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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/12/1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 12, 1974 MINUTES CALL TO ORDER The meeting was called to order by the President at 7:00 p.m. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Forrest, Wall, Disch, and Littleton Others Present: General Manager-Secretary Rickert; Auditor Hendricks; Attorney Farrell; Consulting Engineer Rowe; Recording Secretary Yorgesen; Mr. Spud Murphy and Mr. Stevens, representing Sunny- side Mutual Water Company; Don Frink representing Petrolane Properties; also, Lou Chovic and James Chovic. MINUTES OF REGULAR There being no additions or corrections to the MEETING OF JULY 22, Minutes of the Regular Board Meeting of July 22, 1974 1974, upon motion of Director Forrest, duly seconded by Director Wall and carried unanimously by those Directors present, the Minutes were approved as submitted. ARRIVAL OF DIRECTOR Director Stallwood arrived at the meeting at STALLWOOD 7:05 p.m. DISCUSSION RE SUNNY- The General Manager indicated to the Board that SIDE MUTUAL WATER he had been contacted by Mr. Spud Murphy, Presi- COMPANY dent of the Sunnyside Mutual Water Company regard- ing problems they were having due to low water pressure. He indicated that the Environmental P~otection Agency had been to the Sunnyside Mutual Water Company and found their system had developed some operational problems, that their pneumatic pressure vessel was too small and it was causing the pump to continue to cycle. In addition, low water pressure to some of their 143 services at the lower end of their system was being experienced. Mr. Murphy was asked to relate their desires and he indicated that approximately 2400 feet of their lines would have to be replaced, as well as a larger pneumatic tank and the cost of approximately $24,000 was in excess of what they could feasibly handle. He asked if the District would be able to lease them water, or if possible make a study of their system and make an offer as to what assistance the District can be so that they can make a recommendation to their shareholders. The General Manager explained to the Board by way of a plat drawing that the District was in a position to connect up immediately to thirty of the Sunnyside Mutual Water Company's shareholders properties from our existing lines within Whit- lock and 6th Street. He stated that it would be necessary that the area of the Mutual Water Company be annexed to the District. In the future when funds are available and the District deter- mined that it would be economically feasible to install sewer lines the property owners would be obligated to connect to the sewer line. After considerable discussion the General Manager -l- 8/12/74 0 <80 recommended that the Board authorize an engin- eering study and appraisal be made of the area to determine the current replacement costs of the lines and appurtenant facilities. MOTION Upon motion of Director Forrest, duly seconded by Director Stallwood and carried unanimously the staff, consulting engineer and legal coun- sel were authorized to make the necessary appraisal of the Sunnyside Mutual Water Company to determine the value of their system, the cost of up-grading it to District standards and the cost for each shareholder to receive water from the District. The report to be made to the Board at the regular meeting of September 9, 1974. CONSTRUCTION WATER The General Manager indicated to the Board SERVICE FOR SOUTH- Members that Mr. Donald Frink, President of EAST CORNER OF PALM Petrolane Properties (Starer Brothers Markets) & HIGHLAND AVENUE had inquired as to the possibility of getting SHOPPING CENTER construction water for their project on the cor- ner of Palm and Highland Avenue until their requested annexation of the parcel to the District has been fully approved by LAFCo. Mr. Frink who was present, indicated that the City of San Bernardino Planning Commission had approved the plans for the building of the store and the shopping center. The City Planning Commission has reviewed the project and made a negative declaration for an Environ- mental Impact Report. Annexation fees have been paid to the District by Petrolane Properties and proceedings have been started by the District staff. Ground breaking is expected to be started before January l, 1975. Legal Counsel stated that he could recommend pro- viding a temporary service for construction water and it had been a policy of the Board to do so in the past. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously authorization was given to the staff to provide a temporary water service to supply construction water pending annexation of Petrolane Properties' proposed project to the District boundaries. DISCUSSION ON SAN The General Manager stated to the Board that the BERNARDINO COUNTY San Bernardino County had made a change in the APPROVED HOLIDAYS holidays provided to their employees. He stated that they had deleted Good Friday, Election days and Admission Day and added the day after Thanks- giving and the day before both Christmas and New Years, except when Christmas and New Years fell on Monday. He pointed out that this was being presented as the Board had authorized the closing of the District when the Court House was closed in the past. After considerable discussion of the matter and MOTION Upon motion of Director Forrest, duly seconded ORDINANCE 296 by Director Littleton and carried unanimously by roll call vote, Legal Counsel and the Gen- eral Manager weredirected to revise the Dist- rict Ordinance adopting the same schedule as the County Contract on Holidays. The Ordinance to be amended and become effective as of August 12, 1974. Ayes: Disch, Forrest, Stallwood, Littleton, Wall Noes: None Absent: None 8/12/74 -2- DISCUSSION ON The Auditor indicated to the Board that for his REPORTS FOR COMMITTEE records each Board Member would have to turn in MEETING ATTENDANCE an expense record for all meetings, other than BY BOARD MEMBERS Board Meetings, that they attended. Also, that 7% would be retained by the District for their retirement benefits. This item for information only. PROPOSED FORMATION The General Manager posted a plat on the black IMPROVEMENT ZONE board to show Board Members the proposed Forma- P-1 COUNTY SERVICE tion of Improvement Zone P-l, County Service AREA NO. 70 HEARING Area No. 70 for park and recreation services. He indicated that if the area is approved by the Board of Supervisors a fifteen cent tax base will be on the November 5th ballot. SAN BERNARDINO PRO- The General Manager posted a map indicating the POSED SPHERE OF proposed zone of influence by the City of San INFLUENCE Bernardino and the extent to which it extended to the East, which is City Creek to Orange Street and south to the bank of the Santa Ana River. He indicated it would encompass 53.6% of the area within the boundaries of the District Zone of Influence. This item was for information only. EMPLOYEE STEP IN The General Manager recommended a step increase INCREASE JOSEPH MUJICA for Joseph Mujica, Utility Crewman II, from Step 25C, $578 per month to 26C, $607 per month, effective August 5, 1974. He indicated that the effective date would be the next payroll period rather than the anniversary date, due to the computer schedule. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall authorization was made for a step increase for Joseph Mujica from 25C, $578 per month to 26C, $607 per month, effective August 5, 1974. RESOLUTION NO. 1974.32 Resolution No. 1974.32 was presented to the RELEASE OF LIEN- Board of Directors for Release of Lien on a WATER MAIN EXTENSION Water Main Extension for Vivian C. Milburn, VIVIAN C. MILBURN, 26918 Third Street, Highland. The General Mana- 26918 3rd St. HIGHLAND get indicated the auditor had certified receiv- ing payment in full. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and unanimously carried by those present Resolution No. 1974.32 was approved as submitted. RESOLUTION NO. 1974.33 Resolution No. 1974.33 was presented to the DISTRICT ANNEXATION Board initiating annexation proceedings to LAFCo, 1974-1 (HARVEY & District Annexation 1974-1, Harvey & Ellawee ELLAWEE TAYLOR) Taylor, 7003 Conejo Drive, San Bernardino. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously that Resolution No. 1974.33 be adopted by the Board at this time. RESOLUTION 1974.34 Resolution No. 1974.33 was presented to the Board, DISTRICT ANNEXATION initiating annexation proceedings to LAFCo, 1974-4 (PATRICIA District Annexation 1974-4, Patricia LeBrun, LEBRUN) 7225 Tippecanoe Street, San Bernardino. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unanimously that Resolution No. 1974.34 be adopted by the Board. -3- 8/12/74 RESOLUTION 1974.35 Resolution No. 1974.35 was presented to the Board, DISTRICT ANNEXATION initiating annexation proceedings to LAFCo, 1973-10 (Dr. RUSSELL District Annexation 1973-10, Dr. Russell R. ROBERTS) Roberts, 28807 E. Baseline, East Highland. