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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/23/1974 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 23, 1974 MINUTES CALL TO ORDER The meeting was called to order by President Disch at 7:00 p.m. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Stallwood, Wall and Littleton Others Present: General-Manager Secretary Rickert; Auditor Hendricks; Consulting Engineer Rowe; Attorney Robert J. Farrell; Charles Cole, C.M. Engineering Associates; Colonel Sid Cleve- land, representing Perris Hill residents; Robert Tee, developer; Mr. & Mrs. Wirkuski, District customers; Mr. Zaharopoulos and Mr. Melcher, builder and architect for proposed drive-through restaurant on Highland Avenue; representatives from contracting firm -- City Construction Company; Ken Hawker, Inc.; several residents from the Perris Hill area and Acting Recording Secretary Dorr. INTRODUCTION OF President Disch introduced the guests as noted GUESTS above, explaining it was customary in the event of a "bid opening", to give this item of business first preference following consideration of the Minutes. MINUTES OF REGULAR There being no additions or corrections of the MEETING OF SEPTEMBER Minutes of the Regular Board Meeting of September 9, 1974 9, 1974, upon motion of Director Littleton, duly seconded by Director Forrest, and carried unanim- ously, the Minutes were approved as submitted. CONSIDERATION OF AWARD The Secretary opened and read the bid proposals, OF BIDS FOR SEWER as submitted, for Sewer Extension Main Highland EXTENSTION HIGHLAND Avenue East of Victoria Avenues. Each proposal AVENUE - VICTORIA was accompanied by the required 10% bid bond, AVENUE 540' EAST and were as follows: A. S. Peich $12,000.00 Meyer - AJ 12,142.00 H. Reese Cockrum 15,364.00 Ken Hawker 15,850.00 City Construction Co. 16,952.00 MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously, the bid proposals were given to the Engineers for review and recommendation. ENGINEERS RECOMMENDA- Engineers stated all proposals were correct with TION the exception of City Construction Company who had failed to write the unit costs in items two and three. They indicated this was the high bid and recommended rejection of the City Construction Company bid; however, it was recommended that the low bid of A. S. Peich of $12,000.00 be awarded subject to the approval of legal counsel. Also, -1- 9/23/74 recommended that the next two low bids be retained until the contract is signed. MR. ZAHAROPOULOS RE- President Disch asked Mr. Zaharopoulos and Mr. QUESTED TO SPEAK ON Melcher, his architect, to speak to the Board EXTENSION SEWER MAIN re the decision in this matter - whether to go AWARD TO DRIVE THRU ahead with the project or forfeit the monies RESTAURANT paid the District. Mr. Zaharopoulos after con- sulting with his Architect requested a week to review finances and make determination in the matter. Mr. Melcher then inquired if Mr. Zaharopoulos in fact did go ahead with the pro- ject, paying the District the balance of the monies required to install the sewer main ex- tension and the restaurant facility project was deferred for a period of time, would Mr. Zaharopoulos be penalized in any way? A WEEK TO REVIEW After considerable discussion among the members REQUESTED BY MR. of the Board with advice by Attorney Varrell, ZAHAROPOULOS WAS President Disch stated that the request by Mr. GRANTED Zaharopoulos for a weeks time to review matters would be granted, but no longer than a week in consideration of the Contractors who had bid on the project. MOTION RE POSSIBLE Upon motion by Director Forrest, duly seconded PENALTY CHARGE BY by Director Wall and carried unanimously that DISTRICT if Mr. Zaharopoulos found it necessary to delay for a time connecting to District sewer which had been installed, there would be no penalty charged by the District, only the prevailing sewer connection charge, plus usual permit costs. ACWA OPPOSITION TO Literature concerning Proposition No. 17 "The PROPOSITION NO. 17 Wild and Scenic River Initiative" had been mailed to the Board and President Disch request- ed comments and the reaction of the Board to this proposition which is opposed by ACWA. After discussion, motion made by Director For- rest, duly seconded by Director Littleton and carried unanimousqythat Staff and Legal Coun- sel