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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/12/1974 EAST SAN BERNARDINO COUNTY ~ATER DISTRICT REGULAR MEETING NOVEMBER 12, 1974 MINUTES The meeting was called to order by President CALL TO ORDER Disch at 7:00 p.m. The President led those in attendance in the PLEDGE OF ALLEGIANCE Pledge of Allegiance to the Flag of the United States of America. ,.,, Directors Present: Disch, Stallwood, Littleton, ROLL CALL and Wall Others Present: General Manager Rickert; Auditor Hendricks; Attorney Robert J. F~rrell; Dick Rieker, representing CM Engineering Associates; and Recording Secretary Eastwood. There being no additions or corrections to the MINUTES OF REGULAR Minutes of the Regular Meeting of October 29, MEETING OF OCTOBER 1974, upon motion of Director Littleton, duly 29, 1974 seconded by Director Wall and carried unanimously by those present, the Minutes were approved as submitted. The General Manager stated that a Water Commit- CONSIDERATION OF tee Meeting had been held on Friday, November 8, SUNNYSIDE MUTUAL and stated each Director had received a copy of WATER COMPANY AS a memorandum of the meeting within their folders. AN IMPROVEMENT He also stated that Director Stallwood was the DISTRICT Acting Chairman of the meeting and would make comments on the results of said meeting. Direct- or Stallwood indicated that the Consulting Engin- eers had made an appraisal of their System, by present day replacement cost, less depreciation for an amount of $19,500, that could be a credit to the Sunnyside Mutual Water Company for replacement of lines, fire hydrants and service. He stated that the Committee felt the District crews could im- mediately install facilities to the Mutual's area with the exception of those properties facing on the West side of Tippecanoe between Little Third Street and Sixth Street. They would be served through an existing line of the Mutual with a pressure reducing valve regulated to the present pressures they are receiving. Those properties on Tippecanoe would pay a flat rate charge that would be set up by the District for approximately $8.00 per month until the District at some future time installed a line within Tippecanoe as required. The General Manager Sndicated that Consulting Engineer Rowe had stated the final cost of install- ing the water main together with the fire hydrants in Sunnyside Street and Whitlock, from Sixth Street to Little Third Street and across Little Third Street to Whitlock would off set the $19,500.00. The service installation would be an additional cost to the District. The Sunnyside Mutual Water Company presently serves 143 connections. Director ~ Disch added that the Committee felt due to the high cost of financing an Improvement District, it would not be practical at this time to use the method of forming an Improvement District and selling bonds to correct Sunnyside Mutual Water . Company's problem. Director Stallwood indicated -1- 11(12/74 that the Committee felt the property owners should be given an option in connecting their System on property to the District service line. They cauld either do it themselves or have the District make installation for them for a fee of $125.00, plus the regular $10 service deposit collected on all District service installations. DIRECTOR FORREST Director Forrest arrived at the meeting at ARRIVES 7:1§ p.m. Attorney Farrell suggested that waivers to tres- pass would have to be obtained for District crews to work within the property owners yards to get into the back yards to hook up the service if the property owner elected that option, because of unknown liability risk that may be encountered on the property. There was discussion as to how the property owners would finance the cost if they elected to have the District make the connection on their property. The Auditor suggested they pay $25.00 down along with their $10.00 re- fundable deposit and $10.00 each month for 10 months, for a total of $135.00. The Gen- eral Manager asked the Auditor to comment re the revenues from this project. He commented that the revenue for 143 connections for a year would be approximately $14,000, with a cost of approximately $4,000.00 a year for energy to pump the required water, leaving a net of $10,000.00. Auditor Hendricks in- dicated that to finance the project would be a liability to the Sewer Fund because presently the Water Fund does not have suf- ficient funds to finance the project and is already indebted to the sewer fund. However, in possibly two or three years the cost of financing the project would be recovered and replaced into the Sewer Fund from the sale of water to the 143 connections. Director Stallwood suggested that we obtain an agree- ment from the property owners on Tippecanoe Avenue that they would agree to be metered