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unanimous- ly that Resolution No. 1974.35 be adopted by the Board. RESOLUTION 1974.36 Resolution 1974.36 was presented to the Board, ACCEPING GRANT OF accepting Grant of Lien from Donald P. Taylor, LIEN, DONALD P. 28675 Baseline, Highland, for water main exten- TAYLOR, 28675 BASE- sion costs. LINE, HIGHLAND MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously Resolution 1974.36 was adopted by the Board. RESOLUTION NO. Resolution No. 1974.37 was presented to the 1974.37 DISTRICT Board, initiating annexation proceedings to ANNEXATION 1973-9 LAFCo, District Annexation 1973-9, American (AMERICAN HOUSING Housing Guild, Lynwood & Ironwood, San Bernar- GUILD) dino. MOTION Upon motion of Director Littleton, duly seconded by Director Forrest and carried unanimously that Resolution No. 1974.37 be adopted by the Board. RESOLUTION 1974.38 Resolution No. 1974.38 was presented to the DISTRICT ANNEXATION BQard, initiating annexation proceedings to 1974-3 (STEPHEN AND LAFCo, District Anne×ation 1974-3, Stephen EDITH JANKAY) and Edith Jankay, 7358 Church, East Highlands. MOTION Upon motion of Director Littleton, duly seconded by Director Forrest and carried unanimously that Resolution No. 1974.38 be adopted by the Board. PERSONNEL COMMITTEE The General Manager reported that the Personnel REPORT ON EMPLOYEE Committee had reviewed the costs of the~present STANDBY TIME vs standby system and found it was creating a prob- "EMERGENCY ON-CALL" lem as far as FLSA was concerned, therefore, the Personnel Committee had studied the problem and checked with other agencies and cities and were prepared to recommend a paging system be used whereby the District employees could be reached on and "emergency on-call" system rather than using the present method of standing by for emergencies. They suggested that three paging devices be leased at a cost of $21.00 per month each and they would be operated through the Burback Answering Telephone Service; which the District is presently using. The emergency employee on call could then be free on his own time until an emergency arose at which time he would be summoned by the Answering Service through the paging device and he would call in to them to see what problem had developed. The paging devices could also be used during the day by the District personnel in the field. It was recommended that the on-call men would receive $25 for the week he was on call. MOTION Upon motion of Director Wall, duly seconded by Director Forrest, and carried unanimously that we adopt the paging system and pay the men on call $25 per week. DISTRICT IDENTIFICATION The General Manager indicated to the Board that CARDS TO INCLUDE CIVIL the identification cards which they had requested DEFENSE EMBLEM -4- 8/12/74 (Resolution No. that each employee have is in the process of 1974.44 - See . m being made. He stated that the pictures have Oct. 10, 1974)~ been taken of all employees for these cards. He said the staff had contacted the Civil Defense Office and inquired as to our having the Civil Defense emblem put on these cards. They stated that if the Board would pass a resolution adopting the Civil Defense Program and each employee was willing to fill out a background sheet on themselves that we could be part of the group. In case of war, earth- quake, or flood the Civil Defense Program would be implemented. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and carried unanimously the staff was authorized to go ahead with the Civil Defense Program as outlined by the General Man- ager at this time and Legal Counsel and the General Manager prepare the necessary papers. REPORT ON WATER The General Manager reported that on request of PRESSURE INCREASE the Board a study was made regarding water REQUEST - ARGYLE pressure in the District's system in the Argyle, TOLUCA TO EDGEMENT Toluca, Edgemont area. He pointed out on a map DRIVES that had been prepared and posted on the black- board the pressure and static pressure, after which Consulting Engineer Rowe reviewed the data with the Board. Flow pressure at all existing points varied from 54 lbs. to 74 lbs. pressure, but would range from 130 lbs. to 167 lbs. if the system was changed. He indicated that the water main design was for an operating pressure not to exc-ed 150 lbs. After considerable discussion MOTION of the matter, upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously staff and the Consulting Engineer were authorized to contact property owners