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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/08/1974EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 8, 1974 MINUTES CALL TO ORDER The meeting was called to order by Acting President Norman Forrest. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Forrest, Stallwood, Wall and Littleton Directors Absent: Disch Others Present: General Manager-Secretary Rickert; Assistant Manager-Auditor Hendricks; Attorney Robert J. Farrell, Consulting Engin- eer Joseph A. Rowe; Recording Secretary Yorgesen; Ronald Carducci of Pioneer Consult- ants and Arnold Stubblefield. MINUTES OF REGULAR There being no additions or corrections to the MEETING OF JUNE 24, Minutes of the Regular Board Meeting of June 1974 10, 1974, upon motion of Director Stallwood, duly seconded by Director Littleton and car- ried unanimously by those Directors present, the Minutes were approved as submitted. CONTRACT CHANGE ORDER The General Manager presented a Contract NO. 1 FOR TRACT 8827 Change Order to the Board in the Meekins (SERRANO JR. HIGH Contract for the Sewer Extension through SEWER COLLECTION LINE) Serrano Jr. High School to Tract No. 8827. He stated the contractor during excavation across a portion of the school property ran into Patton State Hospital water transmission lines, telephone lines, power cables, etc. that ran through Central Avenue before the school was built. When he encountered these unforeseen underground lines, an additional cost of $946.20 for labor, material and equip- ment to tunnel under them and sand slurry for backfill under the water lines to in- sure proper compaction was incurred. The General Manager recommended to the Board that the District pay this additional amount to the Contractor, as it would have affected all the bids if they had known of these under- ground hazards. MOTION Upon motion of Director Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present, approval for payment of the bill submitted by the Contractor for $946.20 for additional labor, materials and equipment to tunnel below underground utility lines not included in plans and specifications of Sewage Collection System Extension East through Serrano Jr. High School to Tract No. 8827, also authoriza- tion for the President of the Board to sign the Contract Change Order No. 1. -1- 7/8/74 REPORT BY SEWER COM- The General Manager stated that the Sewer Com- MITTEE ON ACCEPTANCE mittee had met and discussed the acceptance of OF SEWER COLLECTION the sewer collection lines in Mountain Shadows LINES IN MOUNTAIN Mobile Home Park as they were directed by the SHADOWS MOBILE HOME Board at the June 24, 1974, Board Meeting. The PARK General Manager indicated that the Committee felt that the east west line could be accepted with the following provisions: That a manhole be installed at the end of the line as was recommended by the Consulting Engineers; that the owner of the mobile home park furnish the District with a four-year bond which would guarantee all work, also the owner would be re- quired to flush the main lines on both the east west and north south streets until the park is sufficiently occupied with mobile homes to properly flush the lines with greater use. Mr. Stubblefield was asked to make his comments to the Board. He indicated that it would be an unnecessary cost to him to install the manhole at this time as he will be required to install one approximately 20 feet from an existing one when the street is extended. He stated that he could not foresee any problems with stoppages in the line as there was only one coach with a lateral attached near the end of the line. He stated that should there ever be a problem he would then excavate the end of the line out for the District, if work had to be done on the line. After considerable discussion between Board Members, Consulting Engineer Rowe, the General Manager and Mr. Stubblefield, MOTION a motion by Director Stallwood, duly seconded by Director Wall and carried unanimously by those Directors present that the District accept Mr. Stubblefield's proposal of accept- ing the east west sewer collection lines in Mountain Shadows Mobile Home Park, subject to written agreement with conditions as recom- mended by the Sewer Committee and that any stoppage at the end of the east west line be taken care of by Mr. Stubblefield escavating the end of the line enabling the District to take care of the stoppage; that any extension east of the existing end of the line within the Mobile Home Park will be to District specifications; that Mr. Stubblefield will flush all east west lines that require flush- ing; that Mr. Stubblefield will furnish a four year guarantee bond; that Mr. Stubble- field will furnish verification of materials used for manholes; that Mr. Stubblefield will furnish easements to District for free access to sewer lines; that the District not be responsible for street laterals beyond the DISCUSSION ON NORTH The General Manager stated that the Sewer Com- SOUTH SEWER COLLECT- mittee had also discussed the north south sewer ION LINE IN MOBILE collection line within Mr. Stubblefield's Mobile HOME PARK-STUBBLE- Home Park; that because the trench in which the FIELD sewer line was installed also included water lines, telephone and gas lines, which did not meet District specifications, the Sewer Committee recommended that the District not accept the north south sewer collection lines. Mr. Stubble- field inquired as to whether the District would come in and rod out the lines frequently to avoid any stoppages. The General Manager pointed out that up to this date the District does not maintain privately owned sewer lines on private property. -22 7/8/74 MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unan- imously by those Directors present that the dedication of these north south sewers not be accepted by the District at this time. WIDMEYER WATER SYSTEM The General Manager stated that the Board had RE FLOW TESTS previously requested that fire flow tests be taken for Mr. Wi.dmeyer's Water System. The General Manager had received a letter from William Kimple, Fire Prevention Engineer stat- ing that his system did not meet the criteria for fire flow requirements established by the '" National