when the District main is installed in Tippecanoe Avenue. Director Littleton stated that the property owners must be made aware that they will be under obligation in the future to connect to District sewers when they become available. MOTION After considerable discussion by Board Members and Engineer Rieker of CM Engineering going over the proposed plan of water main installation with the Board, upon motion of Director Littleton, duly seconded by Director Forrest and carried unanimously that the District present their findings and recom- mendations to the Sunnyside Mutual Water Com- pany as follows: 1) that annexation to the District will be required; 2) dissolution of the Sunnyside Mutual Water Company; 3) that $19,500.00 is considered the value of the Sunnyside Mutual Water Company System and the District will off set this by installing water mains, fire hydrants, services and a pressure reducer within Sunnyside Street and Little Third Street and Whitlock and Sixth Street. 4) that meters will be -2- 11/12/74 installed on the front of each lot wilth an exist- ing connection, excepting those lots on Tippecanoe Avenue, which will be charged a flat rate of $8.00 per month; 5) from the meter to the house, property owners will have the option of either installing.the pipe themselves from the meter to the house and dis- connecting from the main in the rear of their prop- erty, or have the District do it at a cost of $125.00 plus a $10.00 deposit, total $135.00, which can be paid with $35.00 down and $10.00 per month for ten months; 6) for those properties connected on Tippe- - canoe they will be paying a flat $8.00 per month after making their $10.00 service deposit; 7) all property owners should be told there is the strong possibility ,=, that at a future date they will have to connect to the sewer, although this may be well into the future. The General Manager indicated to the Board that at DISCUSSION OF PAY- the October 10, 1974, Board Meeting, he had submit- MENT OF RETENTION ted to the Board a Certificate of Completion filed MONEY TO REESE by the Consulting Engineers re the East Highland COCKRUM, CONTRACTOR Area Trunk Sewer installed across City Creek by Reese Cockrum, Contractor. The Notice of Completion should have been filed with the Recorder's Office about October 15, 1974. He indicated that this Notice had inadvertently not been filed,therefore, detaining Mr. Cockrum's ten percent retention fee an additional length of time. He.stated he had checked with legal counsel and had been advised that should Mr. Cockrum obtain release notices from all the firms and individuals having submitted prelimin- ary notices, along with a letter from Mr. Cockrum that he would take care of any late request for pay- ment due and owing on said job, the District could then release the retention money. Mr. Cockrum had advised the General Manager that all payments had 'been made in connection with th~s job and, therefore, he would get such releases. Upon motion of Director Stallwood, duly seconded MOTION by Director Forrest and carried unanimously that staff and legal counsel's recommendation be carried out in paying Reese Cockrum, Contractor, his retent- ion fee after proper receipt of the releases. The General Manager asked Auditor Hendricks to re- RECOMMENDATION OF view this item with the Board since it was under REPLACEMENT OF his department and he had interviewed four District CUSTOMER SERVICE- employees for this position. Auditor Hendricks MAN stated that he had interviewed four employees for the customer serviceman position and after doing so decided that Steve Santini who had worked for the District three years would in his opinion be the best qualified man for the position. He indicated that Mr. Santini had been doing the job for several weeks now. Therefore, he was recommending Mr. San- tini be promoted to Customer Serviceman, Range 29C, at $701 per month, effective October 28, 1974. Upon motion of Director Forrest, duly seconded by MOTION Director Wall and carried unanimously that recom- mendation of staff be accepted, thus promoting Steve Santini to Customer Serviceman, Range 29C at ---- $701 per month, effective October 28, 1974. Auditor Hendricks also indicated to the Board that RECOMMENDATION OF he was recommending a range change for Joseph Mujica RANGE CHANGE - based upon merit and also for the purpose of using JOSEPH MUJICA him as substitute customer serviceman during vaca- tion, sickness and relief of regular customer service- man. 11/12/74 The change would be from Range 26D, $638.00 per month to 27D, $669.00 per month. MOTION Upon motion of Director Forrest, duly seconded by Director Wall and carried unanimously staff's recommendation was approved for range change from 26D, $638.00 per month to $669.00 per month was made, effective November ll, 1974. JIM