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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/22/1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JULY 22, 1974 MINUTES CALL TO ORDER The meeting was called to order by President Philip A. Disch at 7:00 p.m. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Forrest, Stallwood, Wall, Disch and Littleton Others Present: General Manager-Secretary Rickert; Office Manager-Auditor Hendricks; Attorney Farrell; Consulting Engineer Rowe; Recording Secretary Yorgesen. CORRECTION OF Director Stallwood stated that he had recommended MINUTES OF REGULAR that the District submit a bid in the amount of ADJOURNED MEETING $100 for the North Fork water stock that belongs OF JULY 15, 1974 to Henry E. Guerth, which is being sold by the Internal Revenue Service as a result of bankruptcy proceedings. MOTION ON MINUTES With the corrections as noted above being made to OF REGULAR ADJOURN- the minutes, a motion was made by Director Wall, ED MEETING OF JULY duly seconded by Director Forrest and carried unan- 15, 1974 imously by majority, with Director Disch abstaining as he was not present at the July 15, 1974, meeting, the Minutes were approved as corrected. CHANGE ORDER NO. 2 The General Manager stated that the District had SEWAGE COLLECTION received a second change order from Meekin's Con- SYSTEM THROUGH struction due to running into underground unmarked SERRANO JR. HIGH high voltage electric cables, thus making it neces- sary to relocate the sewer line northerly, which involved a deeper sewer, movement of more material and additional shoring and compaction work on the part of the contractor. Engineer Rowe of CM Engin- eering stated that the project had been inspected and recommended payment of Change Order No. 2 as the request in his opinion, was in order. The General Manager also recommended that the Contract Change Order No. 2 for $1,304.00 be paid. MOTION Upon motion of Director Wall, duly seconded by Director Littleton and carried unanimously Change Order No. 2 was approved for payment as recommended by Engineer Rowe and the General Manager to Meekins Construction in the amount of $1,304.00, as an extra for the construction of sewer line through Serrano Jr. High School to Tract No. 8827 due to unforeseen underground obstructions. AUTHORIZATION FOR The General Manager stated that the Board at the PREPARATION OF Regular Meeting of July 15, 1974, had requested that PLANS AND SPECIFI- the engineers not commence preparing plans and CATIONS AND CALL- specifications or the calling of bids for the in- ING FOR BIDS ON stallation of a sewer collection line in Highland SEWER COLLECTION Avenue, east of Victoria, for a drive through LINE HIGHLAND AVE. restaurant (Zaharopoules) until Mr. Zaharopoules AND VICTORIA had forwarded to the District a $1,200.00 check to be held on deposit as out of pocket expenses of the District to call for bids and the cost for engineering. After the bid opening Mr. Zaharopoules -1- 7/22/74 would then decided whether or not he wanted the District to proceed with the installation. If not he would forfeit the $1,200.00. If the project proceeds at his request, he would pay any amount over $7,875.00 and the $1,200 may be applied as payment for such excess over $7,875, with a refund agreement on that portion over $7,875 equally divided on a frontage charge to the properties connected on such line between Victoria and Highland Avenue intersection to the center of the Zaharopoules property. Considerable discussion ensued. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and carried unanimously, authorization was given to proceed with the call for bids on August 26, 1974, at the District Office at 7:00 p.m. for the installation of a sewer collection line in Highland Avenue, east of Victoria for a drive through restaurant as discussed. PROPOSED ANNEXATION The General Manager indicated that he had re- TO CITY OF SAN ceived notice of a proposed annexation to the BERNARDINO, NORTH City of San Bernardino, north of Marshall OF MARSHALL STREET, Boulevard, east and west of Bonnie Street. It EAST AND WEST OF consists of four family residences and District BONNIE Plant Site NO. 27. The annexation was initiated at the request of the residents. After consid- erable discussion, Director Disch stated that he felt the Board as a whole should object to the annexation of the District well site by the MOTION City, and thereupon made a motion that the General Manager be authorized to attend the meeting of the LAFC on July 24th and oppose the annexation of District property - LAFCO 1774. The motion died for lack of a second. RESOLUTION NO. 1974-31 The General Manager indicated that there had DIRECTORS COMPENSATION been some discussion by Board Members on the FOR DUTIES OTHER THAN Director's compensation for duties other than BOARD MEETINGS Board Meetings. Attorney Farrell stated that he had reviewed the Water Code and found that Section 30507 had been changed and Section 30508 had been repealed; that essentially the two had been consolidated to provide that each Director would receive $50.00 per day for each days attendance at meetings of the Board or for each day's service rendered as a Director by request of the Board, not exceeding a total of six days in any calendar month, to- gether with expenses incident thereto. He read a prepared Resolution No. 1974-31 and it wBs noted that the Resolution also covered travel expense and that the mileage rate should be fifteen cents per mile for privately owned automobiles when used. Attorney Farrell was asked to change Resolution No. 1974-31 to show the fifteen cents per mile. MOTION Upon motion of Director Forrest, duly seconded by Director W~ll it w~as directed that Resolution No.