that the Certificate of Com- pletion had been signed by Consulting Engineer Rowe and a letter from the Engineering Depart- ment of the City of San Bernardino had been received indicating all conditions of their per- mit were satisfied and, therefore, recommended acceptance of the sewers for public use and maintenance and operation by the District. Roll Call Vote: Ayes: Directors Forrest, Littleton, Stallwood and Wall Noes: None Absent: Disch RESOLUTION No. 1974-18 Resolution No. 1974-18 accepting agreement re ACCEPTING AGREEMENT Partial Deference of District water formula STEPHEN D. JANKAY AND between Stephen D. Jankay and Edith Jankay and EDITH JANKAY the East San Bernardino County Water District was presented to the Board with an explanation and recommendation for adoption by the General Manager. MOTION Upon motion of Director Littleton, duly seconded by Director Stallwood and unanimously carried by the following Roll Call vote, Resolution No. 1974-18 was adopted as presented. Roll Call Vote: Ayes: Directors Forrest, Littleton, Stallwood and Wall Noes: None Absent:Director Disch RESOLUTION NO. 1974-19 Resolution No. 1974-19 was presented requesting NOTI'CE OF COMPLETION acceptance of Certificate of Completion from EL CO CONTR'ACTORS, Dist~ct Engineer and authorizing President and INC. WATER MAINS IN Secretary to execute and file Notice of Comple- TRACT 7734 tion for E1 Co Contractors for installation of water mains within Tract No. 7734, Job No. W-864. The General Manager recommended acceptance. MOTION Upon motion by Director Wall, duly seconded by Director Littleton and carried unanimously, Resolution No. 1974-19 was adopted by the follow- Roll Call vote: Ayes: Direc.~'ors Forrest, Littleton, Stallwood and Wall Noes: None Absent: Director Disch APPROVAL OF WARRANTS Payroll Checks 161 - 298 $14,699.93 WATER AND SEWER General Checks 7135 - 7198 91,689.75 DIVISIONS MOTION Upon motion by Director Stallwood, duly seconded by Director Littleton and unanimously carried by tho~ Directors present, the warrants were approv- ed as submitted. ADJOURNMENT OF Due to the necessity of further discussion on REGULAR MEETING several items of this agenda, Acting President Forrest asked that the Board Meeting be adjourn- ed until Monday, April 29 at 5:00 p.m. MOTION Upon motion by Acting President Forrest and duly seconded by Director Wall and carried un- animously by those Directors present, the April 22, 1974, Board Meeting is adjourned to Monday, April 29, 1974, at 5:00 p.m. ADJOURNMENT The meeting was adjourne~t 8:15 p.m. Board of Directors Phili~A. Disch, President Board of Directors 4/22/74