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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/10/1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 10, 1974 MINUTES CALL TO ORDER The meeting was called to order at 7:00 p.m. by President Philip A. Disch. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood Directors Absent: Wall Other Present: General Manager-Secretary Rickert; Assistant General Manager Hendricks; Attorney Robert J. Farrell; Joseph A. Rowe, Consulting Eng- ineer; Arnold Stubblefield and Recording Secretary Yorgesen. CORRECTIONS OF MINUTES Director Stallwood pointed out his name had been OF REGULAR MEETING OF deleted from the motion of Resolution No. 1974-27 MAY 28, 1974 Letter to Congressmen Pettis and Brown and asked that it be added as an Aye vote. MOTION With the corrections to the minutes, as noted above, a motion was made by Director Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present, that the minutes be approved as corrected. DIRECTOR STALLWOOD The General Manager indicated to the Board Members APPOINTED TO HIGHLAND that congratulations should be given to Director AREA MUNICIPAL ADVIS- Stallwood on his recent appointment by Fifth ORY COUNCIL District Supervisor Nancy E. Smith to the Highland Area Municipal Advisory Council which will work on a proposed Highland Area General Plan. Mr. Stall- wood stated that he would be representing the District on this Committee. The Board Members individually expressed their congratulations to Director Stallwood on his appointment and stated it was good for the area and the District. SEWER STUDY OF FIFTH The General Manager stated that the Board of STREET-TIPPECANOE RE Directors had asked Consulting Engineer Rowe to MR. WEST make a cost and feasibility study of a sewer ex- tension within Fifth and Tippecanoe Streets. Con- sulting Engineer Rowe reported that there are 80 structures fronting these streets. The cost with- out laterals would be $53,500. He stated that no portion of this area is within the boundaries of the District, therefore, the area would have to be annexed, otherwise, it is not mandatory that the existing building be connected to the sewers. It was suggested that the property owners of the 80 sewer connections be contacted to see if they would be interested in annexation to the District and receiving a sewer connection. Mr. William West of 26112 Fifth Street has sent a $3,000 depost to start work on this project and indicated he will contribute as much as $6,500, however, he would want a refund on this contribution after sewer connections were made. After considerable discussion regarding taking a poll of the area, growth rate, annexation, etc. -1- 6/10/74 MOTION A motion made by Director Forrest that we accept the report submitted by Consulting Engineer Rowe, and that staff at the direction of legal counsel be authorized to make a survey of the 80 possible connections. That a com- munication be sent to the property owners with the estimated cost of sewer connections and annexations and explaining to them the beneficial reasons for this project. The sur- vey should also include a projection of income from this area for the Boards review. EAST TRUNK SEWER The General Manager after explaining the pur- EAST HIGHLANDS AREA pose of this item referred the matter to Con- w sulting Engineer Rowe to report on the up-dated cost of the sewer crossing at City Creek as he was asked to do by Board Members at the last regular meeting. Engineer Rowe reported that the sewer trunk line would run from a point approxi- mately 500 feet east of Palm Avenue in Third Street easterly under City Creek through depths ranging from l0 feet to 24 feet for approximately 20~feet. The project would have to be finished by October 15 to satisfy the San Bernardino County Flood Control Permit. The east trunk sewer would serve the entire area of Highland and the area east of City Creek. The estimated cost of this installation two years ago was $128,000, with increased construction costs of 15% per year for the last two years, the current estimated cost would be $166,000, MOTION Upon motion of Director Forrest, duly seconded by Director Stallwood and carried unanimously by thos Directors present, it was authorized that bids be called for the City Creek Cross- ing and that these bids be opened at 10 a.m. on the 15th day of July before Legal Counsel and Consulting Engineer and staff for review and presentation at a special called meeting at 7:00 p.m. at the District Office, July 15, 1974 INITIAL BILLING OF A discussion was held by