be instructed to prepare a Resolution in opposition to Proposition No. 17 and bring to the proposed Adjourned Board Meeting of Monday, September 30, 1974, at 5:00 p.m. for action by the Board of Directors. LETTER FROM RUBEN S. Correspondence from Ruben S. Ayala in reply to AYALA RE RESOLUTION District letter dated 9/13/74, enclosing a copy NO. 1974.43 OPPOSING of Resolution No. 1974.43 opposing Assembly Bill A.B. NO. 1483 - 3% No. 1483 concerning 3% tax on all insurance TAX ON INSURANCE PRE- premiums, presented for information only. Copies MIUMS previously mailed to Board Members. SUNNYSIDE MUTUAL President Disch acknowledged Howard Hendrick's WATER COMPANY STUDY request to present current information on status BY CM ENGINEERING of Sunnyside Mutual Water Company as he had talked to Mr. Murphy and the Sunnyside Mutual Water Company is awaiting the outcome of the study being conducted by CM Engineering. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously that the District Staff, Water Committee and Engineers proceed with the study of Sunnyside -2- 9/23/74 Mutual Water Company to evaluate the system and to come back to the Board Meeting of October 29, 1974, with the information and the recommendation for means of acquisition, replacing and connect- ing the Sunnyside Mutual Water Company system into District system together with costs for each property owner. CSDA REPORT BY GOVER- California Special District's Association Circular NOR'S TASK FORCE ON (undated) had been mailed on September 18th to LOCAL GOVERNMENT Board Members enclosing copy of Report by the REFORM Governor's Task Force on Local Government Reform for review and requesting proposed Educational Foundation financing to support "Local Govern- ment''. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously that District contribute $500.00 to CSDA to support the proposed Educational Foundation as detailed in circular. OCTOBER 15, 1974 President Disch reminded the Board Members that BOARD MEETING NOT there could be no regular Board Meeting on Octo- TO BE HELD DUE TO bet 15, 1974, due to lack of a quorum as three LACK OF QUORUM Board Members will be attending the AWWA Confer- ence in Hawaii. REQUEST FOR SEWER President Disch called on Bob Tee to inform the COLLECTION LINE EX- Board re his proposal for a small shopping center TENSION - HIGHLAND cafe, liquor store, etc. Mr. Tee placed a AVENUE W/o PALM AVE. sketch on the blackboard explaining details of his project and location of District's existing sewer mains in area in relation to his develop- ment. He advised there was a possibility of three to four users. He noted a possible main extension that would require two manholes to serve the proposed development. He, also, stated that he had made studies to connect into the District facility on the North side of Highland and that it was very expensive to install sewer laterals in the locale since it entailed boring under State Highway at approximately $80 per ft. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton, and carried unanimously Staff assisted by Engineers was to investigate request and recommendation is to be brought back to the Board Meeting of September 30, 1974. DUANE H. SAMS CLAIM The General Manager asked Auditor to give his 6910 DELROSA AVENUE report on the Duane H. Sams claim, 6910 Del Rosa Avenue in the amount of $383.00. Mr. Hendricks read from the report of the District Field Superintendent who had investigated the problem. The Auditor explained the District had no responsibility in this case since the lines had been installed for some fifteen years. In addition, after considering the bill presented by the plumber, the indication was that very little of the replacement time and materials were District problems. MOTION Upon motion by Director Littleton, duly seconded by Director Wall and carried unanimously, the recommendation of the Auditor was approved and the claim denied. REPORT ON SERVICE The General Manager using Map "Formation of AREA 70, ZONE P-l, Improvement Zone P-1 to County Service Area 70" PARK & RECREATION spoke about the matter of Park and Recreation AREA Areas within the District. He gave information on the recently appointed "Ad Hoc Committee", the proposed .15¢ tax rate on the November 5th 9/23/74 election ballot, and the possibility of District participation in these improvements. No action