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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/30/1974 September 24, 1974 NOTICE OF CQNTINUANCE OF MEETING The Regular Meeting of Septem§er 23, 1974, of the Board of Directors of the East San Bernardino County Water District was adjour- ned to be continued September 30, lg74, at 5:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California, in accord- ance with Government Code Section 54995.1. Harold G. Rl~c2~ert, Secretary Board of Directors, East San Bernardino County Water District AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) )ss COUNTY OF SAN BERNARDINO ) HAROLD G. RICKERT, being first duly sworn, deposes and says: That he is, and at all times herein mentioned was, the duly qualified Secretary of the Board of Directors of the East San Bernar- dino County Water District, San Bernardino County, California; and that he caused to be posted on or near the door of the meeting place of the Board of Directors a copy of the Notice of continuance of Meeting of the Board of Directors of said District. Said posting was commenced on September 24, 1974, at 9:00 a.m. and remained posted to the time of meeting (5:00 p.m., September 30, 1974.) Board of Directors, East~San~' Bernardino County Water District Subscribed to and sworn before me this ~ day of $~1974, Notary Public in and for the State of California. ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT ADJOURNED REGULAR MEETING SEPTEMBER 30, 1974 MINUTES CALL TO ORDER The meeting was called to order by President Disch at 5:00 p.m. PLEDGE OF ALLEGIANCE All those in attendance joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Stallwood, Littleton, and Wall Others Present: General Manager Rickert; Auditor Hendricks; Attorney Farrell; Consulting Engineer Rowe; Dennis Johnson and Harold Knowlton represent- ing the Highland Area "Ad Hoc" Committee for Parks and Recreation and Recording Secretary Yorgesen. "AD HOC" COMMITTEE President Disch acknowledged the presence of REQUESTS DISTRICT Dennis Johnson and Harold Knowlton as represent- ASSISTANCE IN ZONE ing the "Ad Hoc" Committee re the Zone P-l, Park P-l, PLANNING FOR and Recreation District. He asked Mr. Knowlton PARK & RECREATION to present the Committee's views on Zone P-l, DISTRICT County Service Area 70. Mr. Knowlton indicated that the Committee had been formed in response to requests from members of the community. He indicated that 1500 questionnaires had been mail- ed to voters in the District and 1000 had been returned, indicating 79% would support the nominal tax of fifteen cents per hundred assessed value, providing approximately $60,000.00 per year revenue. Therefore, the issue has been scheduled for the November ballot for the public to vote on. However, Mr. Knowlton explained the Committee would like to mail out a brochure explaining the services that will be available before the election and the Committee asked the District to provide postage for such mailing. An approxi- mate cost of $720 was quoted for mailing the brochures. After ~onsiderable discussion on differ- ent methods of getting the brochure into the hands of the voters, such as, soliciting funds from service organizations, subscription or hand MOTION ~ delivery, upon motion of Director Stallwood, duly seconded by Director Littleton the payment (WITHDRAWN) of approximately $700 for postage to mail ap- proximately lO,O00 brochures was appropriated, with the stipulation of the second being subject to the legal interpretation by Attorney Farrell that this would be an allowable expenditure. Counsel's opinion was requested. Attorney Farrell stated that public funds cannot be appropriated for private enterprise, and this Committee would in his opinion not be a public agency until it was.-approved by the electorate at the November election. Director Littleton then withdrew his second and Director Stallwood withdrew his motion, MOTION Whereupon, Director Stallwood then moved, duly seconded by Director ~orrest and carried by the following roll call vote that the District appropriate $700 for postage for mailing out brochures explaining the Zone P-l, Park & Recreation, County Service Area 70, before the November election. Roll Call Vote: Ayes: Disch, ~orrest, Stallwood and Wall Noes; Littleton Absent: None -1- 9/30/74 AUTHORIZATION FOR Auditor Hendr~cks asked that the Board authorize IBM TO SET UP him to employ IBM to set up a program for a mail- LABELING PROGRAM ing list, at an approximate cost of $400, due to the time limit for mailing before November 1, 1974, He indicated this could be used for future District mailing materials. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously authorization was made to employ IBM to program on the computer a mailing list for the purpose of labeling brochures at an estimated cost of $400 RESOLUTION NO. 1974.48 Director Forrest indicated a Resolution should SUPPORTING ZONE P-1 be prepared as an endorsement showing the Dist- ~ PARK & RECREATION rict's support of the Park & Recreation, Zone DISTRICT P-1 project and be mailed out to District custom- ers along with a newsletter. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously Resolution No. 1974.48 be adopted wherein the District supports the endeavor to form a Park and Recreation District, Zone P-l, County Ser- vice Area 70, and mail a brochure out before election time indicating this to District customers. AWARDING OF BID ON At the September 23, 1974, Board Meeting bids HIGHLAND AND were accepted on a sewer extension in Highland VICTORIA AVENUES Avenue, Victoria Avenue, East 540 feet for a drive through restaurant. At that time Mr. Zaharopoulos requested a week to review his finances and make a determination on whether or not to proceed with the. project. The Board granted this request. On this date, September 30, 1974, Mr. Zaharopoulos delivered hi§ check for $2,775.00. Mr. John Melcher, Architect for Mr. Zaharopoulos delivered a letter indica- ~ ting that Mr. Zaharopoulos did in fact intend to participate in the construction of the sewer collection line in accordance with all arrange- ments previously made. He indicated that the check, in the amount of $2,775.00, along with two previous deposits of $150.00 and $1,200~00 would complete his share of the $4,125.00 for completion of the sewer project. MOTION Upon motion of Director Littleton, duly seconded by Director Forrest and carried unanimously the bid was awarded to the lowest bidder, namely, A.S. Peich, in the amount of $12,000.00, and also that the next two low bids of Myers, A.J. and H. Reese Cockrum, be retained until the contract is signed. The General Manager pointed out to the Board Members their previous action on June 10, 1974, wherein they had taken action not to allow any portion of the $150.00 to be refunded. After some discussion and upon motion of Director Stallwood, duly seconded by Director Forrest and carried unanimously that the District accept the financial detials as outlined in Mr. ~ Zaharopoulos's letter of September 30, 1974, which would include his $150.00 deposit for prelimin- ary feasibility study as part of the total costs. CORRESPONDENCE FROM This item was held over from the September 23, ARNOLD STUBBLEFIELD 1974, Board Meeting. After a discussion of TO MAYOR HOLCOMB the misinformation contained in the letter and RE MOBILE HOME PARK SEWER RATES ~2~ 9/30/74 MOTION upon motion of Director Stallwood, duly seconded by Director Wall and carried unanimously the General Manager was directed to answer this letter written by Mr. Stubblefield to Mayor Holcomb pointing out the discrepancies in his statements re the mobile home park sewer rates. INITIATING ANNEXATION The General Manager indicated to the Board NO. 1974-8, HIGHLAND Members that the Highland Congregational Church CONGREGATIONAL CHURCH had initiated annexation proceedings and also PALM & ATLANTIC requested that they be allowed to connect to the District sewer line before the annexation is completed, which may take from ninety to one hundred twenty days. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried unanimously that Resolution No. 1974.45, Initiating Annexa- tion No. 1974.8 for the Highland Congregational Church be adopted and authorization to allow connection of the Church to the District sewer line in Atlantic Avenue prior to the time annexation proceedings now in process are com- pleted. RESOLUTION NO. 1974.46 Resolution No. 1974.46 was presented to the RELEASE OF LIEN FOR Board for Release of Lien for Delinquent Sewer DELINQUENT SEWER CHAR- Charges, for David & Julia Scott/World Savings GES, DAVID & JULIA & Loan, 26720-30 Ward Street, Highland, SV 10146. ~COTT, 26720-30 WARD The General Manager indicated to the Board that ST. HIGHLAND the Auditor had certified receiving payment in full. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, Resolution No. 1974.46 was adopted as presented. REPORT ON SEWER The General Manager indicated that on September COLLECTION LINE EXTEN- 23, 1974, the Board had asked that a report be SION FOR COMMERCIAL made on the request for a sewer collection line COMPLEX S/HIGHLAND, extension for a commercial complex on the South W/PALM, BOB TEE side of Highland Avenue, West of Palm Avenue. Consulting Engineer Rowe presented the report. He posted a map on the blackboard showing three alternatives: 1) a sewer lateral could be in- stalled under the State Highway by boring at a very substantial cost by the developer; 2) a sewer collection line extension with appurten- ances could be installed from 21st Street through