Board Members in ref- MOBILE HOME TRAILER erence to monthly sewer billings of mobile PARKS VACANCY FACTOR- home parks, subject to whether (1) all spaces MOUNTAIN SHADOWS MOBIL at the time of original connection; (2) only HOME PARK number of spaces occupied from time to time for a two year period at which time all spaces billed within park occupied or not; or, (3) percentage of the park billed over a two year period. The General Manager referred the Board back to minutes of November 26, 1973, in which this subject had previously been discussed and it had been turned over to the Sewer Com- mittee for further study and reported back to the Board at a later date. The question was raised as to how other agencies handled this problem. The General Manager indicated that a study such as this had been made by the Staff and it was presented at the April 10, 1972, Board Meeting. A copy of the April 10, 1972 minutes regarding this matter was given to each Director present for review. The General Manager suggested that a charge could be made on the actual number of spaces occupied from month to month. This method of billing could continue this way until the park is com- pletely filled up or for a period of two years. It was stated by the Auditor that the City of San Bernardino bills on a progressive basis at the discretion of the Staff. The General Manager pointed out, however, that the City of 6/10/74 -2= San Bernardino Resolution requires $2.00 for trailer parks, plus $1.50 for each available trailer space. MOTION Upon motion of Director Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present that the Sewer Com- mittee in cooperation with staff and legal coun- sel investigate all the ramifications of pro- ration of sewer charges on mobile home parks and give their report on June 24 with a final decision being ~ade~on July 8.~ JOINT STUDY WITH SARA- Consulting Engineer Rowe had been authorized by TOGA DEVELOPMENT the Board at their May 28th meeting to take COMPANY - WATER QUALITY samples of water from the stream flow of Plunge STUDY Creek area in several locations to determine the quality of water to see if it could be used for domestic purposes. Consulting Engineer Rowe stated that samples had been taken (14) in various places in Plunge Creek area and Fredalba Creek. He stated that the quality was found to'be very good potable water. He reported there is a wastewater treatment plant at Running Springs, discharging into the Plunge Creek area, however, he stated they had very rigid restrict- ions on this plant placed by the State Water Quality Control Board. He read in part the State"s Resolution No. 68-3, "There shall be no discharge of sewerage or overflows from the treatment system to any surface stream, and the discharge shall be confined to property under the control of the discharger and not flow onto other public or private lands. Consulting Eng- ineer Rowe stated he had met with Chet Anderson, State Department of Health and he indicated that he could see no problem with using the water for domestic use along with a filtration and chlorina- tion system. He indicated he is working on the monthly flow that could be developed out of Plunge Creek. He stated there are three areas he is working on: (1) Determining the water quality; (2) making a cost analysis between treating water and using it between pumping out of the basin and delivering it for use, and (3) buying State imported water from the San Bernardino Valley Municipal Water District and using it. This report was for information only, no action taken. PERSONNEL COMMITTEE The Board had asked the Personnel Committee at REPORT- VARIOUS their May 28th regular meeting to make a study EMPLOYEE SALARY ADJUST- and report on all employees frozen on the "F" MENTS step. Director Littleton of the Personnel Com- mittee, reporting for Chairman Wall, presented each Board member a copy of the report and recom- mendations of the Committee. After much dis- cussion of the Personnel Committee report regard- ing step raises for those employees frozen on "F" step and cost of living index, MOTION Upon motion of Director Forrest, duly seconded by Director Stallwood and carried unanimously by those Directors present, the report of the Personnel Committee was to be accepted and placed on file and the 5% cost of living be re-affirmed for all employees across the board that was granted them at the May 28th regular board meet- ing; that the Personnel Committee be instructed to review and to seek possible outside sources in setting up salary ranges with a maximum number -3- 