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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/24/1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 24, 1974 MINUTES CALL TO ORDER The meeting was called to order by Acting Presi- dent Norman Forrest. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Forrest, Stallwood, Wall and Littleton Directors Absent: Disch Others Present: General-Manager-Secretary Rickert; Assistant General Manager-Auditor Hendricks; Attorney Robert J. Farrell, Consult- ing Engineer Joseph A. Rowe; Recording Secretary Yorgesen, Ronald Carducci of Pioneer Consultants and Dana Weaver of Morgan & Fr~nz. MINUTES OF REGULAR There being no additions or corrections to the MEETING OF JUNE 10, minutes of the Regular Board Meeting of June 10, 1974 1974, upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously by those Directors present, the Minutes were approved as submitted. REPORT ON INSPECTION The General Manager reported that Mr. Stubble- OF EIGHT INCH SEWER field of Mountain Shadows Mobile Home Park had MAIN AT MOUNTAIN previously asked that the District accept the SHADOWS MOBILE HOME sewer lines in the two major streets within his PARK mobile home park becoming responsible for their maintenance and operation. However, since these sewer lines were not installed to District standards or inspected by the District during their installation, Mr. Stubblefield had hired Pioneer Testing Laboratory to test all the sewer lines to see if they did meet District standards. Mr. Carducci of Pioneer Consultants was pre~ent to discuss the report he had pre- pared and submitted to the District several weeks ago. He pointed out the discrepancies in the installation of the sewer lines. He re- ported ~hat they had tested all major lines with air pressure, that all lines that did not meet the District standards were repaired. He also stated that approximately 30% of the lines in the two major streets of the mobile home park required to be dug up for inspection and all needed repair work, mostly in the joints and a few cracked lines which had been completely re- paired. They also tested the backfill. The General Manager then asked Consulting Engineer Rowe for his comments regarding the report in that a copy had been mailed to him for review and comment. He stated that the report was very complete as far as corrective measures, also that they are experienced in the field of testing and operations as far as research. He stated that (1) some of the sewer lines are not installed to the proper depth in the north south lines, therefore, if the park was changed to residences at some later date the lines would 6/24/74 -1- not be adequate; (2) there is no way to check the manholes to see if they meet the proper design standards, we will need documents to determine and verify manhole construction; (3) there should be a four year bond for workman- ship and materials; (4) as to the statement that the owner would be responsible for flushing lines, there should be a definite statement as to how often and how the lines are to be flushed; (5) there is one portion of the line in "K" Street that just deadends, a manhole should be installed at that point according to District specifications so that the line could be extended at a later date if needed; (6) most laterals are not to proper depth, they should be at least 4 to 5 feet; and, (7) in the north south streets the sewer line, water line, electric line, telephone line are all in the same trench. This is not according to health standards, as well as being difficult to work with if there are problems with the sewer line; therefore, it would have to be changed. Mr. Rowe recommended that the District not accept the east west lines, it would only be under specific conditions considering the deficiencies noted above, as well as an easement on entire width and length of the street. Attorney Farrell suggested that under the circumstances we not accept the north and south lines and state very specific conditions to bring the east and west lines up to District standards before accept- ing them after considerable discussion. MOTION Upon motion of Director Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present, the matter was turned over to the Sewer Committee, along with Legal Counsel, for recommendations to be brought back to the Board at the next regular meeting, July 8, 1974. REPORT OF GREENBELT The General Manager commented on the tour he took TOUR BY SBVMWD on Wednesday, June 19, 1974, with the San Bernar- PRESENTED BY THE dino Valley Municipal Water District of the Green- GENERAL MANAGER belt Project. He stated that most of the cities represented in the Greenbelt were projecting a lake with a park in their area, also 230 acres in City Creek, which is privately owned is being considered for a park. Since the District was plan- ning on a water treatment plant in City Creek he suggested consideration should be given to the problems that could exist with trails and people that plans and coordinated effort with the Green- belt Committee should be promoted. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unanimously by those Directors present, it was directed that this project be referred to the Water Committee to study the Greenbelt proposals as far as District plans are concerned with development. FEASIBILITY STUDY The General Manager indicated that at the last OF SEWER LINE & COSTS regular meeting the Board had asked that a study HIGHLAND & VICTORIA be conducted by CM Engineering regarding costs DRIVE THROUGH and feasibility of extending sewer collection RESTAURANT lines for a proposed drive through restaurant east of Victoria on Highland Avenue. He suggested Consulting Engineer Rowe review his study with the -2- 6/24/74 Board. Engineer Rowe indicated that the restaumant will be on the south side of High- land Avenue east of Victoria Avenue, approxi- mately 450 ft. He stated that there are many problems in that immediate area where the sewer line is to be installed, such as flumes, a row of ~les, water lines, concrete drive-ways, etc. In view of these obstacles and adding two man- holes and contingency fees, the estimated cost is approximately $14,000 to $15,000 to extend the sewer line to the center of the lot where the proposed restrauant