an existing public utility easement paved with an asphalt driveway, 164 feet,:under a retaining wall, then e~sterly 290 feet, with a total of three man holes, at a cost of $9,336.00; 3) The developer could connect a sewer lateral through an easement he would obtain into 21st Street through two lots. After much discussion, the second alternative was recommended with the District standing the cost of $10 per foot on the section running north thru the paved ease- ment and $7 per foot on the section running east on the unimproved property. It was recom- mended by the General Manager that this project be handled in the same way as Mr. Zaharopolous with the District standing the normal installa- tion costs and the developer paying the d~ffer- ence and also the developer to be responsible for obtaining proper size easement on the east west installation. The normal installation cost was estimated at $5,465. -3- 9/30/74 MOTION Upon motion of Director Forrest, duly seconded b~ Director Wall and carried unanimously, the Staff and legal counsel were directed to proceed as recommended by Staff, with the District pay- ing the normal costs of installation estimated to be $5,465.00. The Developer paying the difference for the installation in accordance with the low bid and acquiring easement for the east west sewer line, together with provid- ing ingress and egress to main the east west line. ORDINANCE NO. 297 The General Manager indicated that after a study AMENDING ORDINANCE 287 by the Consulting Engineer and staff members of costs for water service installation, water main extension charges and fire hydrant installation charges, he was recommending the following in- crease in charges be adopted: Water Service Installation Charges, 3/4" x 5/8" meter $125.00 each; 3/4" x 3/4" meter $150.00 each; Water Main Extension Charge $11.00 per lineal foot or $5.50 per front foot; Fire Hydrant Installation Charge $800.00 each. MOTION Upon motion of Director Forrest, duly seconded by Director Stallwood and carried unanimously, Ordinance No. 297 was adopted as recommended effective immediately. Roll Call Vote: Ayes: Directors Disch, Forrest, Littleton, Stallwood & Wall Noes: None RESOLUTION NO. 1974.47 The Board of Directors directed that a Resolu- OPPOSITION TO PROP- tion be prepared in opposition to Proposition OSITION 17 No. 17 "The Wild and Scenic River Initiative" at the September 23, 1974, Board Meeting. The General Manager reported that Attorney Farrell had prepared a resolution. Attorney Farrell indicated that AWWA had suggested that if the District did support such opposition that it be released to the news media. MOTION Upon motion of Director Stallwood, duly seconded by Director Forrest and carried unanimously that Resolution No. 1974.47 in opposition to the Wild and Scenic River Initiative be accept- ed as prepared by Attorney Farrell and the General Manager authorized to forward and fur- nish to the news media or any interested persons evidence of the opposition of the Board to Proposition No. 17. Roll Call Vote: Ayes: Directors Disch, Forrest, Littleton, Stallwood and Wall Noes: None REPORT ON ARBITRATION The General Manager indicated to the Board that HEARING the Arbitration Hearing between the City of San Bernardino and the District had been held on September 24 through 26th. He stated that the exhibits presented by Consulting Engineer Rowe and Auditor Ken Patterson were extremely well presented. Attorney Farrell explained -4- 9/3Q/74 that ~t could be a~ long a~ si]x months before a decis%on would be forthcoming from the Arbitra- tion Board. After that time, it would go to the Superior Court. The General Manager indicated that the City had challenged the District's exhibits on depreciation schedules and Attorney Green requested Staff, Auditor Patterson and Attorney Farrell to meet and review the Revenue Guidelines of the State with regards to the depreciation schedules required and then forward a written review of same to him for his use in preparation of his brief which he will be required to make thirty days after he receives the court reporters transcipt. This item was for informa- tion only. DIRECTOR WALL EXCUSED Director Wall asked to be excused from the meeting at 6:35 p.m. ASSEMBLY BILL NO. President Disch indicated that word had been 1483, 3% TAX ON received from Mr. Bob Krump that Assembly Bill INSURANCE PREMIUMS No. 1483, concerning a 3% tax on all insurance premiums had been killed in the Senate. For information only. ADJOURNMENT ~'" Upon motion of Director Stallwood, duly seconded ~ ~ " by Director Forrest and unanimously carried by those Directors present, the meeting was adjourn- ed at 6:40 p.m. to Thursday, October lO, 1974, at 5:00 p.m. Harold G. Ric~rt Secretary Board of Directors Presi en Board of Directors