KARP, PUMP The General Manager informed the Board that REPAIRMAN, Jim Karp, District Pump Repairman, had sub- RESIGNED mitted his resignation, effective November 24, I974. For information only. AUTHORIZATION TO The General Manager requested authorization SUBMIT WRITTEN to have legal counsel prepare a letter to be OPPOSITION TO submitted for the Hearing being conducted by SOUTHERN CALIFORNIA PUC on November 22, indicating the District's EDISON COMPANY RATE opposition to the proposed rate increase by INCREASE Southern California Edison Company. MOTION Upon motion of Director Forrest, duly seconded by Director Littleton and carried by a major- ity, with Director Stallwood abstaining, staff was directed to have a letter prepared by legal counsel and forwarded to the Hearing opposing said rate increase by Southern California Edison. SPECIAL DISTRICTS The General Manager announced that he had MONTHLY MEETING received notification that the Special Dis- NOVEMBER 18, 1974 tricts Association was having their meet- UPLAND, CA. ing on November 18, 1974, at 7:00 p.m. at the Arbor Restaurant, Upland, California. MOTION Upon motion of Director Forrest, duly second- ed by Director Littleton and carried unani- mously authorization was given for any Director or staff member designated by the General Manager to attend the Special Dis- tricts monthly meeting at District expense. A.S. PEICH, CON- The General Manager presented the Consulting TRACTOR, NOTICE Engineers Certificate of Completion, along OF COMPLETION with the Notice of Completion and Resolution OF HIGHLAND AND No. 1974.57 to the Board indicating to them VICTORIA CONSTRUCT- that A. S. Peich, Contractor, had completed ION JOB COMPLETED construction of the Highland and Victoria RESOLUTION NO. Avenue Sewer Extension in accordance with 1974.57 the Plans and Specifications of the District. He recommended that Resolution No. 1974.57 be adopted and the Certificate of Completion be accepted and the President and Secretary authorized to execute the Notice of Complet- ion and it be filed with the San Bernardino County Recorder's Office. MOTION Upon motion of Director Littleton, duly seconded by Director Wall and carried unanimously Resolution No. 1974.57 was approved as submitted. SPECIAL DISTRICTS The General Manager indicated to the Board PUBLIC RELATIONS that he had received correspondence from BROCHURE RE SER- the Board of Directors of the Special Dis- VICES PROVIDED BY tricts Association inquiring as to whether SPECIAL DISTRICTS or not the District would be interested in participating in a brochure of Special -4- 11/12/74 Districts of San Bernardino County to be prepared by Robert Rauch relating to the services provided by Special Districts within San Bernardino County. He added that the cost of the project would depend on the number of Districts participating as well as the number of copies of the Report that would be distributed. He advised that distribution would probably be as an insert in the Sun Telegram. He stated that some of the Districts in the West end of San Bernardino County were not entirely satisfied with the distribution, as they do not feel they would get good coverage from the Sun Telegram. He stated that the cost about three months ago had been esti- mated at between $500.00 and $700.00 for our District. The cost being determined by the size of the Distr~ct along with other things such as the amount of space used, etc. After considerable discussion of the matter, Upon motion of Director Forrest, duly seconded by MOTION Director Wall and carried unanimously by those Directors present, authorization was given for the General Manager to inform the Board of Directors of the Association that the District would partici- pate. The General Manager stated that he had received BIG BEAR REGIONAL information from the Big Bear Area Regional WASTEWATER AGENCY Wastewater Agency that a Public Meeting concern- REPORT BY CM ing the Facilities plan which the Big Bear Area ENGINEERING ASSOC. Regional Wastewater Agency is preparing for the State Water Resources Control Board and the Environmental Protection Agency with regard to regional sewage treatment and disposal facilities for the Big Bear Valley area and sewage collection systems. The General Manager asked Consulting Engineer Rieker of CM Engineering to explain the purpose of this Hearing. Mr. Rieker explained that the engineers had been asked to come up with alternative methods of ways to dispose of sewage effluents from Bear Valley. He explained that one method proposed was dumping into the upper Santa Ana River and/or Big Bear Lake and North Fork receives their water out of Big Bear Lake and.the Santa Ana River, therefore the District should appear at the Hearing and inform the Agency that the District is presently partici- pating in a~program for exchanging