6/10/74 of years established before any employee may reach the maximum salary scale, unless such individual be given a quality ingrade increase, not to ex- ceed 5%, nor shall the individual receive two quality ingrade increases within a three year period. The Committee will report back to the Board with the study. MOTION - STUDY OF STAFF Upon motion of Director Forrest, duly seconded PERSONNEL, INCLUDING by Director Stallwood and carried unanimously GENERAL MANAGER AND by those Directors present it was directed that AUDITOR TREASURER a study be made of the executive staff, includ- AND SECRETARY ing the General Manager, Auditor and Secretary to General Manager; that a step range program be set up whereby the Secretary to the General Manager would upon his approval only be given step increases as earned and with a minimum and maximum range schedule as recommended by the ~ General Manager and approved by the Board; that upon a vacancy in the position the General Mana- ger be authorized to hire~t a rate within the steps of the range based/~'he experience of the secretary. The General Manager shall recommend step increases to the Board. BUDGET A short discussion was held on the budget, however no action was taken, it will be approved at the next Board Meeting. SEWER FEASIBILITY AND The General Manager reported to the Board that COST ESTIMATE STUDY Mr. John Melcher, an architect, had requested FOR HIGHLAND AVENUE, the preparation of a preliminary feasibility EAST OF VICTORIA study for the extension of sewer collections to (DRIVE THROUGH property located on the south side of Highland RESTRAUANT) Avenue, approximately 450 feet east of ¥i~toria Avenue. He had also deposited a check for $150 for this study. After considerable discussion, the General Manager recommended that a feasi- bility and cost study be made. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously by those Directors present, a study was author~ ized to be conducted to determine feasibility and cost of a sewer line extension on Highland Avenue, east of Victoria Avenue for approximately 500 feet for a drive through restaruant. MOTION Upon motion by Director Stallwood and duly second- ed by Director Littleton and carried unanimously it was determined that no part of the $150 for the study would be refunded to the party request- ing such study. PROPOSED ORDINANCE Due to the Fair Labor Standards Act recently NO. 295, AMENDING. sent out by the Government, Ordinance No. 295 ORDINANCE NO. 280 was submitted by Attorney Farrell amending Section 5, Ordinance 280, which has to do with compensation time off. MOTION Upon motion of Director Littleton, duly second- ed by Director Forrest and carried by the follow- ing roll call vote, Resolution No. 295 was adopted. Ayes: Directors, Disch, Forrest, Little~on · Stallwood Absent: :' Director Wall Noes: None PRESIDENT DISCH President Disch requested permission by the Board REQUESTED 90 DAY to leave the State for 90 days. LEAVE OF ABSENCE 6/10/74 -4- MOTION Upon motion of Director Littleton, duly second- ed by Director Forrest and carried unanimously by those Directors present, with President Disch abstaining, approval was given for President Disch to be absent for a period of 90 days for traveling out of state. DIRECTOR FORREST Director Forrest asked to be excused from the EXCUSED 'meeting at 9:40 p.m. RESOLUTION NO. Resolution No. 1974-28 was presented to the 1974-28 Board for Release of Lien on a water main extension RELEASE OF LIEN for Ernest & Hatsue Newson at 8082 Central Avenue, ON WATER MAIN EX- Highland, CA. The General Manager indicated the TENSION NEWSON auditor had certified receiving payment in full. 8082 Central Ave. MOTION Upon motion of Director Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present, Resolution No. 1974-28 was approved as submitted. SEWER ARBITRATION The General Manager announced that August 21, 22 HEARING and 23 had been re-scheduled for the Sewer Arbitration Hearing dates. This was for infor- ~ mation only. SAN BERNARDINO COUNTY The General Manager announced that the Association SPECIAL DISTRICTS of San Bernardino County Special Districts is MEETING having its next meeting on June 17 at the Rusty Lantern in Beaumont, California, at 7:00 p.m. with Attorney Martin Whelan speaking on Environ- mental Quality Act of 1970 in California. He inquired as to how many Board Members wished to attend. Information only, no action taken. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 9:45 p.m. Harold G. Rickert Board of Directors ~Norman Yorrest, nt Board of Directo 6/10/74