and make flow tests on Argyle properties and report the results back to the Board at the September 23, 1974, Board Meeting. REGULAR ADJOURNED President Disch informed the Board at this time MEETING SCHEDULED that he would not be in town on August 19, 1974, FOR AUGUST 19, 1974 for the Regular Adjourned meeting scheduled for 5:00 p.m. The time was then changed to 4:30 p.m. DIRECTOR FORREST Director Forrest indicated to the Board that he LEAVES MEETING AT would have to leave the meeting at this time as 9:00 P.M. he had another commitment~ ASSOCIATION OF The General Manager informed the Board that he SAN BERNARDINO had received an announcement from the Association COUNTY SPECIAL of San Bernardino County Special Districts, that DISTRICT ANNOUNCEMENT their next meeting would be held at the "Club 66" in Cucamonga, August 19, 1974, at 7:00 p.m. PRESENTATION OF The General Manager stated that a cliam had been CLAIM - SEWER STOPPAGE filed by Onie M. DeVaugh of 6680 Roca Circle, DAMAGE, ONIE M. SV 2585, for sewer stoppage.damage, although, DEVAUGH she did not claim a specific amount. He indicated that the District crews had unplugged the sewer which was filled with cloth of various kinds. The General Manager recommended that the claim be turned over to our insurance carrier, Morgan and Franz for proper handling. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously by those Directors present, the claim for sewer stoppage -5- 8/12/74 damage ~s to be forwarded to the District insurance, carrier, Morgan & Franz for proper action. RESOLUTION 1974.39 Resolution No. 1974.39 was presented to the DISTRICT ANNEXATION Board, initiating annexation proceedings to 1974-2, LESLIE E. LAFCo, District Annexation 1974-2, Leslie E. AND ANNA B. HENDERSON and Anna B. Henderson, 28415-21 Third Street, Highland. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously that Resolution No. 1974.39 be adopted by the Board. RESOLUTION 1974.40 Resolution No. 1974.40 was presented to the DISTRICT ANNEXATION Board initiating annexation proceedings to 1974-5, ROBERT A. LAFCo, District Annexation 1974-5, Robert A. & MARIE K. WILKE and Marie K. Wilke, 7175 Conejo Drive, San Bernardino. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously that Resolution 1974.40 be adopted by the Board. CORRESPONDENCE FROM The General Manager stated to the Board that STUBBLEFIELD CON- he had received a letter from Arnold Stubble- STRUCTION RE SEWER field enclosing a letter he had written to SERVICE CHARGES Mayor Holcomb re sewer service charges for mobile home parks. The General Manager stated that the information and facts which Mr. Stubblefield provided in his letter to Mayor Holcomb were not correct. After considerable discussion it was decided that the General Manager would call Mr. Stubblefield giving him the correct information so that he might send the Mayor a corrected copy of his letter. HOGAN VS EAST SAN The General Manager informed the Board that BERNARDINO COUNTY Engineer Rowe, David Garcia and himself had WATER DISTRICT been informed they were to appear in the Municipal Court for the hearing on Hogan vs East San Bernardino County Water District at 8:30 a.m., August 13, 1974. Information only. SEWER ARBITRATION The General Manager indicated to the Board that MEETING THURSDAY, there would be a meeting with the Sewer Arbit- AUGUST 15, 1974 ration Committee, Thursday, August 15, 1974, at 10:00 a.m. Denslow Green will also be attend- ing the meeting. The Committee will review exhibits that have been prepared by the Engin- eers and auditors. He stated that the second set of interrogatories have not at this time been received from the City of San Bernardino. For information only. BID OPENING ON Consulting Engineer Rowe indicated to the Board SEWER PROJECT AT that CM Engineering would not have all the HIGHLAND AND VICTORIA details worked out to have the bid opening as AVENUES scheduled on August 26, 1974, and asked that it be postponed one month. He stated the delay was due to a delay in getting permits from the State Division of Highways. MOTION Upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously by those Directors present the bid opening for the sewer extension on Highland and Victoria Avenues for a drive-through restaurant will be extended to September 23, 1974. ADJOURNMENT There being no further business for discussion, the meeting was adjourned at 9:20/p.m to August  9~, 4:30 p.m. ' P~lip A. s /" Harold G//Rickert President, Board Secretary, Board of Directors of Directors