the Santa Ana River water that would be used for domestic pur- poses, as well as notify the Agency of the Dist- rict's intention to build a water treatment plant at the mouth of the Santa Ana River. Mr. Rieker explained the agency was created to come up with these alternatives and there had to be a public hearing so they would have public input and all alternatives explored in order to get money to build the plant. He stated that it is very unlikely that the Santa Ana River would be used or Big Bear Lake to dispose of ef~uent from the Big Bear Treatment Plant, however, it was named as an alternative to be explored. The General Manager stated that he would like authorization to attend the hearing on December 6 at Big Bear in order to explore and become informed as to their actions. Upon motion of Director Forrest, duly seconded MOTION by Director Littleton and carried unanimously authorization was given for the General Manager to attend the Public Hearing of the Governing Board of the Big Bear Area Regional Wastewater Agency on December 6 in Big Bear. 11/12/74 RESOLUTION NO. Resolution No. 1974.55 Accepting Agreement 1974.55 ACCEPT- and Authorizing Execution of Deference Agree- ING AGGREEMENT ment with Highland Congregational Church AND AUTHORIZING and the East San Bernardino County Water DEFERANCE AGREE- District was presented to the Board by the MENT General Manager which he explained was neces- HIGHLAND CONGREGA- sary since they had other property that was TIONAL CHURCH being held in abeyance which would be requir- ed to satisfy District water formula require- ments when sewer is requested for the remain- ing portion of land. The General Manager recommended that this Resolution be adopted. MOTION Upon motion of Director Forrest, duly second- ed by Director Stallwood and carried unanimous- ly Resolution No. 1974.55 was adopted as presented. RESOLUTION NO. Resolution No. 1974.56 was presented for 1974.56 RELEASE Release of Lien for Delinquent Sewer Charges OF LIEN AUDREY for Audrey J. Spinks, 7112 Bangor Street, J. SPINKS, 7112 Highland, upon recommendation of the General BANGOR STREET, Manager. The General Manager indicated that HIGHLAND, SV 8114 all monies had been paid according to the Auditor. RESOLUTION NO. Resolution No. 1974.53 was presented for 1974.53 RELEASE Release of Lien for Delinquent Sewer Charges OF LIEN ROY for Roy & Marethel Shuckhart, 6966 Bangor, SHUCKHART, 6966 Highland, upon recommendation of the General BANGOR, HIGHLAND Manager. The General Manager indicated all SV 8341 monies had been paid per the Auditor. RESOLUTION NO. Resolution No. 1974.54 was presented for 1974.54 RELEASE Release of Lien for Delinquent Sewer Charges OF LIEN MARCUS for Marcus Meairs, 6983 Olive Street, High- MEAIRS, 6983 OLIVE land, upon recommendation of the General STREET, HIGHLAND Manager, who stated the Auditor reported all SV 8138 monies had been paid. MOTION Upon motion of Director Stallwood, duly seconded by Director Forrest and carried unanimously, Resolution Nos. 1974.56, 1974.54 and 1974.53 were adopted as presented. CALIFORNIA Director Wall stated that the California INSTITUTIONAL Institutional Insurance Adjusters had request- INSURANCE ADJUSTERS ed that they make a study of the Special District's Insurance plans to determine if they could offer a better plan to the Dist- ricts. CSDA had approved this Company making such a studyl therefore, Director Wall asked that should th~s District be asked for infor- mation to please cooperate with them. MOTION Upon motion of Director Stallwood, duly seconded by Director Littleton and carried unanimously the staff was authorized to release information to the California Instit- utional Insurance Adjusters should they request it. ARBITRATION HEARING An inquiry was made as to when the transcript CITY OF SAN BERNAR- of the Arbitration Hearing would be received. DINO vs EAST SAN The General Manager indicated that it had BERNARDINO COUNTY been received on or about November 8th and WATER DISTRICT had been sent to Attorney Denslow Green by the ~urt Reporter, however, we were ordering a copy for the District and then make copies for Mr. Patterson and Attorney Farrell this date at a cost of $237.00. For information only. -6- 11/12/74 The General Manager indicated that notification CONDOMINIUMS AT had been requested for the construction of 172 unit MCKINLEY AND ROCA condominiums being built at McKinley and Roca Circle CIRCLE Drive. He stated the builders, John Harris Construct- ion Company of San Francisco, had indicated they would be under construction by February. There being no further business upon motion of ADJOURNMENT Director Stallwood, duly seconded by Director Forrest and carried unanimously the meeting was ad- journed at 8:30 p.m. Ha~rold G. Rick~t, SecreTary Board of Directors ~ D.Di~ch, President -7- 11/12/74