Fire Protection Association and the Insurance Services Office. The General Manager recommended that the water system not be accepted. MOTION Upon motion of Director Littleton, duly second- ed by Director Stallwood and carried unanimous- ly by those Directors present, the District would not accept the Widmeyer Water System, since it did not meet the fire flow tests as required by the National Fire Protection Association and the Insurance Service office, which Mr. Widmeyer offered to dedicate to the District at no cost. RESOLUTION NO. 1974-29 Resolution No. 1974-29 was presented to the RE EAST SAN BERNARDINO Board for authorization for Execution of an COUNTY WATER DISTRICT Agreement for transferring water and sewer AND SAN MANUEL INDIANS facilities from the United States of America to East San Bernardino County Water District for use of the San Manuel Band of Mission Indians, San Manuel Indian Reservation, San Bernardino, San Bernardino County, California. The General Manager recommended acceptance of the Resolution No. 1974-29 as prepared by ~ Attorney Farrell. MOTION Upon motion of Director Stallwood, duly second- ed by Director Littleton and carried unanimous- ly Dy those Directors present, Resolution No. 1974-29 was accepted by the following roll call vote: Ayes: Directors Forrest, Stallwood, Littleton Noes: None & Wall Absent: Director Disch SEWER COMMITTEE The General Manager reported that the Board had REPORT ON SEWER asked the Sewer Committee to check with CM Eng- COLLECTION LINE ineering and have them determine the out-of- FOR DRIVE THROUGH pocket costs, such as preparing plans and RESTAURANT IN HIGH- specifications, calling for bids for extending LAND AVENUE AND sewer lines in Highland Avenue east of Victoria VICTORIA AVENUE Avenue to the drive through restaurant. This cost was estimated at $1,200.00. The General Manager contacted Mr. Melcher, Architect for Mr. Zaharopoulos and was told that they would agree to pay this amount should they elect to abandon the project at time of bid opening. They also agreed should they go through with the project to pay any cost beyond the $7,875.00, which the District would pay for installing the sewer collection line; also, that Mr. Zahar- opoules understands that the District will collect a front foot charge for that portion 7/8/74 -3- of the extension over and above the normal construction costs of $7,875.00 for the 530 foot extension and a refund will be made to Mr. Zaharopoulos for connection thereto over a lO year period. If at the end of l0 years all of the money has not been collected, by virtue of the connections of the properties between the existing manhole at the inter- section of Highland and Victoria and the drive through restaurant, the remaining uncollected monies will remain the property of the District The General Manager indicated that he had received a letter from Mr. Melcher in which Mr. Zaharopoulos had agreed to the above con- ditions, therefore, MOTION upon motion of Director Littleton, duly second- ed by Director Wall and carried unanimously by those Directors present that bids be called for August 26, 1974, and that the $1,200.00 estimated costs for engineering for the pre- paring of plans and specifications and bid openings be deposited in cash before the engineers commence work. AUTHORIZATION TO The General Manager stated that former employ- PAY CPS PAYMENT OF ee, Willis Wilborn, has requested that the WILLIS WILBORN District take the money he accumulated in vacation time, 220 hours, to pay for his por- tion and his dependents medical insurance until such time as hi's credit is used up. The District Board has taken action previous- ly to pay one-half the cost of CPS until a ~ retired employee had reached the age of medi- " -, care. MOTION Upon motion of Director Wall, duly seconded by Director Littleton and carried unanimously by those Directors present that Willis Wilborn's request be approved. AUTHORIZATION FOR Th~ General Manager stated that he had received PRESIDENT AND SECRE- from the Superintendent of Schools a Right of TARY TO EXECUTE RIGHT Entry granting permission for District Contract- OF ENTRY AT SERRANO ors to enter Serrano Junior High School with JUNIOR HIGH FOR the necessary men and equipment to complete SEW£R EXTENSION installation of sewer collection line to Tract 8827. The General Manager recommended that we execute the Right of Entry and adopt Resolution No. 1974-30 authorizing its execution by the President. MOTION Upon motion of Director Stallwood, duly second- ed by Director Wall and carried unanimously by those Directors present authorization was given to execute the Right of Entry form sent to us by the Superintendent of Schools for the sewer line extension being installed across Serrano Junior High School, by the following Roll Call vote: Ayes: Directors Forrest, Littleton, Stallwood & Wall Noes: None Absent: Director Disch -4- 7/8/74 PERSONNEL COMMITTEE Acting President Forrest asked that a Special REPORT ON SALARY Meeting be held August 19th for further dis- SCHEDULE cussion of the Basic Salary Schedule thereby enabling all Board Members to be present. The meeting will be held at 5 p.m. SPECIAL DISTRICT The General Manager announced that the MONTHLY MEETING Association of San Bernardino County Special Districts July meeting will be held July 15, 1974, at Lloyd's Restaurant in Running Springs California, with Bruce J. Lance, Jr., of Vinn- edge, Lance & Glenn, Inc. speaking on the ~ Environmental Impact Reports and requirements of the LAFC. Information only. LETTER OF The General Manager read a letter to the Board APPRECIATION FROM which he had received from the City of San CITY OF SAN Bernardino Park Commission thanking the District BERNARDINO for charging only the energy cost for water at the Mini Park at Sterling and Lynwood Avenue. No action, for information only. ADJOURNMENT Upon motion of Director Stallwood, duly second- ed by Director Littleton, and carried unanimous- ly by those Directors present, the meeting was adjourned at 9:00 p.m. until 5:00 p.m. on Monday, July 15, 1974, to award bid on the East Trunk Sewer Line crossing City Creek. J ~aFold G. R~ic~</~rt[ Secretary · Board of Dire~ctors N6f~a~nf~Fdrres~ Aci~fng- P-r~'id~nt Board of Directors 7/8/74 -5-