location is to be. MOTION Upon motion of Director Littleton, duly seconded by Director Stallwood and carried unanimously by those Directors present the report was referred to the Sewer Committee for their consideration and recommendation for the possible methods of handling the project. It was suggested a meet- ing with Mr. Melcher or Mr. Zaharopules might be held and see what course they would like to pursue. The Committee is to report back at the July 8, 1974, regular Board Meeting. LIABILITY INSURANCE The General Manager indicated that due to the Board's COVERAGE - QUOTES request, Dana Weaver of Morgan & Franz was AND RECOMMENDATIONS present to discuss insurance quotations from BY DANA WEAVER OF various insurance companies for the District MORGAN AND FRANZ liability insurance. He reported that there have been some changes in the availability of insurance companies to write public entity business due to a~dverse l~ss experience on their part. He presented a letter to all Board Members explai.ning the coverage provided by four major insurance companies. After discussion ~ of the coverage he recommended coverage by the St. Paul Insurance Company. He also stated that the real estate values of the District should be up-dated to reflect current values and includ- ed in the new coverage. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously by those Directors present, the recommendation of Dana Weaver to accept St. Paul Insurance coverage for three years, omitting errors and omission coverage for one year on a trial basis. That the payments be made on an annual basis and coverage review each year. BUDGET The General Manager stated that there had been no changes made in the budget since it was pre- sented to the Board at the May 28th meeting. He asked if the Board Members had any changes they desired to make if not recommended its acceptance. MOTION Upon motion of Director Littleton, duly seconded by Director Stallwood and carried unanimously by those Directors present the 1974-75 budget was approved as submitted, w SEWER RATE ADJUST- The General Manager indicated that the Board had MENT FOR MOBILE asked that further study be given to sewer rate HOME PARKS adjustment on mobile home parks re: charging for full facility, partially filled facility, etc. -3- 6/24/74 He stated he had called the Water Department of the City of San Bernardino who is responsible for the billing of the cities sewer charges and was informed that they bill on the entire capa- city of the spaces of the park as soon as it is connected. They do not take into consideration the vacancy factor. He indicated that since the District is bound by the Joint Powers Agree- ment, we have to pay on that basis, and unless the city waives that portion of the agreement it is incumbent upon the District to pay accord- ingly. MOTION Upon motion of Director Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present, the staff was instructed to bill Mr. Stubblefield on the regular basis and a letter sent to Mr. Stubblefield explaining the billing procedure after our requesting a letter from the City of San Bernardino explaining their procedure of billing and our obligations to them through the Joint Powers Agreement. DEDICATION OF WELL The General Manager explained to the Board that SITE PROPERTY - Mr. and Mrs. Warrington had dedicated the South MILES AND MARJORIE 100 feet of the East 60 feet of Lot 8, Tract WARRINGTON 287, Clark Subdivision in the County of San Bernardino along with a l0 foot easement to the District for a well site. However, we later acquired a more suitable site from the State of California Division of Highways, therefore, we do not need this piece of land. He recommended to the Board that the land be quitclaimed back to Mr. and Mrs. Warrington, as it was part of their property. MOTION Upon motion of Director Littleton, duly seconded by Director Stallwood and carried unanimously by those Directors present, it was directed that the property be quitclaimed back to Mr. and Mrs. Miles Warrington and the necessary documents be prepared and executed by the President and Secretary. EMPLOYEE STEP The General Manager recommended the one and one- INCREASE - GABINO half year salary step increase for Bagino Becerra, BECERRA from Step 29D, $706.00 per month to Step 29E, $738.00 per month, effective July 1, 1974. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unanimously by those Directors present, a one and one-half year salary increase was granted to Gabino Becerra, effective July 1, 1974, from Step 29D, $706.00 per month to Step 29E, $738.00 per month. APPROVAL OF General Checks 441-558 $142,841.89 WARRANTS WATER Payroll Checks 7263-7327 15,195.04 AND SEWER DIVISION $158,036.93 MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unanimously by those Directors present, the warrants were approved as submitted. FIFTH STREET SEWER The General Manager reported that the District's COLLECTION LINE engineering staff had been in the field checking WM. WEST-FILE 3877.1 property on Fifth Street & Tippecanoe and had counted approximately 70 residences. He present- ed a Typical Expected Cost Estimate for the -4- 6/24/74 Property Owners if Connected to the Proposed Sewer Main Extension (3,000 ft. estimate $53,000.00, excluding street laterals) and explained the individual costs. The approximate estimated cost for each resident to hook up to the sewerline would be approximately $802.00 which also included annexation fees to the Dis- trict, District connection fee, Permit fees and Property installation fees. After considerable discussion on the subject Acting President Forrest appointed Director Stallwood, Director Wall, Attorney Farrell, Consulting Engineer Rowe and the General Manager to an Annexation Committee for studying this project as well as all other annexations to the District and make recommendations to the Board at the August 26th Board Meeting. PERSONNEL AND SEWER Director Littleton called a meeting of the Sewer COMMITTEE MEETING Committee and Director Wall called a Personnel CALLED Meeting to be held jointly at 3:30 p.m., Thursday, June 27, 1974, at the District Office. ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 9:00 p.m. Harold G. Rickert, Secretary Board of Directors Norman Forrest nt Board of Directors ,.~ 6/24/74 -5-