by Board Members, excepting Director Forrest who previously had spoken in favor of District participation and again mentioned that the Dis- trict should enter and participate. LAFC - JOINT MEETING The General Manager presented a brief report WITH DISTRICT ANNEX- on the proposed meeting of the District's AT,ON COMMITTEE Annexation Committee with Mr. A1 Reid of the Local Agency Formation Committee originally scheduled for Tuesday, September 24th, 12:00 p.m. at the Mediterranean Restaurant now will be on Wednesday, October 2nd at 12:00 o'clock at the same location. PERRIS HILL WATER Colonel Cleveland, speaking for the residents STUDY of Perris Hill, and at President Disch's re- quest, presented additional information on the problems stating that the residents wish to eliminate the middleman (in this case, Jack Widmeyer) who is willing to be eliminated and has agreed to sign any agreement turning over the present water main to the District at a fee of $1.00, including all equipment. The General Manager further clarified the infor- mation of Colonel Cleveland for the benefit of the Board. Consulting Engineer Rowe was then asked to present information obtained by CM Engineering re Perris Hill and, in turn, he requested Charles Cole of CM Engineering to make a presentation. Mr. Cole stated three alternatives were considered and showed these on color-coded map; 1. To replace pump at existing pump station below Perris Hill with pump capacity of 650 gpm (whole new pumping system tieing in to the District's existing 12" main (Est.) $30,000.00; 2. Install new pumping plant at Perris Hill Reservoir and at that point either, a) Build a line from new pumping plant and tie into existing Widmeyer distribution system on top of Perris Hill (Est.) $25,000.00; or b) Bring line from the pumping plant and include a new distribution system within Monte Vista Drive, (Est.) $41,000.00; 3. Build pipeline from Highland Avenue and Monte Vista Drive up the Hill to include all of Mon~ Vista Drive (Est.) $43,100.00; 4. Additional alternative suggested by J.A. Rowe -- build booster station at Perris Hill with a pump only large enough to pro- vide domestic water to the thirteen residents on Perris Hill (No Fire Demand) (Est.) $18,000 to $20~000 (RoUgh Es~qmate). The General Manager stated he had discussed the Perris Hill problem with Colonel Cleveland this week. If there is any way that the Boost- er Pump that now exists could be put into operation, knOwing it does not meet Fire Under- writer's standards or flows of the District, the General Manager stated that the foregoing -4- 9/23/74 could be considered Alternative No. 5. At this point, Director Stallwood suggested that it appeared dangerous. Director Littleton commented that since Perris Hill residents were so-to-speak property owners within the District's area, it seemed only right for the District to attempt to assist these people in securing an adequate water supply. MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried unanimously Staff and Engineers are authorized to make a complete in-depth study of the system and bring a recommendation, including a separate cost for each property owner and amounts to be paid over a period of time as required by the District and bring to the Board Meeting of October 29, 1974 with detailed alternate plans. DEPARTURE OF DIRECTOR Director Forrest departed from the meeting at FORREST 9:40 p.m. WIRKUSKI CLAIM The Auditor presented Mr. and Mrs. Wirkuski to 2194 JANE STREET the Board asking Mr. Wirkuski to tell the Board the problems with his water meter and water cost due to vandalism and in conclusion asked if the District would provide the money for a lock to the meter to prevent further damage. The General Manager stated that there did, in fact, appear to be a problem. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest, and carried unanimously, this matter would be referred to the Staff and they would work out a fair agreement and if this was not satisfactory, the customer could return to the Board. ARGYLE - EDGEMONT Consulting Engineer Rowe presented in detail PRESSURE SYSTEM the manner in which the study of the water REPORT - CM ENGINEER- pressures in Argyle Avenue had been accomplished ING and where the flow tests had been made. Questions by Board Members were clarified. Mr. Rowe stated the pressure in Argyle Avenue was adequate and that it was his opinion that the private piping within the private properties was causing the problem of low pressure. In addition, he recommended that a well-worded letter be written the customers affected on Argyle Street advising them~of the situation and corrective measures that might be taken. MOTION Upon motion by D%rector Stallwood, duly seconded by Director Littleton and carried unanimously by those Directors present that Staff be directed to write a letter to the Argyle Avenue customers of the findings in the recent study and that the pressure of 58 lbs. to 67 lbs. is adequate as recommended by the Consulting Engineer. REPLACEMENT OF STOREKEEPER The General Manager advised the Board of the method used to secure new Storekeeper by placing a bulletin in the Employee's rooms advising of vacancy stating what was expected in the job and the salary paid. Four employees had applied and were intervi]ewed by himself and the Auditor. A s~tection had been made of Reggie Tillman who currently is the Customer Serviceman and was -5- 9/23/74 qualified i'n th~ei~r opinion for the posi~tion of Storekeeper, which carries a salary class- ification 31 $701 to $1140. The General Manager recommended that Mr. Tillman start at 31E, $851.00 and at the end of six months if he works out satisfactorily, he will receive a step increase to 31F at 893.00 per month. MOTION Upon motion by Director Stallwood, duly seconded by Director Wall and carried unan- imously by those Directors present, the Staff's recommendation was to be accepted and Mr. Reggie Tillman employed as Storekeeper at the classification suggested. APPROVAL OF WARRANTS General Checks 782 - 847 $104,749.60 WATER AND SEWER Payroll Checks 7527 - 7559 8,446.57 DIVISION Total $113,196.17 MOTION Upon motion by Director Littleton, duly seconded by Director Wall, and carried unanimously by those Directors present, the warrants were approv- ed as submitted. EMPLOYEE STEP The General Manager recommended the following INCREASES - PAT step increases: BENNETT, STEVE SANTINI Pat Bennett, Account Clerk II from classifica- tion 24F $638.00 per month to $669.00 per month effective August 1, 1974; Steve Santini, Utility Crewman II from classification 27C $638.00 per month to 27D $669.00 per month, effective September 30, 1974. LOW PRESSURE COM- The General Manager presented a letter received PLAINT STANLEY HILL, regarding low pressure complaint from Stanley 7937 YPSILANTHA, Hill of 7937 Ypsilantha Street, East Highlands E. HIGHLANDS (Copies previously sent to Board Members with ~m~ agenda). A discussion ensued~along the lines of the low pressure generally in the East High- lands area. The General Manager stated, it was not financially feasible to correct the entire problem immediately. However, the District Engineering Department is presently preparing plans for the replacement of a portion of the water main within Greenspot Road. The plan is to schedule this replacement work in "short phases" on a piecemeal basis to be accomplished by District crews and using material in stock over the next three to four years. MOTION Upon motion by Director Littleton, duly second- ed by Director Stallwood and carried unanimous- ly by those Directors present, the Staff is authorized to proceed with the installation of a portion of the water main replacement in Greenspot Road, generally between Ypsilantha and Cortez Streets as recommended by the General Manager with no outside labor and no outside "stock purchases" with an estimated 7000 feet of l", 2" and 4" water pipe to be replaced with 6" and 8" mains over the next three to four years. STUBBLEFIELD CONSTRUC- President Disch stated the letter received from TION LETTER TO MAYOR Mr. Stubblefield to Mayor Holcomb re Mobile Home HOLCOMB RE SEWER Sewer Rates (copy forwarded to Board Members RATES CONTINUED TO will be taken up at the September 30, 1974 SEPTEMBER 30 MEETING meeting. -6- 9/23/74 MEETING ADJOURNED Upon motion of Director Wall, duly seconded by Director Littleton, and carried unanimously by those Directors present, the meeting was adjourned at 10:35 p.m. until 5:00 p.m. on Monday, September 30, 1974, to consider the award of the bid on Sewage Collection System for Highland Avenue, East of Victoria Avenue. Harold G. Ric~rt, Secretary, Bo~ard of Directors Philip ~(. Disch, President Board of Directors -7- 9/23~74