~'1974~31 be drawn~'up reflecting $50 per diem for Board Meetings and attendance at meetings requested by the Board, not to exceed six days in any calendar month; mileage fee fifteen cents per mile; air travel would be coach rather than first class, except when coach is not available -2- 7/22/74 or it is an emergency basis. Roll Call Vote: Resolution No. 1974-31 was adopted on the following roll call vote: Ayes: Disch, Forrest, Littleton, Stallwood and Wall Noes: None Absent: None PETITION FOR INCREASE The General Manager indicated to the Board that PRESSURE, ARGYLE AREA he had received a hand delivered petition this TOLUCA TO EDGEMONT date from nine residents on Argyle Street, East of Sterling, North of Mashall Boulevard. They would like their water pressure increased. The General Manager indicated that the staff had made a check of the water pressure this date and it varied from 64 lbs. to 53 lbs. from the lower end to the top end of the street. The area is presently being served off of the upper system zone. He reported that the main is Class 150 and that 53 lbs. to 64 lbs. water pressure is a good average pressure for a residential area. He indicated that more pressure could be given the residents within the area as they were on the fringe area where two systems are broken. If such a change were made by adjust- ing gate valves and adding gate valves the pres- sure could be raised from approximately 64 lbs. to approximately 143 lbs. He indicated that pressure tests would have to be taken and if a change in pressure was allowed, that pressure reducing valves would be required to be install- ed at the property owners expense. Engineer Rowe gave a brief oral report on the design of the District's pressure systems and indicated all systems are designed to have 43 lb. mini- mums to 115 to 120 lb. maximum pressures. After considerable discussion between the Consulting MOTION Engineer, staff and the Board, a motion by Director Stallwood, duly seconded by Director Wall and carried unanimously the staff was re- quested to make a study as to what the pressure is on a 24 hour basis on Argyle Street, how many lots would be involved, to write the prop- erty owners that signed the petition and inform them that their problem is being worked on and report back at the next regular Board Meeting on August 12, 1974. APPROVAL OF WARRANTS General Checks 559 - 671 $121,735.96 WATER AND SEWER Payroll 7361 - 7395 8,250.42 DIVISbN Total $129,986.38 MOTION Upon motion of Director Stallwood, duly seconded by Director Forrest and carried unanimously by those Dir§qtor~s, present, the warrants were ap'~roved as, submi~ted,~ AGREEMENT RE Attorney Farrell submitted to the Board an Agree- ACCEPTANCE OF SEWER ment re Conditions of Acceptance by East San LINES MOUNTAIN Bernardino County Water District of Sewer Collect- SHADOWS MOBILE HOME ion Lines Installed Within Mountain Shadows PARK Mobile Home Park. The General Manager stated that the Agreement would be forwarded to Mr. Arnold Stubblefield for review and execution -3- 7/22/74 and submission of required documents before presenting it formally to the Board, that this was for information only. PERSONNEL COMMITTEE Director Wall, Personnel Committee Chairman, MEETING called a meeting of the Personnel Committee for Wednesday, July 24, 1974, at 12:00 p.m. to discuss Fair Labor Standards Act's new rules and regulations as they relate to the District. SECOND ANNUAL SPECIAL The General Manager announced that the Second DISTRICTS DEVELOPMENT Annual Special Districts Development Seminar SEMINAR will be held August 3, 1974, at the Smuggler's AUGUST 3, 1974 Inn. He stated that the speakers should be very worthwhile and recommended that four staff members be encouraged to attend, Messrs. Hend- ricks, Sickles and Parkes, also himself and any Director who could. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and carried unanimously approval was given for any member of the staff that the manager so designated and any Board Member who wished to attend the Second Annual Special Districts Development Seminar on August 3, 1974, at the Smuggler's Inn might do so at District expense. SERVICE PIN FOR Director Forrest suggested that a service pin DISTRICT EMPLOYEES be adopted for the District for recognition of service for 5 years, 10 years, 15 years and 20 years, with a ruby for the 15th year pin and a diamond for the 20th year. It was further suggested that the two local high schools be contacted to see if the Art Department could design an emblem or seal for the District with some type of an award for the emblem selected; and, also to check with other Districts to see what they might use. MOTION Upon motion of Director Forrest, duly seconded by Director Stallwood and carried unanimously the General Manager was instructed to obtain an appropriate pin to be given out to each employee for five, ten, fifteen and twenty years of service with the fifteen year pin to have an insert of a ruby chip and the 20th year pin to have a diamond chip. ADJOURNMENT There being no further business for discussion, the meeting was adjourned at 9:10 p.m. Philqp A. Disch President, Board of Directors -4- 7/22/74